TENDER DOCUMENT FOR SUPPLY OF DESKTOP SYSTEMS, PASS-BOOK PRINTERS, LAN ACCESSORIES AND LAN CABLING

TENDER DOCUMENT RELEASED BY IDUKKI DISTRICT CO-OPERATIVE BANK, IDUKKI

2015

IDUKKI DISTRICT CO-OPERATIVE BANK, IDUKKI 01/03/2015

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TENDER FORM FOR SUPPLY & INSTALLATION OF DESKTOP

SYSTEMS, PASS-BOOK PRINTERS, SERVER , SCANNER LAN

ACCESSORIES AND FOR LAN CABLING

ISSUED TO -------------------------------------------------

3

INDEX

1. SCHEDULE OF TENDER EVENTS PAGE 4

2. TENDER NOTICE PAGE 5

3. SCOPE OF WORK PAGE 6

4. BOM PAGE 7 - 8

5. TECHNICAL SPECIFICATIONS PAGE 9 - 17

6. REQUIREMENTS AND TERMS & CONDITIONS PAGE 18 - 21

7. SPECIAL CONDITIONS PAGE 22 - 24

8. PAYMENT TERMS & CONDITIONS PAGE 24

9. BID FORM PAGE 25

10. BRANCHES & REQUIREMENT PAGE 26

11. DECLARATION BY BIDDER PAGE 27

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I. SCHEDULE OF TENDER EVENTS

a. Last date for issue of Tender Document: 10.03.2015 Time: 2 .00 PM

b. Last date for submission of tender bids

c. at the issuing office: 10.03.2015 Time: 4 .00 PM

d. Date of opening of Technical Bids: 11.03.2015 Time: 11.00 AM

e. Date of opening of Commercial bids: 11.03.2015 Time: 11.30 PM

f. Discussion with shortlisted Bidders 11.03.2015 Time: 2.00 PM

Venue: Head Office, Idukki District Cooperative Bank Ltd., Idukki.

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II. TENDER NOTICE

Notice Inviting Tender for supply of Desktop systems, Pass-book printers, LAN accessories and LAN cabling in Seven new branches of the bank

Sealed tenders are invited for supply & installation of Desktop systems, Pass book printers, LAN

accessories and for LAN cabling in seven new branches of the bank, from reputed firms or their

Kerala based authorized Representatives/Distributors. Parties competent as per above can

obtain the tender documents with detailed particulars of the work and terms and conditions of

tender from this office during the office working hours, other than Sunday or public holiday, on

payment of Rs.3000/- (Rupees. Three thousand only) plus Service tax in DD fwrg The General

Manager, The Idukki District Cooperative Bank, Idukki till 10.03.2015 (2 PM). The last date of

submission of completed tender is 10.03.2015 (4 PM). The tenders would be opened at 11 AM

on 11.03.2015 at the Head Office of the bank and bidders or their duly authorized

representatives may be present. For further details please contact 8547800165 /

dcbidukki065@gmail.com

01.03.2015 General Manager, Idukki The Idukki District Cooperative Bank Ltd., Head Office, Idukki Colony P.O , Idukki, Kerala.

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III. SCOPE OF WORK

The tender is for supply & installation of Desktop systems, Pass book printers, LAN accessories

and LAN cabling in seven new branches of The Idukki District Cooperative Bank (herein after

mentioned as Bank). All these items are for the use in the bank’s branches.

The selected company must be capable of installing the items, configuring in co-ordination with

the bank’s software vendor. The tenderer must furnish list of their clientele along with their

bid.

After testing, verification and entries, the bills of the items will be paid by the Bank. As per the

Terms and Conditions the firm will provide after sales services and the warranty facilities.

The Scope of work includes- Supply and Installation of all the supplied items, Testing the

integrated system and Commissioning in coordination with the software implementer- (SITC) -.

