TECHNICAL SPECIFICATION AND REQUIREMENTS OF … · ISRO Telemetry Tracking and Command Network...

TECHNICAL SPECIFICATION AND REQUIREMENTS

OF

BIOMETRIC ACCESS CONTROL SYSTEM

ISRO Telemetry Tracking and Command Network (ISTRAC), BANGALORE

ISRO, Department of Space

August – 2017

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PART‐A

1.0 Introduction ISTRAC invites bids from interested vendors for the TURN‐KEY work for supply,

installation, integration and maintenance of Finger print based biometric Access

Control System (ACS) at ISRO Telemetry Tracking and Command Network (ISTRAC),

BANGALORE. There are six locations of ISRO Telemetry Tracking and Command

Network viz. SCC, MOX and IDSN, all at Bangalore, ISTRAC Lucknow Facility, Lucknow,

and ISTRAC Port Blair Facility, Port Blair. All the locations are connected through

ISTRAC LAN network.

Smart card (Mifare) based Access Control System is operational at main gates (first

level/peripheral) of ISTRAC SCC, MOX and IDSN for managing entry/exit of personnel

as well as second level ACS is also operational for managing entry/exit of personnel

at technical areas in ISTRAC main campus.

Present ACS consists of smart card fixed readers (fixed), Turnstile gates, EM locks for

technical areas, server, card printer, card personalization unit with software, ACS

report software, management/monitoring software, UPS and network infrastructure.

This RFP is to replace/augment the existing ACS with Finger print and smart card

based ACS at main gates and second level entry at ISTRAC with interoperability

across all DOS/ISRO Centres/Units. The proposed Biometric based Access Control

system shall be installed and commissioned seamlessly with the existing system by

the Vendor.

2.0 General Provisions

2.1 DEFINITIONS

2.1.1 Department: Department means the ISRO Telemetry Tracking and Command

Network (ISTRAC), Department of Space of the Government of India.

2.1.2 Contract/ Purchase Order: The term Contract/ Purchase Order shall mean

agreement executed between the Department and Contractor, together with the

document as referred to therein including the functional requirements,

specifications, drawing and instructions issued within the Contract provisions from

time to time by the Contract Manager and all those documents taken shall be

complementary to one another.

2.1.3 Vendor/ Contractor: Vendor/ Contractor means any individual, Body Corporate,

Company, Undertaking, Establishment or Legal Entity entering into a contract with

the Department & shall include all heirs, Legal representatives, successors and

permitted assigns.

2.1.4 Contract Administrator/ Manager/ Department Representative/Key Personnel: The

term shall mean the appropriate authority declared by the Department who shall co‐

ordinate the tasks in the execution of this contract.

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2.1.5 Site Engineer: The term Site Engineer shall mean the authorized representative of

the Contractor who shall co‐ordinate the execution of the contract.

2.1.6 Site: The term Site shall mean the actual place of the proposed work or other places

on which work is to be executed under the Contract which may be allotted by

Department for the purpose of carrying out the work.

2.1.7 Works: The term Works shall mean the places where work is performed by the

Contractors.

2.1.8 Bidder shall mean any individual, Body, Corporate, Company, Undertaking,

Establishment or Legal Entity who quotes against the Proposal/ specification.

2.1.9 Manufacturer refers to an individual, Body, Corporate, Company or firm who is the

producer and furnisher of material to either the 'Department or the Contractor' or

both under the 'Contract'

2.1.10 Specification/Proposal shall mean collectively all the terms & conditions contained

in those portions of the 'Contract' known as 'General & special terms and conditions

of contract for supply, installation, testing and Commissioning', the specifications

and such Amendments, revisions or additions, as may be made in the Agreement

and all written Agreements made or to be made pertaining to the method and

manner of performing the work or to the quantities and qualities of the materials to

be furnished under the 'Contract'.

2.1.11 Contract Price shall mean, if there is a formal agreement, the prices referred to in

the agreement or if there is no formal agreement, the price agreed to be the value of

the ‘Contract’

2.1.12 Date of Contract shall mean the calendar date on which the Department and

Contractor / Manufacturer have signed the ‘Contract’. ‘Effective Date of Contract’

shall mean the calendar date on which the Department has issued to the Contractor

the ‘Purchase Order’ or as otherwise mutually agreed to between the Department

and Contractor.

2.1.13 Contract Period shall mean the period during which the ‘Contract’ shall be executed

as agreed between ‘Contractor/ Manufacturer and Department’.

2.1.14 Guarantee period shall mean the period during which the ‘System’ or ‘Equipment’

shall give the same performance guaranteed by the Contractor/ Manufacturer in the

'Schedule of Guarantee’ or as in the `Specification'.

2.1.15 Performance Tests shall mean such tests as are prescribed in the specification to be

done by the Contractor before the system is taken over under guarantee by the

Department.

2.2 Glossary of terms relevant to this RFP

ACS Access Control System

AMC Annual Maintenance Contract

A&M Administration& Maintenance

ATP Acceptance Test Plan

BOM Bill Of Material

EM Electro Magnetic

GA General Administration

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O&M Operations & Maintenance

OEM Original Equipment Manufacturer

OS Operating System

PFC Potential Free Contract

PCC Police Clearance Certificate

PDI Pre Dispatch Inspection

RTC Real Time Clock

VMS Visitor Management System

2.3 Executing authority of contract: Contract Manager

The clauses and terms and conditions of the contract shall be executed on behalf of

the Department only by or through the executing authority of contract who shall be

named in the contract as Contract Manager. The Contract Manager so named shall

not be changed except through a written communication to the Contractor by the

Department.

The Contractor shall, in this respect, give the contract manager of the Department

access and arrange to give access to his sub‐vendors/ sub‐contractors to his

premises and shall give all necessary assistance in order that the contract manager

may fulfill his task.

2.4 Communications

All communications affecting the terms and conditions of the contract and

concerning its execution shall be made or confirmed in writing.

2.5 Publicity relating to contracts

Advertisements, press release or other specialized publicity documents, which are

related to or reveal the existence of a contract and are intended by the Contractor

for public distribution and/or the press, broadcasting, or television, shall be notified

to the Department. The Department may direct the Contractor to withhold such

publicity or to require modifications to the publicity material. The Contractor shall

comply with such direction.

3.0 Brief Scope of Work

a) The scope involves installation and integration of security components to include

Access Control, Restricting and Monitoring movement of personnel, Vehicle

Identification, authentication and Boom Barriers. The appropriate “system” shall

allow for the integration of the aforementioned components, such that the

management of all sub‐systems resides within a single data‐base application. The

“system” shall have the ability for managing every subsystem at different

locations by an appropriate `Administrator’ from a control room.

b) Schematic diagram as shown in Figure‐1 of the required system is provided for

information. Bidder shall propose and submit suitable solution with system

configurations, detailed block diagrams and necessary techno‐commercial

details.

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c) The scope of work for this contract shall include design, supply, installation,

integration, testing, commissioning, maintenance and associated services for a

fully operational finger print & smart card based ACS, that provide central

security management, integrated control and remote monitoring of the intended

site, including the interfacing of all existing facilities.

d) All necessary tools, equipments, hardware, software and software user licenses

required as described in this document for the complete installation of the ACS

shall be supplied and installed under this contract.

e) All equipments supplied by the successful tenderer shall be installed, configured,

programmed, tested and commissioned. The tenderer shall supply all materials

and services necessary for or incidental to the installation and commissioning of

the systems. Tenderer will supply material to respective locations (SCC, MOX

and IDSN, all at Bangalore, ISTRAC Lucknow Facility, Lucknow, and ISTRAC Port

Blair Facility, Port Blair) as per installation requirements.

f) The entire ACS and subsystems including all its hardware, peripherals, software

and software licenses as specified within this document shall be supplied and

provided as part of this contract to the respective locations as per the quantities

and locations mentioned in Annexure‐VI.

g) Detailed Technical Specification of material required is given in Part‐B and un‐

installation of existing items as per list given in Part‐C.

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Figure – 1 – Biometric based ACS Architecture

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4.0 Eligibility Criteria for Bidding

(a) The prospective bidder should have a minimum of Five years of experience in

the Security Management System business.

(b) The bidder/firm should have a turn‐over of not less that Rs.100 lakhs during the

last three financial years.

(c) The bidder/firm should have earned profit during the last three years.

(d) The bidder/firm should have sufficient technical expertise and logistics to

execute the project in different locations (including Port Blair) in India.

(e) The bidder/firm should have prior experience in executing similar projects

(please provide documentary evidence for executing two such projects).

(f) The bidder/firm should have supplied, installed and commissioned ACS at

private/public/government organization within the last five years. At least one

of those installations should have set‐up of Finger print Biometric based ACS for

more than 1000/ 500 users on daily access with physical barrier like turnstile.

The documentary evidence(s) like Purchase Order copies, acceptance /

completion report and user satisfaction certificate(s) with user contact details

should be submitted along with the technical proposal.

(g) A ‘Bank Solvency Certificate’ issued not before 31 December 2016 for Rs.50

lakhs should be attached along with ‘Technical Bid’ failing which the tender will

not be considered.

(h) The bidder should furnish a certificate, in original, from the Original Equipment

Manufacturers (OEM) for the ACS certifying that the bidder is an authorized

dealer/agent for the OEM and the OEM shall be responsible for after‐sales

service, if the bidder is unable to give proper service.

5.0 Instruction to Bidders

5.1 Tender Document

a) Interested prospective bidders are advised to go through the Tender documents

carefully before participating in the bid.

b) The proposal shall be completely filled in all respects and shall be tendered

together with requisite information and Annexure. Any offer incomplete in any

particulars is liable to be rejected. Compliance statement should be supported

with objective evidence and shall be traceable.

c) Bidders shall set their quotations in firm figures and without qualifications or

variations or additions in the terms of the Proposal documents. Proposal

containing qualifying expressions such as “subject to minimum acceptance " or

" subject to prior sale" or any other qualifying expressions or incorporating terms

and conditions at variance with the terms and conditions incorporated in the

Proposal documents are liable to be rejected.

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5.2 Preparation of bids

5.2.1 Site Visit

Bidder is advised to visit and examine the existing Access Control System items at

site, to familiarise himself of the existing system and environment and shall collect

all other information (including quantity of accessories) which he may require for

preparing and submitting the Bid and entering into the contract. Claims and

objections due to ignorance of existing conditions or inadequacy of information will

not be considered after submission of the Bid and during implementation. The

bidder must do the site survey within ten days after release of tender during working

days (Monday to Friday excluding holidays), between 14:00 Hrs to 15:30 Hrs., with

prior appointment. For site survey, bidder may contact Ms Hemalatha K G

([email protected]).

Bid shall remain valid for acceptance for a period of 6 (six) months from the due

date of submission of the Bid. The Bidder shall not be entitled during the said period

to revoke or cancel his Bid or to vary the Bid except and to the extent required by

Department in writing. Bid shall be revalidated for extended period as required by

Department in writing. In such cases, unless otherwise specified, it is understood

that validity is sought and provided without varying either the quoted price or any

other terms and conditions of Bid finalized till that time.

5.2.2 Cost Of Bidding

All direct and indirect costs associated with the preparation and submission of the

Bid (including clarification meetings and site visit, if any), shall be to Bidder's account

and the Department will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the Bid process.

5.2.3 Instructions for two part Bids

Part‐ I: Should contain Technical and Commercial only

Part‐ II: Should contain Price details only

Procedure to be followed by bidders

PART‐ I : TECHNICAL and COMMERCIAL a. Tender document contains technical requirements and specification of Finger

print based Biometric Access Control System. The detailed technical

specifications of tenderer’s offer should be covered in this part. This part should

not contain Price Details.

b. The commercial terms to be covered in this part like Delivery Terms, Delivery

period, Payment terms, Validity of the offer, Warranty, Guarantee, security

deposits, Performance Guarantee, Liquidated Damages (for delayed supply), etc.

c. The Bidder is required to confirm acceptance of all terms and conditions (clause

wise).

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PART‐ II : PRICE BID

a. The price of the item should be indicated in this part with unit rate as specified in

Annexure‐V. The prices are to be mentioned both in figures as well as in words.

b. Any quotation received deviating the above instruction shall be liable to be

rejected. Hence please adhere to the above details and submit quotations before

due date and time.

5.2.4 Technical & Commercial Bid (Part‐I)

The technical & commercial bid should comprise of following:

a) Bidder’s Profile as per Annexure‐I.

b) A Technical compliance statement related to Technical Specifications as per

Annexure‐II. Deviations if any shall be brought out clearly. Bidder has to provide

the compliance statements for each of the specification for equipments/items

under Sl No 1.0 to 12.0 of Part‐B.

c) Make and model no. of each item along with technical data sheet/literature

highlighting the compliance to specifications.

d) Unpriced version (price masked) of bill of materials with all other commercial

terms and conditions indicating payment terms, validity etc duly filled, as per

Annexure – IV. Deviations if any shall be brought out clearly.

e) Additional item, if any, required to realise this turn‐key work shall be included in

bill of material in the offer as per Annexure – III along with technical details and

justifications.

f) Audited balance sheet including profit and loss account for last three financial

years showing annual turnover.

g) Latest solvency certificate from a scheduled bank.

h) Documentation (Product Brochures, leaflets, manuals, etc.)

i) List of projects related to security management system in hand & completed

during last 3 financial years indicating the name of client, contact person,

contract value, nature of work, work completed, work balance, month & year of

commencement & completion etc.

j) Organisation chart for the proposed work with bio data of key personnel

k) Execution Plan.

l) Delivery, Installation, Commissioning and Acceptance schedule.

m) Any other relevant document, bidder desires to submit.

5.2.6 Price Bid (Part‐II)

The price quoted in Price Bid should be inclusive of following:

a. Total cost of the ‘ACS’ inclusive of the entire scope of work, supply,

installation and commissioning charges, transportation and all taxes and

duties.

b. Cost of un‐installation (removal) of existing items

c. Cost of training to be imparted.

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d. Three years comprehensive on‐ site warranty covering the entire ACS

encompassing all software/hardware items, all parts, services, consumables

and labour after acceptance by owner.

e. Post warranty Comprehensive AMC (CAMC) charges for three years

covering, the entire ACS encompassing all software/hardware items, all parts,

services, consumables and labour after acceptance by owner..

