Tems Quality Charter v4 - infovista.com · TEMS™ Customer care organization is dedicated to...
Transcript of Tems Quality Charter v4 - infovista.com · TEMS™ Customer care organization is dedicated to...
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TableofContents1 Introduction......................................................................................................................................................3
1.1 Purposeofthedocument..........................................................................................................................3
1.2 ContentDisclaimer....................................................................................................................................3
1.3 Questions..................................................................................................................................................3
1.4 ObjectivesoftheSupportQualityCharter................................................................................................3
2 EligibilityforSupport.........................................................................................................................................4
2.1 WhoisentitledtoreceiveSupport?..........................................................................................................4
2.2 LevelofSupports.......................................................................................................................................4
3 InfoVistaCustomerSupportProgramOverview...............................................................................................6
4 HowtoContactInfoVistaTEMSSupport?.........................................................................................................7
5 CaseManagement.............................................................................................................................................9
5.1 Whatadministrativeinformationshouldbegathered?............................................................................9
5.2 Whattechnicalinformationshouldbegathered?....................................................................................9
5.3 Servicerequestcategories......................................................................................................................10
5.4 InfoVistaPriorityLevels...........................................................................................................................10
5.5 Triggerpoints..........................................................................................................................................12
5.6 EscalationGuideline................................................................................................................................13
5.7 StatusReportingProcess.........................................................................................................................14
5.8 ServicelevelsandtargettimesforProblems..........................................................................................14
5.9 ProblemResolutionProcess....................................................................................................................15
6 HardwareSupport–ReturnMaterialAuthorization(RMA)............................................................................18
6.1 RMAPolicy...............................................................................................................................................18
6.2 RMAProcess............................................................................................................................................18
7 Definitions.......................................................................................................................................................20
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1 Introduction
1.1 PurposeofthedocumentThisdocumentisintendedtoinformInfoVistaTEMS™CustomersoftheservicestheycanexpectfromInfoVistaCustomerSupportOrganization(CSO).AlldescribedservicesareavailableonlytoCustomerswhohavecontractedforsupportandmaintenanceservicesandpaidoutstandinginvoices.
1.2 ContentDisclaimerThisdocumentisforinformationalpurposesonlyanddescribescertainservices.Itdoesnotmodifyoramendalicenseagreementinanyrespect.InfoVistareservestherighttomakechangestothisdocumentandthepoliciesandproceduresincludedwithinitatanytime.
ThewordCustomer,asusedinthisdocument,meansanInfoVistaTEMS™Customer.
1.3 QuestionsIfyouhaveanyquestionsconcerninganypoliciesandproceduresincludedwithinthisdocument,pleasecontactCustomerSupportManagementatsupport-mgt@infovista.com
1.4 ObjectivesoftheSupportQualityCharterTEMS™Customercareorganizationisdedicatedtoachievinghighcustomersatisfactionbydeliveringefficientcareandservicestoourcustomersworldwide.
OurcareorganizationdeliversTechnicalHelpDeskservices,technicalsupport,andmaintenanceservicesbytakingmaximumadvantageofourpresencearoundtheglobe.
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2 EligibilityforSupport
2.1 WhoisentitledtoreceiveSupport?ToaccessCustomerSupportOrganizationServices,customersmusthavecontractedforAnnualSoftwareSupportServicesandpaidoutstandinginvoices.
NoteregardingHWandSoftwareLimitedWarranty:
LimitedWarrantydoesnotopenaccesstofullSupportServices.Warrantycovers:
● HWfailureexcludingabuse,misuse,negligence,accidentorservicebyunauthorizedthirdpartyfromthedateofdeliverytotheendcustomerduring12months:TypicalcaseisDeadOnArrival(DOA)
● Licensingissues● Softwareissuecausingasignificantdeviationfromthefunctionalityspecifiedintheproductspecification.
2.2 LevelofSupportsInfoVistaTEMS™proposesdifferentcontractsofSupport:
SupportContract Includes
AnnualSoftwareSupportServices
Fullsoftwareproductsupport
AccesstoSupportServices
AccesstoMinor&Maintenancereleases
AccesstoMajorreleases
AnnualSoftwareSupportServices(MinorUpgradeOnly)
ThisoptioncoversthesameservicesliketheAnnualSoftwareSupportexcepttheaccesstotheMajorversions.
AnnualApplianceSupportServicesHardwaremaintenance:Repair&Replacement.