The company must commit to warranty obligation. Integration of the item to the WAN cloud is

also within the scope of the tender. The scope of work can be summerised as -Delivering,

installing, and commissioning items of specified configuration at the specified branches of the

bank. Providing service and onsite support during warranty period and post-warranty period as

per Bank’s requirement, without any extra cost to the Bank. Scope also includes, without any

extra cost to the Bank, resolving OS related issues in the desktops during warranty period,

including installation/reinstallation of drivers in OS, patches, bug fixes, configuration to

network, driver installation, , printer installation. AMC Rate (during post-warranty period) will

be valid for 3 years from date the date of expiry of warranty period.

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IV. Bill of Material

Item Description Qty

Category I

1.BRANDED DESKTOP SYSTEMS with preloaded Windows 7 pro (OEM)

• Processor : Min. Core i3 4000, 2.4 GHz, 3 MB, L2 Cache or higher• RAM : 4 GB DDR 3 @ 1600 Mhz or better • Mother Board : Intel HM86 or better • Hard Disk : 500 GB SATA @ 5400 rpm or better • NIC : 10/100/1000 Ethernet USB 2.0, VGA, Parallel Port • Optical : DVD RW 8X • Monitor : 18.5” TFT • Mouse : USB Optical Scroll • Keyboard : Windows 7 PRO Preloaded • Operating System : Windows 7 OS • Internet Explorer : Default version of OS • Warranty : 3 years onsite

Note : Disable the USB / CD drives to avoid virus attacks

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2. PASSBOOK PRINTER- with all accessories necessary to integrate to Finnacle CBS environment in the Bank

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3. SERVER with all accessories necessary to integrate to Finnacle CBS environment and NACH Solution in the Bank

1

4. SCANNER with all accessories necessary to integrate to Finnacle CBS environment and NACH Solution in the Bank

1

Category II

1. WALL-MOUNT RACK- Wall-mount Rack 19”, 9U with cooling system, door and lock.

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2. CAT 6 JACK PANEL- 24 port loaded with Jacks 7

3. CAT 6 PATCH CORDS FOR DESKTOPS - 4FEET and I/O Face Plate Assy

4. STRUCTURED CABLING using CAT6 UTP cable, I/O terminals and patch cords

At 7

locations

5. MANAGED SWITCH – CISCO 24 PORT Rack mountable 10/100/1000

MB managed switch (Gigabit switch)

7

8

Category III

1. Operating System: Win SvrStd 2012 R2 SNGL OLP NL 2 Proc – Part code.

P73-06285

2. RDBMS: SQL Svr Std Runtime Core 2012 ALNG Emb MVL 2Lic Core Lic –

2 SKU’s – ISV License

3. Web Server: IIS 7

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Annexure 1: DETAILED TECHNICAL SPECIFICATIONS OF ITEMS IN BOM

1. DETAILED SPECIFICATION OF DESKTOPS

S.NO ITEM SPECIFICATIONS

1 Processor: Intel Core i3 4000, 2.4 GHz , 3 MB, L2 Cache or better

2 Motherboard Intel motherboard HM86 or better with original chipset, support for PCI / PCI

Express x16. Motherboard should be FCC certified and ROHS compliant.

Motherboard and chipset have to be of intel make only

3 BIOS With support for: Flash, Plug and Play, DMI 2.0, ACPI

4 Memory: 4 GB DDRIII RAM Memory @ 1600 MHz or better with 2 DIMM slots

Expandable upto 16 GB

5 Hard Disk Drive: 500GB 7200 rpm SATAII (3Gb/s) Drive with pre-failure alert with 8MB Cache

Buffer

6 Hard Disk

Controller:

