TENDER DOCUMENT FOR PURCHASE OF: A.M.C. …spmcil.com/UploadDocument/EOT CRANE...

SECURITY PAPER MILL,HOSHANGABAD - 461005 (M.P), INDIA(A Unit of Security Printing and Minting Corporation of India Limited)(Whollyowned by Government of India)(Miniratna Category-I CPSE & ISO 9001:2008 & ISO 14001:2004 CERTIFIED)Website:http://spmhoshangabad.spmcil.comE-Mail:[email protected] CIN: U22213DL2006GOI144763Ph.No:91-7574-255259,Fax No:07574-255170VAT/TIN No:23134202419&Excise Asse.Code:AAKCS4610BXM001

PR Number PR Date Indenter Department

11001761 23.05.2014 Electrical ES2

Not Transferable

Security Classification:NON SECURITY

TENDER DOCUMENT FOR PURCHASE OF: A.M.C. OF EOT CRANE -4 NOS.

Tender Number: 6000004351/EL/648, Dated:02.06.2014

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: VIKAS KUMARDesignation: Officer(Material)Address: SPMH (Security Paper Mill,Hoshangabd)

India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000004351

Section1: Notice Inviting Tender (NIT)

6000004351 /EL/648 02.06.2014(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rs.)

Remarks

1 AMC of EOT crane

1.000 AU 8000.00INR EIGHT THOUSAND

ONLY0.00

VISIT OUR WEBSITEFOR MORE DETAILS &TERMS ANDCONDITIONS

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

Dates of sale of tender documents:

Place of sale of tender documents

Closing date and time for receipt of tenders

Place of receipt of tenders

Time and date of opening of tenders

Place of opening of tenders

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

ONE-BIDNational Competetive Bid

From 19.06.2014 to 04.08.2014 during office hours.

ADMIN. OFFICE, S.P.M., HOSHANGABAD (M.P.)

05.08.2014 11:00:00

ADMIN. OFFICE, S.P.M., HOSHANGABAD

05.08.2014 15:00:00

ADMIN. OFFICE, S.P.M., HOSHANGABAD (M.P.)

VIKAS KUMAROfficer(Material)

Abbreviation :-"AU" MEANS ACTIVITY UNIT----------------------------2.Interested tenderers may obtain further information about this requirement from the above office selling thedocuments. They may also visit our website mentioned above for further details.

3.Tender documents may be purchased on payment of non-refundable fee of Rs 250/- (amount) per set in the formof account payee demand draft/ cashier's cheque/ certified cheque, drawn on a scheduled commercial bank in India,in favour of SECURITY PAPER MILL payable at HOSHANGABAD(name of the place ).

4.If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, forwhich extra expenditure per set will be Rs..100/- for domestic post. The tenderer is to add the applicable postagecost in the non-refundable fee mentioned in Para 3 above.

5.Tenderer may also download the tender documents from the web site http://spmhoshangabad.spmcil.com andhttp://eprocure.gov.in and submit its tender by utilizing the downloaded document, along with the requirednon-refundable fee as mentioned in Para 3 above.

6.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

7.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


organization, the tenders will be sold/ received/ opened on the next working day at the appointed time.

8.The tender documents are not transferable.

(Vikas Kumar)Officer (Material)For General Manager

CORRESPONDING ADDRESS---------------------THE GENERAL MANAGERSECURITY PAPER MILLHOSHANGABAD-461 005 (M.P.)Website: http://spmhoshangabad.spmcil.comE-MAIL:- [email protected] :- 07574 - 279041-60, Extension 6842,6587FAX :- 07574)-255170

COPY TO : AM(E)/BC/ Pre-Audit

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).



Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

04 11.2 Tender Currency SUPPLIER IS REQUESTED TO QUOTE PRICEWITHIN 2 DECIMAL PLACE.QUOTATION WITHPRICE QUOTE BEYOND 2 DECIMAL PLACE ISIGNORED

07 19 Tender Validity 90 DAYS

08 20.4 Number of copies of Tender to be submitted ONE



Section IV: General Conditions of Contract (GCC)

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdffor further details (GCC contains 28 pages).



Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

09 21.2 Taxes and Duties APPLICABLE (AS PER GCC)

10 22,22.1,22.2,22.4,22.3,22.6

Terms and Mode of Payments 100% OF EVERY VISIT WISE WILL BE MADEAFTER AMINTENANCE AND SUITABILITY.PAYMENTS ARE MADE THROUGH RTGS/NEFTONLY

11 24.1 Quantum of LD APPLICABLE (AS PER GCC)

13 33.1 Resolution of Disputes APPLICABLE (AS PER GCC)



Section VI: List of Requirements

ScheduleNo.

