TENDER DOCUMENT FOR PURCHASE OF: ANNUAL CONTRACT … · P/S Nerium olender (kaner) 400.000 EA 9 P/S...

SECURITY PAPER MILL,HOSHANGABAD - 461005 (M.P), INDIA(A Unit of Security Printing and Minting Corporation of India Limited)(Whollyowned by Government of India)(Miniratna Category-I CPSE & ISO 9001:2015 & ISO 14001:2015 CERTIFIED)Website:http://spmhoshangabad.spmcil.comE-Mail:[email protected] CIN: U22213DL2006GOI144763Ph.No:91-7574-255259,Fax No:07574-255170GSTIN: 23AAJCS6111J3ZE

PR Number PR Date Indenter Department

11008023 12.03.2020 CSKHATARKER CIVIL WING

Not Transferable

Security Classification:NON SECURITY

TENDER DOCUMENT FOR PURCHASE OF: ANNUAL CONTRACT OFHORTICULTURE MAINTENANCE WORK IN MILL AND COLONY

AREA OF SPM HOSHANGABAD

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: KISHOR ASHOK MANE

Designation: Manager (MM)

Address: SPMH (Security Paper Mill,Hoshangabd)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number: 6000014678/HORITICULTURE/131, Dated: 23.05.2020

Tender Number:6000014678

Section1: Notice Inviting Tender (NIT)6000014678 /HORITICULTURE/ 23.05.2020

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 Horticultural maintenance work

1.000 AU 105000.00INR VISIT OUR WEBSITE

FOR FURTHER TERMSAND CONDITIONS

1 Complete maintenace of

2

2 Complete maintenance of trees

3 Complete maintenance of trees

of 4-8 yrs 3300.000EA

4 Complete maintenance of

Shurbs23400.000E

A

6 Maintenance of potted plant 15060.000E

A

7 Provision for floral board size

4X6 ft 2.000EA

8 Removal of garden rubbish 100.000EA

2 S/S of good earth

257.000 M3

3 S/s cow dung manure

308.000 M3

4 Supply of urea 46% Nitrogen

1500.000KG

5 Supply of DAP

1500.000KG

6 P/S of Royal palm

150.000 EA

7 P/S cassia fistula (Amaltas)

150.000 EA

8 P/S Nerium olender (kaner)

400.000 EA

9 P/S of Bougainvillea

400.000 EA

10 P/s Hibiscus rosasinensis

400.000 EA

11 P/D of Araucaria cookie plant

200.000 EA

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1

1040196.000garden features M

6000.000upto 4 yrs

Cutting of hedges 2484.000M25


Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

12 Diffenbachia superba

50.000 EA

13 P/D Agaonema different Type

50.000 EA

14 P/D dahlia double kenya variety

650.000 EA

15 P/D guldaudi

650.000 EA

16 P/D Petunia

680.000 EA

17 P/D Pansy

680.000 EA

18 P/D Salvia dwarf Sakata

650.000 EA

19 P/D of marigold jaffri dwarf

650.000 EA

20 Kasmiri Rose in difft colour

1000.000EA

21 Duranta Golden

4000.000EA

22 Clerodendrum inerema

6000.000EA

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

THREE-BIDNational Competetive Bid

Dates of sale of tender documents: From 23.05.2020 to 25.06.2020 during office hours.

Place of sale of tender documents ADMIN OFFICE, SPM, HOSHANGABAD

Closing date and time for receipt of tenders 26.06.2020 11:00:00

Place of receipt of tenders ADMIN OFFICE, SPM, HOSHANGABAD

Time and date of opening of tenders 26.06.2020 15:00:00

Place of opening of tenders ADMIN OFFICE, SPM, HOSHANGABAD

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

KISHOR ASHOK MANEManager (MM)

Abbreviation :

"AU = ACTIVITY UNIT, EA = EACH, M2 = METER SQUAREM3 = CUBIC METER, KG = KILOGRAM"

2. Interested tenderers may obtain further information about this requirement from the above office selling thedocuments. They may also visit our website mentioned above for further details.

3.Tender documents may be purchased on payment of non-refundable fee of per set in the form of account payeedemand draft/ Rs 560/- (Rs. 500/- + GST @ 12%) cashier's cheque/ certified cheque, drawn on a scheduledcommercial bank in India, in favour of SECURITY PAPER MILL payable at HOSHANGABAD.

4.Tenderer may also download the tender documents from the web site http://spmhoshangabad.spmcil.com andhttp://eprecure.gov.in and submit its tender by utilizing the downloaded document, along with the required



non-refundable fee. Bid will liable to be rejected in case of non-submission of tender fee or tender fee not submittedas per Security Paper Mill's format.

5.If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, forwhich extra expenditure per set will be Rs.100/- for domestic post. The tenderer is to add the applicable postagecost in the non-refundable fee mentioned in Para 3 above.

6.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchaseorganization, the tenders will be sold/ received/ opened on the next working day at the appointed time.

7. SUBMISSION OF TENDER:

(i) Tender shall be prepared and submitted in SINGLE STAGE (THREE PACKET) System which includes threeparts i.e. Part I:"PRE-QUALIFICATION BID" Part II: "TECHNO-COMMERCIAL BID" and Part-III: "PRICE-BID"separately in 03 sealed envelopes duly super scribed as :"Pre-Qualification Bid", "Techno-commercial Bid" and"Price-Bid" respectively. The envelope should be Super Scribed our tender enquiry No., Name & Date. Theaforesaid Three envelopes should be put inside an Outer big size envelope duly sealed and this outer envelopeagain should be super scribed our tender enquiry No., Name, date, due date and sent to the General Manager,Security Paper Mill, Hoshangabad- 461005 (M.P.)

Note: Without subscription as above tender shall not be accepted. The tender duly prepared as following and shouldreach this office by Registered Post/Courier Services/Drop box only, on or before the due date prescribed. Tendersreceived by Fax/Email will not be accepted and summarily be rejected.

(ii)Quotation will be accepted by INDIA POST/COURIER SERVICE/DROP BOX only. Quotation sent by FAX/E-Mailwill not be considered.

(iii) EARNEST MONEY DEPOSIT: The earnest money for a total value of INR 1,05,000/- shall be furnished in one ofthe following forms.

a) Account Payee Demand Draft orb) Fixed Deposit Receipt (FDR beneficiary in FDR shall be "Security Paper Mill, Hoshangabad" and handwrittennames in the FDR will not be acceptable and shall be liable to rejection).c) Banker#s cheque

The demand draft, fixed deposit receipt or banker#s cheque shall be drawn on any scheduled commercial bank inIndia, in favour of Account specified in the Clause 3 of NIT. The earnest money shall be valid for a period of Fortyfive days beyond the validity period of the tender.

(8) In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performancesecurity amount/ Security Deposit(S.D) (10% of the ordered value) before supply of material after issue of Purchaseorder by SPM, Hoshangabad in favour of The Security Paper Mill payable at Hoshangabad. The performancesecurity will be return back without any interest to successful tenderer after the completion of all contractualobligations.

(9) NO EXEMPTION WILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANYDIC/SSI/MSME/NSIC REGISTERED FIRM.

(10) EXEMPTION WILL BE GIVEN DEPOSITING OF ONLY TENDER FEE & EMD TO ANY DIC/SSI/MSME/NSICREGISTERED FIRM

Special Instruction: ---------------------------------



(I) Micro and Small Enterprises firms are exempted from submitting Tender fees & EMD. Please send the copy ofvalid registration certificate of Micro and Small Enterprises along with your bid / quotation otherwise your offer willnot be considered for above exemption.

(II)Price quotation in tenders:(a)In tender, participating Micro and Small Enterprises quoting price within price band of L1 + 15 per cent shall alsobe allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price isfrom someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed tosupply up to 25 per cent of total tendered value.

(b) In case of more than one such Micro and Small Enterprise, the supply shall be shared proportionately (totendered quantity).

(c) In case of tender item have non-split able or non-dividable, etc. MSE quoting price within price band L1+15%may be awarded for full/ complete supply/service of total tendered value to MSE.

(d) Minimum 3 per cent reservation for Women owned MSEs within 25 percent mentioned above (i.e. 3 percent outof 25 percent).

(III) Special provisions for micro and small enterprises owned by SC or ST:Out of 25 per cent allowed for procurement from Micro and Small Enterprises, a sub-target of 25 per cent (i.e., 4 percent out of 25 per cent) shall be allowed for procurement from Micro and Small Enterprises owned by the ScheduledCaste or the Scheduled Tribe entrepreneurs. Provided that, in event of failure of such Micro and Small Enterprisesto participate in tender process or meet tender requirements and L1 price, 4 per cent sub-target for procurementearmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall bemet from other Micro and Small Enterprises.

(IV) Tender Fee and Earnest Money Deposit (EMD) is exempted for firms having DIC/SSI/MSME/NSIC registrationfor the tendered stores. A copy of valid DIC/SSI/MSME/NSIC is to be submitted along with bid.

(V) Relaxation of Norms for startups and Micro & Small Enterprises on prior experience and prior experience anprior turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order2012. Security Paper Mill, Hoshangabad has relaxed the condition of prior turnover and prior experience withrespect to Micro and Small Enterprises subject to meeting of quality and technical specifications.

---------------------------------------------------------------Note :(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per our procurementmanual.