Integrated On-Board Hard Disk Controller supporting Serial ATA Interfaces

7 Monitor 18.5" Wide TFT TCO 05

8 Key Board 114 Keys

9 Mouse Optical Scroll Mouse with anti-static mouse pad

10 Network Card Integrated on board Ethernet Controller 10/100/1000 with PXE support and

Remote wake up

11 Interfaces 1Serial, 1 Parallel, Minimum 2 USB Ver. 2.0. (with 2 in front) & Audio Ports

12 Expansion Slots Atleast 3 PCI series slots

13 Cabinet MATX Cabinet with required bays

15 Power Supply Minimum 200 Watts SMPS (as per intel recommendation)

16 Certifications AND

Compliance’s

ISO 9001: 2000 for OEM Manufacturing, Windows OS Certification, Microsoft

certificate of authenticity – COA to have OEM’s name, Direct Named OEM and

Gold partner Certificate from Microsoft, Partner certificate from Intel. All sub

components of desktop must be Microsoft Hardware compatible as mentioned

by MS.

17 Operating System: OEM Windows 7 Prof. with recovery media to be preloaded. OEM must furnish

a list of serial numbers of all CoA along with the corresponding list of PC

system serial numbers for Operating system licenses which are pre-loaded

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2. PASSBOOK PRINTER

General Specifications

Printer Category

Passbook Printer

Printer Type

Multifunction 24-pin Flatbed Printer

Number of Pins

24

Print Method

Serial, bidirectional logic-seeking printing

Manufacturer Warranty

3 Year Warranty

Printing Performance

Character Matrix

(Horizontal X Vertical) Letter Quality LQ 24 x 36 Draft Quality

LQ 24 x 12

Printing Speed DQ (@

10 cpi)

300cps

Printing Speed LQ (@

10 cpi)

100cps

Printing Speed OCR

A/B (@ 10 cpi)

145cps

Printing Speed DIN

Letter in DQ

12 Seconds

Printing Speed DIN

Letter in LQ

22 Seconds

Printing Width 10 cpi

90 characters

Printing Width 12 cpi

108 characters

Printing Width 15 cpi

135 characters

Character pitch

10, 12, 15, 16.6, 17.1 characters per inch and proportional font

Line Pitch

6 and 8 lines per inch, switchable, additional 1/180 inch increment

Font

DQ, LQ (Sans Serif, Roman) OCR A/B Barcode 39, 2 of 5

interleaved

Print Attributes

Bold, Italics, Underlined, elongated print, sub-/superscript

Character set

IBM PC2 CP437 in 13 national languages ISO 8859-2/-5/-7/-8/-9

Others available on CD-ROM (PC and Windows code pages)

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Paper Handling

Features

Paper Formats: Single-

part Forms

Length: 70-350 mm Width: 70-240 mm

Paper Formats: Multi-

part Forms

1+2 copies

Paper Formats: Self-

copy Forms

1+4 copies

Passbook Thickness

Supported

Longitudinal and horizontal fold up to 1.7mm (book thickness

when open)

Single sheet feeder

(operational)

Upgradable on enhanced models Paper supply 500 sheets of A4/US

Letter

Built-In Functions

Diagnostics Function -

Self Test

Yes

Diagnostics Function -

Test Printout

Yes

Diagnostics Function -

Hex Dump

Yes

Page Count (To keep

track of the pages

printed)

Yes

Support for Bar Code

Printing

Yes

Connectivity, Drivers

and Emulations

Interface - Parallel

Yes, Centronics

Interface - Serial

Yes, 2 X RS 232

Interface - USB

USB 2.0 (full-speed)

Input Buffer

8 KB

Emulations

Wipro, Epson ESC/P (ND90, HPR 4904/4905) IBM 4722 and

ProPrinter XL24 (4009, 9068 on request) Olivetti PR40/PR50 PR2

Unisys Efxx

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Operating Conditions

Input Voltage

110-230 volt (self-setting)

Frequency

50/60 Hz

Operating Temperature

5°C to 40°C (+41°F to +104°F)

Operating Humidity

5% to 85%

Energy Star

Compliance

Energy Star Compliant

Safety and Reliability

Print Head Life

Service life 500 million dots. Can be replaced by customer

Ribbon Cartridge

Fabric ribbon in cartridge, black. Service life in DQ: 16 million

characters.

