Teesside and District Branch 1 Teesside and District Annual General Meeting Thursday May 21 st 2009...
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1 esside and District Branch Teesside and District Annual General Meeting Thursday May 21 st 2009 18:30 – 20:30 St. George Hotel Teesside Airport
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Transcript of Teesside and District Branch 1 Teesside and District Annual General Meeting Thursday May 21 st 2009...
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Teesside and District Branch
Teesside and DistrictAnnual General Meeting
Thursday May 21st 200918:30 – 20:30
St. George Hotel Teesside Airport
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Teesside and District Branch
Format
• Registration and Refreshments
• Welcome and AGM
• Guest Speaker
• Refreshments and Networking
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Teesside and District Branch AGM• Apologies for absence• Minutes of last AGM• Matters arising• Reports
– Chairman’s Annual Report– Secretary Report– Treasurers Report– Other Officers Reports
• Programme 2009/10• Committee 2009/10• Any Other Business• Date of next committee meeting• Date of next AGM
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Teesside and District Branch
Reports Section• Chairman's Annual Report
– Highlights• A well attended meeting at the Darlington Arts Centre
attracted 18 new attendees. This was also on a Wednesday instead of the more usual Thursday
• We have managed to 'overspend' our initial allocation
– Low Points• Room booking problems on the round-table podcast
event.
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Teesside and District Branch
Reports Section• Chairman's Annual Report cont…
– 'Retiring' committee members:• Alan Jones (retiring, really)• David Fuller (working away)
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Teesside and District Branch
Reports SectionSecretary’s Report2008/9 Programme Review – theme Open Source
Software W 10 Sept at Sch Health, U.Tees OpenOffice.org 17/0W 22 Oct at Parkmore Security with OSS 17/2T 27 Nov at Darlington Arts Centre Web Services 18/2W 21 Jan09 at Swallow Hotel Stockton IT Infrastructure 18/3T 19 Feb visit to Cleveland Police HQ 22/3W 18 Mar Podcast Round Table from University Sound Lab 10/1
NOT
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Teesside and District Branch
Treasurers Report
Accounts to May 2009
Erica Downs
Teesside and District Branch
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Accounts to May 2009
The financial year for 2009/10 will start on 1st September 2009 until 31 August 2010 with the 2008/09 financial year being extended by 4 months to 31 August 2009
Teesside and District Branch
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Allocation Expenditure
Requested 2008/09 £2750
Budget Allocated for 2008/09 £2063
Agreed Overspend (Feb) £325
Stationery £151.40
Postage £139.20
Room Hire £398.62
Catering £715.53
Sponsorship £200.00
General £63.08
Student Prizes £50.00
Equipment £275.76
Total £1993.59
Budget Allocated for 2009/10 £2441
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Teesside and District Branch
Prizes 07/08 and 08/09
• Undergrad prize presented at Graduation to Craig Duncan (website/food/kids)
• Postgrad prize presented during the Darlington Arts Centre meeting to Lacey Robertson (Virtual Visitor/Wynyard Planetarium)
• 1 undergrad prize for 08/09 awarded at ExpoTees09 to Matthew Lawrence (e-commerce, Pendrakon)
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Teesside and District Branch
Budget for next Year
2009/10 theme IT Governance and Ethics
Speakers £1000
Catering £750
Expenses £650
Room Hire £500
Committee £100
Total £3000 Allocated £2441 OUCH!
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Teesside and District Branch
Reports Section• Liaison with BCS Head Quarters
• Branches Congress - Alan Shaw
• Web presence• Courtesy of Dave Binns
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Teesside and District Branch
Reports Section• Communications
– Meeting Cards• Credit card sized meeting card
– Web Site• Viewed at http://teesside.bcs.org
– EMAIL• We use the BCS email communication mechanism
making use of their group mail server. • Branch officers have generic BCS accounts
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Teesside and District Branch
Programme 2009/10Theme – IT Governance and EthicsT 15 Oct Best Western Roker Hotel Sunderland Software
Project Management – Ted Saunders, BT.
T 26 Nov Darlington Arts Centre IT Governance speaker tba
W 21 Jan Parkmore Hotel Ethics and Management BCS speaker
T Feb Visit to Serco Transport Systems
W 17 March Swallow Stockton Software delivery fulfilment speaker tba
T 20 May Swallow Stockton AGM
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Teesside and District Branch
New Plans SectionCommittee 2009/10
– Two committee resignations:• Dave Fuller, retiring Chairman• Alan Jones, retiring Secretary
ELECTIONS
– Deputy Chairpersons for Darlington and Stockton
– Propose to develop distributed meetings for branch management in 2009/10
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Teesside and District Branch
Closing SectionCommittee 2009/10
– Chairman – ELECTION– Deputy Chair – Darlington ELECTION– Deputy Chair – Stockton ELECTION– Secretary – ELECTION– Treasurer – Erica Downs– Publicity - Vacancy– Branches Congress Rep – Vacancy– Events coordinator – Vacancy– YPG Rep – Vacancy– Webmaster – Dave Binns
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Teesside and District Branch
Closing Section• Dates of next committee meetings:
• 2 Oct 09
• 12 Nov 09
• 14 Jan 10
• 18 Feb 10
• 4 March 10
• 6 May 10
• AGM 20 May 2010