(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document. For details regarding GIT and GCC please refer links as below:http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdfhttp://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf

SECTION - II to XIX : APPLICALE, EXCEPT SECTION : XIII & XVIII.SECTION -XIII BANK GUARANTEE FORM FOR EMD : NOT APPLICABLESECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES : NOT APPLICABLE

IMPORTANT NOTE:-

(1) The tender documents are not transferable.

(2) SPMs Right to Accept any Tender and to Reject any or All Tenders SPM reserves the right to accept in part or in



full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject alltenders at any time prior to award of contract, without incurring any liability, what so ever to the affected tenderer ortenderers.

(3) #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENTOF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TOREJECTION OF OFFER.#

FIRM SHOULD STRICTLY FOLLOW THE CONDTIONS AND ACTS MENTIONED BELOW :-

I) Safety Conditions -----------------(1) The work has to be carried out under proper supervision and all safety rules and regulations should be followedand also as per direction of our officials.

(2) You have follows all safety norms and labour law act police verification of your employees, insurance, withoutwhich your employees can not permitted for work in our premises.

(3) It will be sole responsibility of the contractor to insure yours workmen against risks of accident and injury while atwork as required by the relevant rules and to pay compensation, if any to them as per workmen#s compensation act.the work will be carried out in a protected area and all the rules and regulations of S.P.M. in that area that are inforce from time to time will have to be followed by the contractor.

(4) The contractor shall assign to his workmen task commensurate with their experience and state health condition.

II) Other Important Conditions: ---------------------------(A) The Contractor shall be abide by the following Acts : 1. The Contract Labour (R&A) Act#1970 2. The Provident Fund & Misc. Provisions Act#1952 3. The Minimum Wages Act,1948 4. The Payment of Wages Act#1936 5. The Employee Estate Insurance Act.

6. Any other (if any).

(B) Along with bill following documents must be submitted by the contractor. 1. Attendance Sheet certified by User Deptt. 2. Wages Sheet with Bank Transfer details to concerned Contract Labours. 3. PF Challan along with ECR 4. ESIC Challan along with details 5. Copy of Labour License under The Contract Labour (R&A) Act#1970 if required.

Encl.: Annexure-I (Price Schedule) Annexure-II (Checklist)

(KISHOR MANE)Manager (Material)For-Chief General ManagerE-mail : [email protected] :- 07574-286847, 286776, 286588,



CORRESPONDING ADDRESS---------------------THE CHIEF GENERAL MANAGERSECURITY PAPER MILLHOSHANGABAD-461 005 (M.P.)Website: http://spmhoshangabad.spmcil.comPHONE :- (07574)-286847FAX :- (07574)-255170

SIGNATURE OF BIDDER WITH NAME,DESIGNATION & SEAL

COPY TO : M(SAFETY)/ M(F&A)/ HOO - By E-mail only.

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).




Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).




Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 4 Eligible Goods and Services (Origin ofGoods)

All goods and related services to be suppliedunder the contract shall have their origin in India orother countries, subject to any restriction imposedin this regard in Section III (SIT) The term 'origin'used in this clause means the place wherethegoods are mined, grown, produced, ormanufactured or from where the related servicesare arranged and supplied. (Page No. 257)

03 9 Time Limit for receiving request forclarification of Tender Documents

A Tenderer requiring any clarification orelucidation on any issue of the tender documentsmay take up the same with SPMH in writing or byfax/e-mail/telex. SPMH will respond in writing tosuch request provided the same is receivedthantwenty one days (unless otherwise specified in theSIT) prior to the prescribed date of submission oftender. Copies of the query and clarifcation shallbe sent to all prospective bidders who havereceived the bidding document. (Page No.259)

04 11.2 Tender Currency Supplier is requested to quote price within 2Decimal place.Quotation with price quote beyond2 decimal place is ignored.

07 19 Tender Validity 165 days from the opening date of quotation(Page No. 268)

08 20.4 Number of Copies of Tenders to besubmitted

Single Copy (Three Parts i.e. 1. Pre-QualificationBid 2. Technocommerical Bid and 3. Price Bid)

18 28.1 Discrepancy in Prices - A (Page No. 273) If, in the price structure quoted by a tenderer,there is discrepancy between the unit price andthe total price (which is obtainess SPMH feels thatthe tenderer has made a mistake in placing thedecimal point in the unit price, in which case thetotal price as quoted shall prevail over the unitprice and the unit price corrected.

19 28.2 Discrepancy in Prices - B (Page No. 273) If there is an error in a total price, which has beenworked out through addition and/or subtraction ofsubtotals, the subtotals shall prevail and the totalcorrected.

20 28.3 Discrepancy in Prices - C (Page No. 273) If there is a discrepancy between the amount expressed in words and figures , the amount in



Sr No GIT ClauseNo.

Topic SIT Provision

words shall prevail If , as per the judgment ofSPMH , there is any such arithmetical discrepancyin a tender, the same will be suitably conveyed.

21 SpecialCondition

GST Returns Supplier Should file the GST returns for outwardsupplies in time. In case of any Input Credit Lossto SPM by way of their failure to files GST Returnsin time, SPM reserves the right to withhold thepayment of further supplies till production ofevidenceof filling of Returns.



Section IV: General Conditions of Contract (GCC)Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdffor further details (GCC contains 28 pages).




Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

03 12.2 Insurance The supplier shall make arrangements for insuringthe goods against loss or damage incidental tomanufacture or acquisition, trasportation, storageand deliver as per clause no. 12.3, 12.4, 12.5(Page No. 298)Bear by firm

04 14.1 Incidental Services Applicable (Page No. 299)

05 15 Distribution of Dispatch Documents forclearance/ Receipt of Goods

Applicable - (Page No. 300)

06 16.2, 16.4 Warrantee Clause Not Applicable

07 19.3 Option Clause The General Manager Security Paper MillHoshangabad may reserve the right to increasethe ordered quantity by 25% at any time, till finaldelivery date of the contract, by giving reasonablenotice even though the quantity ordered initiallyhasbeen supplied in full before the last date ofDelivery Period. (Page No. 303)

09 21.2 Taxes and Duties Applicable ( Henceforth, every supplier has toindicate the break-up of Tax (GST.) in priceschedule/bills. In case Tax is not applicable onsupplier, they must enclose relevant TaxExemption certificate. It is must for availinginputtax rebate. (Page No. 303)

10 22, 22.1, 22.2,22.4, 22.3,22.6

Terms and Mode of payments As per Section VI point no. 7

11 24.1 Quantum of LD If the contractor fails to deliver the goods and/orservices or any installment thereof within theDelivery Period, SPM Hoshangabad shall, withoutprejudice to other rights and remedies available toSPM, Hoshangabad under the contract, deductfrom thecontractor price, as Liquidated damages,a sum equivalent to the rate of 0.5 Percent of thedelivered price of the delayed goods and/orservices along with applicable GST of 18%, foreach week of delay or part thereof until actualdelivery

12 24.1 Quantum of LD or performance, subject to a maximum deduction



Sl.No.

GCC ClauseNo.

Topic SCC Provision

of the 10% + GST of the delayed goods orservices#

14 33.1 Resolution of Disputes If dispute or difference of any kind shall arisebetween SPMH and the supplier in connectionwith or relating the contract, the parties shall makeevery effort to resolve the same amicably bymutual consultations. If the parties fail to resolvetheirdispute or difference by such mutualconsulation withing 21 days of its occurrence,then,unless otherwise provided in the SCC, eitherSPMH or the supplier may seek recourse tosettlement of disputes through arbitration act 33.2.(Page No. 312)



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 Horticultural maintenancework

AU 1.000 105000.00INR

VISIT OURWEBSITE FORFURTHER TERMSAND CONDITIONS

2 S/S of good earth M3 257.000

3 S/s cow dung manure M3 308.000

4 Supply of urea 46%Nitrogen

KG 1500.000

5 Supply of DAP KG 1500.000

6 P/S of Royal palm EA 150.000

7 P/S cassia fistula (Amaltas) EA 150.000

8 P/S Nerium olender (kaner) EA 400.000

9 P/S of Bougainvillea EA 400.000

10 P/s Hibiscus rosasinensis EA 400.000

11 P/D of Araucaria cookieplant

EA 200.000

12 Diffenbachia superba EA 50.000

13 P/D Agaonema differentType

EA 50.000

14 P/D dahlia double kenyavariety

EA 650.000

15 P/D guldaudi EA 650.000

16 P/D Petunia EA 680.000

17 P/D Pansy EA 680.000

18 P/D Salvia dwarf Sakata EA 650.000

19 P/D of marigold jaffri dwarf EA 650.000

20 Kasmiri Rose in difft colour EA 1000.000

21 Duranta Golden EA 4000.000

22 Clerodendrum inerema EA 6000.000

Confirm the terms and conditions and tender shall be submitted with required documents in parts as below :

1. Place of Work : Security Paper Mill, Hoshangabad

2. Period of Contract : 12 Months.

3. Terms of Delivery: 19 mali (unskilled agriculture worker) and 02 Supervisors should be provided immediatelywithin 7 days by the contractor after issue of Purchase Order.

4. Minimum Qualification: As per technical specification.

5. Age: Min. 18 to 50 years.



6. Validity: 165 days from the date of opening of tender, offer valid for a shorter period shall be treated asunresponsive & rejected.