Printing Noise -

Standby

6dB (A)

Printing Noise -

Operational

LQ 55dB (A) = LPA

Standards Compliance

IEC 60950, UL 60950, CSA 60950, EN 60950 EN 55022/B, EN

60721, EN 61000=3=2, EN 61000=3=3, class A, FCC CRF 47, part

15, subpart Bm BSMI Standard CNS 13438 Class B, ICES-003

(CSA 108.8)

Approvals

UL, CE, CCC, PCT

3. Server

Processors- Intel Xeon E3 1220v2 (3.1 GHz/4-Core/8 MB Smart Cache)

Processor Chipset Intel C200 Chipset or better

FSB 5 GT/sec Intel Direct Media Interface (DMI) or better

Memory 8 GB Unbuffered ECC DDR3, 1066/1333 MHz, scalable up to 16GB or better

I/O Slots Minimum 4 PCIe Slots or better

Storage Controller Integrated RAID controller with support of RAID 0,1,10

Drive Bays

Hard Drives 2 x 300 GB or higher enterprise class SATA HDD 2.5”/3.5” 7200 rpm

DVD DVD RW 8X or better

Ports 4 USB, 1 serial, 1 dedicated remote management port

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NIC Dual LAN (10/100/1000)Network card with asset feature tracking and security

management, remote wakeup

Power Supply Redundant power supply

Video To support VGA or above resolution

Monitor 19” TFT Monitor/Vide TFT, TCO-03 or TCO-99 certified

Keyboard & Mouse 101 Keys Keyboard and Optical Mouse

4. Scanner

Type Sheetfed Type Cheque Scanner

Document Feeding Automatic Sheet Feeding

Document Sizes Width: 54 -108mm (2.13 - 4.25in.)

Length: 80 - 228mm (3.15 - 8.98in.)

Document Thickness

and Weight

Normal: 60 - 120g/m2 (0.08 - 0.20mm, 16 - 32lb. bond)

Infrared Double Feed

Detection ON:

81 - 105g/m2 (0.10 - 0.14mm, 22 - 28lb. bond)

Feeding Capacity Maximum Stack

Height:

50 sheets or 5mm (0.2in.)

Scanning Element Contact Image Sensor (CMOS)

Light Source LED (Red, Green and Blue)

Scanning Side Simplex / Duplex

Scanning Modes Black and White, Fine Text Filtering, Error Diffusion, 4-bit Grayscale, 8-bit

Grayscale, 24-bit Colour

Scanning Resolutions Black and White / Grayscale: 100 / 120 / 200 / 300dpi

24-bit Colour: 100 / 120 / 200dpi

Scanning Speed (U.S.

Personal Cheques)

Black and White / Grayscale (200dpi): 50cpm (CR-50) 80cpm (CR-80)

Color* (200dpi): 20cpm (CR-50) 30cpm (CR-80)

Black and White / Grayscale (300dpi): 20cpm (CR-50) 30cpm (CR-80)

MICR / OCR MICR: E13B / CMC-7

OCR: E13B / OCR-A / OCR-B

OS Windows XP 32 bit (SP3), 64 bit (SP2), Windows Vista 32 bit / 64 bit (SP2), Windows

7 32 bit / 64 bit (SP1)

Interface Hi-Speed USB 2.0

Useful Functions Infrared Double Feed Detection, Built-in Imprinting, Ink Level Alarm, Four Line and

Dynamic Add-on

Power Requirements AC120V (60Hz), AC220 - 240V (50 / 60Hz)

Power Consumption Scanning: Less than 21W, Sleep Mode: Less than 5W

Operation Environment Temperature: 10 - 32.5ºC (50 - 90.5ºF)

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5. TECHNICAL SPECIFICATION FOR NETWORK ACCESSORIES- UTP CABLING, UTP CABLES,

RACK & SWITCH

Sr.

No. Details Cabling Specification

1 Type Unshielded twisted pair cabling system, Certificate by Intertek (ETL) for

the 4-Connectors channel testing to the Cat 6 Cabling system as per the

ANSI/TIA 568 C.2 & as well as the ISO 11801 standards up to 600

MHz.

