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Florida Item Bank andTest Platform

(IBTP)

IBTP DemoCreate Items and Administer Tests

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Learning Goals

At the end of this webinar, you will understand how to:• Navigate in the IBTP• Create and search for items, rubrics, and passages• Submit items for review and approval• Create and schedule assessments• Administer assessments• Enter scores for open response items• Scan answer sheets• Upload external assessment results• View assessment results

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Project Overview• The Florida Item Bank and Test Platform (IBTP) provides districts

with a resource for the development of diagnostic, interim, and summative assessments.

• All items have been developed to align with the new Florida Standards for K-12 in ELA, mathematics, science, social studies, and Spanish, plus hard-to-measure courses such as Chorus or PE.

• The IBTP allows districts, schools, and teachers to write items, search for items in the bank, create, administer and score tests, and develop reports from results in a variety of ways.

• Assessment items developed as part of this project will be stored in the IBTP.

• More than 800 Florida educators have contributed to its development as item writers and item reviewers.

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Preparing for Online Assessments

Before creating and administering online assessments:• Discuss and follow your district’s test and item naming

conventions.• Complete the Tech Check to verify that your hardware

meets the minimum requirements for online testing.• If students are taking assessments using Secure Tester,

download Secure Tester on all testing computers.• Set up microphones and headsets, if needed.• Show students The Student Experience PowerPoint.

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Technical Setup TasksEnsure that technical staff members at each school complete the following tasks prior to administering online assessments:• Confirm that all computers meet hardware and software

requirements.• Download Secure Tester.• Whitelist https://prodsnibtp.fldoe.org in any URL blocking

software or web proxies (e.g., iBoss, K9, Check Point, etc.).• Update any firewalls to allow traffic over HTTPS, port 443

(SSL) to and from the production server host (prodsnibtp.fldoe.org).

• It is best to minimize network activities taking place on other computers during test times (such as streaming videos).

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Preparing the Computer Lab for Online Assessments using A/V

When taking World Language tests, students may be required to record their responses in the IBTP using a microphone. Prior to test day, ensure that the default microphone is set up on the test computers.

See the job aid “Preparing the Computer Lab for Online Assessments using A/V” for instructions.

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Sign In

https://prodsnibtp.fldoe.org

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ADMINISTRATOR ROLE

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Administrator Home Page

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PREPARING TO CREATE AN ASSESSMENT

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Designing the Assessment

When building an assessment, consider the following:• Purpose of the assessment• Type of assessment • Overall assessment design• Overall time allocated to assessment administration• Time considerations for item types• DOK levels of individual standards and benchmarks• DOK levels of items

Consider creating an assessment blueprint and test map to help organize this information. Blueprint and test map templates are available on the training materials page.

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• Discuss naming conventions for assessments. For example:

• Discuss workflow. Assign responsibility for blueprint and test map creation, test creation, scheduling the test, assigning the test, and monitoring the collection of test results.

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Math Spring 2014 Gr K Form 1Math Spring 2014 Gr K Form 2

SubjectSeason

YearGrade

Test Planning

Form

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CREATING AND SCHEDULING AN ASSESSMENT

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Benchmark Assessments

In the Florida IBTP:

• “Benchmark assessments” is a generic term that describes all interim assessments not loaded as standardized tests.

• Tests are created at the district or school level for the purpose of institution-wide data collection. Teachers may create tests for use in the classroom.

• Results appear in the School & District Data and Classrooms modules.

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• Use Assessment Admin to build tests and monitor the collection of results.

• View data and report options in the Classrooms and School & District Data modules.

Using Assessment Admin

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Ways to Create a Test

Express test Manual test

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Creating an Express TestCreate a test quickly by selecting the standards to be assessed and letting the system insert aligned items automatically.

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Creating a Test ManuallyCreate a test manually to choose the exact items that will appear on the assessment. As a best practice, use a test map to search for and select test items from the item bank.

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Searching for Test ItemsWhen creating a manual test, search for existing items by subject, grade, standard, or course ID.

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Creating a Test Manually

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DEMONSTRATION OF THE PROCESS

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Creating Test Items

Use existing items from the item bank or create new items in Item Central.

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Item TypesUse Item Central to create different types of items.

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Naming Test Items

When creating a new item, enter a Unique Identification Number (UIN) in the Name field. Follow your district’s naming convention.

Note: See the “Naming Conventions” job aid for a suggested item-naming convention.

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Test Item TipsWhen inserting images:• Use PDF, PNG, GIF, or JPG file formats.• Do not use images that exceed 2MB.• Limit the size to 250KB or less for peak performance.• Do not exceed dimensions of 640 x 640 pixels.• Resize images prior to uploading to IBTP.

When inserting audio or video files:• Use MP3 audio files, up to 4MB.• Use MP4 video files, up to 10MB.

When inserting reference sheets:• Use PDF, PNG, GIF, or JPG file formats, up to 1MB.

When inserting exemplars in Open Response items:• Use PDF, image, or Word files, up to 4MB.

