Technical and Financial Proposal-Consultancy Services for the Preparation of Bakerganj Upazilla...

Consultancy Services for the Preparation of

Bakerganj Upazila Master Plan

Technical and Financial Proposal

i

Course No: PLAN 402

Course Title: Project Planning Studio

Consultancy Services for the Preparation of

Bakerganj Upazilla Master Plan

“Technical and Financial Proposal”

Submitted to:

Dr. Mohammad Shakil Akther

Associate Professor

Department of Urban and Regional Planning, BUET

Suman Kumar Mitra

Assistant Professor

Department of Urban and Regional Planning, BUET

Submitted by:

Group: 06

Afia Sultana Shanta (0615002)

Nabila Nur Kuhu (0615009)

Tazrina Habib Ananya (0615019)

Shahadat Hossain Shakil (0615020)

Khalid Bin Abdul Quader (0615030)

Level-4, Term-2

Date of Submission: 20th

December, 2011

Department of Urban and Regional Planning

Bangladesh University of Engineering and Technology

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Contents Page No.

Titile Page i

Table of Contents ii

List of Illustrations iv

Part One: Technical Proposal 1-31

Section 01: Introduction and Comments on ToR 1-2

1.1 Introduction 1

1.2 Objectives 1

1.3 Comments on ToR 2

Section 02: Consultant’s General Understanding 3-5

2.1 Background 3

2.2 Location 3

2.3 Brief Socio-Economic Profile 4

2.4 Constraints and Potentials of the Area 5

Section 03: Planning Approach 6-12

3.1 General 6

3.2 Steps in Plan Preparation 8

Section 04: Technical Approach and Methodology 13-22

4.1 Collection and Review of Database, Information, Maps and

Reports

13

4.2 Reconnaissance Field Survey 13

4.3 Methodology of Base Map Preparation 14

4.4 Methodology of Physical Feature Survey 16

4.5 Methodology of Topographic Survey 19

4.6 Methodology of Land Use Survey 19

4.7 Methodology of Socio-Economic Survey 20

4.8 Methodology of Traffic and Transportation Survey 21

4.9 Methodology of Environmental Feature Survey 22

Section 05: Work Program and Project Team 23-31

5.1 Work Schedule 23

5.2 Network Diagram (CPM) of Principal Activities 24

5.3 Staffing Schedule 25

5.4 Project Team 26

Table of Contents

iii

5.5 Organogram 30

5.6 Responsibility Linkage 31

Part Two: Financial Proposal 32-35

1. Analysis of Projects Reimbursable Cost 32

2. Analysis of Project Staff Remuneration 33

3. Summary of Costs 33

4. Breakdown of Local Taxes 34

5. Cost Schedule Per Month 35

References

Appendices I-IV

iv

List of Illustrations

List of Figures

Figures Page No.

Figure-1: Map of Bakerganj Upazila 3

Figure-2: Diagram explaining relationship among components of Master Plan for

Upazilla

7

Figure-3: Steps in Plan Preparation 12

Figure-4: Work Schedule 24

Figure-5: Network Diagram (CPM) of Principal Activities 25

Figure-6: Staffing Schedule 26

Figure-7: Organogram of the Project Team 30

List of Tables

Tables Page No.

Table-1: Project Area Population by Administrative Units 4

Table-2: Relationship among the plans as specified in the ToR 6

Table-3: Format of the point attribute table in ArcGIS 9.2 15

Table-4: Format of the Polygon attribute table in ArcGIS 9.2 15

Table-5: Format of the Arc attribute table in ArcGIS 9.2 16

Table-6: Physical Features 17

Table-7: Physical Infrastructure 18

Table-8: Land Use Survey Sheet 20

Table-9: Socio-Economic Survey Format 21

Table-10: Project Team 27

Table-11: Professional Personnel Responsibility Linkage 31

Technical Proposal

Plan 402: Project Planning Studio

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Section 01: Introduction and Comments on ToR

1.1 Introduction

The cities and towns of Bangladesh are growing largely in an unplanned manner. Planned spatial

and socio-economic development is essential for living and environmental quality of spaces. To

ensure such quality of space for better living environment planned growth of Bakerganj region

can hardly be over emphasized. The project titled 'Preparation of Bakerganj Upazilla Master

Plan' comprises a small area in the south east region of the country. The approach &

methodology, and work task to be performed to accomplish the stated objectives and activities

stated in the Terms of Reference (ToR) are presented in this section. Before deciding our

approach to the works and developing methodologies, the consultants visited the study area and

had valuable discussion with Project Director & Planning Officer along with other Officials of

UDD, concerned officials of Bakerganj Upazilla, and community, etc. Structured discussion with

concerned officials and persons regarding a rapid assessment of problems and development

issues of the project area helped to prepare the methodologies. Before presenting the

methodologies in the light of ToR, the consultants’ understanding regarding the major plan

documents are discussed.

1.2 Objectives

To identify the development issues and potential of the upazilla and make a long term

development vision for the upazilla and to prepare a Master Plan in accordance with the

vision for the development.