2 Networks

Supported 10 / 100/1000 Ethernet, 155 Mbps ATM, 1000 Mbps IEEE 802.3ab

Ethernet, and proposed Cat 6 Gigabit Ethernet

3 TIA / EIA 568 C.2 ETL Verified / UL Listed

4

Performance

characteristics to

be provided along

with bid

(a) Attenuation, Pair-to-pair and PS NEXT, ELFEXT and PSELFEXT,

Return Loss, ACR and PS ACR for 4-connector channel

(b) Should perform to CAT6 with short channel

(c) 4-Connectors channel testing to the Cat 6 Cabling system as per the

ANSI/TIA 568 C.2 & as well as the ISO 11801 standards up to 600

MHz.

(d)Should have a PSNEXT margin of 7.5 dB over CAT6

(e) CAT6 cabling system should be tested and verified by the

Independent third party laboratories for Zero BER (Bit Error Rate)

testing at the data transmission speed of 1 Gbit/s.

CAT6 UTP CABLE Spec-

Sr

No. Details Specification

1

Type Unshielded Twisted Pair, Category 6, TIA / EIA 568-C.2 & ISO/IEC

11801

2 Conductors 23 AWG solid bare copper

3 Insulation Polyethylene

4 Jacket Flame Retardant PVC

5 Approvals (a) UL Listed / UL Verified

(b) ETL verified to TIA / EIA Cat 6

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6

Operating

temperature -20 Deg. C to +60 Deg. C

Storage

Temperature -20 Deg. C to +80 Deg. C

7

Frequency tested

up to Minimum 600 MHz

9

Cable Outer

Diameter .23 inches

10 Delay Skew 45ns MAX.

11 Bend Radius 4 * Cable Diameter

12 Impedance 100 Ohms + / - 15 ohms, 1 to 600 MHz.

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Mutual

Capacitance

5.6 NF MAX /100 Mtr.

15

Conductor

Resistance

66.58 Ohms Max / KM

16 Propagation Delay 536 ns/100 Mtrs. MAX @ 250 Mhz

18 ROHS Compliant ROHS/ELV Compliant

CAT6 UTP JACKS Spec-

Sr

No. Details Specification

1 Type PCB based, Unshielded Twisted Pair, Category 6, TIA /EIA 568-C.2 and

ISO/IEC 11801

2 Modular Jack 750 mating cycles

3 Wire terminal 200 termination cycles

4 Accessories Integrated bend-limiting strain-relief unit for cable entry

5 Support cable pair termination process on the jacks at 90 degree angle.

6 Bidder should have a mechanism to maintain the quality of the

termination ir-respective of the skill level of the termination staff.

7 Jack contacts Beryllium copper, plated with 1.27 mm [.000050] thick gold in localized

area and 3.81 mm [.000150] minimum thick tin-lead in solder area over

1.27 mm [.000050] minimum thick nickel under plate

8 ROHS Compliant ROHS/ELV Compliant

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CAT6 UTP JACK PANELS 24 PORTS

Sr

No. Details Specification

1

Type 24-port, Modular, PCB based, Unshielded Twisted Pair, Category 6, TIA

/ EIA 568-C.2 and ISO/IEC 11801

2 Ports 24

3 Port arrangement Configured as 6 Port Module with individually replaceable CAT-6 Jacks

4

Circuit

Identification

Front of each module shall be capable of accepting 9 mm to 12 mm

labels

5 Port Identification 9mm or 12mm Labels on each of 24-ports (to be included in supply

6 Modular Jack 750 mating cycles

7 Wire terminal 200 termination cycles

8 Accessories Integrated bend-limiting strain-relief unit for cable entry

9 Housing Polyphenylene oxide, 94V-0 rated

10 Wiring blocks Polycarbonate, 94V-0 rated

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Jack contacts Beryllium copper, plated with 1.27 mm [.000050] thick gold in localized

area and 3.81 mm [.000150] minimum thick tin-lead in solder area over

1.27 mm [.000050] minimum thick nickel under plate

12 Panel Black, powder coated steel

13 Approvals UL listed / ETL Verified

14

Termination

Pattern TIA / EIA 568 A and B;

