Tender Briefing Session Research on the Establishment of the Assessment Centres for the W&RSETA QCTO...

Tender Briefing Session

Research on the Establishment of the Assessment Centres for the W&RSETA

QCTO Qualifications

CQO/2013/0005

Bid detail:

Tender Name WSP/ ATR 5 year Impact Study

Tender Reference Number

RES/WSP/0411/01

Description WSP/ ATR 5 year Impact Study

Closing Date 04 August 2010

Closing Time 11:00

Compulsory Briefing Session

14 July 2010 at 10:00 at the W&RSETA Head Office

Agenda

1. Welcome and Opening Mushtaq Wajoodeen

2. Overview of Project Inger Marrian

3. Submission Requirements and Compliance Mushtaq Wajoodeen

4. Q & AInger Marrian

& Mushtaq Wajoodeen

5 Closure Mushtaq Wajoodeen

Research on the Establishment of the Assessment Centres for the W&RSETA QCTO Qualifications

Bid detail:



RES/WSP/0411/01



Closing Time 11:00



Overview of Project Objectives

• Background to Project

• Project Aim

• Scope of Work

• Expected Objectives

• Project Management and Mentoring


Bid detail:



RES/WSP/0411/01



Closing Time 11:00



Background to Project

The Wholesale and Retail Sector Education and Training Authority (W&RSETA) seeks to appoint a service provider to:

1. Conduct research on Assessment Centres for the Wholesale and Retail sector,2. Provide a model that would be in line with QCTO requirements


Bid detail:



RES/WSP/0411/01



Closing Time 11:00



Project Purpose

The main purpose is to identify a model or various models to be used for the accreditation of skillsdevelopment providers and the accreditation of independent assessment centres in line with the requirements (including policy and procedure) of the QCTO for the W&RSETA occupationalqualifications



Scope of Work

The scope of the project includes but not limited to:

1. Develop a W&RSETA assessment framework for QCTO qualifications 2. Develop a management framework structure for the assessment centres3. Develop a management and maintenance framework for the assessment system including

mitigating against irregularities4. Develop monitoring and evaluation framework for the assessment centre’s and skills development

providers 5. Research into the development of itemized assessment banks6. Set out an appropriate and internationally benchmarked model for the accreditation of skills

development providers and accreditation of independent assessment centre that will be suitable for the W&RSETA occupational qualifications

7. Develop a report that will assist the SETA to improve our learner tracking system

Bid detail:



RES/WSP/0411/01



Closing Time 11:00




Expected Objectives

1. Development of a model for the accreditation and functioning of assessment centres for the W&RSETA

2. Develop a model for the accreditation of skills development providers and accreditation assessment centres in line with the QCTO Assessment Quality Partner (APQ) delegation function

3. Develop W&RSETA assessment framework which include the necessary policy, procedures and guidelines

4. Develop a management framework for the assessment centres5. Capacity building with W&RSETA Staff6. Provide input into the monitoring and evaluation framework for skills development providers and

assessment centres7. Provide information on best practice in the development of itemized assessment banks8. Develop a costing model for assessment centres9. Provide information on the possible use of FET Colleges and Higher Education and Training

Institutions as assessment centres of the W&RSETA

Tender Details

Tender NameResearch on the establishment of the Assessment Centres for the W&RSETA QCTO Qualifications

Tender Reference Number CQO/2013/0005

DescriptionResearch on the establishment of the Assessment Centres for the W&RSETA QCTO Qualifications


Closing Time 11:00

Submission Details

The Executive Manager: SCMW&RSETARiverside Office Park. Hennops House1303 Heuwel AvenueCnr. Lenchen South and Heuwel AvenuesCenturion


Bid detail:



RES/WSP/0411/01



Closing Time 11:00



Submission Requirements and Compliance Information

• Tender Details

• Tender Evaluation Process

• Standard Documentation

• Evaluation Process and Criteria

• Preference and Price Points

• Presentations


Tender Evaluation Process

Phase 1 Administration and Critical Criteria

Phase 2 Technical Evaluation

Phase 3 Pricing and Preference Points

Phase 4 Presentation (If applicable)