Note:AnnualSoftwareSupportServicesmustbetakenontopoftheannualApplianceSupportinordertocoverHardwareissue.
2.2.1 EndofSupportPolicySoftwareSupportServicewillonlybeprovidedforthecurrentreleaseofthesoftwareandtheprecedingversion.Inaddition,InfoVistawillprovidesupportforeachversionduringaminimumof18monthsfromitsreleaseonthemarketbyInfoVista.EndofLifeandsupporttimelinescanbefoundontheTEMSPortal.
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2.2.2 AnnualSoftwareSupportServicesSoftwaresupportallowaccesstoTechnicalServiceDeskwithawebticketingsystem,definedSLAsforresponsetimesandaccesstodocumentationandinformationaroundtheproductandsoftwarereleasesontheTEMSPortal.
NoteregardingScannerpurchasedthroughInfoVista.WedoprovideHardwareRMAserviceforScanner.However,anyquestionorissueregardingScannerswillberedirectedtotheappropriatevendorinaccordancetotheirSLAs.
MinorandMaintenanceReleasesallowthecustomertoreceiveandusenew,enhancedversionsofthesoftwareincludingerrorcorrectionsunderminorormaintenancereleasesastheybecomeavailable.Note,theseincludedreleasesdonotgivecustomerstherighttouseanynewInfoVistasoftwareproducts,justtheonesforwhichtheyhaveavalidlicense.
MajorReleasesallowaccesstomajorreleases(versionlevelX.y.z).
2.2.3 AnnualApplianceSupportServicesHardwaremaintenanceissupportedwitha7dayturnaroundtoshiparepairedorreplacementunitfollowingourreceiptofareturnedunitinaccordancewithapreviouslyissuedReturnMaterialAuthorization(RMA)andthesparepartsandreplacementcomponentsareincluded.
WithHardwareMaintenance,customersbenefitfromremotetroubleshootingassistanceandtimelyreplacementofmalfunctioningunits,thusreducingdowntimefortheirsystems.
HWissupportedasfollows
• InfoVistaHardware(e.g.MTP-4,ACUR2,RTU,MTU,EMU,DU,MDU)coveredundertheAnnualApplianceSupportuntilthehardwareinquestionisnolongersupportedhardware(endofsupportdatehasbeenreached)
• ScannerssupportedaslongasbackedbyOEMsupplier.However,Inthatcase,itwillbesupportedwitha30daysturnaroundtoshipandreturntheunit.Enhancedreplacementarenotincludedandmustbeseparatelypurchased.
• Phones/datacardsnotHWmodifiedbyInfoVistaoranyother3rdpartyappliancessuchasbatteries,GPSarecoveredonlybythe12monthsinitialwarrantyandwillnotbecoveredbytheAnnualApplianceSupport.
• DevicesthatareHWmodifiedbyInfoVista,inordertobeinstalledinInfoVistaHWortoallowexternalantennasarecoveredbytheAnnualApplianceSupport
Note:Hardwaremaintenancedoesnotapplytoproductssubjectedtoabuse,misuse,negligence,accidentorservicebyunauthorizedthirdparty.
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3 InfoVistaCustomerSupportProgramOverviewDependingonthenatureoftheirrequests,customerscanhaveaccesstothefollowingservices:
ServiceSolutionsProgram Features
HelpDesk
• UnlimitedaccesstotheCustomerSupportOrganizationin8x5(excludingSaturday&Sundayandsomebankholidays)
• Telephoneaccess• AccesstoouronlineWebTicketingsystem• EscalationProcesstoCustomerSupportManagement.• CustomerSatisfactionSurvey
TechnicalSupport&Maintenance
• ResponseTime• RemoteAccess• Accesstobugcorrection• Statusupdate
HardwareManagement
• Sparepartsmanagement• Repairservice• Repaircostsofgoods• RMAturnaroundtime• ShipmentfromInfoVistatocustomerincluded
InformationServices
ThroughourTEMSPortal:
• KnowledgeBase,FAQs• ProductDocumentation,• ReleaseNotes
Softwarereleasesandmaintenanceupdates
AccordingtoyourlevelofMaintenance:
• Accesstomaintenance&minorreleases• Accesstomajorreleases
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4 HowtoContactInfoVistaTEMSSupport?WHEN? TheInfoVistaTEMSSupportisavailableona8x5basis.Ifyoucallasupport
centeroutsidetheopeninghours,youwillbeautomaticallyredirectedtoanotherregionalsupportcenter.