15

ROHS Compliant

ROHS/ELV Compliant

DESKTOP CAT6 PATCH CORDS- spec

Sr

No. Details Specification

1 Type

Unshielded Twisted Pair, Category 6, TIA / EIA 568-C.2 & ISO/IEC 11801

2 Conductor 24 AWG 7 / 32, stranded copper conductors 100 Ohm

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3 Length 4 feet or 7 feet

4 Plug Protection Transparent Slim boot

5 ROHS Compliant ROHS/ELV Compliant

WALLMOUNT RACK- Gen. Spec

Wall-mount powder coated (colour Grey or Off-white or Black) Rack 19” (Standard steel guage), 9U with

cooling system (Fan), Front lockable toughned glass door and lock. Conform to DIN 41492 standards or

equivalent. The rack must have cable entry/exit cut-outs.

MANAGED RACK MOUNTABLE SWITCH WITH 24 PORTS- specification

Rack mountable Application-specific integrated circuits (ASICs) based Switches with 24 Ports

10/100/1000 Gigabit Managed Switch with 2 SFP Combo slots

Switching Capacity Should not be less than 40 Gigabits per Second (Gbps), Shall support DHCP

(Options 66, 67),

VLAN mirroring for easier troubleshooting, Extensive ACLs with 512 rules,

IPv6 full support, Voice VLAN,

Energy Detectection, Q-in-Q, 256 VLANs,

Dual image support, DHCP relay, IP Source Guard,

Traffic shaping, Secure Copy (SCP),

Static routing/Layer 3 switching between VLANs

Smart ports, Time-based port operation,

PVE/protected ports for L2 isolation

IP/Mac/Port Binding, Multicast VLAN Registration,

Remote management

Hardware replacement warranty for 3 years

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V. REQUIREMENTS AND GENERAL TERMS & CONDITIONS

1. The prime requirement of the tenderer (herein after may be mentioned in this

document as ‘bidder or company’) is that the tenderer must be capable of supply and

installation of the items requested for.

2. All the items mentioned in the BoM must be of best quality & standards, manufactured

and supplied by reputed multinational companies. The bidder company must preferably

be authorized Dealer/Channel partner/System integrator of the Manufacturer /

Principal Company if Principal Company is not quoting directly.

3. Original Authorization Certificate from the principal Company should have to be

submitted when asked for and OEM should be an ISO Certified manufacturer.

4. The Bidder Company should preferably be ISO 9000 certified company for Hardware

Installation, System Integration & Support. (Not a compulsory condition)

5. The Bidder Company should mention their turn-over during the last year and estimated

turn over for the current year.

6. The bidder company must have taken up and successfully completed similar work in

banks.

7. The Bidder Company should agree to support the IT Cell of the bank for a period of 3

years (Three years) for upkeep of installations, till completion of warranty, after

implementation.

8. The Bidder Company should have their focus on the IT industry (Computer Hardware

supply, maintenance etc and LAN installation).

9. Only parties those have purchased the tender document are eligible to submit the

tender. The tender document is non-transferable.

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10. The Bank reserves the right to reject in its discretion any or all tender(s) received

without assigning any reason.

11. Bidders should submit Earnest money deposit of Rs.30000/- for 1st/both/all categories in

total, Rs.10000/- for 2nd or 3rd Category only. The EMD amount should be submitted

along with the completed tender form as DD favouring the General Manager, The

Idukki District Cooperative Bank, Idukki. Tender forms without EMD amount will be

rejected.