7. TERMS AND MODE OF PAYMENT:

a. Payment of Minimum wages for labours shall not be less than the minimum wages notified time to time byOffice of the Dy. Chief Labour Commissioner (Central), Jabalpur.

b. The payment will be made by SPM through RTGS / NEFT to the contractor after submission of their monthly billduly certified by OFFICER/AM(HR). Any variation will be adjusted from the next bill. Any deviation as reported by thesupervisor will be taken care separately during the next month.

c. Applicable taxes may please mention on Price schedule/ Invoice of document along with HSN/ SAC code.

d. Registration certificate of GSTIN issued from the concerned authority may please be attached along with tenderdocument.

e. If income tax is payable then the bill payment will be made after the deduction of such taxes. The TDScertificate will be provided to the Contractor accordingly. The contractor will provide PAN in bills.

f. Any TDS or surcharge applicable to the contractor then as per rule the deduction from the bill will be madealong with surcharge. The copy of the same will be provided accordingly.

8. TENDERS SHALL BE SUBMITTED IN THREE PARTS AS BELOW:

(1)PART # I: PRE-QUALIFICATION BID:------------------------------------------

A) For MSME Firms:1. Firm shall submit the valid MSME certificate and the tendered item must be listed in the MSME certificate storelist. Non-submission of valid MSME certificate and non-availability of the tendered item in the store list of thiscertificate shall lead to rejection of the offer.2. Power of Attorney / Authorization with the seal of the company of person signing the tender documents.3. Employee Provident Fund Registration related documents.4. Declaration to provide ESIC policy on award of contract.5. GST (Service Tax) registration related documents.6. Copy of Permanent Account Number (PAN Card).7. Declaration to provide Labour License after award of contract.8. Copy of valid Firm Registration/ License to supply Skill/Un Skill labour.9. Containing un-priced tender consisting commercial package including all terms and conditions. No price detailsto be given in this tender (as per Section-X).10. Bidder shall submit the documents for the capability criteria as per Section-IX.

B) For Non-MSME Firms:1. Tender document fee of Rs. 560/-.2. Earnest money deposit of Rs. 1,05,000/-.3. Power of Attorney / Authorization with the seal of the company of person signing the tender documents.4. Employee Provident Fund Registration related documents.5. Declaration to provide ESIC policy on award of contract.6. GST (Service Tax) registration related documents.7. Copy of Permanent Account Number (PAN Card).8. Declaration to provide Labour License after award of contract.



9. Copy of valid Firm Registration/ License to supply Skill/Un Skill workmen.10. Containing un-priced tender consisting commercial package including all terms and conditions. No price detailsto be given in this tender (as per Section-X).11. Containing un-priced tender consisting of complete Qualification/Eligibility of the tenderer as per specified underSection IX in this document.12. All financial standing data should be certified by certified accountants# e.g. Chartered Accountants (CA) in Indiaand Certified Public Accountant/ Chartered Accountant of other countries.

PART # II: TECHNO-COMMERCIAL BID (For MSME and Non-MSME Firms)1. The tenderer shall submit detailed scope of work as per Section VI of this tender document.2. The tenderer shall submit the acceptance of Technical specification as per Section VII of this tender document.3. The tenderer has to submit the acceptance of all terms & conditions of the tender document without anydeviation.4. The tenderer has to submit acceptance of all sections of this tender document (GIT, SIT, SCC, Tender form,Questionnaire, etc.)5. Blank Price Bid without mentioned any price element in it otherwise offer shall liable to rejection.

PART- III: PRICE BID:The bidders shall quote the price and other elements of price as per the format given as Section # XI of this tenderdocument Insertion, post script, addition and alteration shall not be recognized unless confirmed by the bidder.

Note:1. Un- Workable rates shall be liable for rejection.2. #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITHTENDER IN SUPPORT OF FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THISREGARD WILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETESUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER3. Non submission of any of the above document may lead to rejection of bid.

9. TERMS AND CONDITIONS

9.1.1 The Contractor must fulfill all the provisions/conditions required under the following Acts;

1. The Contract Labour (Regulation & Abolition) Act, 1970.2. The Minimum Wages Act,19483. The Payment of Wages Act,19364. The Employee Provident Fund & Misc. Provisions Act,19365. The Employee Estate Insurance Act,1948.6. The Industrial Dispute Act,19477. The Employees Compensation Act,19238. Other Misc. as & when Applicable

9.1.2 The Contractor shall submit periodical returns as may be specified from time to time.

9.1.3 The Contractor shall maintain complete official records as per aforesaid labour laws/Acts in respect of all thecontract labour deployed in SPMH Premises.

9.2.4 The Contractor shall maintain a personal file in respect to fall their staff who are deployed in SPMH office. Thepersonal file shall invariably consist of personal details such as name, address, date of birth, sex, residentialaddress (Temporary/ Permanent) and all grievances recorded by the staff vis-a-vis action taken etc.

9.1.5 Each monthly bill must accompany the following duly sealed and signed by the contractor/proprietor:



(a) Attendance sheet(b) Payment sheet/wages sheet(c) Bank transfer details/Statement of Wages(d) ESI Challan(e) PF Challan(f) ECR by EPFO

9.1.6 Contractor shall follow the shift timings as defined under;Shift #A# = 06.00 AM to 02.00 PMShift #B# = 02.00 PM to 10.00 PMShift #C# = 10.00 PM to 06.00 AMShift #G# = 08.00 AM to 05.00 PM

However, SPM may be changing the timings for the day and night shift at its discretion, from time to time and samewill be intimated to the contractor.

9.1.7 The Contractor must ensure that all of his unskilled labour will wear uniform with separate dress code,without pocket with name plate, failing which will invoke penalties.

9.1.8 Agency should provide Police Verification & Character Certificate of the deployed labour. The clearanceof the local police with regards the antecedents of the persons deployed by it will be obtained by the agency beforedeployment of the personnel.

9.1.9 The Contractor firm shall have to furnish a Performance Security valid for 13.5 months after awarding ofcontract which is returnable after successful execution/completion of the contract. The Earnest Money deposited bysuccessful bidder shall only be refunded after he has furnished performance guarantee.

9.1.10 The Security Deposit shall be returned to the contractor on the expiry of the contract period on(contractor/ agency) furnishing the usual clearance/ No Demand Certificate.

9.1.11 The General Manager, Security Paper Mill, Hoshangabad in his sole discretion unconditional and withouthaving to assign any reason, reserves the right:

(a) To accept or reject the lowest tender or any other tender or all the tenders.

(b) To accept any tender in full or in part.

(c) To apportion the total services amongst different tenders.

(d) To enforce Fore-closure clause after placement of job orders by giving due notice of l5 days i.e. "if at any timeduring contract, the contract can be terminated by the General Manager, Security Paper Mill, Hoshangabad." for anysecurity reasons or unsatisfactory performance by the contractor, without giving any right to the contractor for anyclaim or damages or loss to be lodged against Security Paper Mill, Hoshangabad.

9.1.12 The tender shall remain open for acceptance for a period of not less than 165 days from the date ofopening of tenders.

9.1.13 The rates quoted shall be for the entire period of the contract. Any amendment there to shall be at thesole option of Security Paper Mill, Hoshangabad. The said rate shall be quoted keeping in the mind that the statutorycompliance of all labour laws / regulations must be compliance by the contractor/agency.

9.1.14 In case of increase in minimum wages subsequent to opening of the tender, then the increase amount ofthe wages including the corresponding PF share shall be revised in the contract by Security Paper Mill,Hoshangabad. Any change /increment in the minimum wages issued by Deputy Chief Labour Commissioner



(Central) office, Jabalpur will be paid to the contractor and the contractor should pay the same to their staff.

9.1.15 The payment(s) shall be made to the contractor are subject to deduction of tax(s), Cess liveable by anyGovernment as per rules from time to time and will be made after the completion of every month on completion ofthe assigned work and after certification by user department. The bill must be submitted in triplicate. Further, theagency shall furnish a copy deposition of monthly EPF challans/ returns etc. with next bill, failing which amount asdeemed fit by Security Paper Mill, Hoshangabad shall with hold in the next subsequent bill. The required strength ofmanpower for various works shall be as per actual manpower deployment and any increase/decrease there by in theactual manpower deployed shall increase/reduce the payment to be made proportionately as per rates given in theagreement.

9.1.16 The agency shall claim their commission in the form of Administration and service charges for providingservices at a rate quoted by it in the price tender document and contract.

9.1.17 The Contractor should make suitable arrangement for supervision of the manpower deployed and otherrelated works.

9.1.18 The agency shall ensure that their staff deployed for service in Security Paper Mill, Hoshangabadpremises shall be available during their duty hours and they shall not leave their place of duty without authorizationof supervisor of the contractor.

9.1.19 That the agency shall deploy suitable personnel at all relevant time for rendering services and shallfurther maintain a list of the reserves police verification duly complied for replacement and supplement the strengthat short notice as per work experiences. The agency shall furnish such list to the officer authorized by SecurityPaper Mill, Hoshangabad every month.

9.1.20 The Contractor shall not engage any sub-contractor or transfer the contract to any other person.

9.1.21 Security Paper Mill, is not responsible for any dispute of manpower deployed by the contractor, and themanpower so deployed shall not be in any way is the employees of Security Paper Mill, Hoshangabad.