NotethatSupportcentersareclosed:
• SaturdayandSunday• January1standDecember25th• May,1st
WHERE?
Thewordwidesupportorganizationislocatedinfourregions:Asia-Pacific,MiddleEast-Africa;Europe;andtheAmericas.
• America:USAandBrazil• MiddleEast-Africa:India• Europe:Sweden,UKandSwitzerland• Asia-Pacific:China
HOW? Email:[email protected]
Web:https://customercare.tems.InfoVista.com
TEMSPortal:https://customerportal.tems.infovista.com/
NORTHAMERICAPhoneNumber +1(855)3235755
Language English
HoursofOperation 8:00AM-6:00PMM-F(EST)
BRAZIL,CALAPhoneNumber +551130428211
Language Portuguese,English
HoursofOperation 9:00AM-6:00PMM-F(UTC-3)
EUROPE,TURKEY,RUSSIA,CISCOUNTRIES&MONGOLIAPhoneNumber +441252907499
Language English
HoursofOperation 8:00AM-6:00PMM-F(CET)
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INDIAPhoneNumber +919066031041
Language English
HoursofOperation 8:00AM-6:00PMM-F(IST)
CHINAPhoneNumber -
Language Chinese/English
HoursofOperation 8:00AM-6:00PMM-F(ChinaStandardTime)
TEMSMonitorMasterManagedServicesTeamOnlyaccessibleforourManagedServicescustomers.
Email [email protected]
PhoneNumber +1(703)9565246
Language English
HoursofOperation 8:00AM-6:00PMM-F(EST)
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5 CaseManagement
5.1 Whatadministrativeinformationshouldbegathered?Thecustomerisrequiredtoprovidethefollowinginformationwhenopeningacase:
● Companyname.Ifyouareasubcontractor,thecompanywhoownsthelicenses.● Contactperson’sname● Phonenumber&E-mailaddress● Equipmentserialnumber(e.g.serialnumberofmeasurementunit,dongleIDorGLSDeviceID)
5.2 Whattechnicalinformationshouldbegathered?ToobtainthebestserviceandthefastestresolutiontimefromInfoVista’sTechnicalSupport,youarekindlyrequiredtotakecareofthefollowingpointsbeforecontactingus
DefineyourrequestItisimportanttobespecificwhenexplainingaproblemoraskingaquestiontotheTechnicalSupport.Pleasepreparebeforehandadetaileddescriptionoftheproblem,symptomsandwhathasbeentriedtoresolveitalready.
GatherbackgroundinformationYourabilitytoanswerthefollowingquestionswillhelpustoefficientlysolveyoursituation:
• Product
• Versionorsoftwarelicensenumber,ifapplicable
• Environment,ifapplicable(operatingsystem)
GatherrelevantdiagnosticinformationTounderstandthesituationandacceleratetheresolutionofaproblem,theTechnicalSupportwillrequirespecificdiagnosticinformationsuchaslogs,scriptsresultsandenvironmentdata.Yourabilitytoprovidethisinformationisoftenthemostcriticalstepinresolvingyourcase.
DeterminethePriorityLevelWeencourageaself-evaluationofyourquestion/problemprioritylevel.TheTechnicalSupportcanhelpyoudetermineitbasedonthebusinessimpactoftheissue.
Youcanchangetheprioritylevelofaproblemifcircumstancesevolvesinceopeningyourcase.Prioritylevelsaredefinedinsectionbelow.
Nolaterthanthenextday,InfoVistaverifieswhetherthecustomerisentitledtoreceivetechnicalsupportandassignsaticketIDtobeusedinfuturecorrespondence.
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5.3 ServicerequestcategoriesDependingontheclassificationofanissue,aservicerequestwillbefiledintheticketingsystemforfurtherdetermination.Anissuecanbedescribedasanincident,aquestion,orafeaturerequest.
Name Description
Problem● Areproduciblebreakdown,difficulty,orpotentialerrorintheuse
orfunctionofthesoftwareorsystem
Question
● Aninquiryrelatedtotheusability,documentationorspecificfunctionofthesoftwareorsystem,includingSalesandInformationRequests
Feature/changerequest ● Suggestionsbycustomersforimprovingthesoftwareorsystem
5.4 InfoVistaPriorityLevels
DefinitionThePrioritylevelisusedbyourcustomerstodeterminetheimpactoftheissueencounteredonsite.ThiswillindicatethelevelofserviceacasewillreceivewithintheCustomerSupportOrganization.Itwillalsobeusedbymanagementtoupgradeordowngradethepriorityofacaseduringescalationprocess,orwhentheserviceprovidedisoutofthenorm.