To ensure and promote growth of the city in line with the guiding principles of the Master

Plan and control any unplanned growth by any private and public organization.


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1.3 Comments on ToR

For the preparation of Master Plan of Bakerganj, a Terms of Reference (ToR) has been enclosed

with the Request For Proposal (RFP) document. The points to which attention has to be drawn

are as follows:

Lack of Detail and Specific Description

Detail and specific description of each and every issue lacks in this ToR, though this ToR

covers many important issues broadly.

Stakeholder Analysis

Stakeholders of the project have to be identified for the successful implementation of the

project. Antagonistic stakeholders and their perception have to be done and considered for

planning and design.

Sample Size

Detail specification about the sample size of Socio-Economic Survey is absent in the ToR.

Detail guidance about the sample population is not also described in the ToR.

Population Projection

Detail procedure of population projection system during the Structure Plan and Master Plan

preparation is not mentioned in ToR.


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Section 02: Consultant’s General Understanding

2.1 Background

The first task will be to identify and demark the areas. The “Preparation of Bakerganj Upazilla

Master Plan” will be formulated through domestic consultants under the jurisdiction of Urban

Development Directorate (UDD).

2.2 Location

Bakerganj Upazilla (Barisal District) with an area of 417.21 sq. km. is bounded by Barisal Sadar

Upazilla on the North, Patuakhali Sadar, Mirzaganj and Bauphal Upazilla on the South, Bauphal

and Bhola Sadar Upazilla on the East, Nalchity, Betagi and Rajapur on the West. Notable rivers

are Tentulia, Barisal, Khairabad, Karkhana, Pando, Pandab, Chara Muddi. Bakerganj town is

now a municipality with an area of 14.01 sq km (Banglapedia, 2006).

Figure-1: Map of Bakerganj Upazilla (Banglapedia, 2006)


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2.3 Brief Socio-Economic Profile

2.3.1 Population

Total population of the project area according to 2001 census is 3,36,706 persons indicating a

density of about 807 persons per sq. km. The Following Table provides details of population

distribution according to administrative unit.

Table-1: Project Area Population by Administrative Units.

Source: (BBS, 2001)

List of the Unions of Bakerganj Upazilla:

Charamondi Kabai

Charadi Nalua

Darial Kaloshkathi

Dudhal Gaduria

Durgapasha Bharpasha

Faridpur Rangosree

Charamondi Padrishibpur

2.3.2 Occupation

Agriculture continues to be the main economic activity of the area and naturally it is the main

occupation of the people of Bakerganj Upazilla. Almost 36.5% people of this upazilla earn their

livelihood from agriculture. Among other occupations agricultural laborer, commerce, service,

wage laborer are important. A large number of people are engaged in trading in the project area.

Some traditional economic activity like small scale manufacturing and weaving is almost extinct.

However, fishing in and around the project area is expected to enhance employment in this sector

and boost the economy of the area.

Thana Union Mauza Total Area Population

(BBS 2001)

Bakerganj Upazilla 14 156 417.21 sq. km 3,36,706


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2.4 Constraints and Potentials of the Area

2.4.1 Constraints

The project area comprises Bakerganj Upazilla of Barisal district. The project area heavily

suffers from lack of physical infrastructures. On the other hand, the Pourashava area has

developed in a haphazard manner characterized by narrow and ill drawn road network. The area

generally suffers from following problems -

The entire area heavily suffers from shortage of potable water. The river and canal water

are saline and there is inadequate extractible ground water. Naturally, drinking water has

to be brought from far flung areas making the living of the people a little hazardous.

A significant part of the project area suffers heavily from the shortage of essential

services like electricity, telephone, health services, gas, cyclone center, educational

institutions, etc.

Unplanned and haphazard development of residential houses.

2.4.2 Potentials

The major potential for the project area's development lies in its prospect for development of a

strong economic base on the basis of some factors.

Lots of rivers go through into Bakerganj Upazilla. It may improve the inland water

transport system. Moreover, these rivers create great possibilities for cultivating fishes.

Land of this upazilla is very fertile as it consists of silt comes from the rivers. It may

increase the production rate of rice which creates great opportunity of employment.

Coconut & Battle Nut are two main agricultural products of Bakerganj Upazilla. So there

is a great scope of exporting these products and earn foreign exchange.


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Section 03: Planning Approach

3.1 General

As specified in the ToR a 3-level plan has to be prepared under the Master Plan project for

Upazialla. These are namely- Structural Plan, Master Plan/Urban Area Plan and Local Action

Plan. There are other three separate plans that have to be prepared in support of the Master Plan.

They are Land Use Plan, Transportation and Traffic Management Plan, Drainage and

Environmental Management Plan. According to the ToR, the consultants figured out the

relationships among all plans and their major characteristics, which are depicted in following

table.