Breif Description of goods and services (RelatedSpecifications etc.are in Section-VII)

AccountingUnit

Quantity Amount of EarnestMoney

00010 AMC of EOT crane AU 1.000 8000.00 INR EIGHTTHOUSAND ONLY0.00

Sr. No. Description of Crane Quantity1 EOT CRANES FEFCO MAKE 2 TON 1 NO.2. EOT CRANES FEFCO MAKE 5 TON 2 NO.3. EOT CRANES WESTERN IND MAKE 2 TON 1 NO.-----------------------------------------------------------------------------------------------------------------------------------------------(i)Period of work : 1 (one) year From the date of issue of Notification Of Award/ P.O whichever is earlier

(ii)No. of Visit : 12 in one year.

(iii)Place of work : SPM, Hoshangabad

SALIENT FEATURES OF TENDERNOTE: Strictly confirm or accept the following conditions in your quotation/offer. Otherwise your quotation/ offer willout rightly be rejected without further correspondence.

1.Payment term:100% payment of every visit-wise (as per price schedule section XI of this tender document) shall be made aftermaintenance and suitability of each services/visit by the consignee at destination and on production of all requireddocuments by the supplier. (GCC Clause No. 22.1)

2. Mode of Payment: Payments to supplier are made through RTGS/ NEFT. Bidder should provide Bank Accountdetails as below:

S.No Detailsi Name of the supplierii Account Noiii Account Typeiv Name of the bankv Branchvi Cityvii Branch Codeviii MICR Codeix IFSC Code

3.The offer should remain valid from the date of opening of quotation for 90 days.

4.Tenderers shall ensure that their tenders/ quotation/offer, duly sealed and signed, complete in all respects, reachat the SPM, Hoshangabad address on or before the closing date and time indicated in the Para1 of NIT, failingwhich the tenders will be treated as late and rejected.

5.Quotation will be accepted by INDIA POST/COURIER SERVICE/ DROP BOX only. Quotation sent by FAX/E-Mailwill not be considered.

6.Please quote our tender enquiry no., dated and date of opening of tenders on the top of the sealed envelopecontaining the signed quotation failing which the quotation treat as ignored and rejected.

7.Any tender/quotation/offer valid for a shorter period shall be treated as unresponsive & rejected. (GIT Clause No.



19.1)

8.Any dispute, arising out of the supply order/ contract will be subject to the exclusive jurisdiction of the competentcourt at Hoshangabad.

9.In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performancesecurity amount/ Security Deposit(S.D) (10% of the ordered value) within 21 days after issue of Notification of Awardof Contract (NAC)by SPM, Hoshangabad in favour of The Security Paper Mill payable at Hoshangabad. Theperformance security will be return back without any interest to successful tenderer after the completion of allcontractual obligations.

10.If the tenderer desires to ask for excise duty, sales tax, custom duty, etc. to paid extra, the same must bespecified stated and should be shown separately. In the absence of any such stipulation the price will be takeninclusive of such duties and taxes and no claim for the same will be entertained later. Sales Tax may be issued, ifany applicable, with concessional form - C. For work/ service contract, TDS or any other applicable taxes shall bededucted from the firms bill.

11.Prices quoted by the tenderer shall remain firm and fixed during thecurrency of the contract and not subject to variation on any account.

12.Discrepancy in prices

a. If, in the price structure quoted by a tenderer , there is discrepancy between the unit price and the total price(which is obtained by multiplying the unit price by the quantity),the unit price shall prevail and the to total pricecorrected accordingly ,unless SPM feels that the tenderer has made a mistake in placing the decimal point in theunit price, in which case the total price as quoted shall prevail over the unit price and the unit price correctedaccordingly.

b. If there is an error in a total price, which has been worked out through addition and/or subtraction of subtotals, thesubtotals shall prevail and the total corrected

c. If there is a discrepancy between the amount ex pressed in words and figures , the amount in words shall prevailIf , as per the judgment of SPM , there is any such arithmetical discrepancy in a tender, the same will be suitablyconveyed to the tenderer by registered /speed post .If the tenderer does not agree to the observation of SPMCIL,the tender is liable to be ignored.

13.SPMs Right to Accept any Tender and to Reject any or All Tenders SPM reserves the right to accept in part or infull any tender or reject any tender without assigning any reason or to cancel the tendering process and reject alltenders at any time prior to award of contract, without incurring any liability, what so ever to the affected tenderer ortenderers .

14.Authorized representatives of the tenderers, who have submitted tenders on time may attend the tender opening,provided they bring with them letters of authority through firm.