PriorityLevelsTherearethreeprioritylevels:
• PriorityHigh
• PriorityMedium
• PriorityLow
Inaddition,anEmergencypriorityissetforproblemswithseverebusinessimpactandwillreceiveourhighestattention.Fullengineeringsupportwillalsobereceivedifrequired.PleasenotethatSeverityEmergencyrequiresapprovalfromtheWWCustomerCareDirector.
ThedefaultSeveritysettingforincomingIncidentsisSeverityMedium.
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PriorityDefinition
Priority Definition
Emergency Eventpreventsinitialinstallationorusageofthecompletesoftware/systemprohibitingallexecutionofproductivework.
Situationrendersamission-criticalfeatureunusableorresultsindatabeingunrecoverable,corrupted,orlosttherebyprohibitingtheexecutionofproductivework,affectingeitheragrouporgroupsofpeople,orasingleindividualperformingacriticalbusinessfunction.
High Aneventresultsintheuserbeingcriticallyrestrictedintheuseofthesoftware/systemforaparticularpurposeorapplicationaffectingeitheragrouporgroupsofpeople,orasingleindividualperformingacriticalbusinessfunction.
Operationsofthesoftware/systemcancontinueinarestrictedfashion.
Medium AnInfoVistacomponentorfunctionisrestrictedinitsuseinaproductionenvironment,typicallyaMajorseverityissueinproductionenvironment.
Low Anon-criticalInfoVistasoftwarecomponentfeatureismalfunctioning.Theissuehasbeenidentifiedanddoesnothindernormaloperation,orthesituationmaybetemporarilycircumventedusingandavailableworkaround.Workaroundisavailableandacceptable.
UpdatingPriorityTheseveritysettingmaybealteredbythesupportengineer(withseverityeitherincreasedorreduced)aftertheinitialanalysisoftheproblemtobetterreflectthenatureoftheticketandtoensurethecorrectprioritizationwithinthesupportorganization.Thisisgenerallydonewiththecustomer’sapproval.
Ifthesituationatthecustomersitechangessothatitrequiresahigherseveritysetting,thecustomercancontactthecustomercareorganizationtorequestaseveritylevelincrease.Thesupportprocessalsohastheoptiontodowngradetheseverityaftertheworkaroundhasbeengivenandthiscanbeapprovedbythecustomer.
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5.5 TriggerpointsTriggerpointsaredesignedtoensurethatthecustomerisupdatedonthestatusofalltickets.Thegoalisachieveatleast90%compliancewiththedefinedtargetresponsetimesandserviceleveldefinitions.
Trigger Description
Acknowledgment
• Weprovidethecustomerwithaticketreferencenumberbasedonourtrackingsystem.TheticketnumberisalwaysusedwhencommunicatingwithCustomerCare
• Beforetheticketnumbercanbecorrectlyfiled,theHelpDeskagentmaycontactthecustomertoverifytheproductandProductSupportvalidity.
Investigation • Duringthisphaseinformationabouttheproblemwillbecollected(logfiles,tracesetc.).TheseinturnwillbethoroughlyanalyzedbyTEMSexperts.Theoutcomeofthephasewillprovideourengineerabasisforprovidingthecustomeratemporarysolutionoraresolution.
Temporarysolution
• Atemporarysolutioncanbeprovidedthroughoutthelifetimeofaticketandcaneitherbeatemporarycorrectionorworkprocedurewhichremediesthereportedproblem.
• Atemporarysolutioncanalsobeatechniquethatavoidstheincidentorproblem,whichcouldalsoincludethetemporaryremovaloftheusageofafeatureorfunctionofthesystem.
• AtemporarysolutionissetwhenaworkaroundorsolutionisprovidedtothecustomertoreducetheSeverityLevel.
• Ifamaintenanceversionisstillrequiredtofixtheproblem,theticketremainsopened.
Resolution • Apermanentsolutionisusuallyprovidedwithanemergencycorrectionormaintenancereleaseifapplicable.
• Thecustomermustbecoveredunderavalidmaintenancecontracttobeentitledtoreceivethefinalsolution.