Table-2: Relationship among the plans as specified in the ToR

Sl.No. Type of Plan

Coverage

Time Frame

Purpose

1. Structure Plan

Whole study area

20 years

To determine overall strategy of urban

development in the area

2. Master Plan/ Urban Area

Plan

Whole study area 20 years

To provide development guidance for

area where most of the urban development

activities will take place. Development

control, land reservation for infrastructure

and essential purposes.

(i) Land Use Plan Whole study area 20 years

To provide guidance about the future land use of

the area and suggest best possible zoning system

considering all the factors.

(ii) Transportation and

Traffic Management Plan


To provide suggestion and enforcement

measures for transportation management.

(iii) Drainage and

Environmental

Management Plan


Guidelines and controls to protect unplanned

physical development in urban environment.

3. Local Action Plan

Individual area of the

upazilla where

priority action is

needed.

Short Term

(possibly 5

Years)

Guidance for development where action is

expected in the short term.

The basic requirements for various planning approaches that would be followed by the

Consultants are common to above 5 (five) desired plans and are discussed in the following

section.


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Structure Plan

- Overall Strategies

- Policy Framework

Master Plan/Urban Area Plan

- Details of Structure Plan’s

Goals and Objects

Transportation and Traffic

Management Plan

- Output of Master

Plan/Urban Area Plan’s

Goals and Objectives

Drainage and Environmental

Management Plan

- Output of Master

Plan/Urban Area Plan’s

Goals and Objectives

Land use Plan

- Output of Master

Plan/Urban Area

Plan’s Goals and

Objectives

Local Action Plan

- Specific Programs,

Schemes in the Light of

Master Plan /Urban Area

Plan’s Goals and

Objectives

Figure-2: Diagram explaining relationship among components of Master Plan for Upazilla


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3.2 Steps in Plan Preparation

A purpose-oriented approach will be considered (flexible to accommodate any future changes)

by the consultants for the preparation of Master plan/Urban Area Plan at the Upazilla level.

3.2.1 Planning Parameters Assessment

Basic data will be needed on population, employment, land use, infrastructure, environmental

conditions etc. for plan preparation. Most of this information will be collected from existing

studies, plans and programs, government publications, public authorities, statistical previous year

book, the records of upazilla and other development agencies working in the concerned upazilla

area. Reference will be made to relevant national reports, plans etc.

Population Projection: Population will be projected for 2030 (plans lifetime) following the age

cohort wise projection system. In that case age cohort structure and growth rate of BBS will be

used. Base population year will be 2001.

3.2.2 Identification of Problems

A rapid scanning survey of problems affecting different groups and having different impacts will

be carried out by the consultants. This will be done through discussions with different interest

groups at a preliminary stage. The exact nature and quantification of the problems will be

identified by collecting required data from secondary sources as well as from the inputs of the

supporting studies to be carried out under this project or already carried out by other agencies.

Problems will also be classified to identify complementarities and existing or potential

responsibility at local or national government level.

3.2.3 Review of Current Development Initiatives

Sectoral projects planned or under construction in the study area by different organizations will

be identified. As required in the ToR, projects will be mapped using thematic overlays.

Information will be obtained as necessary from public agencies as well as from private formal

and informal sources.

The consultants will review current urban and sectoral policies and programs, design standards,

the institutional arrangements to carryout development in the study area, regulatory and other


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control tools available and their effectiveness and new initiatives concerning land development

and management etc. The consultants will also review the inadequate administrative and

organizational structures for effective planning and management at upazilla level.

3.2.4 Assessment of Constraints & Opportunities

Hazardous areas will be identified with the help of government agencies, field inspection, and

verification with the local residents. Key outputs of this task will include identification of critical

areas where, for example, infrastructure costs per capita rise steeply because of natural factors,

distance from main services, dependence on major new transport linkage etc.

3.3.5 Resource Assessment

For funding and implementing priority development projects the consultants will make an

assessment of resources expected to be available with upazilla authority and other development

agencies operating in the area. Accordingly, the consultants will undertake a financial analysis of

the past 5 years of upazilla and other major agencies involved in service provision in the study

area. The major purpose of analysis of local resource potentials will be to address the following

questions:

Availability of technical and physical resources like base map, construction equipment,

other physical resources including land

Availability of funds in the short term

Human resource availability

Commitment of development agencies to respond to the problems and short-terms

development objects identified.

For the purpose of those analyses, detailed information will be collected from upazilla authority

and other public private agencies including NGOs operating in the area. For projection purpose,

the consultant would draw on the work of other municipal finance projects.

