Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term...

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Telematics, Short Term Rentals, & Other Fleet Solutions

Transcript of Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term...

Page 1: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Telematics,

Short Term Rentals,

&

Other Fleet Solutions

Page 2: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Fleet Services & Solutions

Leadership

Gordon Lancaster - Director

Scott Ford - Services Branch Chief

David Munn - Solutions Branch Chief

Presenters

Joe Niewiadomski - Fleet Services Branch

Jessica Huff - Fleet Solutions Branch

Hilary Lutz - Fleet Solutions Branch

Page 3: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

2017 Short Term Rental (STR) Highlights

● Program Growth/Measures

● New Equipment

● New Vehicle Award/Open Season

● WebSTR Overhaul

● Disaster Response

Page 4: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Overview

● Began full reporting to track invoice

submission and processing times

● Regular meetings with all vendors

over the 21.86 day FY’16 average

● Discussed common issues and best

practices.

Results

● AVIS/Budget processing

submission time down 65%

● Dollar Thrifty processing time

down 72%

● Overall Vendor invoice submission

time reduced by 41.72%

(9.12 days)

● Average time to review/process

invoice 3.55 days

Invoice Initiative

Page 5: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

New STR Equipment Additions

New Equipment • Snow Removal Equipment and

Attachments

• Vacuum Assisted Dewatering

Pumps

• Portable Fuel Tanks with 1000 and

2300 Gallon Capacities

• Vertical Mast Aerial Lifts

• Paint Sprayers

Equipment Accessories • Forklifts

• Skid Steer Loaders

• Wheeled Loaders

• Generators

• Welders

New Vendor

Page 6: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

STR Vehicle Open Season

New Vehicle Awards (April 1st, 2017)

● 2 New Vendors

● STR On-Demand Awarded

Vehicle STR Open Season

● New Vendor Additions

● Pricing Adjustments

● New Vehicles

Page 7: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

WebSTR

System Overhaul

New Look and Functionality

Page 8: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

WebSTR System Overhaul

System Redesign - Platform Revamp

● Ease of Use

● Reporting

● Fuel Info

STR On-Demand

● New request screen with

unique features

● Links to vendor websites for

vehicle scheduling

Page 9: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Fleet Solutions Highlights

● FY18 Telematics Procurement

○ GSA Fleet’s requirements and objectives

○ FY18 roadmap

● Toll Management Solution

○ Current state of tolling

○ Potential tolling solutions

Page 10: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Telematics Overview

● A device that connects to the OBD-II port within a vehicle and uses

cellular connectivity to transmit operational data to a web-portal for

fleet analyses. Common data includes:

○ GPS (on/off)

○ Trip distance/time

○ Odometer reading

○ Idling

○ Harsh braking and rapid acceleration

○ Seat belt detection

○ Fuel consumption

○ Battery voltage

○ Engine fault codes

Page 11: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Telematics - GSA Fleet Requirements

(5,000 ft view)

● Simple plug and play device with option to keep OBD port

open

● Secure and compatible across all vehicle makes/models

● Professional on-site installation option

● Combined service offering Multiple subscription options

○ Ancillary services

● “White glove” customer service

Page 12: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Telematics - Objectives of New Offering

● Implement a burden free telematics solution across GSA

Fleet that is:

○ Beneficial for BOTH GSA Fleet + Customers

○ Scalable and Sustainable

○ Forward Thinking

Page 13: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Current State of Tolling

● All tolls are the responsibility of the operating agency

● Tolls are often mismanaged, resulting in costly penalties for

late payments and increased administrative burden

● Customers look to GSA Fleet for solutions

○ Payment through WEX cards is NOT permitted

● Aftermarket solutions exist that could improve this process

and make our customers lives easier

● Currently in the market research phase of procurement

Page 14: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

US Tolling Authorities

Page 15: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster

Tolling Solutions

● Toll Management Solution (transponder-based)

○ Centralized, proactive approach

○ 3rd party manages and pays for all tolls incurred

● Violation/Fee Protection (no transponder required)

○ Reactive solution

○ Responsibility for tolls would remain on the customer,

but 3rd party vendor would sit in as a safety net (only

activated when a vehicle misses a toll)

Page 17: Telematics, Short Term Rentals, Other Fleet Solutions Short Term Rentals and O… · Short Term Rentals, & Other Fleet Solutions . Fleet Services & Solutions Leadership Gordon Lancaster