The schedule of prices shall be read in conjunction with all the sections of tender

document. The price bid should not contradict the Technical bid in any manner.

The price must be filled in the format for ‘Bill of Material and Price Schedule’ as per

Annexure‐V. The unit rates quoted shall be firm and fixed. The total contract price shall

be arrived at based on unit rates quoted and the quantity specified in the proposal. The

unit rates quoted shall be valid for any variation in quantity up to ± 25 % of the total

contract value.

5.2.7 Bid Evaluation

a) During evaluation, Department may request Bidder for any clarification on the

bid, additional documents. Bidder shall submit all additional documents in

original.

b) Techno‐commercial discussion shall be arranged with Bidder, if needed. Bidder

shall depute his authorized representatives for attending discussions. The

representatives attending the discussions shall produce authorization from his

organisation to attend the discussion and sign minutes of meeting on behalf of

his organisation if required. The authorised representative must be competent

and empowered to settle/decide on all technical and commercial issues.

c) The complete scope of work is defined in the Tender document. Only those

Bidders who undertake total responsibility for the complete scope of work as

defined in the Tender document shall be considered.

d) In case Bid does not fully comply with the requirement of Tender document and

the bidder stipulates deviations to the clauses of the tender, which are

unacceptable to the Department, the Bid will be rejected.

e) Performance of Bidder on similar nature of works executed/ under execution

shall be taken into consideration before selecting the Bidder for opening his price

bid.

f) Technically complied bidder will be called for technical presentation

/demonstration. During presentation following technical capabilities of bidder

shall be evaluated:

1. Experience for ACS installations / maintenance

2. Reading and preparation of DOS/ ISRO compatible smart card (with

Key‐A & B ) as per the requirement of the organisation.

3. Demonstration of readers for the inter‐operability in all modes of

inputs

4. ACS Software with in‐house modification capability

g) The time schedule for completion is given in the Tender document. Bidder is

required to confirm the completion period unconditionally.

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h) Only those Bids will be evaluated which are found to be fulfilling all the eligibility

and qualifying requirements of the tender document both technically and

commercially.

i) The bidders shall clearly mention the make and model of the items quoted in

their bid documents. The detailed data sheets for the products/items offered by

the bidders are required to be submitted by them along with compliance sheets

to ascertain their compliance with regard to the product specifications

mentioned in the tender document. The bidders must attach Authorization

Letter from OEMs to support the offered hardware and software for the ACS.

j) Price Bids of only those Bidders will be opened whose Technical Bids would clear

the technical evaluation.

k) The bidders shall submit their commercial bid strictly as per the prescribed

format. The Lowest Bid will be decided upon the lowest price quoted by the

particular Bidder as per the Price Format. The Total Cost of all the items including

applicable GST, Installation, Commissioning & Testing, Training, Warranty for

three years and Post warranty for next 3 years shall be the criteria for deciding

the Lowest Bidder.

l) The Bidders are required to offer Comprehensive Annual Maintenance Contract

(CAMC) for next three years after three years warranty periods. Further, they

have to provide training to support staff and deploy resident technical engineer

after commissioning of the system at Bangalore and Lucknow during warranty

and CAMC periods.

m) Department reserves the right to accept a bid other than a lowest and to accept

or reject any bid in full or part without assigning any reasons. Such decisions by

the Department shall bear no liability whatsoever consequent upon such

decision.

n) The Bidder, whose bid is accepted by the Department, shall be issued a Letter of

Intent (LOI) to proceed with the work. Bidder shall confirm acceptance by

returning a signed copy of the LOI. Thereafter Department may issue purchase

order or Department will sign the Contract with successful Bidder

o) Department shall not be obliged to furnish any information / clarification to

unsuccessful bidder as regard to non‐acceptance of their Bids.

5.2.8 Security Deposit a) The contractor whose tender is accepted will be required to furnish by way of

Security Deposit for the due fulfillment of the contract such a sum as will amount

to 10 % of the contract price of the work awarded.

b) The security deposit (bearing no interest) shall be held by the Department as

security till satisfactory completion, testing and handing over of all the system

and for the due performance of all contractor’s obligations under the contract as

per delivery period or extension granted thereof by the Department.

c) The contractor, within 10 days of Purchase Order or signing of Contract, shall

deposit with the Sr Accounts officer/IFA, ISTRAC, Bangalore as detailed above by

any one or more of the following modes namely

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i. By a crossed demand draft in favour of ISTRAC, Bangalore drawn on SBI and

payable at Bangalore.

ii. By an acceptance bank guarantee as per format provided by the Department.

The bank guarantee shall be from a Nationalised bank for & shall be valid for

30 days beyond completion period.

d) In case of breach of contract, the Security deposit shall stand forfeited in addition

to other relief available to the Department under this contract.

6.0 General Financial Provisions

Prices quoted shall be for supply, transportation from place of manufacture to site,

handling & storage at site, installation, testing & commissioning including all risks

coverage during transit, storage, installation, testing & commissioning including all

taxes & duties as applicable except sales tax, works contract tax, service tax which

shall be indicated separately in price bid. However a copy of the Price offer duly

masking the prices shall be enclosed to commercial terms offer also for information.

All rates of Taxes /Duties /Levies applicable with details of percentages & applicable

portion of the price should be spelt out clearly in the offer. Any variation in taxes &

duties from the base date of offer during the contract period till the scheduled date

of delivery shall be reimbursed by Department subject to production of

documentary evidence by Contractor.

If new Taxes & duties become applicable after conclusion of contract during the

contract period till the scheduled date of delivery, the same shall be reimbursed to

the contractor on production of documentary proof.

Bidders shall not indicate any discount separately and quoted price should be after

deducting the discount.

6.1 Terms of Payments

Payment will be divided in parts as follows:

a) 60 % for Supply items against delivery of material.

b) 40 % payment after satisfactory commissioning in all respect, acceptance of

operational system by Department and against submission of Performance bank

guarantee of proportionate amount.

c) The performance bank guarantee (as per format provided by the Department)

shall be from a Nationalised bank & shall be valid for a period of 38 months from

the effective date of acceptance of the entire system by Department.

d) Warranty starts from the acceptance date & performance guarantee valid for

entire ten years of service period from the accepted date.

e) Warranty payment shall be made after completion of each quarter and bill duly

certified by ISTRAC engineer and approved by Competent Authority.

f) Post Warranty Comprehensive AMC payment shall be made after completion of

each quarter and bill duly certified by ISTRAC engineer and approved by

Competent Authority.

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6.2 Penalty during warranty and Post Warranty Comprehensive AMC

Penalty deduction will be linked with up‐time of the system (in percentage) and shall

be deducted from warranty charges/bank guarantee as below:

i. If up‐time below 90 %, there will not be any payment to contractor

ii. If up‐time between 91 to 95%, Penalty @ 10%

iii. If up‐time above 95 %, no penalty ‐ full payment

7.0 Time Frame for completion

The entire ACS system is required to be completed by the successful bidder in

maximum of six months from the date of LOI or Purchase Order whichever issued

earlier. The bidder will ensure the schedule for implementation of entire ACS as

below at all locations. ( Bangalore, Lucknow and Port Blair )

LOI or PO released T0

Delivery of all material T0 + 60 days

Acceptance of the system T0 + 180 days

8.0 Guarantees

The ACS including all components delivered to the Department should be brand

new. The Contractor should also guarantee that all the software / components

supplied by the Contractor is licensed and legally obtained.

9.0 Availability of Spares

Spares for the product offered should be available for at least 10 years.

10.0 Warranty

a) Contractor must include comprehensive on‐site warranty for THREE YEARS from

the effective date of acceptance of the entire system by Department. During

warranty, Contractor shall maintain ACS system with minimum 95 % up‐time.

b) Contractor shall be fully responsible for the manufacturer’s warranty in respect

of proper design, quality and workmanship of all equipments, accessories, etc.,

covered by the offer. The Contractor must warrant all equipment, accessories,

spare parts etc., against any manufacturing defects during the warranty period.

During the warranty period the Contractor shall maintain the equipment and

repair / replace all the defective components at the installed site at no additional

charge of whatsoever nature to the Department.

c) The Contractor should ensure that the defects in the ACS system reported on any

working day is set right within two hours on the same day and in no case more

than four hours on the same day. In case, the system or any equipment cannot

be repaired within the stipulated period, the Contractor should provide a

replacement till the system/equipment is returned duly repaired.

d) Emergency services shall be provided by vendor during off‐office hours and

holidays, whenever required at a very short notice, without any extra payment.

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During off‐office hours, site engineer will attend the fault within three hours and

resolve the fault within three hours on same day.

e) If required, additional qualified engineer and senior engineers should be

deployed.

f) Warranty shall include preventive & unlimited break‐down maintenance calls

including repair/replacement of material, spares, modules, software, etc.

g) In the event of the contractor’s failure to supply & provide allied services within a

reasonable period, the Department on its own will get the defects rectified

through another agency at the risk and cost to contractor and repairs rectified

through another agency in such circumstance will not affect the liabilities of the

contractor on the warranty for its remaining period nor will it affect the

contractor's liabilities on the stipulated post‐warranty Annual Maintenance

Contracts.

h) Contractor shall supply replacement of spare/item of same make and model

against faulty component during warranty. In case the manufacturer

discontinues any model, Contractor shall supply spare/item with higher model of

supplied make with better specifications at no extra cost and ensure that it gets

integrated within the system.

i) All the mechanical parts of the system like readers, turnstiles, EM locks, printers,

exit switches shall be maintained periodically by cleaning, lubricating and

alignment. Wear out mechanical parts shall be replaced at periodical interval.

Disk Retention Clause ‐ HDD & Flash Memory would not be allowed to take it to

Vendor/Contractor premises

j) Contractor shall carry out alignment of doors at buildings and laboratories for

proper functioning of EM locks as and when required.

k) During warranty period, the contractor will be required to carry out maintenance

and repairs including replacement of spares/equipment without any additional

cost.

l) During Warranty period of three years, the contractor shall deploy two trained

Resident Technical Engineers (one at ISTRAC SCC, Bangalore and one at ISTRAC

Lucknow Facility) at site for the operation and maintenance of ACS. These

engineers deployed at ISTRAC SCC, Bangalore will also be responsible for the

maintenance of ACS at MOX, Bangalore and IDSN, Bangalore campuses.

They shall be available on all working days of department during office hours (30

minutes before and after the office hours). The system maintenance at ISTRAC

Port Blair Facility shall be on call‐basis during breakdown. However they can

perform system administration and maintenance pertaining to Port Blair from

Bangalore, when ever possible.

m) Deployed resident technical engineer shall perform:

i. Preventive and break down maintenance of the system.

ii. Management of the spare parts, materials and consumables.

iii. Periodical database back‐up and preparation of weekly, monthly and quarterly

report on system performance in prescribed format.

iv. Any other technical work like Network Trouble Shooting etc. assigned by

Department from time to time

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n) The deputed Resident Technical Engineer should be on the payroll (bona‐fide

employees) of Contractor and due Police Clearance Certificate (PCC) must be

obtained before deputing in ISTRAC campuses. ISTRAC reserves right to disqualify

any Resident Technical Engineer deputed, for reasons like technical

incompetence, indiscipline, irregularity, insincerity, disobedience, doubtful

credentials/ integrity, etc.

o) The resident engineer cannot take any data outside ISTRAC and cannot use it

without unless asked by ISTRAC Administration. They cannot use ISTRAC

infrastructure for their personal use in any case.

11.0 Comprehensive Annual Maintenance Contract

a) The Contractor is expected to maintain the ACS including all

accessories/components and software supplied for three years (4th year to 6th

year) after the expiry of warranty period (Three years).

b) Comprehensive on‐site annual maintenance charges, for the post warranty

period, must be quoted per year in the Price bid.

c) During the comprehensive AMC period, the

contractor shall deploy trained Resident Technical Engineers at sites (one at

ISTRAC SCC, Bangalore and one at ISTRAC Lucknow Facility) for the operation and

maintenance of ACS.

d) The Contractor shall maintain the equipment and repair/replace all defective

components, major or minor and spares or consumables at no additional charge

other than the AMC contract charges.

e) The AMC charges will be released in four installments at the end of every three

months period from the date of the expiry of warranty, on satisfactory

performance of the ACS and against submission of a service report.

f) During AMC period, Deployed resident technical engineer shall perform:

i. Preventive and break down maintenance of the system.

ii. Management of the spare parts, materials and consumables.

iii. Periodical database back‐up and preparation of weekly, monthly and

quarterly report on system performance in prescribed format.

iv. Any other technical work like Network Trouble Shooting etc. assigned by

Department from time to time.

v. The maintenance of Port Blair system can be taken care in remote mode,

whenever possible. However bidder has to take the responsibility of the

functioning of the system by sending the company person to Port Blair, in

case of requirement and resolve the issue, as the systems are covered

under CAMC.

g) The deputed Resident Technical Engineer should be technically qualified

personnel with sufficient experience in maintenance of BACS and should be on

the payroll (bona‐fide employees) of Contractor and due Police Clearance

Certificate (PCC) must be obtained before deputing in ISTRAC.

h) ISTRAC reserves right to disqualify any Resident Technical Engineer deputed, for

reasons like technical incompetence, indiscipline, irregularity, insincerity,

disobedience, doubtful credentials/ integrity, etc.

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i) The resident engineer cannot take any data outside ISTRAC and cannot be use it

without unless asked by ISTRAC Administration. They cannot use ISTRAC

infrastructure for their personal use in any case.

13.0 Force Majeure

Should a part or whole work covered under this contract be delayed due to reasons

of Force Majeure which shall include legal lockouts, strikes, riots, civil commotion,

fire accident, quarantines, epidemic, acts of God and Government, fright embargoes,

the completion period for work, plant or equipment referred to in this contract be

extended by a period not in excess of the duration of such Force Majeure. The

occurrence shall be notified by either party within reasonable time.