3.3.6 Consultations

The process of planning approach will be carried out through the stages consultations involving

the concerned agencies and community representatives including potential beneficiaries, project


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affected people as per requirement of the respective consultation processes. The People's

Participatory Planning Approach will be applied in the formulating the Structure Plan and Master

Plan/Urban Area Plan and Local Action Plan. The potential participants of the stakeholders for

the consultation process would include the following:

A. Parties to be consulted with

(i) The Government/Public Agencies (ii) Local Communities/Beneficiaries

(iii) Private Sectors (iv) Non-Government Organizations (NGOs)

B. Stages of Consultation

In accordance with the ToR the consultants will have to carry out at least 2(two) consultations

during the planning process. They are:

a. First Consultation: The purpose of the first consultation is to involve concerned upazilla

Chairman, Ward Commissioners, local communities, beneficiaries, and other

agencies/interested stakeholders in the process of planning. All the opinion and

suggestion that come out from the participants will be recorded and discussed in the

meetings so that a consensus planning criteria can be developed and make ready for the

second consultation incorporating all findings based on the input-output mix of detailed

survey/investigation.

b. Second Consultation: The second consultation will be designed for analyzing the

outputs of First Consultation in order to develop and adopt development strategies,

proposals, approaches and standards appropriate to the of upazilla. Attempts will be taken

to meet location/area specific demand so that the implementation of the Master Plan can

achieve higher level of community acceptance. During second consultation the consultant

will present detail planning proposals with alternative development options. This session

will be carried out carefully through firstly, the submission of Draft Master Plan Report

and secondly, taking notes and suggestions derived from the consultation with interested

stakeholders. Finally according to ToR Final Master Plan Report will be made available.


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3.3.7 Plan Preparation

Finalizing preparation of the plans is the last stage of the planning process. The Consultants will

prepare the Plan Packages comprising of a) Structure plan, b) Master Plan/Urban Area Plan, b-1)

Land Use Plan, b-2) Drainage and Environmental Management Plan, b-3)Transportation Plan, c)

Local Action Plan. These plans will be supported by the review of the database and information,

assessment of the existing functional structure, problems in developing process, formulation of

conceptual plan, formulation of planning principles, analysis of alternative plans, integration of

optimum plans, priority phasing, development control, zoning, financial-economic, social,

environmental impact assessment, legal support, etc. Scale of all plans will be 1:1980 (1"=165').

3.3.8 Formulation of Bankable Projects

Prioritization of Project: Project selection will be needed based on the areas of the upazilla as

specified in the probable contents of Local Action Plan. Priority projects for different areas will

include development and up gradation. The projects may also be non-physical in nature. In

carrying out the identification of priority project, certain selection criteria need to be fixed. These

could be:

Compatibility with other projects Acceptability to all parties concerned

Equity consideration Sustainability

Whether self financing or not Environmental impacts

Issues Considered: The projects that are economically and financially feasible will be

considered as bankable projects. To develop the inventory of Bankable Projects a list of the

projects that are essential to implement the plan will first be prepared. In the case of our present

study the projects will be drawn from followings:

Low Cost Housing Telephone

New Construction Gas

Upgrading of Old ones Private Electricity Generation

Employment Generation Projects Services

Utility Services Projects Market and Shops

Water Supply and Sanitation Education

Flood Control Embankment Religious

Drainage Infrastructure Recreation


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The whole process is depicted in the following figure:

Assessment of Planning

Parameter

Identification of Goals and

Objectives

Identification of Problem,

Constraints,

Opportunities/Potentials

Resource and Need Assessment

Plan Formulation

Project/Schemes Identification,

Feasibility, and Prioritization

Development of Alternative

Options

Plan Finalization

People’s Consultation

Review of Current Development

Initiatives

Figure-3: Steps in Plan Preparation (modified version adopted from: SCPL-DPM, 2008)


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Section 04: Technical Approach and Methodology

4.1 Collection and Review of Database, Information, Maps and Reports

Collection of available secondary sources information, data, maps, photographs, satellite images,

reports, etc. and their review and identification of shortcomings and gaps, and assessment of real

data requirement and survey of both primary and secondary sources will be made by the study

team. The database and information will include mainly- i) Mouza Maps, ii) Geo-Physical Maps,

iii) Topographical Maps, iv) Basic Statistics;

The sources of available data and information and maps are:

Directorate of Land Records and Survey (DLR) for Mouza Maps,

Geological Survey of Bangladesh (BGS) for Geo-Physical Maps,

Local Government Engineering Department (LGED) for Topographical Maps,

Bangladesh Water Development Board (BWDB) for Hydrological Data,

Rural Electrification Board (REB) for Electric Supply,

Gas Supply Company for Gas Supply Network,

Department of Environment and Forest (DEF) for Environmental Guideline and Information,

Roads and Highway Department (RHD) for Road Network and Transportation,

Inland Water Transport Authority (IWTA) for River Transportation Network,

Bakerganj Upazilla Office for Upazilla based information

After review of all database additional data requirements will be identified and assessed, and

detailed survey & study program with timing and manning schedule will be prepared.

4.2 Reconnaissance Field Survey

After preliminary assessment the members of the study team professionals will carry out

reconnaissance survey of the study area and form firsthand idea and general knowledge of the

project area with respect to physical features, facilities, socio-political-economic-characteristics

with a view to carrying out in-depth review of the available database and assessment of additional

data and information requirements from the primary and secondary sources relating to planning

process.