• Ifthesolutionisalreadyincludedinanextmajorversion,thecustomerwillhavetobecoveredbyamaintenancecontractincludingmajorreleases.
• Pleasenotethatanyupdateorupgradeinstallationisnotincludedandmustbeorderedseparately.
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5.6 EscalationGuidelineBasedonthepriorityscheme,InfoVistahasestablishedarigorousproblemescalationproceduredesignedtoprovide:
• Appropriatemanagementawareness
• Sufficienttechnicalresourcestoisolateduplicateanddebugtheproblem
• Engineeringsupporttodefineandtoimplementfixtoresolvetheproblem
Thisescalationprocessisbasedonautomatednotificationsthatfollowthefollowingguidelines.
ElapsedTime/
PriorityEmergency High Medium Low
24Hours
TEMSWWSupportDirector
48Hours VPWWCustomerCare
TEMSWWSupportDirector
1week SVPOperation VPWWCustomerCare
TEMSWWSupportDirector
Notes:
(1) StatedescalationprocessrequiresthattheCustomerprovideallrequiredinformationandtestresults.(2) Timeframesareintendedtobeusedasaguidelineandnotasubstituteforsoundbusinesspractices.
Shouldthecustomerfeelstheneedtoproceedtoadditionalescalation,InfoVistarecommendsthatCustomer-initiatedescalationbeginattheRegionalManagerlevelandproceedupwardusingtheescalationguidelineshownaboveforreference.Thiswillallowthosemostcloselyassociatedwiththesupportresourcestosolveanyserviceproblemsquickly.
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5.7 StatusReportingProcessOurreportingprocessisalsobasedonthepriorityschemeanddeterminesthefrequencyweupdateourcustomersontheprogressoftheircases.
ElapsedTime/
PriorityEmergency High Medium Low
StatusReporting
DailyupdatewillbecommunicatedtotheCustomerbytheEngineerortheRegionalManagerwhoownsthecase.
AnupdatewillbecommunicatedeverythreedaystotheCustomer.
Anupdatewillbecommunicatedonaweeklybasis.
AnupdatewillbecommunicatedonCustomerrequest.
5.8 ServicelevelsandtargettimesforProblems
Priority ResponseTime
Temporarysolution Resolution
Emergency 2hours 5businessdays 20businessdays
High 4hours 5businessdays 30businessdays
Medium 12hours 10businessdays Withnextsoftwarerelease
Low 12hours Withnextsoftwarerelease
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5.9 ProblemResolutionProcess
5.9.1 CustomerresponsibilitiesInorderforProductSupportandrelatedservicestobesuccessful,customershavetheresponsibilityto:
• Submitauthorizedcontacts:Thecustomeristoprovideatleastonebutnotmorethanfourauthorizedsupportcontactswithname,e-mail,andphonenumberdetails.
• Submitproblemswithappropriateproblemdescriptions:Thecustomerisresponsibleforhelpingthesupportengineergatherenoughinformationtotroubleshootaproblem.SufficientinformationmustbeincludedintheinitialrequestbutadditionalinformationmayberequestedbytheInfoVistasupportteam.
• Providerequestedinformation:Thecustomermustproviderequestedinformationinatimelymannerforustomeetourstatedservicelevelobjectives.
• Provideimmediateremoteaccesstoappliances:ForInfoVistatomeettheresponsetimelines,thecustomermustensurethatInfoVistaisabletoaccesstheInfoVistaproductsremotely.Ideally,remoteaccessshouldbeconfiguredandtestedinadvance.
• ForproblemsreportedasSeverityHigh&Emergency,thecustomermustprovidethenameofacontactwhowillbeavailablebothduringandoutsideworkinghours,ifrequired.
5.9.2 PrerequisitesoftwareandservicesInordertoreceiveProductSupportandrelatedservices,thefollowingconditionshavetobefulfilled.
• ThecustomerhasvalidlicensesforInfoVistasoftware.
• Thecustomerhasasupportedproductrelease.
• Thecustomeriscoveredbyavalidsupportagreement.