14.0 Delay in Completion/ Liquidated Damages

In the event of the Contractor failing to complete the work within the time specified

in the contract agreement or in extension agreed thereto, the Department shall

reserve the right to recover from the Contractor as liquidated damages, a sum of one

half percent (0.5%) per week or part thereof of the undelivered portion of the total

contract price of plant, equipment or work. The Total liquidated damages shall not

exceed the ten percent (10.0%) of the total Contract price.

15.0 Arbitration

If at any time any question, disputes or differences whatsoever shall arise between

the purchaser and the contractor upon or in connection with this contract, either

party may forthwith due to the other notices in writing of the existence of such

question, dispute or difference and the same shall be referred to the adjudication of

two arbitrator or one to be nominated by purchaser, other by contractor. The award

of the arbitrator shall be binding on the parties to the dispute. However, any party

aggrieved by such award may make a further reference for setting aside or revision

of the award to the Law Secretary, Department of legal affairs, Ministry of Law and

Justice, Government of India. Upon such reference the dispute shall be decided by

the Law Secretary or the special Secretary/Additional Secretary when so authorized

by the law secretary, whose decision shall be binding on the parties finally and

conclusively. The parties to the dispute will share equally the cost of arbitration as

intimated by the arbitrator. In the event of either party ceases to be an undertaking

of Government of India, arbitration & conciliation act 1996 shall be applicable. The

venue of arbitration should be the same place where centre is located.

16.0 Disclosure and use of information by the Contractor

Contractor shall guarantee that all information and data received during execution of

Contract from Department shall be classified as confidential within the meaning of

the Official Secrets Act and will not be divulged to any third party without prior

written permission of Department. All drawings & documents shall be returned after

execution of work.

17.0 Fall Clause

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The prices charged by the bidder for the similar items/sub‐systems shall in no event

exceed the lowest prices offered to other organisation parties during the validity of

the contract. If, at any time during said period, the bidder/contractor reduces the

prices for the items/sub‐systems, the contractor shall forthwith notify such

reduction of prices applicable to the Department and the prices payable under this

contract for the services shall stand correspondingly reduced.

18.0 Infringement of third‐party rights

a) Unless otherwise stipulated in the contract, the Contractor shall indemnify the

Department from and against all claims, proceeding, damages, costs and

expenses arising from or for the infringement of Third party Intellectual Property

rights in respect of patent rights, copy rights or other protected rights with

respect to the subject of the contractor excluding any infringement resulting

from the use of designs, plans, diagram, documents, patterns drawings or goods

supplied by the Department which may be made or brought against the

Department, or to which the Department may be put by reasons of such

infringement or alleged infringement.

b) The Department shall notify the Contractor immediately of the written claim or

notice of infringement of third‐party rights, which it receives concerning the

contract. The Contractor shall immediately take all necessary steps at his own

expense within his competence to prevent or end a dispute and shall assist the

Department to defend against, or make settlement in respect of, any claim or

notice of infringement or suit for infringement. Written claims or notices of

infringements of third‐party rights will be accepted or met by the Department

only in agreement with the Contractor.

c) In the event of any designs, drawings, plans or diagrams or any manufacturing

methods or processes furnished by the Contractor constituting infringement of

Third Party Intellectual Property Rights in respect of patent or any other

protected rights and use thereof is restrained, the Contractor shall procure for

the Department, at no cost to the latter, the rights to continue using the same or

to the extent it is possible to replace the same so as to avoid such infringement

and subject to approval by the Department or modify them so that they become

non‐infringing but such modifications shall otherwise be to the entire satisfaction

of the Department.

d) The parties shall notify each other of any known intellectual property rights

connected with the use of designs, plans, diagrams documents, patterns,

drawings and goods supplied by the one party to the other connected with the

execution of the specification laid down by the other party.

e) The provision of this clause shall remain effective and binding upon the

Contractor even after the completion, expiration or termination of the contract.

19.0 Non‐Disclosure Agreement (NDA)

Personnel deputed by contractor during warranty period and AMC shall maintain

absolute secrecy and security of the ACS data stored on various computing systems

at ISTRAC. The data / information provided by ISTRAC from time to time, are for the

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execution of this work only; and should not be used / copied / reproduced /

published in any form or disclosed to third party, by contractor or their personnel.

Thus, contractor is required to sign a Non‐Disclosure Agreement (NDA) with ISTRAC.

Contractor will also be responsible for any violation or infringement of NDA by their

personnel.

20.0 Termination of Contract

Under normal circumstances, termination of the contract is not foreseen. However,

the Department shall have the right to terminate this Contract in part or in full in any

of the following clause:‐

(a) The delivery of the material is delayed for causes not attributable to Force

Majeure for more than two months after the scheduled date of delivery.

(b) The Contractor fails to comply with any of the provisions in the contract.

(c) The Contractor is declared bankrupt or becomes insolvent.

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PART‐B

Technical Specification

1.0 ACS System features

1.1 Finger print based biometric with smart card (Mifare) based ACS for IN & OUT at Main

gate entry (through Turnstile) of ISTRAC for employees and non‐employees like

research fellows, retired employees, contract manpower, apprentices & trainees,

visitors etc. PIN Authentication to be part of the system in the smart card

authentication logic & associated hardware & software elements.

1.2 Finger print based biometric with smart card (Mifare) based ACS for IN & OUT at

second level access control (using EM Lock) for employees and non‐employees.

1.3 Redundant servers with mirrored database with a provision for daily back up.

1.4 Biometric with smart card readers with PoE Ethernet connectivity and with suitable

enclosure to work in the outdoor environment.

1.5 Handheld wireless Biometric with Smartcard readers with Wi‐Fi connectivity for data

transfers to server in Real‐Time for senior officials entering through vehicles and

additional Ethernet interface. Readers on pole at ISTRAC main campus and other

locations for other vehicles.

1.6 Photo display system at Main gates for employees and non‐employees entering

through turnstile.

1.7 RFID based Vehicle Access Control System integrated with Boom barrier for identified

vehicle and associated report generation.

1.8 During network failure at any of remote location from ISTRAC main campus local

transaction data storage shall be available at respective locations. In this condition,

forwarding of remote location data through alternate route (without human

interactions) and or manually shall be planned out. Once network is available, remote

location data shall be updated to mirrored servers at ISTRAC main campus

automatically. Vendor shall specify required hardware and or software in BOM with

required quantity and specifications.

1.9 Readers & other accessories should not generate unnecessary traffic in the network

2.0 System Requirements

2.1 Smart card and finger print verification in 1:1 mode for Main gate entry/exit for all

employees and for non‐employees like contract personnel, apprentices & trainees, CISF

personnel, etc.

Finger print verification in 1:1 mode for visitors, construction labourers, etc.

Validation of smart card of employees and non‐employees shall be carried out on the

basis of biometric template stored in smart card in ISO format. Whereas, validation of

smart card of employees from other Centre/Unit of DOS/ISRO shall be carried out on the

basis of biometric template stored in smart card in ISO format.

2.2 Smart card and finger print verification in 1:1 mode for second level at critical

laboratories/buildings in the campus for authorized personnel.

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2.3 Two templates of left & right hand index fingers to be enrolled for each person and to

be stored in 4K smart card (Mifare) for verification in ISO formats as per the sector

details to be provided by DOS/ISRO during implementation

2.4 ACS equipments like readers, servers, PCs, LED monitor displays, network switches,

Access points, etc. shall be connected through ISTRAC LAN and system should update

the transaction data to the ACS Servers in real time over network.

2.5 ACS system should have web based work flow software to update details of shift duty,

tour and leave.

2.6 System shall handle denial of entries to black listed cards of all Centres/Units of

DOS/ISRO. List of black listed cards at each Centre/Unit shall be available from

Centralized Server (Centralized Server will be located in any of the Centre/Unit of

DOS/ISRO and hence, realisation of Centralized Server is not a part of this tender).

2.7 The ACS hardware and software shall be scalable for the future expansion requirements

in terms of additions of turnstiles and EM locks.

2.8 ACS database should have direct access to the transaction data stored for the last five

years, at any instance.

2.9 Vehicle Authentication through long range RFID reader with Boom Barrier as actuator in

closed loop system.

2.10 All outdoor installations are to be IP‐54 Compliant. All Electrical Equipment shall be

CE/UL Compliant.

2.11 The Installation and Commissioning process shall be of seamless migration from existing

system to new system.

3.0 Specifications for ACS Equipments

3.1 Biometric and smart card readers with built‐in controller (IN and OUT)

3.1.1 Biometric type Finger print

3.1.2 Sensor Type Optical (Minimum 500 dpi)

3.1.3 Finger print sensor Make Sagem/ Suprema/ Secugen

3.1.4 CPU 32 bit

3.1.5 Enrollment size 512 bytes for ISO 19794 format for each finger template.

3.1.6 Operation mode Shall support (Finger + Smart card), (Finger + Smart card

+ PIN), (Finger + PIN), (Smart Card + PIN), Finger only, Smart

Card only for single/multiple user/s.

3.1.7 Keypad Keypad for PIN entry and local operations with Numeric

and functional keypad.

3.1.8 Storage capacity Minimum 10,000 finger print template storage capacity

3.1.9 Transaction capacity Minimum 50,000 events

3.1.10 Verification time Less than one second for 1:1 biometric verification

3.1.11 Actuators To handle Turnstile & EM lock

3.1.12 Smart card reading

capability

Mifare 13.56 MHz with sector reading (32 bit format in

accordance with ISO 14443 series with dual key

authentication ( Both Key A and B of Mifare architecture)

3.1.13 Sensor sensing conditions Should be capable for reading finger in mild dry, wet,

mehandi and oily conditions

3.1.14 Smart card read range 1 to 3 cm and to accommodate +/‐ 30 deg elevation error

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during presentation by the user.

3.1.15 Interfaces POE enabled Ethernet port, RS232, RS485, Weigand

3.1.16 Input / Output Two input and Two output

3.1.17 LCD display with backlit To show day, date & time by default. To display the details

of valid / invalid entry with Name and Employee’s ID at the

time (24 Hrs. Format) of card flashing.16 Character or

better display is preferable.

3.1.18 LED indication To show power on, valid entry, invalid entry, Network

availability or any error.

3.1.19 Audible alarm For valid entry, invalid entry and any error. Alarm shall be

audible in outdoor conditions.

3.1.20 Real Time Clock (RTC) RTC with battery backup. Reader RTC time shall be

synchronized with server time.

3.1.21 Data & time retention In case of power failure, the data retention to be provided

using flash memory and the Real Time Clock of the unit

should be retained with current date and time.

3.1.22 Local & remote admin The reader shall support local and remote administration

and maintenance through network. The reader to be

invoked remotely when the reader goes to sleep time.

3.1.23 Anti‐pass back The reader shall have facility for global and local Anti‐pass

back.

3.1.24 Protection of transaction

data

In case memory is full, the reader shall disable further

transactions to protect over‐writing of transactions data.

Message shall be displayed on reader and admin alert shall

be sent to administrator.

3.1.25 Event/ Alarm logger Event logging in the onboard memory for the alarm

observed at each location along with time shall be archived

and retrieved. To raise alarm or any log in the system to

alert the administrator in case of any tampering of the

reader.

3.1.26 Safety certification The device shall be UL/CE certified

3.1.27 Operating conditions Shall be weather proof (Polycarbonate enclosure) and

capable for operation in outdoor condition under canopy

without interference from day light illumination considering

all the seasons .(IP54 or better)

3.1.28 Power requirement 230 V AC ± 10 %, 49‐51Hz, PoE adapter to be supplied.

3.1.29 Environmental Shall operate at 0o to 50o C, RH 10% to 90%

3.2 Handheld readers – Biometric and smart card with built‐in controller

3.2.1 Biometric type Finger print

3.2.2 Sensor Type Optical ( Minimum 500 dpi)

3.2.3 Finger print sensor Make Sagem/ Suprema/ Secugen

3.2.4 CPU 32 bit

3.2.5 Enrolment size 512 bytes for ISO 19794 format for each finger template.

3.2.6 Operation mode Shall support (Finger + Smart card), Finger only, Smart

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Card only for single / multiple user/s.

3.2.7 Storage capacity Minimum 2,000 finger print template storage capacity

3.2.8 Transaction capacity Minimum 5,000 events

3.2.9 Verification time Less than one second for 1:1 biometric verification

3.2.10 Smart card reading

capability

Mifare 13.56 MHz with sector reading (32 bit format in

accordance with ISO 14443 series with dual key A & B

authentication)

3.2.11 Smart card read range 1 to 3 cm minimum and to accommodate +/‐ 30 deg

elevation error during presentation by the user.

3.2.12 Interfaces PoE enabled Ethernet, RS232, RS485, Weigand

Wi‐Fi (15 meters range) with WEP, WPA/WPA2 encryption

and Ethernet.

3.2.13 LCD display with backlit To show day, date & time by default. To display the details

of valid / invalid entry with name/employee ID at the time

of card flashing.16 Character or better display is preferable.

3.2.14 LED indication To show power on, valid entry, invalid entry or any error.

3.2.15 Audible alarm For valid entry, invalid entry and any error. Alarm shall be

audible in outdoor conditions.

3.2.16 Real Time Clock (RTC) RTC with battery backup. Reader RTC time shall be

synchronized with server time.

3.2.17 Data retention Data retention to be provided using flash memory.

3.2.18 Configuration Configurable for IN/OUT using toggle switch

3.2.19 Weight Less than 500 grams with battery

3.2.20 Battery backup Rechargeable battery to withstand 12 hrs. of operations

with indication for available battery capacity. Battery

charger shall be like that of cordless telephone charging

type and not of mobile phone type.

3.2.21 Power save Provision to go to power save mode if not in operation for

more than 30 seconds

3.2.22 Protection of transaction

data

In case memory is full, the reader shall disable further

transactions to protect the earlier transactions data.

Message shall be displayed on reader and alert shall be

sent to administrator.