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4.3 Methodology of Base Map Preparation

A base map of the study area will be prepared at first that would govern the survey works to be

carried out further for Master Plan preparation of the area. Relational database of the survey

results will also be prepared according to the base map in GIS. Methodology that would be

followed for preparation of the base map is briefly discussed below;

Collection of RS and CS Mouza Maps: Both RS and CS mouza sheets/maps will be

collected from DLR/ DC office covering the entire project area. The mouza sheets having

distortion due to rapping or pasting cloths/tape in the mouza maps will be avoided.

Scanning of Mouza Maps: To minimize the distortion and deviations, scanning of

mouza maps will be carried out using drum scanner. Extra care will be taken for

maintaining the proper rotation and alignment of mouza sheets during scanning.

Selection of Ground Control Point (GCP): At least 4 numbers of Ground Control

Points (GCP) will be selected on each mouza sheets identical with the real field

condition. For accuracy and quality work maximum efforts will be given to identify as

many as GCP for each mouza sheets. Geo-referenced (x, y, z) permanent Bench Mark

(BM) pillars uniformly distributed covering the mouza area have to be established to

carry out the total topographic, physical feature and land use survey.

GCP Survey: 4 Ground Control Points for each of mouza sheets that would be used as 4

tic points on the digitized maps for geo-referencing. These GCPs will be selected in such

a manner that the location of these GCPs can be easily located on the mouza maps.

Ground Control Point (GCP) Survey will be conducted using high precession Real Time

Kinematic Global Positioning System (RTK-GPS). Places where GPS survey could not

be possible for signal interruption, Total Station Survey will be conducted.

Digitization of Mouza Maps: On screen digitization method will be used for digitization

of mouza maps. GIS based ArcGIS 9.2 software will be used for this purpose. Feature

wise manuscripts will be developed for digitizing the mouza maps and all features will be


15

stored as layer coverage with a separate ID or code number of respective features in the

GIS database.

Manuscript-1: Point Features: This manuscript will contain all point features like

boundary and other reference pillars, traverse stations, GT stations, bench marks etc.

Every point will be stored with a numeric user ID representing feature type.

Table-3: Format of the point attribute table in ArcGIS 9.2

Shape User

ID

SPZ_no. Location

_no.

Mahallah Mouza Sheet no. Name Use Remarks

Point

Point

Point

Source: (Kashem, Shabnam, Jahan, & Zaman, 2005)

Manuscript-2: Polygon Features: This manuscript will contain all polygon type or

closed boundary features like pond, water bodies, structures, plot and mouza

boundaries etc. All features will be stored as polygon having a numeric user ID

representing feature type.

Table-4: Format of the Polygon attribute table in ArcGIS 9.2

Shape User

ID

Area Perimeter SPZ

_no

.

Locati

on_no.

Maha

llah

Mouza Sheet

no.

Name Use Remark

s

Polyg

on



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Manuscript-3: Line Features: This manuscript will contain all line type features like

roads, railways, drainage, sewerage line, embankment/flood wall etc. All features will

be stored as line having a numeric user ID representing feature type.

Table-5: Format of the Arc attribute table in ArcGIS 9.2

Shape User

ID

SPZ_no. Fnode Tnode Lpoly Rpoly Use Length Remarks

Poly

line

Source:(Kashem, Shabnam, Jahan, & Zaman, 2005)

Checking/Editing of Maps: After digitization of mouza maps, it will be printed

containing the features in different colors then it will be checked and verified by

superimposing on the original mouza maps using the light table. All possible errors

(missing arcs, dislocation arcs, wrong or missing polygons, labels, tic locations, ID etc.)

will be solved and final digital mouza maps will be prepared.

Joining and Printing of Mouza Maps: After digitizing and geo-referencing of the

mouza maps, all the maps of the study area will be joined together by conducting edge

matching operation in ArcGIS 9.2 .The geo-referenced mouza map containing all the

features (point, line, polygon) will be prepared and printed for the further survey works.

Scale of the mouza map will be 1:1980 (1"=165').

4.4 Methodology of Physical Feature Survey

Physical feature survey would enable the planning team to have adequate information on existing

physical condition of the study area. The physical features map will be prepared on enlarged

cadastral survey mouza maps on 1:1980 (1"=165') scales showing the following features.


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Table-6: Physical Features

Physical Features Illustrated

a. River Indicate direction of flow & width

b. Khal Indicate direction & width

c. Drainage Channels Indicate direction of flow & width

d. Ponds/Tanks/Ditches Indicate them

e. Marshalands/Flood Prone Area Identify and locate land liable to flooding during

monsoon

f. Building / Structures Pucca / semi pucca/ kutcha structures & no. of storey

g. Railway line and ROW Indicate alignment and junction points

h. Railway stations Indicate the place and area

i. Bus/Trucks, launch/steamer

terminals

Indicate the place and area

j. Flood Works Embankments, pumps stations, sluice gates etc. with

location, condition

k. Bridge / Culverts Indicate location, length, width, type of structure,

condition etc.

l. Utility Mains and ROW Electric, gas and telephone

m. Utility Substations Electric and Water supply, waste disposal and

treatment, gas, telephone etc.

n. Deep Tube well Stations Upazilla, DPHE and other deep tube well stations and

output

o. Mouza, Union/Ward, Upazilla,

Thana and District Boundary

Administrative boundaries

Source: Adopted from ToR of Upazilla Town Master Plan Package

The features identified above should be provided in the Base map. Names of settlements, village,

rivers, khals, lakes, roads, markers, etc. must be indicated in the maps.