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Submitting a Test Item

Test item creators (both administrators and teachers) who know how to create an item in the IBTP may submit it for review and approval in order to share it.

Administrators may:• Submit a test item during the creation process.• Submit a test item after the creation process.

If administrators have permission to save directly to the school level, the items will be found under the school name instead of under the filter “Created by = Me.”

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Locating and Creating Passages and Rubrics

Use existing passages and rubrics from the item bank or create new ones in Item Central.

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DEMONSTRATION OF THE PROCESS

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Private Draft Public Draft Ready for

Scheduling Scheduled In Progress Complete

Test Stages

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Authorized test creators may edit

test content

Building a Test

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Test Schedule Dates

Math Fall 2014 Gr 6 Form 1 [2251]

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Online Test Options

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Assigning a Test

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DEMONSTRATION OF THE PROCESS

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ADMINISTERING AN ASSESSMENT

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Test Administration

The assessments created in the IBTP will be administered to students online.

Online assessments are administered in two ways:• Secure Tester • Browser-based

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Locating AssessmentsPrior to administering the assessment, administrators may search for the test to access student usernames and other test details.

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Printing Student Usernames and Passwords

Increase the font size in Excel.

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Printing Test InstructionsPrior to the test administration date, sign in to the IBTP to review the test instructions and to print the teacher and/or scoring instructions.

Note: All instructions are visible only if they have been added during the test creation process.

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Tracking Completion RatesTrack test completion rates for districts, schools, or specific classes.

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Proctor Dashboard: Monitoring anOnline Test

• Graphic representation of the progress of the class

• Links to individual student scores, answer sheets, and PDF test booklets

Math Fall 2014 Gr 6 Form 1 [2251]

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DEMONSTRATION OF THE PROCESS

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STUDENT ASSESSMENT EXPERIENCE

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Student Online Assessment ProcessStudents will do the following:• Sign in.• Enter the online passcode.• Answer questions.• Check their answers.• Submit the assessment for scoring.

Test administrators should do the following:• Make sure computers are ready for testing before administering

tests to students. • Show students The Student Experience PowerPoint to

familiarize them with the online testing experience.• Administer a practice test, then delete it.

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Student Online Assessment ToolsIf enabled, students may use the following tools in test items:• Calculators• Rulers• Protractor• Compass• Highlighter• Reference sheets• Equation editor• Special character palette• Recorded responses

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ENTERING SCORES FOR OPEN RESPONSE ITEMS

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Proctor Dashboard: Scoring

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Scoring by Student’s Test

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Scoring by Open Response Item

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Scanning Answer Sheets

Use ScanIt to scan student test answer sheets. ScanIt is IBTP’s scanning software and management application. Use the Assessment Admin module to create answer sheets and print them on your local printer.

Note: See the “Scanning Answer Sheets” job aid for instructions on how to scan answer sheets.

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Uploading ExternalAssessment Results

Use the IBTP to report on assessments that were administered outside of the system. • Before uploading the results, build the actual test in the IBTP,

either as an answer key only (AKO) test or as a complete test with question content.

• Once the test is created, upload the file to add the results. • Teachers can perform these tasks for the students and sections

assigned to them. • Users who want to perform these tasks for a school- or district-

wide assessment need the user permissions to create and schedule tests at the school or district level.

Note: See the “Uploading External Assessment Results” job aid.

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REPORTING

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Finding the Results

View assessment results using the data and reports found in the School & District Data and the Classrooms modules.

• Benchmark Tests Dashboard• Pre-formatted reports• Additional reports• Saving and accessing reports

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TEACHER ROLE

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Teacher Home Page

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PREPARING TO CREATE A CLASSROOM ASSESSMENT

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Designing the AssessmentWhen building an assessment, consider the following:

• Purpose of the assessment• Type of assessment • Overall assessment design• Overall time allocated to assessment administration• Time considerations for item types• DOK levels of individual standards and benchmarks• DOK levels of items

Be sure to use course curriculum maps and/or pacing guides when creating classroom assessments. Also, be sure to follow established naming conventions.

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CREATING AND SCHEDULING A CLASSROOM ASSESSMENT

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• Use Assessment Admin to build tests and monitor the collection of results.

• View data and report options in the Classrooms module.

Using Assessment Admin

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Ways to Create a Test

Express test Manual test

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Creating an Express TestCreate a test quickly by selecting the standards to be assessed and letting the system insert aligned items automatically.

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Creating a Test ManuallyCreate a test manually to choose the exact items that will appear on the assessment.

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Searching for Test ItemsWhen creating a manual test, search for existing items by subject, grade, standard, or course ID.

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Creating a Test Manually

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DEMONSTRATION OF THE PROCESS

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Creating Test Items

To add your own items to a manual test, create new items in Item Central.

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Item TypesUse Item Central to create different types of items.

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Naming Test Items

When creating a new item, enter a Unique Identification Number (UIN) in the Name field. Follow your district’s naming convention.