9.1.22 Contractor will be responsible for making the payment directly to the deployed manpower through banktransfer only by 10th of every month.

9.1.23 The Contractor firm shall be responsible for all injuries and accidents to persons employed by him. In theevent of injury, illness or mis-happening to any worker, Security Paper Mill, Hoshangabad(MP)(the company) will notbe liable to pay any compensation.

9.1.24 Contractor shall have to engage the required number of manpower and in case required number is notavailable on any day without proper and acceptable reason SPM can impose penalty on Contractor firm as perclause 6.

9.1.25 If the contractor repeatedly violates the terms and conditions of the contract or fails to supply requirednumber of unskilled manpower despite Security Paper Mill, having served him proper notices, the contract shall beliable to be terminated and security so deposited shall be forfeited.

9.1.26 In case of disputes for non-payment of wages to the deployed manpower or any other, the payment dueto the Contractor firm can be withheld till settlement of the disputes on the orders of the court of law.

9.1.27 Companies Act, Tax deduction liabilities, welfare measures of its employees and all other obligations thatenjoin in such cases and are not essentially enumerated and defined herein, though any such onus shall be theexclusive responsibility of the contractor and it shall not involve Security Paper Mill, Hoshangabad in any waywhatsoever. Compliance of these provisions shall be ensured at the time of making monthly payments.



9.1.28 The earnest money of the tenderer whose tender is not considered will be refunded without any interestthereon within month of award of the contract.

9.1.29 The contract can be terminated by the Security Paper Mill, Hoshangabad by giving a month notice. Thecontractor/agency can terminate the contract by giving three months# notice.

9.1.30 In case the contractor/ Agency leaves the job before completion of the period of contract Security PaperMill, Hoshangabad shall be entitled to forfeit the security money deposited by the contractor/agency for theexecution of this contract. The same shall be over and above the liquidated damages suffered on such account bySecurity Paper Mill, Hoshangabad. If any.

9.1.31 In case of any loss or theft, it shall be made good by the agency and failure on the part of thecontractor/agency part to do so within a period of 30 days, the loss shall be made by good by the encashment ofbank guarantees, and if the amount of loss or damage exceed the amount of bank guarantee then remainingamount shall be recovered form amount standing due and payable to the contractor/agency.

9.1.32 Any controversy of dispute arising out of this contract shall be referred to the sole arbitrator foradjudication of dispute to be appointed by Security Paper Mill, Hoshangabad and/or any other officer authorized bySecurity Paper Mill, Hoshangabad it on an application made to it within 3O days of the arising of the dispute. Toentertain ability of an application made after the period of thirty days shall be at the discretion of Security Paper Mill,Hoshangabad and / or any other officer authorized by Security Paper Mill, Hoshangabad. The arbitration andconciliation act, 1996 shall apply and the venue of the arbitration shall be Hoshangabad. The cost of arbitration shallbe shared equally by both the parties.

9.1.33 Any individual/firm/company/register society/registered co#operative society presently engaged by thisinstitution and whose performance has not been found satisfactory shall not be eligible for offering tender even if theindividual firm/company/ registered society/registered co-operative society subsequently changes the character/style/nomenclature/compositions of the tenderer and such tender shall be rejected out rightly.

9.1.34 The tenderer shall disclose in writing all relevant facts as to ownership of the agency and constitution ofthe business. If it is propriety concern, the name of the proprietor, if it is a firm, the names of all the partners andattested copy of the partnership deed: and if it is a company, the names of all the directors, shall be disclosed.Further, if the said proprietor/any of the partners/any of the directors has/have substantial interest in any otheragency, the said fact and the nature of the said interest shall also be disclosed. If the concerned agency has anyassociated concern/subsidiary/principal/holding company/holding firm, the same shall be disclosed with fullparticulars.

9.1.35 Contractor be responsible to ensure high integrity of the manpower deployed by it. Any personneldeployed by the agency, caught making theft shall be handed over to the local police as per law in addition toactions liable as contained in the terms and condition of the tender/contract. Contractor should ensure that alladministrative & security rules of the Security Paper Mill must adhere by the personal deployed by the agency.

9.1.36 The Security Paper Mill, Hoshangabad, reserves the right to accept or reject any or all tenders withoutassigning any reason and will not be bounded to accept lowest tender.

9.1.37 The terms and conditions contained herein shall form part of and shall take as if they were included in thecontract agreement to be entered in to between Security Paper Mill, Hoshangabad with contractors.

Note:- If any of the terms& conditions(2 .1) to (2.40) above i s not found fulfilled during the work contract, SecurityPaper Mill, Hoshangabad reserves the right to discontinue the contract and forfeit the Performance Security withoutassigning any reasons thereof by providing a hearing to the contractor, if he wants so.

(9.2)OBLIGATION OF CONTRACTOR



9.2.1 Contractor must provide to its employees their photo identity cards properly displayed during duty time.No extra payments shall be claimed by the Contractor or its deployed staff from SPMH for such item.

9.2.2 Contractor must employ adult personnel with relevant skill and qualification only. Employment of child labourshall lead to the termination of the contract at the risk and cost of the Contractor.

9.2.3 Be it private or public areas, the Contractor's employees shall be liable to be frisked checked by thesecurity personnel at SPMH premises or on duty at any time during performance of their duties.

9.2.4 Contractor's employees shall perform their duties at the premises with due diligence and take allprecautions to avoid any loss or damage to the SPM property/person.

9.2.5 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any or persons/property at the premises on account of acts of omission and commission by the staff deployed by him.

(9.3)PENALTIES

9.3.1 The Contractor shall disburse monthly payment to its deployed manpower latest by 10th of every month,failing which penalty to forfeited service charges of that particular month may be imposed and thereafter the contractshall liable to be terminated subject to approval of the competent authority. Accordingly Security Deposit/Performance Bank Guarantee shall also be forfeited and Bank guarantee will be encashed and in such case SPMHwill have the power to appoint any other agency to carry out works as per scope of work under this contract at therisk and cost of the Contractor.

9.3.2 Whenever and wherever it is found that the assigned work is not performed up to the entire satisfactionof the SPMH, it will be brought to the notice of Contractor by the SPMH and if no action is taken immediately, servicecharges may be forfeited for that particular month by invoking penalty clause.

9.3.3 The Contractor has to maintain adequate number of manpower as per this contract and also arrange apool of standby manpower of requisite qualifications. If the required number of persons is less than the specifiednumber as mentioned in the contract, a penalty of Rs.100/- per absentee per day from monthly service charges shallbe deducted from the bill(s)

9.3.4 In case the Contractor fails to fulfil the minimum statutory requirements as per the conditions of thetender document and fails to produce the concerned documents, it shall be treated as breach of the Contract andthe Contractor is liable to be blacklisted by the SPMH, in addition to forfeiting of the monthly bills and PerformanceSecurity Deposit.

9.3.5 In case of breach of any conditions of the contract and for all types of losses cause including excess costdue to hiring services in the event of Contractor failing to provide requisitioned number of manpower, the SPMHshall make deductions at double the rate on pro rata basis from the bills preferred by the Contractor or that maybecome due to the Contractor under this or any other contractor from the security deposit or may be demanded fromhim to be paid within seven days to the credit of the SPMH.

9.3.6 Non-compliance of any tender conditions may also lead to deduction of service charge for the month anddecision of SPM management shall be final and binding.

(9.4) Safety Conditions:

9.4.1 The manpower supplied by the contractor will work under their supervisor and will obey all the instructionsgiven by supervisors.



9.4.2 All contractor must appoint their supervisor to look after the day to day activity of their labour at site.

9.4.3 Any injury/accident occurred at work place shall immediately be reported to the safety department ofSPM/respective section .

9.4.4 The charges of such medical treatment will be borne by the contractor is addition to the various provisionsunder the ESI Act.

9.4.5 Safety helmet, belt and other safety appliances as per the requirement at the working places shall have to beprovided by the contractor.

(10) PERFORMANCE SECURITY

(10.1) Within twenty-one days after the issue of Purchase Order by SPMH, the supplier shall furnish performancesecurity of the value equal to 10% of the value of the contract to SPMH, valid up to sixty days after the date ofcompletion of all contractual obligations by the supplier, including the warranty obligations.

(10.2) The performance security shall be denominated in Indian Rupees or in the currency of the contract and shallbe in one of the following forms:

(a) Account payee Demand Draft or Fixed Deposit Receipt drawn on any commercial bank in India, in favour ofSecurity Paper Mill, Hoshangabad as indicate in the clause 3 of NIT.

(b) Bank Guarantee issued by a commercial bank in India, in the prescribed form as provided in Section XV of thisdocument.

(10.3) In the event of any loss due to supplier#s failure to fulfill its obligations in terms of the contract, the amount ofthe performance security shall be payable to SPM to compensate SPM for the same.

(10.4) In the event of any amendment issued to the contract, the supplier shall, within twenty-one days of issue ofthe amendment, furnish the corresponding amendment to the Performance Security (as necessary), rendering thesame valid in all respects in terms of the contract as amended.

(11) EVALUATION OF L1 CRITERIA

The Evaluation of L1 bidder shall be based on the consolidated Grand total offered by the bidder and will be decidedtaking into consideration of the total offered price as per section - XI (Annexure-1) of this tender document.

(12) Any dispute, arising out of the supply order/ contract will be subject to the exclusive jurisdiction of the competentcourt at Hoshangabad.