3.2.23 Safety certification The device shall be UL/CE certified

3.2.24 Operating conditions Shall be weather proof (Polycarbonate enclosure) and

without interference from day light illumination considering

all the seasons.(IP54 or better)

3.2.25 Case for carrying and

protection

Leather pouch

3.2.26 Battery charger Compatible battery charger for 230 VAC±10%,49‐51Hz

3.2.27 Environmental Shall operate at 0o to 50o C, RH 10% to 90%

3.2.28 Sensor sensing conditions Should be capable for reading finger in mild dry, wet,

mehandi and oily conditions

3.2.29 Power requirement 230 V AC ± 10 %, 49‐51Hz, PoE adapter to be supplied.

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3.2.30 Event/ Alarm logger Event logging in the onboard memory for the alarm

observed at each location along with time shall be archived

and retrieved.

3.3 Dual Lane Full height turnstile

3.3.1 Working environment Outdoor environment

3.3.2 Turnstile Type Dual lane Full Height Turnstile with 3 x 120 degree U bar

3.3.3 Dimensions 2200 mm(length) x 2235 mm(height) x 1315 mm (width/depth) Minimum walkway to be 450mm

3.3.4 Minimum height of Turnstile

2150 mm (Approximately 7 feet )

3.3.5 Locking Type Electromechanical

3.3.6 Material of Construction

Stainless Steel SS304

3.3.7 Turnstile Operation Freely open, direction of passage, emergency, wrong direction, counting impulse and card-reader locking. Shock absorber to be designed with damping mechanism for smooth rotation & positioning

3.3.8 U bar construction a) Spacing between U bar shall not exceed 160 mm.

b) Height of U bar shall be less than 110 mm

c) The clearance between U bar and static barrier shall be at-least 25 mm

d) The U bar should be directly welded to the centre pole and the above dimensional criteria shall be maintained throughout its length.

e) The barrier shall not expose vertically any area more than 200 mm.

3.3.9 Intelligence Limit Switch shall be used with Turnstile Controller.

3.3.10 Operating Voltage DC 24 volts

3.3.11 Max. power consumption

Less than 100 Watts

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3.3.12 Controller Type 32 bit Microcontroller or Microprocessor based Logical control

3.3.13 Solenoid Control Semiconductor switched two outputs for use with standard turnstile solenoid.

3.3.14 Digital Inputs Minimum 3 to control IN and OUT movements and for emergency exit

3.3.15 Relay outputs At least 5 for use with alarm, gate usage and pulse counting.

3.3.16 Watchdog Timer The controller shall be equipped with watchdog timer such that its failure shall result in an alarm trigger.

3.3.17 Field customization The controller shall provide 1, 2, 3 delay timings

3.3.18 Data Interface RS232

3.3.19 Operating Temperature

00 to 500 C

3.3.20 Certification The turnstile controller should be UL or CE certified. Proof of certification is to be enclosed.

3.3.21 Material Anodized aluminum casing & Anti-tamper jam nuts

3.3.22 Annunciation RED/GREEN LED indication

3.3.23 Emergency Exit switch Exit switch with glass enclosure with mechanism to open the doors from inside in case of emergency situations and reader failure.

3.3.24 Fail Safe Mode In case of power failure/emergency, arm dropping function providing free and unobstructed safe passage to users without manual intervention. Implementation strategy shall be such that this feature shall not be misused by the intruder.

3.3.25 Duty Cycle 100 %

3.3.26 Throughput 40 persons per minute, excluding validation time.

3.3.27 Operation Microprocessor / Microcontroller / Controlled. All functions should be configured on site. Manual Bi directional rotation

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3.4 Boom Barrier with RFID Tags for Vehicle Access Control System

The boom barrier is a physical barrier used for controlling vehicle passage into the

campus. This will be integrated with RFID tags (UHF Range) and long range UHF reader

to automatically control vehicle movement for registered vehicles having affixed RFID

tags (UHF Range). The readers shall be installed to perform the operations without

collision.

This solution will have the following components:

a) Boom Barrier with motorized control

b) RFID long range reader with suitable arrangement for installation

c) RFID tags d) Associated software for enrolment, management and reporting

3.4.1 Boom Barrier Specifications (4.5 meter)

a Duty Cycle 100%

b. Mechanism Electrically operate

c. Closing Time

(after vehicle passage)

1‐6 Sec (adjustable)

d. Cycles per hour 100

e. Cycles per day 2000

f. Arm Dimension and

Construction

Length 4.5 meters. Aluminium Boom bar to be used.

Complete length of the arm shall be pasted with reflective

Red and White Strips for day & night visibility

g. Power Supply Single phase motor operated 230 VAC±10%, 49‐51Hz

h. Operating Options RFID based activation, Remote Control and Push Button (

Manual )

i. Operation during power

failure

Open/Close option with mechanical handle

j. Control Panel To provide a compact console for operating the boom

barrier conveniently

k. Shock Resistance High Level and extremely sturdy

l. Finishing Treatment Zinc Coating (inside out), stainless steel cover & anti‐

corrosion treatment

m. Water Proof and

protection

The device should be splash proof. (IP‐54)

n. Operating Temperature 00 to 500 C

o. Safety Features Bright LED lights mounted around the arm on both sides

and shall be visible even in bright daylight.

3.4.2 Long Range RFID Readers for Vehicles

a.

The long range RFID reader shall be used for vehicle access through Boom Barrier. The

read range for this reader should be up to 8 mtrs. The reader should support Gen2 tags.

The reader should be with inbuilt controller and antenna.

b. Frequency Range 865 to 928 MHz (UHF)

c. Read Range Up to 8 mtrs

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d. Antenna Inbuilt antenna and controller

e. Communication Wiegand, RS232, RS422

f. Network Interface Ethernet

g. Annunciation LED to indicate RFID transaction and audible alarm for

error reporting

h. External input Four

i. External Output Four

j. Certification The device shall be UL/CE certified

k. Power Supply 230 V AC ± 10 %, 49‐51Hz

l. Packing Weather Proof integrated antenna enclosure

3.4.3

RF ID TAGS ( For Vehicles)

RFID Tags: These tags shall conform to EPC Gen2 tags operating in UHF frequency for

long read range. The tags should be tamper resistant after it is affixed to the vehicle.

Generally it shall be fixed on the front portion of the vehicle to interact with reader at

long range.

RFID Tag Specification

a) Passive Gen 2 tags shall be used for vehicle

access.

b) The operating frequency shall be compatible with

the RFID Reader’s operating frequency.

c) It should be capable of read range up to 8 mtr.

d) Form Factor : Button Shaped

e) Installable on : Vehicle Windshield Glass / on

front portion of the vehicle

f) The tag shall have unique number.

3.4.4 Vehicle Access Software

Associated software for enrolment, management and reporting of Vehicles. The

software shall be integrated with main ACS software for all activities.

Enrolment a) RFID tag reader with associated software for

enrolment

b) Each enrolment data shall contain RFID Tag number,

Vehicle Registration Number, Date of enrolment,

Validity date and remarks

Management a) It should be possible to enable/disable a particular

vehicle.

b) Authentication of the vehicle and events shall be

transferred to server in real time.

c) In case of denial, alarm should be raised to alert the

security.

Reporting a) Daily and between dates (date+time) entry/exit report

b) Report based on vehicle number

c) Vehicle denial report.

d) Report of RFID tag inventory

e)

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3.5 Photo Display at Main Gates during entry

This system will facilitate display of Photo of employees, non‐employee and visitor

during their entry into the main gate. Photo flashing logic to be as per the

authentication logic & DOS requirement. The system shall realize the following

functionalities:

3.5.1 Employee Photo Display The employee photo shall be fetched from the server and

displayed. Employee ID from card swiped by the employee

shall be used for linking photo.

3.5.2 Non‐employee Photo

Display

Non‐employee provided with Smartcard based Id card will

have photo display as per 3.6.1.

3.5.3 Visitor’s Photo Display

Visitor will be authenticated by finger print reader using 1:

N mode of authentication. The verification of the visitor

shall be carried out. Upon verification success, the visitor ID

(created during personalization of the visitor) shall be used

to fetch photo from server and displayed.

3.5.4 Output Display a) Suitable LED monitor display (minimum 21”) shall be

supplied by the vendor and shall be suitably

mounted for clear visibility to identify the photo

from a distance of about 12‐15 feet against each

lane.

b) Photo of authenticated person from each lane is to

be displayed optimally.

c) If photo is not found in the server, message

indicating “Photo not found” error shall be

displayed.

d) Suitable hardware with video interface shall be

used. This shall have backend Ethernet connectivity

with server for fetching data.

e) Output display should be with minimum 500 NITS

and should be 24x7 operation type with the screen

saver features with black colour.

3.6 EM lock for Single door with exit switch

3.6.1 Holding Force 1200 lbs. minimum

3.6.2 Protection level Flame tamper proof, weather proof

3.6.3 Operating voltage Dual voltage selectable (12 VDC or 24 VDC)

3.6.4 Mode Automatic release by powering off

3.6.5 Monitoring Feature to monitor door sensor for door Status

3.6.6 Features Built‐in Door Status sensor with voltage spike suppressor

3.6.7 Certification UL/CE Certified

3.6.8 Mounting Accessories EM Lock shall be supplied with all required accessories

for mounting on a single door

3.6.9 Material Anodized aluminium casing with anti‐rust surface

treatment & Anti‐tamper jam nuts

3.6.10 LED indication RED/GREEN LED indication for EM lock status

3.6.11 Emergency Exit switch Exit switch with glass enclosure with mechanism to open

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the doors from inside in case of emergency situations

and reader failure.

3.6.12 Temperature & Relative

Humidity

0o to 50 o C, RH 10% to 90%

3.7 EM lock for Double door with Exit switch

3.7.1 Holding Force 1200 lbs. minimum x 2 for dual doors

3.7.2 All other specifications as per 3.7.2 to 3.7.12

3.8 Network Infrastructure Elements and Installation

3.8.1 Network Infrastructure Elements( Brand: AMP/ Panduit/Belden/D-Link) 3.8.1.1 Cat-6 UTP Cables:- Color: Grey Standards/certifications: CAT‐6 or above, TIA/EIA‐568‐B.2‐1, ISO/IEC

11801:2002 Length:‐1000 Ft. Quantity: 100 Nos. 3.8.1.2 UTP Patch Cords:- Color: Grey Standards/certifications: CAT‐6 or above, TIA/EIA‐568‐B.2‐1, ISO/IEC

11801:2002 Length1: 03 Mtr

Length2: 01 Mtr

Length3: 10 Mtr

Length3: 05 Mtr 3.8.1.3 Information Outlets: - Color: Grey Standards/certifications: CAT‐6 or above, ISO/IEC 11801:2002 Type: ‐Should be compatible with the offered Face Plates and Patch Panels. Quantity: 300 Nos. 3.8.1.4 Loaded 24-port 1U Modular Patch Panel: - Color: Black Standards/certifications: CAT‐6 or above Type: ‐ 24‐Port Fully Loaded, Made up of Steel, Compatible with the

offered information outlets. 3.8.1.5 Dual Port Face Plates with Labels and 3”X3” Back-Boxes Color: White Standards/certifications: CAT‐6 or above Type of Face‐Plate: ‐ Dual Port with shutters included made up of Steel,

3”X3” PVC Material, Should be compatible with the offered information outlets.

Type of 3”X3” Back‐Boxes: PVC Material with ISI Mark, White color with

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sufficient depth to accommodate I/O with Cat‐6 Cable.

3.8.1.5 PVC Casing/Piping and accessories: - Should be of good quality and ISI Mark Brand 2‐inch PVC Casing and Piping 1‐inch PVC Casing and Piping 2‐inch PVC Pipe(Black) Conduit/Elbow/Joints 3X3 PVC Back‐Boxes 3.8.1.6 CAT-6 I/O Point Termination: - Definition of one I/O Point or Point: ‐ Laying of Cable from Patch Panel to

Face‐plate, Termination on Both end and Labeling of Cable using PVC Tube and Labeling of Face Plate& Patch Panel and finally Testing/Certification of each Point.

3.8.2 Installation & Commissioning: - Vendor shall terminate CAT‐6 UTP Cable, which include laying of cables

through casing/piping, termination, labeling of cable, Face‐Plate and I/O. All Cables shall be labeled with Cat‐6 Compliant PVC Tubes for on either

Side of the termination. Vendor need to provide a certification document for Each Network Point. Installation and commissioning charge of termination of each point shall be

on pro‐rate basis as per the actual terminations. Vendor shall bring all accessories like screws/Nuts/Brackets required for

installation of casing/Piping and All tools required for Termination/Patching, Labeling and Testing/Certification of Cables.

4.0 ACS software Vendor shall provide Software Requirement Specifications (SRS) based on the

requirements mentioned in Para. 4.1 to 4.6 below. Vendor can also add additional

features that would be absolutely necessary for implementation of the system. SRS shall

be mandatorily approved by Department. Vendor shall supply source code with API.

4.1 Integrated web based software

4.1.1 Integrated web based ACS software forms the critical component which integrates all

the software and hardware elements. The key software components shall interact with

readers on Ethernet and provide seamless connectivity with server and database for the

following requirements.

a) Biometric enrolment, smart card personalization and authentication software for

entrants as per the requirement of the organization.

b) Real time ACS report for Main gate entry and second level entry of employees and

non‐employees

c) Scheduled update from legacy database of employees and non‐employees

d) Visitor Management System (VMS) software.

f) Administration & Maintenance software

g) Photo display during entry at Main gate for all personnel

h) RFID based Vehicle Access Control System (Complying the requirement in section

3.5.4 of this RFP and to be interfaced with the main module)

4.1.2 Handling of black‐listed cards of all Centres/Units of DOS/ISRO. All software shall have

role based access.

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4.1.3 All Transactions that occur at Main gates and second level access control shall be logged

in flash memory of respective readers as event with transaction data. Transaction data

which include date, time, ID of employee/non‐employee/visitor, reader ID, direction of

movement (IN/OUT), transaction ID and error code/status shall be transferred to server

in real time through network.

4.1.4 In case of failure in network, Transaction data shall remain stored in reader and shall be

updated to server as and when network is restored.

4.1.5 The system shall use a standard open source RDBMS package like MYSQL, Maria‐DB.

However, if commercial RDBMS package is proposed, the bidder should provide all the

required appropriate licenses as per the quoted solution.

4.1.6 The provision should be available to transfer employee data through ODBC/JDBC for

porting to other legacy applications.

4.1.7 Provision for periodical data backup / restore shall be available e.g. daily, weekly,

monthly, etc. through automatic schedules.