12. Tenders would be opened in this office on 11/03/2015 and the bidders or their

authorized representatives may be present at the time of opening of the tenders. The

number of authorized representatives that may be present for any bidder is limited

to a maximum of two. Tenders should be submitted in a sealed cover as indicated

below:

a. Part I: Earnest Money Deposit

b. Part II: Techno-commercial bid The sealed tender of the bidder company will be opened and verified for correctness of

enclosures in the presence of the representative of the bidder company. The

qualified tenders will be evaluated by the tender committee of the bank for its

technical correctness and pursuance of other tender guidelines by participant

bidders.

The shortlisted companies after the Technical evaluation will be called for detailed

discussions and negotiations on the same day. The quotings of the bidder companies

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will not be made openly available till completion of evaluation, discussions and

negotiations with the shortlisted companies.

13. The tenders of the bidder companies, who are not represented at the opening of the

tender, will be opened and verified by the Bank in-absentia. The companies can obtain

the result of such tenders afterwards from the bank in person after fixing up an

appointment with the bank.

14. Tenders received after due date and time would be ineligible to compete in the

process.

15. The payment made for purchase of tender document is non-refundable. 16. Corrections/overwriting in the tender document should be avoided. In case of any

discrepancy between the amount in figures and in words, the concerned bid will be

cancelled.

17. The techno-commercial bid must be in line with specifications and conditions

required for the tender. However, items with better specifications and competitive

prices will be given due weightage and preference. The bid should be valid for 100 days

from the date of opening of bids. Any deviation from these may result in rendering

the tender ineligible to compete for award of the tendered work.

18. Bidders should submit clearance certificate from tax authorities when demanded.

19. The delivery of all equipments/Software/Services shall be accepted only after

inspection and approval of the equipments/Software/Services by this office.

Inspection charges if any shall be borne by the company only and this office shall make

no extra payment for this.

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20. The techno-commercial bid would be inclusive of all taxes, duties, surcharge(s) etc.

21. 10% from total bill amount will be withheld as Security Deposit for one year of the Three

year warranty period. The EMD of the successful bidder shall be adjusted against the

security deposit for warranty period. The EMD shall be returned to all other bidders

within two weeks of finalization of the contract.

22. The quoted items must meet all the technical specifications as mentioned in the

technical specification section of this document. Any inadequacy in the given minimum

specifications will disqualify the bidder company to be shortlisted during the evaluation

process. Higher spec items will not get any leniency over the cost while selecting the

competitive quotation.

23. The bidders would treat the details of the specifications and other documents as

confidential and would not reproduce or otherwise disclose the contents to third parties

without written authorization from this office.

24. All damaged or unapproved goods shall be returned at the risk of the tenderer and cost

and the incidental expenditure thereupon shall be recovered from the concerned party.

25. On acceptance of tender and issue of purchase order by the bank, the date of delivery

should be strictly adhered to otherwise; the bank reserves the right not to accept the

delivery in full or in part. In case the order is not executed within the stipulated period,

bank will be at liberty to make purchases through other sources, and to forfeit the

earnest money of the Tenderer.

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VI. SPECIAL CONDITIONS

1. All the materials will be delivered free at the bank’s installation location - including all

freight, forwarding, loading and unloading charges.The Bank will not bear any of these

charges over and above the cost mentioned in the financial bid. The items are to be

delivered free at the respective branches of the bank. The branches and each branch

requirement are mentioned in the Attachment along with this tender document.

2. It will be the responsibility of the supplier for safe supply in full and good conditions at

user's point (bank’ branch) and purchaser (bank) will not pay separately for transit

insurance (if any required).

3. The companies those who have submitted their bid for all the items/services mentioned

in the bid-form will be given preference to other companies those have submitted part

bids.

4. In spite of the above clause, the bank reserves its rights to select single or multiple

bidder companies to fulfill its requirements for which this tender has been published.

5. The bank will have its rights, during discussions with the shortlisted companies, to

change the requirements/specifications of items mentioned in the BOQ in order to opt

for cost-effective or technically more feasible solutions.