Phase 5 Award

Phase 6 Contracting

Phase 7 Notification of Award

Phase 8 Implementation


Standard Documentation

Document Description Note

SBD 01 Invitation to Tender Complete in full

SBD 02 Tax clearance requirementsOnly valid original tax clearance certificate acceptable

SBD 04 Declaration of Interest Complete in full

SBD 6.1Preference point claim formB-BBEE Certificate

Complete in fullOriginal or certified valid copy

SBD 08Declaration of bidders past Supply Chain Management Practices

Complete in full

SBD 09 Certificate of Independent Bid Determination Complete in full

TOR Terms of reference Read

EC Evaluation Process and Criteria Read

GCC General Conditions of Contract Initial each page


Packaging of Tender Documents for Submission

The following information must be clearly indicated on the envelope in which the Tender is submitted:

• The Tender name and number

• The name of the bidder

• The contact details of the bidder (including the e-mail address)

• Original and Copy

Clearly Indicate the contents of the Envelope / Document Submitted

• Compliance documentation (Separate Envelope / Binded Separately)

• Technical Documentation (Separate Envelope / Binded Separately)

• Price Documentation (Separate Envelope / Binded Separately)


NB: Non compliance to the above may render your bid as non-responsive

Number Document Description

1 Compliance Documents

Invitation to tenderValid Original Tax Clearance CertificateDeclaration of InterestPreference Point Claim form and BBBEE CertificateDeclaration of past SCM practicesCertificate of Independent Bid DeterminationGeneral Conditions of Contract

2 Technical Documents

Expertise in ResearchKnowledge and understanding of Assessment Centre’sKnowledge and understanding of QCTOProject Management Methodology and Approach

3 Price DocumentsSchedule A- Scope of workSchedule B- Additional OtherSchedule C- Total Cost


Critical Criteria

Bids submitted that do not comply with the following will not be considered for evaluation:

Tax Clearance Certificate • A valid original tax clearance certificate must be submitted

Prescribed / Submission format

• All bids must be submitted on the official (SBD) forms- not re- typed or hand written

• Bids must be submitted in the prescribed format with the requested number of copies with the Technical Document separately submitted from the Compliance and Price Document

Critical and Submission Requirements


Note: An original or certified valid copy of the B-BBEE Certificate must be submitted

Critical and Submission Requirements


Criteria Submission Requirement(s) Critical Criteria

Weight

A) Tax Clearance Certificate/Confirmation of VAT exemption

Original Documentation Y 0

B) Submission of bid documentation in the prescribed format

Please refer to Cover page and guidelines of the bid documentation

Y 0


Submission Requirements


Weight

C) Experience in research

Proof of research conducted in similar projects Detailed CV’s and experience of project team Three letters of recommendations with

contactable references

N 20

D) Knowledge and understanding of assessment Centre's

Proof of previous experience in national and/ or international summative assessment centres including two recommendation letters

Proof of knowledge on the development of itemized assessment banks

N 25




Weight

E) Knowledge and understanding of QCTO

Write up indicating knowledge on QCTO i.e. only background, establishment of the QCTO and function thereof as well as the delegation policy on functions to AQP’s and DQP’s including the various draft policies of he QCTO 1. Accreditation of skills development providers 2.Certification policy 3. Accreditation of Assessment Centre’s 4. RPL for occupational qualification 5. External integrated summative assessment of occupation qualifications and registration of occupation assessors and moderators

N 15




Weight

F) Project Management Detailed project implementation plan in line with the identified W&RSETA timeframes, all human resources and tools to the project are identified and an organogram of the project is included.

Deliverables are in line with the deliverables in the Terms of Reference

N 20

G) Methodology and Approach

Detailed methodology and approach in outlined and in line with the deliverables in the terms of reference

N 20

Technical Evaluation Threshold 75%

Total Weighting 100

Pricing

• Detailed cost breakdown structure linked to the implementation plan

• Additional other costs related to the project be listed and included under “additional other”

• Pricing inclusive of any applicable VAT


Presentations

Should presentations be required:

• The necessary invitations will be limited to the shortlisted 3 providers


All bidders will be notified of the outcome of this tender


All queries must be in writing and directed to:

[email protected]

Fax: 086 506 6986


mailto:[email protected]

THANK YOU !


Tender Briefing Session Research on the Establishment of the Assessment Centres for the W&RSETA QCTO...

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