15. The supplier shall be responsible till the entire stores contracted for arrive in good condition at SPM,Hoshangabad. The transit risk in this respect shall be covered by the Supplier by getting the stores duly insured

16. The supplier shall repair or replace the defective goods or parts thereof, free of cost, at the ultimate destinationi.e. SPM, Hoshangabad, if the material is rejected by SPM, Hoshangabad . The supplier shall take over the replacedparts/ goods after providing their replacements and no claim, whatsoever shall lie on SPM, Hoshangabad for suchreplaced parts/ goods thereafter.

17. If the supplier fails to deliver any or all of the goods or fails to perform the services within the timeframe(s)incorporated in the contract, SPM shall, without prejudice to other rights and remedies available to SPM



under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the 0.5 % percent ofthe delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual deliveryor performance, subject to a maximum deduction of the 10% of the delayed goods# or services contract price(s).

(18) EARNEST MONEY DEPOSIT (EMD)The Earnest money for a total value of INR 8,000/-(Rupees Eight Thousand only) shall be furnished in one of thefollowing forms.a) Account Payee Demand Draft orb) Fixed Deposit Receipt orc) Banker#s chequeThe demand draft, fixed deposit receipt or banker#s cheque shall be drawn on any scheduled commercial bank inIndia, in favour of Account specified in the Clause 3 of NIT. The earnest money shall be valid for a period of fortyfive days beyond the validity period of the tender. EMD should be sent along with your Techno-Commercialquotation. Quotation without EMD will summarily be rejected. The Earnest Money Deposit of un-successful bidderswill be returned.

(19) SUBMISSION OF TENDER : The bid is to be submitted in one parts :-The bid is to be submitted in one part in sealed envelopes duly super scribed with EMD, Tender document fee &mention our NIT reference No. with date and Due date on the top of the sealed envelope and be addressed to theGeneral Manager, Security Paper Mill, Hoshangabad- 461005 (M.P.)(GIT Clause No. 21.1)

(20) The tender duly prepared as following and should reach this office by Registered Post/ Courier Services / Dropbox Only, on or before the due date prescribed. Tenders received by Fax/Email will not be accepted and summarilybe rejected.

IMPORTANT NOTE:-

21. General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document .For details regarding GIT and GCC please refer links as below:http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf

http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf

SECTION -XIII BANK GUARANTEE FORM FOR EMD : NOT APPLICABLESECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES : NOT APPLICABLE

OTHER SAFETY CONDITIONS------------------------

(1) The work has to be carried out under proper supervision and all safety rules and regulations should be followedand also as per direction of our officials.

(2) You have follows all safety norms and labour law act police verification of your employees, insurance, withoutwhich your employees can not permitted for work in our premises.

(3) It will be sole responsibility of the contractor to insure yours workmen against risks of accident and injury while atwork as required by the relevant rules and to pay compensation, if any to them as per workmen#s compensation act.the work will be carried out in a protected area and all the rules and regulations of S.P.M.in that area that are inforce from time to time will have to be followed by the contractor.

(4) The contractor shall assign to his workmen task commensurate with their experience and state health condition.

(5) The contractor should follow all rules & regulation of labour law act & shall be responsible for all risks &incidents, SPM is not responsible for any incidents during AMC Period.



Section VII: Technical Specifications

Annual Maintenance Contract for EOT Cranes as below :

EOT CRANES FEFCO MAKE 2 TON 1 NO.EOT CRANES FEFCO MAKE 5 TON 2 NO.EOT CRANES WESTERN INE MAKE 2 TON 1 NO.

SCOPE OF WORK FOR NON COMPRESIVE ANNUAL MAINTENANCE CONTRACT- 4 NOS CRANES:

(1) Successful bidder#s Engineer will visit your plant once in a month for preventive maintenance of the Cranes andwill inspect each and every crane and will enter the inspection report in the work sheet provided by SPM.(2) In case of Breakdown, Successful bidder#s Engineer will attain the machine within 24 hours after receipt ofintimation.(3) Successful bidder#s Engineer will note down the wearing parts and spares, accessories and consumablerequires for replacement in near future and will intimate the same to SPM, which shall be arranged and kept readyfor replacement during next service visit