4.1.8 All the generated reports shall have options to view on screen, print and exporting to a

text, excel and PDF file.

4.1.9 Vendor should be capable for modification/update in ACS software for customization to

meet Department requirements at free of cost during warranty period.

4.1.10 Vendor shall provide source code along with API and documentation of integrated

software.

4.1.11 Web based software shall support latest version of Internet explorer and Mozilla Firefox

with backward compatibility of minimum last two version.

4.1.12 Personalization and other software modules of integrated software shall support

validation scheme for verification of a smart card presented on a Biometric with smart

card reader for ACS at main gate entry and second level access control as per DOS/ISRO

requirements.

4.1.13 Validation of smart card of employees and non‐employees shall be carried out on the

basis of biometric template stored in smart card in ISO format. Whereas, validation of

smart card of employees from other Centre/Unit of DOS/ISRO shall be carried out on the

basis of biometric template stored in smart card in ISO format.

4.1.14 Validation shall ensure denial of entry to the black listed smart cards

4.1.15 Validation of smart card at peripheral main gate of each Centre/Unit and second level

access control shall be on the basis of valid list or invalid list and as per the validation

scheme of DOS/ISRO.

4.2 Biometric enrolment, smart card personalization and authentication software for

entrants

4.2.1 This software shall include following three major functions.

a) Photo capturing, smart card layout design and biometric template enrolment

b) Card printing and personalization

c) Authentication to readers at Main gates & second level access

4.2.2 This software shall be used at multiple locations for enrolment & card personalization of

employees, non‐employees and visitors.

4.2.3 Software shall have the provision to create the Master card to store the dual keys for

sector authentication of smart card. Accordingly the same master card shall be used to

create, personalize and authenticate the respective cards and enable the readers to

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read the cards.

4.2.4 Software shall fetch the data of employees and non–employees from the legacy system.

4.2.5 Software shall collect data like Chip Serial Number (CSN) and allowed time zone and

generate unique access code for each individual during personalization. This access code

shall be used for authentication at main gate and second level access control.

4.2.6 Selection of any two fingers for enrollment and duplicate search facility in order to avoid

multiple enrollment of same individual. Biometric template in ISO 19794 format shall be

saved in server database.

4.2.7 Software shall capture the photograph of an individual, processed for editing and shall

be stored in the server and associated with employee record.

4.2.8 Software shall have provision for smart card layout design with bi‐lingual (Hindi

(Unicode fonts) & English) text capability & Barcode printing on any side of card.

4.2.9 Software shall format and personalize the card as per DOS/ISRO card format with dual

key authentication. Software shall have provision to read contents of already

personalized card with edit/modify/disable options.

4.2.10 The software shall maintain inventory of Smart Card usage and maintain inventory for

its life cycle. (from card creation till it is disposed)

4.2.11 The newly personalized / enrolled card details shall be broadcast/multicast to all

selected readers instantly or with delay not more than one minute. The readers shall be

selected from the list of locations at Main gate and location of second level access

control. The acknowledgement shall also be sent to the server as an event and shall be

reflected in Authentication software module.

4.2.12 The system should facilitate online data updating to reader without disabling the unit.

4.2.13 The software should be able to read the data for debugging purpose after

personalization of Card. Software should capable to show sector‐wise written data in

the card.

4.2.14 Cards personalized through software will be randomly checked at other DOS Centres for

its proper functioning and as per DOS standard personalization.

4.3 Real time ACS report of Employees and Non‐employees

4.3.1 This software shall provide generation of various access control monitoring report for

Main gate entry and access report for second level entry for all the categories of

employees and non‐employees.

4.3.2 Access control report shall include leave, tour and shift details of every individual.

4.3.3 All access control reports shall be based on various shifts operated by ISTRAC . Defining

shift schedules and report generation shall be as per divisions/group/area.

4.3.4 The software shall have provision for entering/updating leave and tour details by

individual employee with work flow based authentication from respective approving

authority.

4.3.5 The software shall generate access control report for individual and entities as per

organization chart on hierarchical basis.

4.3.6 Authorization for viewing access control report shall be on hierarchy and role based i.e.

Division head can view access control report of the employees of the concerned

Division, Group head for the group, etc.

4.3.7 The system should generate following access control reports for employees and non‐

employees with date and time window on daily, monthly, for a given duration, date wise

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for individual, division wise, group wise, area wise, centre wise & all.

a) Present & Absent report with tour, leave, holiday & overtime details

b) Late comers, early goers

c) Inter campus movement

d) Number of hours of stay in office

e) Current count strength (Count provided for employees, non‐employees, other

centre employees and visitors)

f) Head count at any given time for main gate and second level with details

g) Employees & Non‐employees strength

h) Chronic late comers & early goers

i) Customized reporting based on Query builder

j) Shift/tour details

k) Working day & hour calculation

l) Holiday attendance report

m) Overtime report

n) Second level access control report

o) Internal movement within campus

p) Allowed / restriction detail for individual in second level access control

q) Other Centre/Unit employee & Non‐employee access control report

r) Details of personnel who have over stayed beyond stipulated time to be made

available to the concerned authority.

4.3.8 Access failure reports: The software shall provide detailed access failure reports by

generating error/status code for each transaction. The report shall display the user

details, date & time, location and nature of error/status for the following cases :

a) Finger print verification failure

b) Unauthorized attempt by making swipe of card to any location (card source is

Unknown– system shall log the card details in addition to updating error codes.)

c) Finger and / or card not authorized entry to particular location

d) Finger and / or card not authorized entry at particular time

e) Anti pass back error

f) Detail of personnel not entered after valid authentication

4.3.9 All the report shall be customized as per requirements.

4.4 Scheduled database update from Legacy database of Employee/Non‐employee

4.4.1 The software should have interface to update employee/non‐employee data (Employee

code, Designation and other data attributes as specified by Department) at scheduled

time interval for updating the ACS database from Legacy Employee/Non‐employee

database. Appropriate ODBC connectivity will be provided by Department.

4.4.2 The software should provide interface to read employee code and other details from

smart card using any smart card reading device (personalized through DOS/ISRO Master

card with dual key authentication) as input device for any software development or for

integration with other service/application.

4.5 Visitor Management System (VMS) Software

4.5.1 VMS shall be finger print based using 1:1 authentication for visitors. Each visitor shall be

provided with unique ID (specific to Centre/Unit) as per the structure provided by

Department.

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4.5.2 VMS should be capable of maintaining the visitor details including finger print template,

name, designation, nationality, visitor type, address, phone nos., email id, photograph,

passport, aadhaar details and provision to scan and store documents/images.

4.5.3 Visitor database shall seamlessly integrate with Access Control System database for

sharing visitor information and approval logic. The Data for visitor shall be stored in the

server as separate independent database.

4.5.4 Software shall provide online workflow based visitor management which includes

request, approval and visitor pass generation through web portal with following

features:

a) Visitor request generation from employee

b) Request shall be automatically forwarded to designated approving authority

c) SMS/Email based alerting and approval system shall be incorporated (vendor to

supply the associated hardware and software elements)

d) Visitor pass generation (The visitor pass format will be bi‐lingual but dynamic data

will be in English.)

e) The format of visitor request form and visitor pass shall be provided.

4.5.5 Visitor pass generation shall include registration of individual visitor by capturing the

photograph and/or signature, scanning the visitor’s photo id or business card,

enrolment of finger print template, personalization of smart card, generation of physical

gate pass, restrictions for access area (buildings/laboratories) and validity date & time.

4.5.6 Each visitor shall be provided with printed gate pass.

4.5.7 Printed visitor pass shall be printed through laser printer attached with VMS PC in the

prescribed format and shall be issued to each visitor. It shall include visitor details like

visitor name, photograph, company name, contact person name, validity‐ date & time,

visit area/s & purpose of visit.

4.5.8 Visitor enrolment and biometric details for each visitor shall be uploaded to all

concerned readers and servers within a minute.

4.5.9 Software should provide the reports with respect to company, visitor type, visiting

frequency for various combinations of time Zones / date / durations.

4.5.10 The system shall generate following reports on daily/weekly/monthly / between dates.

a) No. of visitors

b) Visitors who have over stayed.

c) No. of foreign nationals visited

d) Visitor access / movement reports for Main gate and second level.

e) Visitor for selected area/group/division,

f) Regular visitor, VIP visitor

g) Visitor in the denied list

h) Customized reporting based on Query builder

4.5.11 The software should cater provision for generation of denied list which will be

controlled by administrator for the visitor module. Whenever there is a re‐visit of visitor

in the denied list there should be an alarm at the request & registration level.

4.6 Administration & Maintenance software

4.6.1 Administrative software shall provide tools for :

a) Role based login creations and assigning privileges

b) Authorize and blocking the access and movement of personnel at Main gate and

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second level access control.

c) To set reader / location wise access permission

d) To view access control report of Entrants / Vehicles

e) To authorize VMS, tour, leave modules, ACS complaints, Administrator for the

second level Access control.

4.6.2 Software shall define a set of rights that may be associated with an individual or group

of individuals.

4.6.3 Software shall provide health monitoring of different hardware components like

readers, , network components, etc. In case of failure of any component, pop‐up screen

shall be generated with relevant details on virtual location map.

4.6.4 Details of break‐down and preventive calls shall be generated

4.6.5 Software shall provide online complaint logging from users with detail of log‐in date,

time, location, type of fault, etc. System shall automatically generate the complaint no.

Service engineer shall update the complaint details with name, actions taken, spares

replaced detail, complaint closing date & time, etc.

4.6.6 Event logs on data upload/download, backups, scheduled scripts or any other event in

the system shall be made available.

4.6.7 Provision for displaying raw data captured for employees and non‐employees from the

selected or all reader/s should be provided to administrators.

4.6.8 Any loss of communication should be logged as event providing details of reader ID,

date & time and nature of failure.

4.6.9 Door open time at second level access control shall be logged and alerted when door is

left opened for long duration. (User defined )

4.6.10 The system shall cater to various reports for trouble shooting and performance

monitoring. The performance logs shall be generated catering to diagnostics of the

system (ACS Hardware).

4.7 Photo display during entry at Main gate for all personnel

Integrated web based ACS software should support for photo display of employees,

non‐employees and visitors during their entry into Main gate at Centre/Unit shall be

facilitated as per section 3.6

4.8 RFID based Vehicle Access control system

Integrated web based ACS software should support the requirement in section 3.5.4 of

this RFP for RFID based vehicle ACS.

4.9 Handling of black‐listed cards across all centres/Units

4.9.1 Department will provide centralized database server at any one of the Centres/Units

( Not to be realised as a part of this tender). This centralized server shall host database

of employees of all Centre/Unit in two separate tables (Valid list and Invalid list) with all

historical evidences. This database will be maintained in any of RDBMS like MYSQL, MS‐

SQL, ORACLE, and SYBASE. Managing Central server is the responsibility of DOS/ISRO.

For this purpose an interface software shall be provided at the ACS server of ISTRAC

for data exchange.

4.9.2 Valid & Invalid lists of ISTRAC are required to be updated at Centralized server to

maintain upto date consolidated lists. Likewise, consolidated Valid & Invalid lists of all

employees from all Centres/Units, maintained at centralized server, are required to be

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updated at ACS server of ISTRAC .

4.9.3 Exchange of Valid & Invalid lists shall be through intermediate tables without accessing

directly to the database.

4.9.4 Integrated software at ISTRAC shall make available two separate tables as mentioned

above for Valid and Invalid lists of smart card details of employees for the use of the

DOS/ISRO software. Likewise the DOS/ISRO software provides the consolidated Valid

and Invalid lists at the ACS server of ISTRAC for the use of Integrated software at the

ACS server.

4.9.5 Centralized server will update data from ACS server of ISTRAC in round robin mode at

scheduled intervals through network. In similar fashion, ACS server at ISTRAC would be

scheduled to update consolidated Valid & Invalid lists from the central server.

4.9.6 Valid list will have only the latest issued smart card personalization details for each

DOS/ISRO employee of all Centres/Units.

4.9.7 Invalid list will have all smart card details of lost and blocked/disabled cards with

historical data.

4.9.8 Smart card details for Valid & Invalid list shall contain the details required by DOS/ISRO.

4.9.9 Like the exchange of Valid and Invalid lists, the transaction data of other centre

employees are required to be exchanged using intermediate tables. Integrated

software should make available the transaction data for employees of other

Centre/Unit. Centralized server shall take this transaction data from ACS server of

ISTRAC in round robin mode at scheduled interval through network. In similar fashion,

ACS server at ISTRAC shall be scheduled to take consolidated transaction data which

includes the transaction data of the employees of ISTRAC from the central server.

4.9.10 Integrated software shall provide access control report for the employees including

tour details to other Centre/Unit of DOS/ISRO.

5.0 Enrolment and personalization for Entrants/Vehicles

5.1 Biometric enrollment station

5.1.1 The Enrollment station with optical sensor shall capture finger print template and store

details in server and smart card memory as per DOS/ISRO requirements. It shall work

with enrollment software to upload employee data into central server from where it

shall be transferred to reader’s memory.

5.1.2 Enrollment station shall be interfaced with the desktop PC having enrollment software

through USB interface.

5.1.3 Verification time shall be less than 1 second for 1:1 mode and 2‐3 seconds for 1: N

mode.

5.1.4 Resolution : Minimum 500 dpi

5.1.5 Shall capture in ISO 19794 Format for Interoperability.

5.2 Smart card personalization reader

5.2.1 The smart card Reader/Writer shall be PC connected reader and shall read & write to a

13.56 MHz contact less smart card – Mifare standard (ISO 14443A) cards of 4K memory.

5.2.2 Personalization reader shall be connected with desktop PC through USB/Network.

5.2.3 Reader shall be compatible with personalization software to format and personalize the

card as per DOS/ISRO compatible format. The details of same shall be provided.