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Table-7: Physical Infrastructure

Survey Item Illustrated

Physical Infrastructure - All existing structures with position and dimension

- Alignment and crest levels (not exceeding 500m)

of roads, embankments, dykes and other drainage

divides

- Alignment of rivers, lakes, canals and drainage

channels

- Outline of bazaars, water bodies, swamps etc.

- Identification of bridges, culverts on the road, their

dimension, condition of abutments, deck and wing

walls

- Type, size, depth, inlet and outlet location of drain

and canal along with flow direction, place of

encroachment

- Type of sewer system, size, type and location of

sewerage line, location of bins, identification of

any other sewerage system

- Identification of the exposed water supply system,

location of overhead water tank and its capacity,

catchment area of overhead tank

- Identification, location and capacity of electric

substation, telephone exchange, gas supply

substation etc. treatment plant, waste disposal

facilities


Location and dimension of most of the physical infrastructures will be surveyed and stored using

RTK-GPS supported Total Station (TS) survey technique. Data will be recorded in the TS

memory card with separate ID or code number for each structure. Later on the TS data will be

transferred directly to the GIS database where the feature will be kept in separate layer wise as

per specified code or ID.


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Location of point features such as telephone, electricity poles, small hydraulic structures etc. will

be surveyed using Data Logger ProXR DGPS (Differential Global Positioning System). Position

data of such features will be stored in DGPS handheld computer with individual ID or code. Later

on this data will be transferred to GIS database in layer wise after incorporating the differential

correction and necessary processing.

4.5 Methodology of Topographic Survey

The topographic survey will cover the following features:

Land levels/ spot levels at 50m intervals in general cases, with denser intervals for

undulations for generating the contours.

Scale of the topographic map will be 1:1980 (1"=165').

4.6 Methodology of Land Use Survey

Planning is concerned about the location, intensity, and amount of land development required for

various space-using functions of human life. Land use survey us an effective tool in this respect.

Land use survey basically records the use of land by its functional activity such as residential,

industrial, commercial, educational, health, institutional etc.

The land use maps will be prepared on enlarged cadastral survey mouza maps of 1:1980

(1"=165') scales showing the following broad and detailed land uses. Total Station and DGPS

survey technique will be used for land use survey. The land use map will be prepared indicating

the broad categories of land use indicated below:

Land Use Categories are following:

Residential Public administration and Defense

Commercial Roads

Industrial Agricultural use

Open space Water bodies

Institutions Wet land

Community facilities Vacant land

Public services and utilities Brick field

Communication and Transport Railway land

Institutions Urban Reserve

Community facilities Mixed use


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Table-8: Land Use Survey Sheet S

hap

e

Are

a

Per

imet

er

Buil

din

g I

D

Zone

Loca

tion

Shee

t N

o.

Nam

e

Sto

ried

Buil

din

g U

se

Use

tex

t

Org

aniz

atio

n

type

Buil

din

g t

ype

X c

oord

Y c

oord

Poly

Poly


4.7 Methodology of Socio-Economic Survey

People and their requirements such as housing, shopping, employment, education, and health

services are prime consideration in planning. Detailed information on population is, therefore,

essential for determining land requirement for these needs as well as allocating land between

various competing uses. The study of existing population in terms of its size, structure, socio-

economic characteristics and spatial distribution is needed in this respect.

General information on Demography, Family size, Age, Religion, Education, Employment and

Occupation Pattern, Land Ownership Pattern, Land Value, Land Utilization, Income Level,

Health and Recreation Facilities, etc. will be collected from the primary sources through the

specially designed socio-economic questionnaire survey format provided along with ToR.

Secondary data will be collected from relevant sources.

The sample size from the entire population of Bakerganj Upazilla (3,36,706; BBS-2001) has

been determined 384 at 95% confidence level and 5% confidence interval for the socio-economic

survey.

Case studies will be conducted highlighting the issues like housing for disadvantaged group,

informal economic activity, traffic congestion, drainage, water logging, unauthorized

encroachment, waste disposal. Playground and park, stakeholder’s participation for planning and

development control. The questionnaire will contain a wide variety of information on the basis of

the following format as envisaged by the ToR


21

Table-9: Socio-Economic Survey Format

Item Illustrated

1. Demographic information Age, sex, growth rate, household size, migration etc.

2. Socio-economic status of

the population

Educational status, occupational patterns, income levels,

land ownership patterns etc.

3. Land and housing Land value, housing type and condition, slum and

squatter settlements etc.