(13) Authorized representatives of the tenderers, who have submitted tenders on time may attend the tenderopening, provided they bring with them letters of authority through firm.

(14) All Sections & pages of the tender documents strictly should be signed, name and sealed by bidder firm.

NOTE: "BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OFFULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BEENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAYLEAD TO REJECTION OF OFFER.#



-----------------------------SIGNATURE OF BIDDER WITHNAME, DESIGNATION & SEAL



Section VII: Technical SpecificationsMaterial Description:

Item no. 10 :- Horticultural maintenance work

1. Complete maintenace of garden features

2. Complete maintenance of trees upto 4 yrs

3. Complete maintenance of trees of 4-8 yrs

4. Complete maintenance of Shurbs

5.Cutting of hedges

6. Maintenance of potted plant

7. Provision for floral board size 4X6 ft

8. Removal of garden rubbish

Item no. 20 :- S/S of good earth :-

Supplying, stacking of good earth at site including royalty and carriage upto 5 km lead complete (earth measured instacks will be reduced by 20% for payment).

Item no. 30 :- S/s cow dung manure :-Supplying, stacking cow dung manure at site including royalty and carriage upto 5 km lead complete (manuremeasured in stacks will be reduced as per CPWD Specifications)

Item no. 40 :- Supply of Urea 46% Nitrogen

Supply of Urea 46% of nitrogen in plastic bags in 50 kg packing

Item no. 50 :- Supply of DAPSupply of Urea 46% of nitrogen in plastic bags in 50 kg packing

Item no. 60 :- P/S of Royal palm :-Providing and stacking of Royal palm of height 180-195 cm. in gunny bag of size 30 cm including digging hole,plantation and refilling of earth all complete as per direction of SPM

Item no. 70 :- P/S cassia fistula (Amaltas) :-Providing and stacking of Cassia fistula (Amaltash) of height 120-135 cm. in big poly bags of size 25 cm includingdigging hole, plantation and refiling of earth all completes per direction of the officer-in-charge.

Item no. 80 :- P/S Nerium olender (kaner)Providing and stacking of Nerium oleander (kaner) of height 45-60 cm. with 3-4 branches in poly bags of size 20 cm



including digging hole, plantation and refiling of earth all completes per direction of the officer-in-charge

Item no. 90 :- P/S of Bougainvillea :Providing and stacking of Bougainvillea (Variety Butiana, Lady Mary Baring, Mahara,Mohan,Scarlet Queen,Variegated, Glabra Formosa, Peruviana Odissi, Paratha, Subhra,Thimma, Spectabilis L.N Birla, Refulgens) of height30 cm. to 45 cm. with 2-3 branches in 20 cm size of Earthen pots / Plastic pots & including digging hole, plantationand refiling of earth all complete as per direction of the officer-in-charge

Item no. 100 :- P/s Hibiscus rosasinensis :-Providing and stacking of Hibiscus rosasinensis of height 60-75 cm. with 5-6 branches in p.bag of size 25 cmincluding digging hole, plantation and refiling of earth all completes per direction of the officer-in-charge

Item no. 110 :- P/D of Araucaria cookie plant :-Providing and displaying of Araucaria cookie plant, having ht. 60 cm to 75 cm, straight, well developed, fresh andhealthy with lush green leaves from bottom to top in 20 cm size of Earthen pot/Plastic pot. & as per direction of theofficer-in-charge

Item no. 120 : - Diffenbachia superba :-Diffenbachia superba, well developed, with 10-12 fresh, healthy and attractive leaves 45 cm to 60 cm ht. in 25 cmsize Earthen pot/ Plastic pot

Item no. 130 :- P/D Agaonema different Type :-Providing and displaying of Aglaonema different types having ht.30 cm 10 to 12 fresh, healthy and attractive colorfulleaves, well developed in 25 cm size Earthen pot/Plastic pot & including digging hole, plantation and refiling of earthall complete as per direction of the officer-in-charge

Item no. 140 :- P/D dahlia double kenya variety :-Providing and Displaying Dahlia double kenya variety in different colour well developed with 3 to 4 flowers in halfbloom, good foliage stacked with Green painted Bamboo sticks, 45 to 60 cm height in 25 cm Earthen Pot/ PlasticPot and as per direction of the officer-in-charge.

Item no. 150 :- P/D guldaudi :-Providing and Displaying guldaudi in different colour well developed with 3 to 4 flowers in half bloom, good foliagestacked with Green painted Bamboo sticks, 45 to 60 cm height in 25 cm Earthen Pot/ Plastic Pot and includingpreparing of bed, plantation and refiling of earth all complete as per direction of the officer-in-charge.

Item no. 160 :- P/D Petunia :-Providing and Displaying Petunia hybrid different variety in different colour well developed with fresh and healthyfoliage in full bloom in 25 cm Earthen Pot/Plastic Pot including preparing of bed, plantation and refiling of earth allcomplete as per direction of the officer-in-charge.

Item no. 170 :- P/D Pansy :-Providing and Displaying Pansy Hybrid Sakata well developed with fresh & healthy foliage with 3 to 4 flower in bloomin 20 cm Earthen Pot/Plastic Pot and as per direction of the officer-in-charge.



Item no. 180 :- P/D Salvia dwarf Sakata :-Providing and Displaying Salvia dwarf variety with fresh & healthy foliage well developed multi branching in bloomingstage in 15 cm Earthen Pot/ Plastic Pot and including preparing of bed, plantation and refiling of earth all completeas as per direction of the officer-in-charge.

Item no. 190 :- P/D of marigold jaffri dwarf :-Providing and Displaying Marigold jaffri dwarf in different colour well developed with fresh & healthy foliage with 12to 15 flowers in full bloom specimen plant 23 to 30 cm ht. in 20 cm Earthen Pot/Plastic Pot a including preparing ofbed, plantation and refiling of earth all complete as per direction of the officer-in-charge.

Item no. 200 :- Kasmiri Rose in difft colour :-Kasmiri Rose in different colour 2 to 3 healthy branch 30 cm and above ht. well developed including preparing ofbed, plantation and refilling of earth all completeasas per direction of the officer-in-charge

Item no. 210 :- Duranta Golden :-Duranta Golden, having ht.15 to 20 cm bushty shape with fresh and healthy leaves in Plastic Pot includingpreparing of bed, plantation and refiling of earth all complete.

Item no. 220:- Clerodendrum inerema:-Clerodendrum inerme of ht. 20 cm to 30 cm multi branched in 20 cm size of Earthen Pot / Plastic Pot includingpreparing of bed, plantation and refiling of earth all complete.

OTHER TERMS AND CONDITIONS

HORTICULTURE ACTIVITIES :

1. Provision for day to day maintenance of Horticulture works for lawn, trees, shrubs, Hedge and potted plants hasbeen made as per yard stick/SPM direction and requirement.

2. Supply of material like good earth, cow dung manure, urea, DAP, trees, Shurbs, potted plants, hedge/ edge andseasonal flowers plants, red Kashmiri rose etc has been made as per requirement by bidder.

3. Provisions for removal of garden rubbish have also been made as per requirement.

4. Watering for Horticulture works, to be done periodically by bidder.

Detailed scope of work:-Scope of work for horticultural works inside and outside mill are.Description:

1. Lawn area complete maintenance of the entire garden features having as per yard stick in the garden area i. eLawn, Trees, Shurbs, Hedges, flower flower beds, Doliage, Creepers etc. Including hoeing, weeding pruningreplacement of plants, gap filling, watering, mowing of lawn grass cutting by lawn mower and bursh cutter, removalof garden waste, applying insecticide, pesticide & fertilizer (whenever required), Top dressing of lawn with goodearth and manure and maintenance of other garden related works as directed by SPM. Period of 12 months.



2. Trees- Maintenance of trees including trimming/ clipping/ shaping as and when required making of basins regularwatering weeding/ hoeing/ forking basins. Mauring and spraying of insecticides and fungicides as per direction ofSPM. Period of 12 months Below 4 years.

3. Trees- Maintenance of trees including trimming/ clipping/ shaping as and when required making of basins regularwatering weeding/ hoeing/ forking basins. Mauring and spraying of insecticides and fungicides as per direction ofSPM. Period of 12 months above 4 years and upto 8 years.

4. Shurbs # Maintenance of shurbs including trimming/ clipping/ shaping as and when required making of basinsregular watering weeding/ hoeing / forking basins. Manuring and spraying of insecticides and fungicides as perdirection of SPM. Period of 12 months.

5. Hedge- Clipping of Hedge/ Edge. Making Hedge/ Edge beds clean and in proper shape, watering, manuring andapplying insecticides and fungicides etc. (excluding the cost of materials) Once in a month and twice in a monthduring rainy season or as per direction of SPM.

6. Potted plants- Maintenance of potted plants in asbestos pot/ earthen pot including setting / repotting/ shifting ofplace with nursery site and displayed at various place regular weeding, watering clipping, manuring application ofchemical and fertilizers as per direction SPM Period of 12 months.

7. Supplying and stacking of good earth at site.

8. Supplying and stacking of well decaded cow-dung manure at site.

Provision for fertilizers:9. Urea 46% of nitrogen in plastic bags in 45/50 kg packing.10. DAP 18% Nitrogen 46% phosphorus in plastic bag in 45/50 kg pack.