5.3 Card printer with cartridge

5.3.1 Print resolution of 300 dots per inch, 16.7 million colors

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5.3.2 Accepts ID‐1/CR‐80 size cards measuring 3.370 in. x 2.125 in.(85.6 mm x 53.98 mm);

accepts glossy‐surfaced PVC cards; other core materials with PVC over laminates are

optional

5.3.3 Accepts card thickness from 0.02 to 0.05 in. (0.51 mm to 1.27 mm) + 10%, for print‐

only; 0.03 to 0.05 in. (0.76mm to 1.27mm) + 10% for print and laminate

5.3.4 Operating system support:

Microsoft Windows Vista, Windows XP, Windows 7, Windows 8, Windows 10, Windows

2003 Server,Windows 2008 Server, Windows 2012 or better supported printer drivers

5.3.5 Dual sided printing & lamination, photo and other information should not fad out in

minimum three years

5.3.6 Agency approvals: UL, cUL, FCC, CE, CCC, Ctick, RoHS

5.3.7 Security Features: Physical lock to secure printer cartridge removal, card intake and exit

hoppers. Resin‐erase feature to eliminate personal data on used ribbon panels.

5.3.8 Printing: Over the edge, one or two sided UV printing with fluorescent panel ribbons.

Continuous‐tone for full‐color or black‐and‐white photos

5.3.9 Printing of Alphanumeric text, logos, Holograms and digitized signatures, variety of bar

codes and background patterns.

5.3.10 Automatic printer settings and offsets, automatic ribbon identification, validation and

low ribbon warning.

5.3.11 Full‐color print speed of up to 40 cards per hour (two sided, print and laminate)

5.3.12 Choose patch lamination with superior coverage or lamination without printing

5.3.13 Connectivity: Bi‐directional USB and Ethernet 10/100/1000 Base‐T bi‐directional

networking

5.3.14 Printer driver features user‐adjustable image and color controls, stand‐alone driver

diagnostics, color image and text card preview, online user help, add text, pattern or

image to topcoat, and supply usage tab

5.3.15 Audible and visual message prompts on printer and PC

5.3.16 Automatic card feed

5.3.17 Quick‐change ribbon and laminate cartridges

5.3.18 Electrical requirements of 230 V AC ± 10 %, 49‐51Hz

5.3.19 Operating Temperature: Up to 35°C and non‐condensing humidity from 20% to 80%

5.3.20 Print Head Warranty: Lifetime.

5.3.21 Cartridges and lamination sheets for printing and laminating cards shall be supplied with

the printer as per the requirement mentioned in the BOM. The quantity of cartridges

and lamination sheets shall be mentioned clearly by vendor.

5.4 Web Camera (To be used at Front Office / Reception )

5.4.1 Sensor resolution: Minimum 1.3 MP, Video resolution: 1.3 MP, Snapshot resolution: 1.3

MP

5.4.2 LCD clamp / CRT stand / Desktop stand

5.4.3 PC Link: USB 2.0

5.4.4 RAM memory: 512 MB RAM

5.4.5 Card printing software shall support online picture capture, uploading for card printing,

manual operation will not be accepted.

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5.5 Signature pad with pen

5.5.1 Interface: USB

5.5.2 Optical Resolution: Up to 900 dpi

5.5.3 Sampling rate: up to 400 samples / second

5.5.4 Pressure‐sensitive pen for input, which allows to capture handwritten signatures and

attach the signatures to ACS applications.

5.5.5 Display: LED preferrable

5.6 Mifare 4K Smart Cards

5.6.1 Mifare smart card compliant with ISO 14443A

5.6.2 Read range of 1 to 3 cms

5.6.3 CR 80 Standard

5.6.4 Memory of 4 KB

5.6.5 Card shall have unique 7‐byte Chip Serial Number (CSN)

6.0 Server, Desktop, Laptop, Laser Printer, Network Switches & UPS

6.1 Server

6.1.1 Preferred Make : HP / IBM / Dell / Fujitsu (1U/2U Rack Mountable)

6.1.2 Processor : Single Intel Xeon processors of E52600 product family or better series, 2.4

GHz or better, Minimum 8 MB L3 cache, Quad‐core, Dual processor Capable

motherboard

6.1.3 Chipset : Intel C600 or better compatible with the above processor

6.1.4 Memory : 8 GB – DDR3 ECC buffered RAM, 1600 MHz

6.1.5 Hard Disk and controller: 5x300 GB @ 15 K RPM, hot plug SAS drives, storage system

should Raid 0, 1, 3 & 5. Hard drives to be hot‐pluggable.

6.1.6 Expansion slots: Minimum of one (1 no.) of PCIe/PCI/PCI‐X based free slots after

installation of all required devices.

6.1.7 Monitor, keyboard & Mouse: 22 inch wide Full HD LED monitor, Keyboard and Optical

Scroll mouse.

6.1.8 Networks & I/O: Dual Gigabit Ethernet 10/100/1000 ports with RJ45 connectors, 2 Serial

Ports, 2 Front and 2 Rear USB 2.0 Ports.

6.1.9 Management: Should provide remote management port and management software

capable of providing graphical interface. Server management software should be of the

same brand as the supplier.

6.1.10 OS: Redhat Linux latest version or MS Window 2012 server or latest version. OS shall

carry license.

6.1.11 Power supply: 230 V AC ± 10 %, 49‐51Hz with rack power cords. Dual redundant hot

plug Power supply should have minimum 80 % efficiency.

6.1.12 Media drive : 16X DVD ‐/+ RW

6.1.13 Chassis / Acoustic : Rugged Tower, Low acoustic noise

6.1.14 Others: Redundant hot plug power supply. Redundant hot plug fan.

6.1.15 Certification : UL/CE Certified

6.1.16 Backup tape : DDS3/4 supporting DAT 320 Tapes, 25 data cartridges, 5 cleaning

cartridges, external USB 2.0 tape drive

6.1.17 Database : MySQL(Preferred) or Standard Licensed Microsoft SQL 2008 or higher or

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Oracle or Sybase Database with original media and serial no. and appropriate licenses in

the name of ISTRAC.

6.3 Desktop PCs

6.3.1 Preferred Make : HP / Dell / Lenovo

6.3.2 Processor : Intel Core i7 6700 (8 M Cache, up to 3.6 Ghz) or better

6.3.3 Chipset : Intel express chipset or better

6.3.4 Memory : 4 GB – DDR4 RAM

6.3.5 Hard disk : 2 x 1 TB SATA HDD

6.3.6 Expansion slots: 1 no. of PCI and 1 no. of PCIe/PCI‐X based free slots after installation of

all required devices.

6.3.7 Network and I/O: Gigabit Ethernet 10/100/1000 ports with RJ45 connectors. 1 Serial

Port, 2F+2R USB 2.0 Ports. Multimedia with Speakers, Multimedia Keyboard and Optical

Scroll mouse.

6.3.8 Monitor : 22” wide Full HD LED monitor

6.3.9 OS: Windows 7/10 preloaded with licensed original CD Media / recovery disks.

If the solution is implemented based on Linux environment, the desktop should be Linux

certified and preloaded with support Linux version with media CD/DVD

6.310 Power supply : 230 V AC ± 10 %, 49‐51Hz

6.3.11 Media drive : 16X DVD ‐/+ RW or Better

6.3.12 Chassis / Acoustic : Rugged tower low acoustic noise

6.4 Laptop

6.4.1 Preferred Make : HP / Dell / Lenovo / SONY

6.4.2 Processor : Intel Core i7‐6500U Processor (4MB Cache, up to 3.10 GHz) or better

6.4.3 Chipset : Intel express or better

6.4.4 Memory : 4 GB – DDR4 RAM or higher

6.4.5 Hard disk : 500 GB SATA HDD or Higher

6.4.6 Network and I/O : 802.11 bg/bgn Wi‐Fi, 10 / 100 / 1000 Ethernet ports with RJ45

connectors, 2 nos. USB 2.0 Ports. multimedia with in‐built speakers, wireless keyboard

and mouse.

6.4.7 Monitor : 14” HD WLED or higher

6.4.8 OS: Windows 7 /10 preloaded with licensed Original CD Media / recovery disks.

If the solution is implemented based on Linux Environment, the laptop should be Linux

certified and preloaded with support Linux version with media CD/DVD

6.4.9 Power supply : 230 V AC ± 10 %, 49‐51Hz, Power adapter

Battery : 12 cell for minimum six hours back‐up and charging adapter

6.4.10 Media drive : 16X DVD ‐/+ RW or Better

6.4.11 Carry bag: Back Pack.

6.5 Laser printer ( To be used at Front Office / VMS area )

6.5.1 Printing speed: Minimum 28 PPM – Black & white or higher (A4 size), Full duplex

6.5.2 Resolution: 1200 x 1200 DPI or better

6.5.3 Standard Memory, minimum size, default: 64 MB

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6.5.4 High‐speed USB 2.0 printer cable and power cord for 230 V AC ± 10 %, 49‐51Hz

6.5.5 Standard Printer Languages supported: Postscript‐3, PCL6

Software drivers for Windows 2000 / 2003 / XP / Vista / Linux

6.5.6 Interfaces : USB 2.0 & Ethernet with cables

6.5.7 Two additional black Print Cartridge for printing yield of 5000 pages or higher

6.6 Network switches

6.6.1 24 Port L3 managed switch with Single mode fiber module and POE ports.

10/100/1000 Mbps with wall mounting arrangement

Power supply : 230 V AC ± 10 %, 49‐51Hz, Power adapter

6.6.2

Outdoor Access Point : IEEE 802.11b/g/n AP with PoE connection facility and two Omni

directional antenna

Indoor Access Point : IEEE 802.11b/g/n AP with POE connection facility and two Omni

directional antenna

6.9 Flatbed A4 size color scanner

6.9.1 Optical resolution ‐ 4800 x 9600 dpi, Interface: USB 2.0 or higher

6.9.2 One touch scan, copy, create PDFs and email through ACS software

6.10 IDcardprintersupportinglaminationInterface6.10.1 PrintMethod: Dye‐Sublimation/ResinThermalTransfer6.10.2 Resolution: 300dpi6.10.3 Colors: Upto16.7million/256shadesperpixel

6.10.4 PrintRibbonCapacity: •Full‐color,YMC,750printsminimum•Full‐colorwithresinblack,YMCK,500prints minimum•Full‐colorwithtworesinblackpanels,YMCKK,500prints minimum

6.10.5 HDPFilmcapacity : •Clear(1,500printsminimum)

•CustomHolographic(500printsminimum)6.10.6 Overlaminatecapability: •ThermalTransferOverlaminate,0.25milthick,500

prints minimum•PolyGuardOverlaminate,1.0miland0.6milthick,250printsminimum

6.10.7 PrintSpeedinbatchmode: <=24secondspercard(YMCwithtransfer)<=29secondspercard(YMCKwithtransfer)<=40secondspercard(YMCKKwithtransfer)<=35secondspercard(YMCKwithtransferanddual‐sided,simultaneouslamination)<=48secondspercard(YMCKKwithtransferanddual‐sided,simultaneouslamination)

6.10.8 AcceptedStandardCardSizes: CR‐80(3.370”Lx2.125”W)6.10.9 PrintArea: Over‐the‐edgeonCR‐80cards6.10.10 AcceptedCardThickness: •Printonly:0.030”(30mil)to0.050”(50mil)

•Print/Lamination:0.030”(30mil)to0.050”(50mil)6.10.11 AcceptedCardTypes: LaminatedPVC,smartcards,opticalmemorycards6.10.12InputCardCartridgeCapacity: 100cards(0.030”)6.10.13 OutputHopperCardCapacity: 200cards(0.030”)6.10.14 CardCleaning: Replaceablecleaningroller(tobeincludedwith

eachprintribbon)

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6.10.15 Display: User‐friendly,SmartScreenLCDControlPanel6.10.16 SoftwareDrivers: CompatibleforWindows8/7/Server2008&

2003/&Linux6.10.17 Interface: USB2.0(highspeed)andEthernetwithinternal

printserver6.10.18 OperatingTemperature: 18°to32°C6.10.19 Humidity: 20‐80%non‐condensing6.10.20 Certifications: UL,CE,IC,FCCClass‐A,CCC,BSMI,KC,MIC6.10.21 Warranty: •Printer–ThreeyearsandoptionalExtended

Warranty Program•Printhead–Lifetime;unlimitedpass

6.10.22 Modulesrequired: •Dualcardinputhoppermoduleand200‐cardinputhopper•Cardlaminationmodule–singlesided•Doorandcartridgelocks•Printercleaningkit

7.0 Accessories, Cables and Conduits

Preferred Cable Make: Polycab, Finolex, Systimax, D‐Link

ISI Certification shall be submitted. All the cables should be weatherproof, outdoor

grade &as per BIS standard.

During site visit, bidder will survey for quantity required of each accessory and mention

the same in offer with per meter cost. Payment shall be made as per actual quantity

used for installation.

7.1 Power Cable

3 Core 1.5 sq.mm

7.2 4 core Shielded Cable

0.75 sq.mm each core

7.3 8 core Shielded Cable

0.75 sq.mm each core

7.4 PVC Conduit for Cable laying

Bidder shall specify the size compatible with cables

7.5 SS Pole

SS Pole of suitable height for installing readers for senior officials entering through

vehicles. SS pole shall be with suitable environmental protection (IP54 or better)

including weather shade. Vendor shall take prior approval from ISTRAC.

7.6 Any additional item required

Additional items if any required for realization of this TURN‐KEY work, Bidder shall

specify with details as per Annexure ‐ III.

8.0 System integration requirements

8.1 Contractor shall provide the block‐diagram depicting the integration of various

hardware and software components like readers, turnstiles, readers on pole, EM locks,

server, enrollment & personalization units, VMS, servers with database. Vendor shall

clearly mention the installation requirements.

8.2 Throughput for minimum 10 persons per minute per lane at Main gate. This value

should be attainable within 15 days of familiarization.

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8.3 Integration of turnstile and EM lock should provide emergency exit with adequate

instruction of safety warning. Location of exit switch should be placed appropriately for

access during emergency.

8.4 Database in both servers and application software should be backed‐up automatically

using scheduler. Reliable backup plan should be provided using DAT tapes and external

backup media.

8.5 Design of the system shall ensure reliability and minimum down time of the system.

Single point failure like server, database or network should not bring down the basic

operation of ACS system.