4. Urban services and

community facilities

Availability of water supply, sanitation, drainage and

waste disposal facilities, availability and status of

educational, recreational, marketing and other socio-

economic facilities


4.8 Methodology of Traffic and Transportation Survey

The consultant will carry out an inventory of the circulation system (roads and waterways) by

functional classification and their capacities, conditions and average daily traffic, following the

guidelines as given in the scope of services for transportation and traffic management plan of the

ToR. A series of volume and O-D surveys will be carried out within the planning area. Survey of

traffic volumes will be carried during the peak hours on specific days. O-D survey will be carried

out within 1 km radius considering the upazilla municipality town office as the center A

pedestrian count will also be conducted as part of the survey activity.

The consultant will summarize the result of the data collected and identify the major

transportation problems of the upazilla along with the factors responsible for such problems.

Activities will be performed are following:

Analysis of the study area

An assessment of the external links

Sectoral programs to address the deficiencies

Examine compatibility of the existing and committed proposals by various agencies

Preparation of realizable proposals for improving the traffic and transportation system.


22

4.9 Methodology of Environmental Feature Survey

Consultants will undertake an environmental examination/survey at the upazilla level.

Environmental safety is of great concern, now a day, to the professionals. Preparation of master

plan for the next 20 years for upazilla seeks environmental investigation of development

activities that will be under taken in next 20 years. The issues/aspects that are to be investigated

are as follows:

1) Existing Infrastructures

a) Solid waste management-existing system, location of garbage disposal, management

aspect

b) Water supply(network, coverage)

c) Drainage

i. Man-made (drainage network, gradient, attachment area, out let)

ii. Natural (flow direction, hydrology, usability)

d) Sewerage (location/network, condition)

2) Environmental Hazards

a) Existing mitigation/coping measures, if any

b) Identification and risk assessment of hazards.

c) Past trends

- Identification of environmental protection laws/regulations

- Demand of future environmental infrastructure

The required information on the above aspects will be collected both from primary

questionnaire surveys, field survey and from secondary data and finally will be incorporated

with proposals in the master plan documents.


23

Section 05: Work Program and Project Team

5.1 Work Schedule

Detail work schedule of the project has been developed with the help of Microsoft Office

Project- 2007 software. Lifetime of the project has been considered 360 working days. The

whole project has been subdivided in a number of tasks and subtasks. Reports to be submitted in

different stages of the project have been portrayed as milestone in the work schedule. The

starting time of the project is 1st January, 2012 and the finishing time considering 360 working

days is 16th

May, 2013.The work schedule is presented in the following section in Figure-4.

5.2 Network Diagram

Network diagram and critical path of the principal activities has been developed from the work

schedule. The critical path is shown by the red line in the Network Diagram (Figure-5).

5.3 Staffing Schedule

Work duration of the respective professionals during the projects life time has been shown in the

staffing schedule (Figue-6). The number of working days they will be involved is indicated in the

third column. From those working days their monthly involvement will be obtained.

5.4 Project Team

List of professional personnel will be involved in the project is provided in Table-10. Their

educational qualification, experiences and assigned responsibilities is also presented in a tabular

format.

5.5 Organogram

Organogram of the project team has been provided in Figure-7. All the professional personnel

and the supporting staff will be accountable to the Team Leader.

5.6 Responsibility Linkage

Responsibility linkages of the project professionals are described in Table-11. Primary and

Secondary responsibility according to activity is expressed in a tabular format.


24

Figure-4: Work Schedule (Page-24)


25

Figure-5: Network Diagram (CPM) of Principal Activities (Page-25)


26

Figure-6: Staffing Schedule (Page-26)


27

Table-10: Project Team (27-29)


28



29



30

Figure-7: Organogram of the Project Team (Page-30)


31

Table-11: Professional Personnel Responsibility Linkage (Page- 31)

ID Task Name Duration Start Finish

1 Mobilization of Resources, Reconnaissance Field Survey, Project Design 30 days Sun 1/1/12 Thu 2/9/122 Resource Mobilization 10 days Sun 1/1/12 Thu 1/12/12

3 Reconnaissance Survey 15 days Fri 1/13/12 Thu 2/2/124 Project Design and Report Preparation 20 days Fri 1/13/12 Thu 2/9/12

5 Inception Report 0 days Thu 2/9/12 Thu 2/9/126 Collection and Review of Database, Information, Maps, Reports 80 days Fri 1/13/12 Thu 5/3/127 Preparation of Base Map and Demarcation of Project Area 80 days Fri 1/13/12 Thu 5/3/128 Collection of RS and CS Mouza Maps 14 days Fri 1/13/12 Wed 2/1/129 Scanning of Mouza Maps 10 days Tue 1/24/12 Mon 2/6/1210 Selection of Ground Control Point , GCP Survey 21 days Thu 2/2/12 Thu 3/1/1211 Digitization of Mouza Maps 55 days Thu 1/26/12 Wed 4/11/1212 Checking/Editing of Maps 55 days Mon 2/6/12 Fri 4/20/12

13 Joining and Printing of Mouza Maps 3 days Mon 4/23/12 Wed 4/25/1214 Study Area Report Preparation 15 days Thu 4/12/12 Wed 5/2/12