5.9.3 Classification&ProcessAllissuesarecategorizedinthefollowingmanner:
• Theissueisaproblemthatisnotdefect-related
• Theissueisaknowndefect-relatedproblem
• Theissueisanewdefect
Theissueisaproblemthatisnotdefect-relatedIftheSupportEngineerdeterminesthattheissueisnotaproductdefect(configuration,O/S,Hardwarerelatedproblems)andcanbecorrecteddirectlybyInfoVistaCustomerSupportOrganizationinconjunctionwiththeCustomer,theissueremainsopenandisworkedonuntilresolution.ActionitemsandschedulesofworkarecoordinatedbetweentheSupportEngineerandtheCustomerbasedonthetaskstobecompletedandtheavailabilityofbothparties.
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Theissueisaknowndefect-relatedproblemIftheSupportEngineerdeterminesthatthisissueistheresultofasoftwaredefectthathaspreviouslybeenreported,theSupportEngineerdoesthefollowing:
• Providesaworkaroundtocorrecttheissue.Ifnoworkaroundisavailableanditisdeterminedthatoneisrequired,theSupportEngineerwillworkwiththeCustomertofindthebestfeasibleworkaround.
• AdvisestheCustomerwhenthedefectreportisclosed,assistsinfiximplementation,andupdatestheCustomer'scase.
TheissueisanewdefectIftheSupportEngineerdeterminesthatthisissueistheresultofasoftwaredefectthathasnotbeenpreviouslyreported,theSupportEngineerwillperformthefollowing:
• Attempttoreplicatetheproblemontheidentifiedfailingcomponent.
• Takethedetailedprobleminformationandcreateanengineeringdefectreportrelatedtotheissue.
• Makeeveryattempttoprovideaworkaroundfortheissueuntilapermanentfixisavailable.TheSupportEngineerwillinvolvetheInfoVistaResearchandDevelopmentOrganization.
• AdvisetheCustomerwhenthedefectreporthasbeenconfirmed,assistindefectfiximplementation,andupdatesthecase.
Whenanewdefectisidentified,itisassignedtoEngineeringforreview.Engineeringdetermineshowandwhenthedefectisaddressed.Oneofanumberofdifferentfixschedulesmayresult:
• ThedefectisconsideredtobeofhighimpactandamaintenanceversioniscreatedanddeliveredtotheCustomerforimmediateimplementation.
• Thedefectisconsideredtobeoflowerimpact.Fixesmaybecreated,testedanddeliveredtotheCustomerorincludedinafuturereleaseofthesoftware.
• Thedefectisconsideredtobeoflowimpactandmaybedeferreduntilafuturerelease.
Notes:
(1) Becauseofthecomplexitiesofthesupportedenvironmentandthedevelopment,verification,andtestingresourcesrequired,defectfixesmayrequireanextendedperiodoftimebeforedistribution.
(2) IftheproblemcannotbereproducedandallrelevantinformationhasbeenprovidedbyCustomer,theSupportEngineerwillprovideaproposalforanalternativeplanofaction.
(3) ForthirdPartyProducts,wemustrefercustomertotheThirdPartyvendorforfurtheranalysiswhenInfoVistaSupporthasdiagnosedthattheissueisnotwithInfoVistaSoftware.
(4) Customerisresponsibleforobtainingfixes,forapplyingthefixestotheSoftware,fortestingthefixestoensurethatissueisfixed.
(5) Whenaproductisnolongersupported,CSOwillassistCustomerinabesteffortbasisbutmaybeunabletorequestengineeringdefectcorrectionorEngineeringanalysis.
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5.9.4 MaintenancereleasepolicyWhenanewdefect,onasupportedmajorversion,needsafix,amaintenanceversionisbuiltincludingthecorrection.Bydefault,themaintenanceversioniscreatedontopofthelatestminorversionavailableforthecustomer.
Forinstance,assuming:
• Customerisusingversion12.1foragivenproduct,
• 12.xisstillasupportedversion,
• Version12.3.xisthelatestminorversionavailable,
Themaintenanceversionincludingthefixwillbebuiltbasedontheversion12.3.xsocustomerwillhavetoupgradetothatversion.Potentially,ifthecustomerisusinganoldminorversionanddifferentproductsfromtheTEMSportfolio,hewillhavetoalsoupgradesomeotherproductsinordertomanagethecompatibilitybetweenthecomponents.
5.9.5 IssueclosingAcaseisclosedwhen:
• Customerissatisfiedwiththeanswer,solution,fixorworkaround.
• Wehavenotreceivedrequestedinformationwithintenworkingdaysandwehavesentnotificationfiveworkingdaysbeforeclosure.
• TheCustomerinformsusthatthecaseisnolongeranissue.
Note:Customercanreopenaclosedcaseatanytime.