8.6 Server shall support various protocols to update its date and time with reference to

source. The server shall in turn, ensure synchronization of RTC of all readers and

components connected to it across all locations of ISTRAC.

8.7 All the installation protected by password should be made available to ACS in‐charge as

hard copy and soft copy in CD media. Password shall provide details of web links,

application path and help information on usage of the same.

8.8 Contractor shall remove all the components of existing access control equipment at

Main gate & second level and install & integrate all the items of new ACS side by side

without interrupting operations of existing ACS.

8.9 Contractor shall carry out initial one time process for enrolment, personalization and

card printing for all personnel (employees and non‐employees) during installation and

commissioning before ATP.

9.0 Acceptance Test Plan ( ATP )

9.1 Acceptance Test will be conducted only after successful installation and uninterrupted

operation of the entire system at site for minimum period of 15 days.

9.2 Contractor shall submit details of ATP to centre for an approval as per tender

specifications & shall demonstrate ACS specifications as per tender document based on

approval.

9.3 During ATP, Contractor will use their own tools & equipments. Department will not

provide any test instrument/tools.

10.0 Training

10.1 Contractor shall impart one week training for all the items of ACS to at least three

Department’s personnel at Contractor’s premise.

10.2 Contractor shall upon completion of the installation provide complete training with

documentations on the configuration, operation and maintenance of the systems to the

required Department’s personnel assigned by the Department.

10.3 Training should include documentation required for understanding the system, its

working concepts and basic trouble shooting guidelines.

10.4 Training shall be arranged to security personnel (CISF) on basic operation of turnstiles

gates, reception and administration staff for VMS, enrollment &personalization. It

should cover aspects related to emergency exit, exigency operation, etc.

10.5 All above training shall be part of integration and acceptance of the system.

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11.0 Documentation

11.1 Contractor shall submit documents for operation and maintenance of the entire system.

11.2 Systems block diagram along with wiring layout of all the items of ACS Systems shall be

submitted.

11.3 ACS software with media for all the application.

11.4 Software description manual which shall include customization as per requirements,

flow charts, operating procedures for all applications.

11.5 OS for Servers and PCs shall be supplied with license (OEM/full) along with original

media with key no. on the name of ISTRAC.

11.6 All the documents shall be provided in CD media in two copies.

12.0 Special Conditions

12.1 The extent of the contract works shall include necessary cabling to interconnect the

various security systems, central equipment, hardware and devices and like for it to

provide the performance as specified in this contract document.

12.2 All cable enclosures including conduits, cable trays, ducts, wall boxes, termination

panels and the like that are required to as part of this contract.

12.3 Contractor shall supply material such as pipe, bricks, sand, stone‐chips, cement, cables,

PVC casing/capping etc. to carry out turnstiles & poles fixation works, fitting of EM locks,

readers, adapters, exit switch, etc. for erection and commissioning of the system.

12.4 All proposed security field devices installation shall not only to operate functionally,

they have also to blend with the interior design of the building.

12.5 All installations carried out shall conform to the national standards and code of

practices.

12.6 All the systems shall have antivirus software with facility of offline updation.

12.7 The Contractor shall ensure that the ACSmust be expandable in the following areas:

a) The system shall be designated to allow foreseeable organizational changes and

procedural changes beyond current plans,

b) Additional hardware units shall easily be added without any modification to the

existing hardware, software and network configuration.

12.8 Contractor shall provide site requirements, power supply & environmental

requirements, accessories requirements at work site.

12.9 Contractor shall carry out customization of all the components of hardware and

software as per requirements.

12.10 IN/OUT lane no., reader ID, readers on pole, exist switch, etc. shall be marked with

suitable color radium stickers at all installed locations of Main gate and second level

ACS.

12.11 Contractor shall ensure the inter‐operability & compatibility for all types of readers,

turnstiles, software for all requirements, servers, EM locks, printers, PCs, enrollment &

personalization stations and interfacing with network.

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PART‐C

List of materials of Access Control System to be un-installed at Bangalore :

Sl.No Description Qty Location

1 Personal Computer, Make: Compaq 1 no. SCC

2 Contact less Smartcard reader, Make: Electron India, BT-843

16 nos. SCC

3 Smart card programmer with s/w modules 1 no. SCC

4 Badge Printing Software 1 no. SCC

5 Electro Magnetic Locks 8 nos. SCC

6 Emergency Buttons 8 nos. SCC

7 Attendance Software 1 no. SCC

8 Windows Operating System 1 no. SCC

9 Smart card readers 20 nos. SCC=8, Mox=4, RDA=4, IDSN=4

10 2 reader Controller 10 nos. SCC=4, Mox=2, RDA=2, IDSN=2

11 Electro Magnetic Lock (Single) 4 nos. SCC=2, RDA=1, spare=1

12 Electro Magnetic Lock (double) 1 no. SCC

13 Turnstile gate – Full Height 2 nos. SCC

14 Smart card Programmer with software modules

1 no. SCC

15 Visitor module 1 no. SCC

16 Mobile card readers 2 nos. SCC

17 Emergency buttons 5 nos. SCC=2, RDA=1, spare=2

18 Dual Lane Turnstile gate 3 nos. RDA=1, MOX=1, IDSN=1

19 UHF reader

2 Nos SCC

20 Pedestal readers

2 nos. SCC

21 Web cam

2 nos SCC

22 Photo display reader

1 no SCC

23 Photo display PC

1 no SCC

24 Boom Barrier 1 no SCC

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List of materials of Access Control System to be un-installed at Lucknow:

Sl.No Description Qty

1 Smartcard Reader 18 nos.

2 2 reader controller 9 nos.

3 Electro magnetic Locks (single) 6 nos.

4 Emergency buttons 8 nos.

5 Turnstile gate – Full height 1 no.

6 Windows 2003 server 1 no.

7 PC for visitor module and Attendance Monitoring software 2 nos.

8 Printer for visitor module 1 no.

9 MS SQL server database 1 no.

10 Electromagnetic Locks (double) 2 nos.

11 Smartcard programmer 1no.

12 Web camera 1 no.

13 SHDSL Modem 6 nos.

14 8 port switch 6 nos.

15 Smartcard Readers with RS232 (canteen) 2 nos.

16 POS printer 2 nos.

17 Wall mountable enclosure 2 nos.

18 Single Lane Turnstile gate 1 no

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Annexure ‐ I

BIDDER’S PROFILE

1. Name of the Organization and Address :

2. Year of Establishment :

3. Status of the firm

(Whether Pvt. Ltd. company / Pubic Ltd. company/ Partnership Firm) :

4. Name of the Chairman/Managing Director/CEO (as the case may be) :

5. Whether registered with the Registrar of Companies/Registrar of Firms in India? If so,

mention number and date and enclose Registration Certificate copy :

6. Name and address of Bankers:

a)

b)

7. Turnover of the Company/Firm in 2014‐15, 2015‐16 and 2016‐17:

(Please attach a copy of audited Profit & Loss Account for the above three years):

2014‐15 :

2015‐16 :

2016‐17 :

8. Whether registered for sales tax purposes? If so, mention number and date. Also

furnish copies of sales tax clearance certificate:

9. Permanent Account Number (Furnish copies of Income tax clearance certificates):

10. Is the Company / Firm a manufacturer of ACS System? If yes,

a) Give the Name of the place where manufacturing unit is located:

b) Mention the address and phone number of the company’s Bangalore office:

c) Give the date of opening of company’s Bangalore office:

11. Give details of the after‐sales service facility in terms of technical manpower and

spares provided by the company in Bangalore :

12. Since when and how long Company/firm has been manufacturing ACS Systems:

13. Whether company has been pre‐qualified by other Central Government organization

for ACS? (Furnish organizations names, category and date of registration):

14. Furnish the names of renowned organizations, where company has installed ACS

Systems in India in the last three years ending 31 March 2017 (Work of value of less

than Rs 50 lakhs should not be reported).

Name of Organization with

Address

Year of

Installation

Value of orders

1.

2.

3.

Self attested copies of Performance Certificate ( please do not enclose any work order)

issued by organization after completion of work must be enclosed failing which it will

be treated that company has no past experience in the field of ACS.

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15. Details of Technical Staff in Bangalore :

Sl. No. Name Qualification Post Held Experience

16. Bank Solvency Certificate for Rs.50 Lakhs (Furnish Bank Solvency Certificate issued not

before 31st March 2017):

17. Whether company is an authorized dealer/agent for the original equipment

manufacturer? (If so, furnish a certificate in original from the original equipment

manufacturer)

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D E C L A R A T I O N

a) I / We have read and understood the Tender document and I / We understand that if

any false information is detected at a later date, any future contract made between

ourselves and ISTRAC, on the basis of the information given by me / us can be treated as

invalid by the ISTRAC, and I / We will be solely responsible for the consequences.

b) I / We agree that the decision of ISTRAC, in selection of contractors will be final and

binding to me / us.

c) All the information furnished by me hereunder is correct to the best of my

knowledge and belief.

d) I / We agree that I / we have no objection if enquiries are made about the work

listed by me / us in the accompanying sheets.

e) I / We agree that I / We have not applied in the name of sister concern for the

subject empanelment process.

f) I / We hereby certify that none of my relative(s) is/are employed in DOS/ISRO. In

case at any stage it is found that the information given by me/us is false/incorrect,

DOS/ISRO shall have the absolute right to take any action as deemed fit without any

prior intimation to me/us.

g) I / We have understood the terms and conditions of the tender document and fully

agree with same.

Place: SIGNATURE

Date: NAME & DESIGNATION

SEAL OF ORGANISATION

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Annexure – II

TECHNICAL COMPLIANCE STATEMENT

Note: Suppliers should state ‘Yes’ if their offer conforms to the Requirements as stated in

Part‐B of the Tender document, or else they should state ‘No’ with reasons.

Sl. No Requirements Compliance Reasons/Statement for Non‐

Compliance

Yes No

1.0 Proposed system with accessories

is UL/CE (latest editions) listed and

comply to specifications laid by

DOS.

2.0 Proposed Access control shall be

able to integrate following

outcomes:

2.1 Single window Access card

enrollment for all access control

system.

2.2 Alarms and events monitoring at

single common monitoring

window.

2.3 Reports generation from single

common application.

3.0 Specification of :

3.1 Biometric and smart card readers

with built‐in controller

(Article no. 3.1 of Part‐B)

3.2 Hand held readers


3.3 Dual lane turnstiles (Article no.

3.3 of Part‐B)

3.4 Boom barrier with RFID tags

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3.5 Photo display during entry


3.6 EM lock for single door with exit

switch.


3.7 EM lock for Double door with Exit

switch


3.8 Network Infrastructure Elements

and Installation


4.0 ACS Software

4.1 Integrated web based software


4.2 Biometric enrolment, smart card

personalization and

authentication software


4.3 Real time ACS report


4.4 Scheduled database update from

legacy database


4.5 Visitor management system

software


4.6 Administration and maintenance

software


4.7 Photo display during entry


4.8 RFID based vehicle access control


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4.9 Handling of black‐listed cards

across all Centre/Unit


5.0 Enrolment and personalization of

entrants/Vehicles


6.0 Server, desktop, laser printer,

scanners


7.0 Accessories, Cables and conduits


7.1 List of Additional items required, if

any, for realization of contract.

(Specify with details as per

Annexure‐III)

8.0 System integration requirements


9.0 Acceptance test plan


10.0 Training


11.0 Documentation


12.0 Special conditions


Place: SIGNATURE



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Annexure – III

ADDITIONAL ITEMS

Note: Additional items, if any required, for realization of this turn‐key work shall be listed

with details

Sl. No. Items Quantity Make Justification for the item

Place: SIGNATURE



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Annexure‐IV

UNPRICED VERSION (PRICE MASKED) OF BILL OF MATERIALS

Note: 1. Prices are not to be furnished in this Annexure

2. Bidder should only confirm in the respective columns i.e., Make, rates of Taxes /Duties /Levies applicable with details of

percentages, additional items and warranty and training.

I) Items to be considered for total cost of ownership

Sl.

No.Description Make GST

Installation,

commissioning and

testing

Service

Tax Quantity Unit

1 Biometric Smart Card Readers (One for IN and One for Out) 34 Nos

2 Vehicle Readers cum Controller (One for IN and One for Out) 10 Nos

3 Hand Held Biometric Readers 2 Nos

4 Boom Barriers 5 Nos

5 LED Panel Display for Photo Flashing (21") 8 Nos

6 Biometric Smart Card Reader for Second Level Entry (Technical Areas) IN 122 Nos

7 Biometric Smart Card Reader for Second Level Entry (Technical Areas) Out 122 Nos

8 EM Lock for Single Door with Exit Switch 16 Nos

9 EM Lock for Double Door with Exit Switch 95 Nos

10

Integrated Web based Software (Licences for software as per section 4 of RFP to meet all module requirements of SCC, MOX, IDSN, Lucknow) 4 Licences

11

Biometric Enrolment stations at SCC, MOX, IDSN, Lucknow (Two at each location) 8 Nos

12 Smart Card Personalizer at SCC, MOX, IDSN, Lucknow (Two at each location) 6 Nos

13 Web Camera at SCC, MOX, IDSN, Lucknow (One at each location) 5 Nos

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14 Signature Pad with Pen at SCC, MOX, IDSN, Lucknow (Two sets at each location) 8 Nos

15 4K Mifare Smart Cards 1700 Nos

16 Rack Mountable Servers (1U) at SCC 2 Nos

17

DeskTop Systems for VMS, AMS & Photoflashing Operations at SCC, MOX, IDSN, Lucknow 8 Nos

18 Laser Printer for VMS at SCC, MOX, IDSN, Lucknow 4 Nos

19 Flatbed A4 Size colour Scanner at SCC, MOX, IDSN, Lucknow 4 Nos

20 Laptop at BLR, Lucknow 2 Nos

21 Power Cable (in metres) 1300 Metres

22 4 core shielded cable (in metres) 1300 Metres


24 PVC Conduit for cable laying (in metres) 1900 Metres

25 Supply and Installation of additional items as in Annexure III 2 Lot

26 Uninstallation and Reinstallation of existing items as given in Part C 2 Lot

27 Training of personnel at SCC, Bangalore and Lucknow 2 Sessions

28

Hardware and Software requirement during Network Failure (As per 1.8 of Part‐B) 2 Lot

29 Vehicle RFID Tag 120 Nos

30 SS Pole for Vehicle Readers 8 Nos

31 ID card printer supporting lamination Interface 2 Nos

32

Dual Lane Full height turnstile (through Buy‐Back scheme for the available turnstile gates) 5 Sets

33 Cat 6 UTP LAN Cable Box(1000 Ft.) 100 Box

34 UTP Patch Cords(1M) 400 Nos


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38 Information Outlets 624 Nos

39 Loaded 24‐port 1U Modular Patch Panel 26 Nos

40 3”X3” Dual port Face‐Plate 312 Nos

41 3”X3” PVC Back‐Boxes 312 Nos

42 1‐inch PVC Casing and capping 200 metres

43 2‐inch PVC Casing and capping 150 metres

44 2‐inch PVC Pipe 200 metres

45 Conduit/Elbow/Joints 300 Nos

46 Installation and Commissioning of Network Ports. 624 Port/ Point

47 24‐Port PoE Switches with two transceivers 12 Nos

48 Warranty for three years

(Give break‐up for three years) Per Year

a Warranty for first year 1

b Warranty for second year 1

c Warranty for third year 1

49 Post warranty Comprehensive AMC

rates (Exclusive of taxes) per annum Per Year

a 4th year 1

b 5th year 1

c 6th year 1

II) Post warranty Comprehensive AMC rates (Exclusive of taxes) per annum

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Description Supplier’s Confirmation

4th year Yes/No

5th year Yes/No

6th year Yes/No

III) Commercial terms:

Sl

No

Requirements Compliance Reasons/Statement for Non‐Compliance

Yes No

1. Validity of the offer (Six months)

2. Security Deposit

(As per Article 5.2.8 of Part‐A)

3. Advance against submission of bank guarantee

for an equal amount.