Monthly Inspection & Maintenance: 1. Check fastening bolts of Hoist motor Gearbox, brakes, brake drum, couplings, Rope drum, Outboard bearinghousing, Covers, Key and lock plates. 2. Check fastening bolts of traversing motor, gearbox, brake, brake drum, couplings wheels, Shafts keys, seatplates bearing and bearing covers, "L" housings. 3. Check fastening of L.T. motors, Gearboxes, brakes, brake drums, couplings, wheels, wheel Shafts, keys, seatplates, bearings and bearing covers, "L" housings. 4. Check fastening of platforms, hand railing, festoon brackets and tracks. 5 Checking of Brakes: 6. Checking of Junction Boxes # Connections for looseness. 7. Checking of Rotor wound motor # carbon brushes, brush holders, resistance connections, motor connections 8. Checking of Limit switches, cam and contacts, connections 9. Checking of Controllers # Master controller / Drum controller / Pendent push Button controller, contacts Pressure,condition and connections. 10. Checking of All Gearboxes # Oil Seals, bearings, Lubrications, Gear noise and play, Oil level indicator, deepSticks, Oil level Oil viscosity. 11. Checking of All Motors # Terminal connections, slip rings, and carbon brushes. 12. Checking of Wire Rope-Lubrication and condition. 13. Checking of Hook-Free rotation, Lubrication points and lubrication. 14. Checking of Alignment of # Motors Gear boxes, couplings, floating shafts, brakes, clutches etc.15 Checking of Electrical ~ contactor tips, Limit switches operating mechanism, connections.16. Check & replace LT wheel and rail if whenever required.



Section VIII: Quality Control Requirements

NOT APPLICABLE



Section IX: Qualification/Eligibility Criteria

1) Firm should have experience of successfully executing AMC of at least 1 number, 5 Ton EOT crane and firmshould submit written evidence for same.



Section X: Tender FormDate:

To,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Ref: Your Tender document No.6000004351 /EL/648 dated 02.06.2014

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

The Price bid should clearly indicate the break-up of the price as under:------------------------------------------------------------------------------------------------------------------------------------------------------S. No. Price Break Up -----------------------------------------------------------------------------------------------------------------------------------------------------1. AMC charges per Crane for 12 month & 12 visits-----------------------------------------------------------------------------------------------------------------------------------------------------2. Service Tax (in % only)-----------------------------------------------------------------------------------------------------------------------------------------------------3. Other charges (if any)please specify-----------------------------------------------------------------------------------------------------------------------------------------------------4. Total Price (F.O.R, SPM, HOSHANGABAD)(in figures only) per unit Rs. (1+2+3)-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------5. Total No. of crane 04-----------------------------------------------------------------------------------------------------------------------------------------------------6. Total Price (F.O.R, SPM, HOSHANGABAD)(in figures only) Rs. (4 X 5) -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------7. Total Price (in words only) Rupees -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------SPECIAL CONDITION-----------------(1) WORK OF PLACE : S.P.M. HOSHANGABAD(2) VALIDITY OF QUOTATION : 90 DAYS FROM THE DATE OF OPENING OF QUOTATION.(3) PAYMENT TERMS : FULL PAYMENT WILL BE MADE AFTER SATISFACTORY COMPLETION OF ORDER BYRTGS/NEFT PER VISIT/SERVICE BASIS.(4) PERIOD OF WORK : 1 YEAR From the date of issue of Notification Of Award/P.O. whichever is earlier

NOTE:1.Levies/Taxes would not be paid on Forwarding & Freight charges.2.Bidder should mention separately regarding Duties/Taxes etc., whether they are chargeable extra or inclusive inthe price.3. Price are to be given in the above format only. Conditional price & Variable Price in Tender are liable to berejected.4. Note: Quote your rates in your quotation as per the given above price schedule format only and accept abovespecial condition i.e. WORK OF PLACE, VALIDITY, PERIOD OF WORK, PAYMENT TERMS AND ALL OTHERTERMS AND CONDITION INCLUDING G.C.C. & G.I.T. OF TENDER without any deviation otherwise your offer willbe rejected without any communication.EVALUATION CRITERIA FOR L1 BIDDER :-The method of evaluation of L-1 bidder for awarding the Contract shall be on item wise price quoted by the bidder asper Section-XI(Price Schedule)of this tender documents.

__________________________SIGNATURE OF BIDDER(WITH NAME, DESIGNATION AND SEAL)



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,Security Paper Mill, Hoshangabad.

Subject: Authorization for attending bid opening on 05.08.2014 in the Tender of A.M.C. OF EOT CRANE - 4 NOS..

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.

Amount

Total

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date



Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier


TENDER DOCUMENT FOR PURCHASE OF: A.M.C. …spmcil.com/UploadDocument/EOT CRANE...

Documents

Transcript of TENDER DOCUMENT FOR PURCHASE OF: A.M.C. …spmcil.com/UploadDocument/EOT CRANE...