Provision for Trees & Shurbs:11. Tree- Ashok pandulaht. 6-7# well developed in big size p/bg/gunny.12. Tree- Royal palm ht 6-7# well developed in big size p/bg/gunny bags.13. Tree- Amaltas ht 6-7# well developed in big size p/bg/gunny bags. .14. Shrubs-Kaner red/ pink ht 2# and above well developed in p/bg .15. Shurbs # Baugainvellia 2# mixed variety and above well developed in p/bg.16. Shurb # Hibiscus red ht. 2# and above well developed in p/bg. .17. Shrubs- Murrya exotica (Madhu Kamni) ht 2# and above well developed.

Provision for foliage plants:18. Arica palm ht 4# and above well developed in 10" E/pot .19. Araucaria cookie ht. 2# and above well developed in 10"E/pot .20. Diffenbachia tropicsnow ht. 1# and above well developed in 10".21. Aglaonema new variety ht. 1# and above well developed in 10".22. Philondendron Ceylon golden ht. 2# and above well developed with moss stick in 10" E/pot.

Provision for seasonal flower plants:23. Dahalia in 8" earthen pot with flowers.24. Guldaudi (Chrysanthernurn) in 8" earthen pot with flowers.25. Petunia in 8" earthen pot with flowers.26. Panssi in 8" earthen pot with flowers.27. Salvia in 8" earthen pot with flowers.28. Marigold in 8" earthen pot with flowers.29. Provision of Red Kashmiri roses multi branched full bloomed in poly bag 10x 10.

Provision for Edge and Hedge plants:



30. Golden duranta ht. 9" and above in p/bg.

31. Cloridcndron inermi ht. 1# in P/bg. QTY:

32. Provision for floral board size 4#-6# writing "WISH YOU A HAPPY NEW YEAR 2021" on the eve of New year,including Thermocol /Fevicol, Pin, Flower. Labour & cartage etc. QTY 2 nos.

33. It is the responsible of the contractor to collect garden waste, bind in polythene bags, and stack separate at aparticular location in the premises and to dispose garden wastes outside the premises as and when required. Thefrequency of disposal is to be decided by the contractor based on the site condition (minimum disposal of 2 timesper week). The rate quoted shall include disposal of garden waste. Necessary mechanical transportation involved fordisposal of wastes shall be in the scope of contractor including cost of labour for loading and unloading etc.,complete and as directed by SPM.

34. Firm shall have to submit the registration certificate which indicating that the firm is registered for carrying thehorticulture activities.

35. In addition, the contractor will also be responsible for filling gaps, thinning and transplanting, or replanting whereplants may need to be replaced. Along with other planting, the contractor will also be responsible for improving soilconditions for planting. This may include import/export of soil to/from site.

36. The contractor will also clear vacant area from existing grasses, keep the site clean and maintain the alreadyplanted areas free of weeds, pests or insects that cause diseases.

37. All weeds, unwanted grasses and plant material will be cleared for upto 5 meters from the edge of planting ofexisting horticultural works including trees.

38. The trimmings of grass, plants, shrubs, trees and weeds removed shall be put in a shallow pit and covered withsoil. This may be done under the tree itself or carried to other place for converting into compost.

39. Storing: The contractor shall also be responsible for storing of various materials such as manure, fertilizers, pots,hosepipes, pesticides, garden tools, etc. The store will have stock of all necessary materials and the nursery workshall not suffer due to lack of stock of any item.

40. Watering: Water is a scarce resource. It must be used most judiciously. Watering shall be done preferably in theearly hours and evening on daily basis including Sundays.

Transportation of water from the source to various planting areas in flexible hoses will be the responsibility of thecontractor. The flexible hoses should not leak and wastewater in any location. If the water on site is insufficient / notavailable due to any reasons thereof, the contractor shall be responsible to bring water in water tankers or any othersources for the general upkeep of the plants. No plants shall be allowed to wither or die due to lack of properwatering. Any laxity on this will be liable for penalty or even to the extent of cancellation of contract due to deficiencyin service.

41. Nursery Area: Due to gap filling, replanting etc., various plants will have to be propagated at the site. Also inareas of intense landscaping (such as around the buildings, entrances, road dividers, etc.) flowers and annuals willhave to be planted. For this purpose, a shade net area will be made available to the contractor. The contractor willbe responsible for the multiplication of plants that will be required on an ongoing basis on the site. The nursery areawill have a shade net area with potting shed. Approximately 2,000 sq. ft. of Shade net area using Netlon brandblack/Green colour will be required to be maintained and replaced whenever necessary, for which no extra paymentwill be made by SPM.

42. We strongly recommend using the Nursery area for plant propagation and multiplication. SPM may at any point



give an order for plants (indoor or otherwise) to be propagated in the Nursery. The contractor will have to have asatisfactory stock of plants in the nursery and share details of the same with SPM.

43. Replacement of Plants: Those plants that are not up to the standards and those that do not meet specificationsshall be replaced by the contractor at no extra cost to the SPM. Also, loss of plants due to non-availability of water,draught, lack of monsoons, theft, disease, non-performance of the plant, destruction by nature or man, etc. shall allbe factored into the rate of maintenance and replacement of plants in all such cases will be at no cost to SPM.The seasonal plants and all other plants (perennials) will have to be replaced at no cost to the SPM and should bedone in time as per the season.

44. Plant Requirements: The contractor shall source other plants and shrubs from available nurseries, unlessotherwise specified. Seeds shall be acquired from reputed organizations and hybrid seeds will be used wherepossible # particularly for flower varieties. No plant material shall be changed without the consent of the SPM.

45. Monthly Report: The contractor shall also maintain a work report for work completed each month. The samereport in English/Hindi will be submitted to the SPM every month. SPM shall verify completed work as per the report.Contractor will be responsible for meeting deadlines for the completion of the job. The contractor should keep arecord of fertilizers, insecticides etc., used in various areas with dates.

46. Responsibility: The landscape contractor#s work shall not hinder other work, either underground or over ground,such as electrical, phone lines, water or sewage lines, etc. In areas of overlap, the landscape contractor shall workin coordination with other related contractors. Any damage by the landscape contractor#s team to such utilities willbe penalized and contractor shall be responsible for cost for such damages.

47. Materials & Labour:

I. Plant Materials: All plant materials shall be healthy, found vigorous, free from plant diseases, insect pests or theireggs and shall have healthy well developed root systems.

II. Supply & Substitution: Upon submission of evidence that certain materials including plant materials are notavailable at the time of execution, the contractor shall be permitted to substitute other materials and plants, with anequitable adjustment of price.

III. All substitutions shall be of the nearest species and variety to the original specified and shall be subject to theapproval of the SPM.

IV. Equipments & Materials: All labour should be provided with tools and regular maintenance of these tools shall bemaintained and upkeep of a garden by the contractor. Lawn mowers, grass cutting machines, hoses, gardenscissors, pruning shears, trowels, spading forks for loosening soil etc. will be available with themselves at all times.However, Contractor shall supply experienced labour to use these tools. Maintenance cost for these tools shall beborne by the contractora. Long cutter : 1 no.b. Electric Hedge trimmer : 1 noc. Electric chain saw : 1 no.d. Dantly b. Khurpi c. Seizere. Hedge cutter e. f. Kulhadig. Spadeh. Secateurei. Cultivator,j. Weederk.Lawn mower (manual)m. Lawn mower (Electrical)n. Sprinkler nozzles heavy duty (with stand)o. Spray pump hi pressure



p. Spary pump smallMaterials:a. Hose pipeb. Garden pipec. watering canV. Safe custody of these tools / equipment shall be the responsibility of the contractor. Note: The above number oftools is tentative, actual number shall be provided by the contractor as per requirement.

48. Training & Meetings: The labour will be trained to use proper gadgets required and will use them effectively.Periodical training sessions and meetings with the labour force, if necessary, shall be conducted as and whenrequired or called for.

49. Consumables: All the consumables such as fertilizer / manure, soil, Enviro-friendly insecticide etc., required forthe maintenance will be supplied by the contractor.

50. Organic fertilizers must be used as far as practicable. Transportation cost of spares and consumables withinSPM premises to use place is to borne by the Contractor.

51. Planting Of Trees: Whenever planting, the following specifications will be followed by the contractor.

I. Digging of pits: Tree pits of 600mm x 600 mm x 600 mm (approx. 2#x2#x2#) shall be dug a minimum of two weeksprior to back filling. The pits for shrubs shall be 600 mm in depth and 300mm diameter. While digging the pits thetopsoil may be kept aside, and mixed with the rest of the soil as specified.

II. If the soil quality is poor, it shall be replaced with soil mixture. If the soil quality is satisfactory, then it shall bemixed with manure and river sand. Pest/termite prevention chemicals or any other approved chemical to be appliedinto the soil before planting.

III. Back Filling # The soil is back filled, watered thoroughly and gently pressed down a day previous to planting, tomake sure that it may not further settle down after planting.

IV. Planting # No tree pits shall be dug until a final tree position has been pegged out for approval. Care shall betaken that the plant sapling when planted is not buried beyond the level of the pot containing it. Planting should notbe carried out in water logged soil.

V. Staking # A single vertical stake 1 metre (approx. 3 ft) longer than the clear stem of the tree, driven 300 mm to450 mm (approx.1ft to 1#6#) into the soil shall be used. Each tree should be secured to the stake so as to preventexcess movement.