(As per Article 6.0 of Part‐A)

4. Performance bank guarantee valid for a period

38 months( Warranty period)


5. Warranty for three years


6. Annual Maintenance Contract for 3 years after

three years warranty period.


7. Liquidated Damages


8. Fall Clause


9. Non‐Disclosure Agreement


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IV) Payment terms ( Bidder to specify):

Place: SIGNATURE



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Annexure‐V

PRICE BID

BILL OF MATERIAL AND PRICE SCHEDULE

I) Items to be considered for total cost of ownership

Sl.

No. Description Make

Price

per unit GST

Installation,

commissioning

and testing

Total

Amount

Per unit

Quantity Unit Total

Cost

1 Biometric Smart Card Readers (One for IN and One for Out)

34 Nos

2 Vehicle Readers cum Controller (One for IN and One for Out)

10 Nos




6 Biometric Smart Card Reader for Second Level Entry (Technical Areas) IN

122 Nos

7 Biometric Smart Card Reader for Second Level Entry (Technical Areas) Out

122 Nos


9 EM Lock for Double Door with Exit Switch

95 Nos

10

Integrated Web based Software (Licences for software as per section 4 of RFP to meet all module requirements of SCC, MOX, IDSN, Lucknow)

4

Licences

11 Biometric Enrolment stations at SCC, MOX, IDSN, Lucknow. (Two at each location)

8 Nos

12 Smart Card Personalizer at SCC, MOX, IDSN, Lucknow (Two at each location)

6 Nos

13 Web Camera at SCC, MOX, IDSN, Lucknow (One ar each location)

5 Nos

14 Signature Pad with Pen at SCC, MOX, IDSN, Lucknow (Two sets at each location)

8 Nos

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17 DeskTop Systems for VMS, AMS & Photoflashing Operations at SCC, MOX, IDSN, Lucknow

8 Nos

18 Laser Printer for VMS at SCC, MOX, IDSN, Lucknow

4 Nos

19 Flatbed A4 Size colour Scanner at SCC, MOX, IDSN, Lucknow

4 Nos

20 Laptop at BLR, Lucknow 2 Nos

21 Power Cable (in metres)

1300Metres

22 4 core shielded cable (in metres)

1300Metres

23 8 core shielded cable (in metres)

1300Metres

24 PVC Conduit for cable laying (in metres)

1900Metres

25 Supply and Installation of additional items as in Annexure III

2 Lot

26 Uninstallation and Reinstallation of existing items as given in Part C

2 Lot

27 Training of personnel at SCC, Bangalore and Lucknow

2Sessions

28 Hardware and Sotfware requirement during Network Failure (As per 1.8 of Part‐B)

2 Lot




32 Dual Lane Full height turnstile (through Buy‐Back scheme for the available turnstile gates)

5 Sets

33 Cat 6 UTP LAN Cable Box(1000 Ft.) 100 Box




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38 Information Outlets 624 Nos

39 Loaded 24‐port 1U Modular Patch Panel 26 Nos

40 3”X3” Dual port Face‐Plate 312 Nos

41 3”X3” PVC Back‐Boxes 312 Nos

42 1‐inch PVC Casing and capping

200metres

43 2‐inch PVC Casing and capping

150metres

44 2‐inch PVC Pipe

200metres

45 Conduit/Elbow/Joints 300 Nos

46 Installation and Commissioning of Network Ports.

624Port/ Point

47 24‐Port PoE Switches with two transceivers 12 Nos

48 Warranty for three years

(Give break‐up for three years) Per Year

a Warranty for first year 1

b Warranty for second year 1

c Warranty for third year 1

49 Post warranty Comprehensive AMC rates

(Exclusive of service taxes) per annum Per Year

a 4th year 1

b 5th year 1

c 6th year 1

Grand total inclusive of all taxes and transportation.

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II) Post warranty Comprehensive AMC rates (Exclusive of service taxes) per annum

Sl. NO. Description Comprehensive AMC charges Service taxes Total Comprehensive AMC charges

1. 4th year

2. 5th year

3. 6th year

Note:

1. The prices quoted are inclusive of all taxes, duties and levies.

2. The total cost of the ACS, the warranty for three years and post warranty comprehensive AMC rates for next 3 years will be

taken into consideration for deciding the lowest quotation.

Place: SIGNATURE



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ANNEXURE – VI

Items to be supplied and Installation to be done at Bangalore SL No Item Description Quantity Unit


a SCC Main Entrance : 04 Nos

b MOX Main Entrance: 04 Nos

d IDSN Main Entrance: 04 Nos

2 Vehicle Readers cum Controller (One for IN and One for Out) 6 Nos

a SCC Main Gate: 02 Nos

b IDSN Main Gate: 02 Nos

c MOX Main Gate: 02 Nos



b MOX Main Gate: 02 Nos

c IDSN Main Gate: 02 Nos



b MOX Main Gate: 01 No

c IDSN Main Gate: 01 Nos


a MOX Main Gate: 02 Nos


c SCC Main Entrance: 02 Nos

6 Biometric Smart Card Reader for Second Level Entry (Technical Areas) IN 102 Nos

a SCC Area: 29 Nos

b MOX Area: 27 Nos

d IDSN Area: 38 Nos

e Spares: 8 Nos

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SL No Item Description Quantity Unit

7 Biometric Smart Card Reader for Second Level Entry (Technical Areas) Out 102 Nos

a SCC Area: 29 Nos

b MOX Area: 27 Nos

d IDSN Area: 38 Nos

e Spares: 8 Nos


a MOX Area: 9 Nos

c IDSN Area: 3 Nos

d Spares: 2 Nos


a SCC Area: 18 Nos

b MOX Area: 18 Nos

d IDSN Area: 35 Nos

e Spares: 8 Nos

10

Integrated Web based Software (Licences for software as per section 4 of RFP to meet all module requirements of SCC, MOX, IDSN) 3 Licences

11 Biometric Enrolment stations at SCC, MOX, IDSN. (Two at each location) 6 Nos

12 Smart Card Personalizer at SCC, MOX, IDSN (Two at each location) 6 Nos

13

Web Camera at SCC, MOX, IDSN (One ar each location) 3 Nos

14 Signature Pad with Pen at SCC, MOX, IDSN (Two sets at each location) 6 Nos



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17

DeskTop Systems for VMS, AMS & Photoflashing Operations at SCC, MOX, IDSN 6 Nos

18 Laser Printer for VMS at SCC, MOX, IDSN 3 Nos

19 Flatbed A4 Size colour Scanner at SCC, MOX, IDSN 3 Nos

20 Laptop at BLR 1 Nos





25 Supply and Installation of additional items as in Annexure III 1 lot

26 Uninstallation and Reinstallation of existing items as given in Part C 1 lot

27 Training of personnel at SCC, Bangalore 1 lot

28

Hardware and Sotfware requirement during Network Failure (As per 1.8 of Part‐B) 1 lot



a MOX Main Gate: 02 Nos



32

Dual Lane Full height turnstile (through Buy‐Back scheme for the available turnstile gates) 6 sets

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33 Networking Elements

a Cat 6 UTP LAN Cable Box(1000 Ft.) 70 Box

b UTP Patch Cords(1M) 300 Nos

c UTP Patch Cords(3M) 50 Nos

d UTP Patch Cords(5M) 25 Nos


e UTP Patch Cords(10M) 25 Nos

f Information Outlets 480 Nos

g Loaded 24‐port 1U Modular Patch Panel 20 Nos

h 3”X3” Dual port Face‐Plate 240 Nos

i 3”X3” PVC Back‐Boxes 240 Nos

j 1‐inch PVC Casing and capping 150 per meter

k 2‐inch PVC Casing and capping 100 per meter

l 2‐inch PVC Pipe 150 per meter

m Conduit/Elbow/Joints 200 Nos

n Installation and Commissioning of Network Ports. 480

Each Port/ Point

o 24‐Port PoE Switches with two transceivers 6 Nos

Items to be supplied and Installation to be done at Lucknow

SL No Item Description Qty at

Locations Total Quantity Unit

1 Biometric Smart Card Readers (One for IN and One for Out) 4 No(s)

a CISF Main Area 4

2 Vehicle Readers cum Controller (One for IN and One for Out) 2 No(s)

3 Hand Held Biometric Readers 2 No(s)

4 Boom Barriers 1 No(s)

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5 LED Panel Display for Photo Flashing (21") 2 No(s)

6 Biometric with smart card readers ‐ Second Level Entry

20 No(s)

a 10 Mtr Antenna Room 1

b 11 Mtr Antenna Room 1

c UPS Room 1

d LUT Pedestal Room 1


e TM Hall 1

f LUT Room 1

g ASCC Room 1

h FDO Scheduling Room 1

i INC Area

IRIMS 1

IRNWT 1

FDO Scheduling Room 1

Security Surveilance Room 1

Server Room 2

IRDCN ‐ Terracom 1

IRDCN ‐ Satcom 1

IRNSS Control Room 1

UPS Room 1

AC Room 1

ASCC Control Room 1

20

7 Biometric with smart card daughter readers 20 No(s)

a 10 Mtr Antenna Room 1

b 11 Mtr Antenna Room 1

c UPS Room 1

d LUT Pedestal Room 1

e TM Hall 1

f LUT Room 1

g ASCC Room 1

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h FDO Scheduling Room 1

i INC Area

IRIMS 1

IRNWT 1

FDO Scheduling Room 1

Security Surveilance Room 1

Server Room 2

IRDCN ‐ Terracom 1

IRDCN ‐ Satcom 1

IRNSS Control Room 1

UPS Room 1

AC Room 1

ASCC Control Room 1

20


8 EM Lock for Single Door with Exit Switch at INC Area 2 No(s)

9 EM Lock for Double Door with Exit Switch at INC Area 7 No(s)

10

Integrated Web based Software (Licences for software as per section 4 of RFP to meet all module requirements of Lucknow) 1 Licence

11 Biometric Enrolment stations at Lucknow 2 No(s)

12 Web Camera at Lucknow 2 No(s)

13 Signature Pad with Pen at Lucknow 2 No(s)

14 4K Mifare Smart Cards 200 No(s)

15 DeskTop Systems for VMS, AMS & Photoflashing Operations 2 No(s)

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16 Laser Printer for VMS at Lucknow 1 No(s)

17 Flatbed A4 Size colour Scanner at Lucknow 1 No(s)

18 Laptop for A&M 1 No(s)





24 Supply and Installation of additional items as in Annexure III 1 lot

25 Uninstallation and Reinstallation of existing items as given in Part C 1 lot

26 Training of personnel at Lucknow 1 lot

27

Hardware and Sotfware requirement during Netowrk Failure (As per 1.8 of Part‐B) 1 lot

28 Vehicle RFID Tag 10 No(s)

29 SS Pole for Vehicle Readers 2 No(s)

30 ID card printer supporting lamination Interface 1 No(s)

31

Dual Lane Full height turnstile (through Buy‐Back scheme for the available turnstile gates) 1 sets





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j 1‐inch PVC Casing and capping 30 meter

k 2‐inch PVC Casing and capping 30 meter

l 2‐inch PVC Pipe 30 meter



Each Port/ Point


Items to be supplied and Installation to be done at Port Blair SL No Item Description Quantity Unit


a Main Entry: 02 Nos

b TM Hall: 02 Nos

c Electro Mechanical Facility: 02 Nos

d SHAR TC Antenna Room: 02 Nos

e Air‐condition Room: 02 Nos

f 11 Mtr Antenna Room: 04 Nos

g Panel Room: 02 Nos

h UPS Room: 02 Nos


a Main Entry: 01 No

b TM Hall: 01 No

c Electro Mechanical Facility: 01 No

d SHAR TC Antenna Room: 01 No

e Air‐condition Room: 01 No

f 11 Mtr Antenna Room: 02 No

g Panel Room: 01 No

h UPS Room: 01 No

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3 Boom Barriers 1 No

Road: 01 No












j 1‐inch PVC Casing and capping 20 meter

k 2‐inch PVC Casing and capping 20 meter

l 2‐inch PVC Pipe 20 meter



Each Port/ Point


TECHNICAL SPECIFICATION AND REQUIREMENTS OF … · ISRO Telemetry Tracking and Command Network...

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Transcript of TECHNICAL SPECIFICATION AND REQUIREMENTS OF … · ISRO Telemetry Tracking and Command Network...