Note: See the “Naming Conventions” job aid for a suggested item-naming convention.

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Test Item TipsWhen inserting images:• Use PDF, PNG, GIF, or JPG file formats.• Do not use images that exceed 2MB.• Limit the size to 250KB or less for peak performance.• Do not exceed dimensions of 640 x 640 pixels.• Resize images prior to uploading to IBTP.

When inserting audio or video files:• Use MP3 audio files, up to 4MB.• Use MP4 video files, up to 10MB.

When inserting reference sheets:• Use PDF, PNG, GIF, or JPG file formats, up to 1MB.

When inserting exemplars in Open Response items:• Use PDF, image, or Word files, up to 4MB.

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Submitting a Test ItemTest item creators who know how to create an item in the IBTP may submit it for review and approval in order to share it.

Teachers may:• Submit a test item during the creation process.• Submit a test item after the creation process.

Depending on your district’s policy, items may be submitted for review at the school or district level, and may be made available to other users at your school or in the district.

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Locating and Creating Passages and Rubrics

Use existing passages and rubrics from the item bank or create new ones in Item Central.

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DEMONSTRATION OF THE PROCESS

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Private Draft

Ready for Scheduling Scheduled In Progress Complete

Test Stages

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Teachers may edit their test content

Building a Test

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Test Schedule Dates

Math Fall 2014 Gr 6 Form 1 [2251]

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Online Test Options

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DEMONSTRATION OF THE PROCESS

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ADMINISTERING AN ASSESSMENT

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Test Administration

The assessments created in the IBTP will be administered to students online.

Online assessments are administered in two ways:• Secure Tester • Browser-based

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Preparing for the Assessment

Make sure students have already been introduced to the features of the online assessment.

On test day, teachers will do the following:• Write the online passcode on the board.• Distribute student usernames and passwords.

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Locating Assessments

Teacher home pages display the link to a test assigned to their students.

04/01/14, Math Algebra 1 Spring 2014 Form A 1

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Test DashboardPrior to administering the assessment, access student usernames and other test details from the Assessment Admin Test Dashboard.

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Student Usernames and Passwords

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Printing Test InstructionsPrior to the test administration date, sign in to the IBTP to review the test instructions and to print the teacher and/or scoring instructions.

Note: All instructions are visible only if they have been added during the test creation process.

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Proctor Dashboard: Monitoring anOnline Test

• Graphic representation of the progress of the class

• Links to individual student scores, answer sheets, and PDF test booklets

Math Fall 2014 Gr 6 Form 1 [2251]

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DEMONSTRATION OF THE PROCESS

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STUDENT ASSESSMENT EXPERIENCE

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Student Online Assessment ProcessStudents will do the following:• Sign in.• Enter the online passcode.• Answer questions.• Check their answers.• Submit the assessment for scoring.

Test administrators should do the following:• Make sure computers are ready for testing before administering

tests to students. • Show students The Student Experience PowerPoint to

familiarize them with the online testing experience.• Administer a practice test, then delete it.

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Student Online Assessment ToolsIf enabled, students may use the following tools in test items:• Calculators• Rulers• Protractor• Compass• Highlighter• Reference sheets• Equation editor• Special character palette• Recorded responses

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ENTERING SCORES FOR OPEN RESPONSE ITEMS

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Proctor Dashboard: Scoring

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Scoring By Student’s Test

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Scoring by Open Response Item

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Scanning Answer Sheets

Use ScanIt to scan student test answer sheets. ScanIt is FL IBTP’s scanning software and management application. Use the Assessment Admin module to create answer sheets and print them on your local printer.

Note: See the “Scanning Answer Sheets” job aid for instructions on how to scan answer sheets.

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Uploading External Assessment Results

Use the FL IBTP to report on assessments that were administered outside of the system. • Before uploading the results, build the actual test in the FL

IBTP, either as an answer key only (AKO) test or as a complete test with question content.

• Once the test is created, upload the file to add the assessment results.

• Teachers can perform these tasks for the students and sections assigned to them.

Note: See the “Uploading External Assessment Results” job aid for more information.

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REPORTING

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Finding the ResultsView assessment results using the data and reports found in the Classrooms module.

• Benchmark Tests Dashboard• Additional reports

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CONCLUSION

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Resources

For more information on the topics covered in this webinar, see the participants’ user guide, the job aids, and The Student Experience PowerPoint on the training materials page. To access the materials, select click here under IBTP Training Materials on the IBTP home page.

Self-paced, online tutorials on www.cpalms.org are coming soon.

For additional help, please email fldoe-rttta@fldoe.org.

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Questions and Answers

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Evaluation

Your feedback is valuable. We invite you to respond to a short set of questions.

https://www.research.net/s/IBTP-Demo

Thank you very much for your time.

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Thank You

NOTE: These materials were developed under a grant from the U.S. Department of Education. However, the contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.

Copyright © 2014 Florida Department of Education. All rights reserved.

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