VI. Watering # The landscape contractor shall allow for the adequate watering of all newly planted trees and shrubsimmediately after planting and during the following growing season, keep the plant material well-watered.

52. Shrub Planting & Ground Cover: (***Same specification as for trees, except where specified otherwise).

53. Lawns

I. Preparation #During the period prior to planting the lawn, the area shall be maintained free from weeds. Whateverthe nature of soil, complete surface shall be trenched over to a depth of 300 # 450 mm. Grading and final leveling ofthe lawn shall be completed at least 2 weeks prior to the actual sowing.

II. Soil # The soil itself shall be ensured to the satisfaction of SPM to be a good fibrous loam, rich in humus.Pest/termite prevention chemicals to be mixed if required.

III. Execution # Nodes of specified grass shall be dibbled not less than 5 cms. Apart on above mentioned soil



conditions.

IV. Maintenance # In the absence of rain, lawn shall be watered every two days heavily, soaking the soil thoroughlyto a depth of at least 250 mm. In summer months, lawns shall be watered daily.

V. Cutting # The scythe must continue to be used for several months until the grass is sufficiently secure in theground to bear the mowing machine.

VI. Edgings # These shall be kept neat and must be cut regularly with the edging shears.

VII. Fertilizing # The lawn shall be fed once a month with liquid fertilizer by dissolving 45gms of Ammonium Sulphatein 5 litres of water.

VIII. Weeding # Prior to regular mowing, the contractor shall carefully remove unsightly weeds.

54. Maintenance # The Landscape Contractor shall maintain all planted areas within the landscape contractboundaries until the area is handed over in whole or in phases. Maintenance shall include replacements of dead /unacceptable plants, watering on daily basis including Sundays & holidays, mulching, loosening soil around plants,adding topsoil, manuring, fertilizing, de-weeding (up to 5 meters from edge of planting and trees), cultivating, controlfor insects, fungus and other diseases by means of spraying with an approved insecticide or fungicide, pruning andother horticultural operations necessary for the proper growth of the plants and for keeping the area neat inappearance.

55. Clearing Of Site # Before finally leaving the site upon completion of the work, the contractor shall remove all hisinfrastructure facilities like huts, soil debris, tools, equipment, scaffoldings, centering materials, rubbish etc., and thesite shall be left clean and tidy.

56. Maintenance Of Records # The contractor shall be responsible for maintaining records of work executedincluding fault rectification, consumable and spares used etc.

57.Supervision: The contractor is required to have a competent, well experienced full time supervisor (acceptable tothe SPM who will be responsible to the SPM for the conduct of the work and who has authority to receive and act onsuch instructions as the SPM may give. The work of the contractor is subject to inspection by the SPM at all times,but such inspection does not relieve the contractor of any of the responsibility.

58.Non # Compliance of Site Instruction: If the contractor after receipt of written notice from SPM requiringcompliance and it shall be complied within 7 days after receipt of letter from SPM.

59.Contractor#s Responsibility: The contractor shall provide everything necessary for the proper execution of theworks according to the intent and meaning of the schedule of quantities and specifications taken together whetherthe same may or may not be particularly shown or described therein provided that the same can reasonably beinferred there from. If that contractor finds any discrepancy in the schedule of quantities and specifications, he shallimmediately and in writing refer the same to the Landscape Architect/SPM who shall decide which is to be followed.

60.Assignments and subletting: The whole of the works included in the contract shall be executed by the contractorand the contractor shall not directly or indirectly transfer, assign or sub-let the contract or any part thereof or interesttherein without the written consent of the SPM, and no undertaking shall relieve the contractor from the full andentire responsibility of the contractor from active superintendence of the works during their progress.

61. The contractor shall be bound to carry out the work in accordance with any instructions in these connectionswhich may be given to him in writing signed by the SPM and shall not on any way vitiate or invalidate the contract.Note: Tenderers are advised to visit the site to gather firsthand information prior to quoting.

62. OTHER CONDITIONS:



1. The contractor shall provide services as per the works and job description and frequency laid out by the SPM.2. All the causalities of plants during the period of contract shall be replaced by the contractor at free of cost.3. The contractor has to provide photo I.D. card, uniforms of approved colour to his employees while on duty withinthe premises at own cost and the workmen shall always be in uniform without which entry will not be permissible.



Section VIII: Quality Control Requirements

As per the Section VII of the tender document.



Section IX: Qualification/Eligibility Criteria

1. Experience & Past Performance - Bidder Firm should have successfully executed similar #HorticultureMaintenance Work# to any Govt./PSU or any other reputed Organisation in any one year during last five years ofperiod ending 31st March 2019.

2. Capability - Bidder Firm must have an annual capacity to execute similar #Horticulture Maintenance Work#.

3. Financial Standing -a) The average annual turn-over of the Bidder during the last three (3) years 2016-17, 2017-18 and 2018-19, endingMarch 31st, 2019 should be at least Rs. 15.69 Lakhs.b) The Bidder firm should not have suffered any financial loss for more than one (1) year during the last three (3)years ending March 31st, 2019.

c) The net worth of the Bidder firm should not have eroded by more than 30% in the last three (3) years endingMarch 31st, 2019.

NOTE:1. All experience, past performance and capacity/capability related data should be certified by the authorizedsignatory of the Bidder firm. The credentials regarding experience and past performance to the extent required asper the above eligibility criteria as submitted by the Bidder may be verified from the parties for whom work has beendone.

2. All financial standing data should be certified by certified accountants# e.g. Chartered Accountants (CA) in Indiaand Certified Public Accountant/ Chartered Accountant of other countries.

3. MSME firms shall be exempted from financial standing and past experience.

MOST IMPORTANT NOTE:

BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENT OFQUALIFYING CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS SHALL LEAD TOREJECTION OF OFFER.

-----------------------------SIGNATURE OF BIDDER WITHNAME, DESIGNATION & SEAL



Section X: Tender Form Date:

To,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Ref: Your Tender document No.6000014678 /HORITICULTURE/ dated 23.05.2020

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price ScheduleAs per the Annexure I



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,Security Paper Mill, Hoshangabad.

Subject: Authorization for attending bid opening on 26.06.2020 in the Tender of ANNUAL CONTRACT OFHORTICULTURE MAINTENANCE WORK IN MILL AND COLONY AREA OF SPM HOSHANGABAD.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.P

Amount

1. G.S.T. Amount and Rate

2. Freight (if applicable)

3. Packing and Forwarding charges (if applicable)

4. Others (Please specify)

5. PVC Amount (with calculation sheet enclosed)

6. (-) deduction/Discount

7. Net amount payable (in words Rs.)

8. GSTIN No.

9. HSN/SAC Code

10. Shipping Address

11. Place of Supply

12. Billing Address

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)



Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier


The Price bid should clearly indicate the break-up of the price as under:-

GSTIN No. of your Firm : ________________________________________

SN Description SAC Code Duration QuantityRate per

unitTotal GST %

Total Amount

1 2 1 2 3 4 5 6 7

10 Horticulture maintenance work

1

Complete maintenance of the entire garden features having as per yard stick in the garden area i.e. lawn trees, shrubs, herbs, edge, flower beds, foliages, creepers etc. including hoeing, weeding, pruning, replacement of plants, gap filling, watering, mowing of lawn, grass cutting by lawn mover and brush cutter, removal of garden waste, applying insecticide, pesticide & fertilizers(whenever required) top dressing of lawn with good earth and manure and maintenance of other garden related works as directed by office-in-charge ( excluding cost of Good Earth, Manure, Fertilizer, Insecticide, Pesticide & lawn mover and brush cutter with fuel and other T & P material/articles shall be provided by the contractor.) and as per direction of officer in charge.

Period of 12 months

10,40,196

M2 / per

month

2

Complete maintenance of trees (Out side garden features), jobs like making of basin at regular interval i/c watering, weeding, pruning & application of fertilizer etc, (excluding the cost of material and other T & P material/articles shall be provided by the contractor) and as per direction of officer in charge.

2.1Trees below - 04 years Period of

12 months

6000 EA/

per month

2.2Trees 4 to 8 years Period of

12 months

3300 EA /

per month

3

Complete maintenance of shrubs (Out side garden features), jobs like making of basin at regular interval i/c watering, weeding, pruning & application of fertilizer etc, (excluding the cost of material which shall be supplied by the department) and as per direction ofofficer in charge.

Period of 12 months

23400 EA /

per month

4

Cutting of Hedge/Edge including removing of cut material, cleaning, hoeing of hedge/edge bed watering, manureing and applying insecticides and fungicides etc.(excluding the cost of material which shall be supplied by the department) and as per direction of officer in charge

Period of 12 months

2484 M2 /

per month

5

Maintenance of potted plant Earthen pot in displayed at ground floor only in bungalow,office complex including application of good earth, manure, insecticide, pesticide and fertilizer, removing of dry parts by pruning, cleaning dry leaves and displaying in appropriate place and replacement of broken pots coloring of pots and change of location of pots and replacing with fresh plants as and when required (excluding the cost of Materials as per direction of officer in charge

Period of 12 months

15060 EA /

per month

6Providing and Displaying floral board of size 4ft X 6ft

2 EA

7

Supply of tractor trolley for collecting and disposal of garden weste. Provision for removal of garden rubbish by tractor trolley for loading, unloading carriage and disposed of the same at optimum disposal place 5 km lead.Quantity of Trips: 100 N

100 EA

ANNEXURE-ISection XI: Price Schedule

TENDER NO. 6000014678/HORTICULTURE/2019-20 Dated ………………………….