5.9.6 Third-partyproductsTheInfoVistaproductportfoliodoesincludeandintegratethird-partyproducts.InfoVistawarrantsthesethird-partyproductstothesamelevelasInfoVistaisgivenwarrantyonthem.Thereare,however,limitationsregardingtheleveloftechnicalsupportthatisavailable.
Ifthereisproblemwithathird-partycomponentorpartofthesystem(suchasamobilehandsetorathird-partysoftwaremodule),theallowedtimeforprovidingatemporarysolutionorresolutionwillbeprolongedbytheactualwaitingtimeforthatpartbeingfixedbythesupplier.Ifaproblemcannotbefixedbythethird-partyprovider,InfoVistawilltreatthisbugasalimitation.InfoVistashallnotbeheldresponsibleforaverifiedlimitation,inathird-partyproductorcomponent.
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6 HardwareSupport–ReturnMaterialAuthorization(RMA)
6.1 RMAPolicyInfoVistaprovideaRepairServiceforthosecustomerswhohavetheappropriatecontractsinplace.AnyrepairsreturnofHWwillusetheRMAprocess.Non-contractedrepairswillbesubjecttoPurchaseOrdersbeingissuepriortoRMAbeingcreated.
6.2 RMAProcessTheRMAprocessisapartoftheCaseManagement.ThereportedproblemisprocessedthroughtheInfoVistatechnicalsupportteamsandifitisconfirmedthattheissueisHardwarerelated–thenRMAisthenextstep.
6.2.1 OpenacaseIfyouaresuspectingahardwarefailure,simplyopenacasesowecantakecareoftherequest,checkthefailurediagnosticandtrackituntilitsfullresolution.
AcasemustbeopenedforeachhardwarefailuretoallowpropertrackingofRMArequests.
6.2.2 ProvideinvestigationAfailurediagnosticbytheTechnicalSupportismandatorytoauthorizeanRMA.Inordertoacceleratethisdiagnostic,pleaseprovidetheTechnicalSupportwithrelevanttechnicalinformationsuchaslogs,scriptsresultsandenvironmentinformation.YourabilitytoprovidethisinformationisimportanttoshorteningtheRMAauthorizationdelay.
6.2.3 CompleteandsubmittheRMAformThesupportdeskwillpopulatetheRMAwithdetailsbroughtforwardfromtheCaseManagementnotes.Thecustomercanaddotherrelevantnotesintothedocument.
6.2.4 SendbackthedeviceOnceRMAisraised–thecustomerwillbeadvisedwhichInfoVistaHWrepairfacilityitshouldbereturnedto.ThecustomerisresponsibleforshippingRMAtoInfoVistarepairfacility.InfoVistawillpaynon-prioritycouriercostsforthereturn–anypriorityfreightcostswillbeatthecostofthecustomer.
CustomersareresponsibleforensuringtheRMAHWissuitablypackagedsoasnottodamageintransit.HWreceiveddamagedwillbequarantinedandreportedviatheSupportDesktothecustomer.
6.2.5 RMASLAsHardwaremaintenanceissupportedwitha7dayturnaroundtoshiparepairedorreplacementunitfollowingourreceiptofareturnedunitinaccordancewithapreviouslyissuedRMA.
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6.2.6 ThirdPartyHardwareInfoVistawillissueRMAforThirdPartyHWonlyifithasbeensuppliedbyInfoVista(scannersetc).ItislikelythatthisHWwillneedtobeshippedonwardstotheOriginalEquipmentManufacturerfordiagnosis/repair.Thismayextendtherepairleadtime.
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7 Definitions• Majorrelease(X.y.z)–isasignificantchangeintheproductaddingnewfunctionality(e.g.newtechnology
support,newplatform,etc.).
• Minorrelease(x.Y.z)–isafunctionalimprovementofexistingfunctionalityanderrorcorrectionsintheproduct.
• Maintenancerelease(x.y.Z)–correctsmultiplesoftwaredefectsintheproductwithoutchangingthefunctionality.
• Emergencycorrection(akapatch)–correctsasingledefectonthecomponentleveldetectedbyasinglecustomer.
• Thetermsoftwareupgradereferstoeitheramajororminorreleasethataddsnewfunctionalitytotheproduct.
• Thetermsoftwareupdatereferstoeitheranemergencycorrectionormaintenancereleasefixingoneormoredefectsinaproduct.