6. The tenderer has to install all the equipments at designated braches (locations) and

and commission the integrated system in co-ordination with the bank’s software vendor

and to the satisfaction of the bank. Prices quoted in the commericial proposal must be

inclusive of the above mentioned services.

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7. Delay in the time of execution of work that is proposed by the company in delivery of

items or in execution of the work after issuing a purchase order to the company will

attract penal charges and the charges will be deducted from the cost of items/services.

Inordinate delay on the part of the company in executing the issued Purchase order will

culminate in cancellation of the Purchase order to the company without any notice to

the company.

8. The bidder company is required to mention Annual support charges, if any, (for Desktop

systems and printers) during warranty.

9. Warranty period and terms are 36 months for all items through nearest local Service

Center of the company. On-site maintenance support has to be provided by the

manufacturer through the tenderer during the warranty period. Any component

required to be replaced within the warranty period will be totally new component and

not reconditioned or repaired component. This is for the purpose of cost analysis to

finalise the warranty package offered by the manufacturer.

10. The tenderer shall bear all costs associated with the preparation and submission of its

Bid, including the cost of presentation for the purpose of clarification of the bid, if so

desired by the bank and the bank will in no case be responsible or liable for those

costs, regardless of the conduct or outcome of the Tendering Process.

11. The bank reserves all rights to:

a) Amend any of the above clauses for the purpose of arriving at a cost-

effective total technical solution for the bank.

b) Reject any tender/tenders or cancel the tender process all together

without assigning any reason to the tenderers

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12 PRICE FREEZING

The prices finalized shall remain valid for a period of 6 months from the date of PO, with

quarterly review for downward revision of prices. However, AMC rates will be valid for 3

years from the date of expiry of warranty period.

13 SECURITY DEPOSIT

Ten percent of the total cost of the items of the successful bidder will be with- held by the

bank till completion of the warranty period of the items as Security Deposit. Bank may release the

amount to the bidder in advance against bank guarantee for the amount.

VII. Payment terms are mentioned below:

(a) On delivery, successful installation, testing and

Commissioning of all the items :: -----%

(b) Security deposit with-held by the bank

to be paid back to the company after warranty

period :: -----%

Total :: 100%

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VIII. BID FORM

Bidder shoul submit their quotation strictly in the following bid format.

Sl No Item Description Quantity UNIT/

PRICE

TAX % Total cost with

Tax—with 3 year

warranty

1 Desktop systems- with all

accessories

2

PASSBOOK PRINTER- with all

accessories necessary to

integrate to Finnacle CBS

environment in the Bank

3 Server with all accessories

necessary to integrate to

Finnacle CBS environment and

NACH solution in the Bank

4

Scanner with all accessories

necessary to integrate to

Finnacle CBS environment and

NACH solution in the Bank

5

Wall-mount Rack-

Wall-mount Rack 19”, 9U with

cooling system, door and lock.

6

CAT 6 JACK PANEL- 24 port

loaded with Jacks

7 CAT 6 Patch cords for desktops

- 4FEET and I/O Face Plate Assy

8 Structured cabling using CAT6

UTP cable, I/O terminals and

patch cords

Per metre

charge

9 Managed Switch-1 PORT Rack

mountable 10/100/1000 MB

managed switch

Place: Date:

Signature with seal of Authorised Siganatory

26

ATTACHMENT- Branches and requirements

Bank’s HO and Branches are located in the following places in Idukki District

S.No. Name of Branch REQUIREMENT

1

2

3

4

5

6

7

--------------------------------------------------------------------------------------------------------------------

27

To

The General Manager,

The Idukki District Cooperative Bank Ltd.,

Head Office, Idukki, Kerala State.

Sir,

We have read all terms and conditions given in this tender form (Page 1 to Page 23) and submit

this completed bid alongwith our willness to the terms and conditions mentioned in this tender

form.

Place: ----------------------------------------

Signature of authorised signatory of the bidder company: --------------------------

Seal and date: ----------------------------

______________________________________________________________________________