Horticulture Maintenance Work

20

Supplying, stacking of good earth at site including royalty and carriage upto 5 km lead complete (earth measured in stacks will be reduced by 20% for payment).

257 M3

30

Supplying, stacking cow dung manure at site including royalty and carriage upto 5 km lead complete (manure measured in stacks will be reduced as per CPWD Specifications)

308 M3

Provision for fertilizers

40Supply of Urea 46% of nitrogen in plastic bags in 50 kg packing 1500 KG

50 Supply of Urea Nitrogen in plastic bag in 50 kg pack 1500 KG

60

Providing and stacking of Royal palm of height 180-195 cm. in gunny bag of size 30 cm including digging hole, plantation and refiling of earth all complete as per direction of the officer-in-charge.

150 EA

70

Providing and stacking of Cassia fistula (Amaltash) of height 120-135 cm. in big poly bags of size 25 cm including digging hole, plantation and refiling of earth all completes per direction of the officer-in-charge.

150 EA

80

Providing and stacking of Nerium oleander (kaner) of height 45-60 cm. with 3-4 branches in poly bags of size 20 cm including digging hole,plantation and refiling of earth all completes per direction of the officer-in-charge

400 EA

90

Providing and stacking of Bougainvillea (Variety Butiana, Lady Mary Baring, Mahara,Mohan,Scarlet Queen, Variegated, Glabra Formosa, Peruviana Odissi, Paratha, Subhra,Thimma, Spectabilis L.N Birla, Refulgens) of height 30 cm. to 45 cm. with 2-3 branches in 20 cm size of Earthen pots / Plastic pots & including digging hole, plantation and refiling of earth all complete as per direction of the officer-in-charge

400 EA

100

Providing and stacking of Hibiscus rosasinensis of height 60-75 cm. with 5-6 branches in p.bag of size 25 cm including digging hole, plantation and refiling of earth all completes per direction of the officer-in-charge

400 EA

110

Providing and displaying of Araucaria cookie plant, having ht. 60 cm to 75 cm, straight, well developed, fresh and healthy with lush green leaves from bottom to top in 20 cm size of Earthen pot/Plastic pot. & as per direction of the officer-in-charge

200 EA

120

Diffenbachia superba, well developed, with 10-12 fresh, healthy and attractive leaves 45 cm to 60 cm ht. in 25 cm size Earthen pot/ Plastic pot

50 EA

130

Providing and displaying of Aglaonema different types having ht.30 cm 10 to 12 fresh, healthy and attractive colorful leaves, well developed in 25 cm size Earthen pot/Plastic pot & including digging hole, plantation and refiling of earth all complete as per direction of the officer-in-charge

50 EA

140

Providing and Displaying Dahlia double kenya variety in different colour well developed with 3 to 4 flowers in half bloom, good foliage stacked with Green painted Bamboo sticks, 45 to 60 cm height in 25 cm Earthen Pot/ Plastic Pot and as per direction of the officer-in-charge.

650 EA

150

Providing and Displaying guldaudi in different colour well developed with 3 to 4 flowers in half bloom, good foliage stacked with Green painted Bamboo sticks, 45 to 60 cm height in 25 cm Earthen Pot/ Plastic Pot and including preparing of bed, plantation and refiling ofearth all complete as per direction of the officer-in-charge.

650 EA

160

Providing and Displaying Petunia hybrid different variety in different colour well developed with fresh and healthy foliage in full bloom in 25 cm Earthen Pot/Plastic Pot including preparing of bed, plantation and refiling of earth all completeasas per direction of the officer-in-charge.

680 EA

170

Providing and Displaying Pansy Hybrid Sakata well developed with fresh & healthy foliage with 3 to 4 flower in bloom in 20 cm Earthen Pot/Plastic Pot and as per direction of the officer-in-charge.

680 EA

180

Providing and Displaying Salvia dwarf variety with fresh & healthy foliage well developed multi branching in blooming stage in 15 cm Earthen Pot/ Plastic Pot and including preparing of bed, plantation and refiling of earth all complete as as per direction of the officer-in-charge

650 EA

190

Providing and Displaying Marigold jaffri dwarf in different colour well developed with fresh & healthy foliage with 12 to 15 flowers in full bloom specimen plant 23 to 30 cm ht. in 20 cm Earthen Pot/Plastic Pot a including preparing of bed, plantation and refiling of earth all completeasas per direction of the officer-in-charge.

650 EA

200

Kasmiri Rose in different colour 2 to 3 healthy branch 30 cm and above ht. well developed including reparing of bed, plantation and refiling of earth all complete as per direction of the officer-in-charge

1000 EA

210

Duranta Golden, having ht.15 to 20 cm bushty shape with fresh and healthy leaves in Plastic Pot including preparing of bed, plantation and refiling of earth all completeas. 4000 EA

220

Clerodendrum inerme of ht. 20 cm to 30 cm multi branched in 20 cm size of Earthen Pot / Plastic Pot including preparing of bed, plantation and refiling of earth all completeas.

6000 EA

Total Any other charges (if any - Pls specify)

Total Total value of GST

Total

NOTE:

1

2

3

Declaration:-

Bidders needs to quote for all the charges. Bidder firm shall quote strictly as per Price bid format above Failing to which the offer shall be summarily been rejected.

The method of evaluation of L1 criteria for awarding the contract shall be based on the consolidated grand total offered by the bidder as per section - XI (Annexure-I) of this tender document.

We confirm that the quoted prices are all inclusive i.e. basic minimum wages, PF, ESI, Bonus, Contractors overhead profit, uniform charges, etc.,. There would not be any price escalation during the service period. We also confirm that we will abide by all the tender conditions and we do not have any counter conditions.

SIGNATURE OF BIDDER

(WITH NAME, DESIGNATION AND SEAL)

The payment to the labours should not be less than minimum wages as per the Notification issued by Dy. Chief Labour Commissioner (Central), Jabalpur.

THREE BID,SINGLE STAGE ( THREE PACKET ) TENDER

BIDDE R’S C HE C K L IST BE FO RE TE NDE R SUBM ISSIO N

ANNEXURE - I

Part I : - PRE-QUALIFICATION BID

S.No. Tender Submission Check Points Check before

submission Tick ( ) FOR MSME FIRMS

1 Firm shall submit the valid MSME certificate and the tendered item must be listed in the MSME certificate

store list. Non-submission of valid MSME certificate and non-availability of the tendered item in the store list of

this certificate shall lead to rejection of the offer.

2 Power of Attorney / Authorization with the seal of the company of person signing the tender documents.

3 Employee Provident Fund Registration related documents.

4 Declaration to provide ESIC policy on award of contract.

5 GST registration related documents

6 Copy of Permanent Account Number (PAN Card).

7 Declaration to provide Labour License after award of contract.

8 Copy of valid Firm Registration

9 Containing un‐priced tender consisting commercial package including all terms and conditions. No price details to be given in this tender (as per Section-X).

10 Bidder shall submit the documents for the capability criteria as per Section-IX.

FOR NON- MSME FIRMS

1 Tender Fee of Rs. 560/- as per tender document.

2 Earnest Money Deposited Rs. 1,05,000/- as per tender document.

3 Power of Attorney / Authorization with the seal of the company of person signing the tender documents.

4 Employee Provident Fund Registration related documents

5 Declaration to provide ESIC policy on award of contract

6 GST registration related documents

7 Copy of Permanent Account Number (PAN Card) 8 Declaration to provide Labour License after award of contract.

9 Copy of valid Firm Registration.

10 Containing un‐priced tender consisting commercial package including all terms and conditions. No price details to be given in this tender (as per Section-X).

11 Containing un-priced tender consisting of complete Qualification/Eligibility of the tenderer as per specified

under Section IX in this document.

12 All financial standing data should be certified by certified accountants’ e.g. Chartered Accountants (CA) in India and Certified Public Accountant/ Chartered Accountant of other countries.

Part II : - TECHNO-COMMERCIAL BID - FOR MSME & NON MSME FIRMS

S.No. Tender Submission Check Points Check before submission Tick

( )

1 The tenderer shall submit detailed scope of work as per Section VI of this tender document.

2 The tenderer shall submit the acceptance of technical specification as per section VII of the tender document.

3 Acceptance of all the terms and conditions of the tender document.

4 One format of blank Price bid to be furnished without price/ price elements to know whether the firm

furnished clearly all charges as required in our Price Schedule shown at Section: XI of this document.

5 Tenderer has to submit acceptance of all section (GIT, SIT, SCC, Tender form, Questionnaire, etc. )

Part III : - PRICE BID

S.No. Tender Submission Check Points Check before

submission Tick ( ) 1 Price Bid as per Section XI (Price including all taxes & other charges )

NOTE : “BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER.”

…………………………. (Bidder’s Seal & Sign)

TENDER DOCUMENT FOR PURCHASE OF: ANNUAL CONTRACT … · P/S Nerium olender (kaner) 400.000 EA 9 P/S...

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Transcript of TENDER DOCUMENT FOR PURCHASE OF: ANNUAL CONTRACT … · P/S Nerium olender (kaner) 400.000 EA 9 P/S...