15 Study Area Report With Maps 0 days Thu 5/3/12 Thu 5/3/1216 Survey Works 140 days Fri 1/13/12 Thu 7/26/1217 Physical and Environmental Feature Survey; Topographic Survey 90 days Wed 3/14/12 Tue 7/17/1218 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/1219 Field Survey 60 days Wed 3/28/12 Tue 6/19/1220 Updating of Maps and Data 60 days Fri 4/6/12 Thu 6/28/1221 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1222 Preparation of Survey Report and Printing of Maps 16 days Tue 6/26/12 Tue 7/17/1223 Land Use Survey 90 days Wed 3/14/12 Tue 7/17/1224 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/12

25 Field Survey 60 days Wed 3/28/12 Tue 6/19/1226 Updating of Maps and Data 60 days Fri 4/6/12 Thu 6/28/12

27 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1228 Preparation of Survey Report and Printing of Maps 16 days Tue 6/26/12 Tue 7/17/12

29 Socio-Economic Survey 75 days Fri 1/13/12 Thu 4/26/1230 Mobilization of Manpower and Resources 5 days Fri 1/13/12 Thu 1/19/12

31 Field Survey 40 days Fri 1/20/12 Thu 3/15/1232 Database Preparation 30 days Fri 2/3/12 Thu 3/15/12

33 Compilation/Analysis of Data 15 days Fri 3/16/12 Thu 4/5/1234 Preparation of Survey Report 15 days Fri 4/6/12 Thu 4/26/12

35 Transportation Survey 90 days Wed 3/14/12 Tue 7/17/1236 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/1237 Determination of Survey Loactions 60 days Wed 3/28/12 Tue 6/19/1238 Field Survey 60 days Fri 4/6/12 Thu 6/28/1239 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1240 Preparation of Survey Report 16 days Tue 6/26/12 Tue 7/17/1241 All Survey Report Compilation 7 days Wed 7/18/12 Thu 7/26/1242 Survey Reports 0 days Thu 7/26/12 Thu 7/26/1243 Draft Structure Plan Preparation 60 days Fri 7/27/12 Thu 10/18/1244 Interim Report 0 days Thu 10/18/12 Thu 10/18/1245 Approval of The Structure Plan 30 days Fri 10/19/12 Thu 11/29/1246 Draft Master Plan and Local Action Plan Preparation 120 days Fri 9/7/12 Thu 2/21/1347 Land Use and Utilities Plan 100 days Fri 9/7/12 Thu 1/24/1348 Transportation and Traffic Management Plan 100 days Fri 9/7/12 Thu 1/24/1349 Drainage and Environmental Management Plan 100 days Fri 9/7/12 Thu 1/24/1350 Local Action Plan 70 days Fri 10/19/12 Thu 1/24/1351 Compilation of All the Plan and Report Preparation 30 days Fri 1/11/13 Thu 2/21/1352 Draft Report 0 days Thu 2/21/13 Thu 2/21/1353 Approval of the Master Plan and Local Action Plan 30 days Fri 2/22/13 Thu 4/4/1354 Final Structure Plan and Master Plan Preparation 30 days Fri 4/5/13 Thu 5/16/1355 Final Report 0 days Thu 5/16/13 Thu 5/16/13

2/9

5/3

7/26

10/18

2/21

5/16

Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun JulQtr 1, 2012 Qtr 2, 2012 Qtr 3, 2012 Qtr 4, 2012 Qtr 1, 2013 Qtr 2, 2013

Task

Split

Progress

Milestone

Summary

Project Summary

External Tasks

External Milestone

Deadline

Figure-4: Work Schedule

24

Project: Work ScheduleDate: Mon 12/19/11

Selection of Ground Control Point , GCP SurveyStart: 2/2/12 ID: 10

F inish: 3/1/12 Dur: 21 day s

Res:

Checking/Editing of MapsStart: 2/6/12 ID: 12


Res:

Survey WorksStart: 1/13/12 ID: 16


Res:

Physical and Environmental Feature Survey; Topographic SurveyStart: 3/14/12 ID: 17


Res:

Compilation/Analysis of DataStart: 4/17/12 ID: 21


Res:

Mobilization of Manpower and ResourcesStart: 3/14/12 ID: 24


Res:

Field SurveyStart: 3/28/12 ID: 25


Res:

Updating of Maps and DataStart: 4/6/12 ID: 26


Res:



Res:

Socio-Economic SurveyStart: 1/13/12 ID: 29


Res:



Res:

Database PreparationStart: 2/3/12 ID: 32


Res:



Res:

Preparation of Survey ReportStart: 4/6/12 ID: 34


Res:

Draft Master Plan and Local Action Plan PreparationStart: 9/7/12 ID: 46


Res:

Local Action PlanStart: 10/19/12 ID: 50


Res:

Final Structure Plan and Master Plan PreparationStart: 4/5/13 ID: 54


Res:



Res:



Res:

Transportation SurveyStart: 3/14/12 ID: 35


Res:



Res:

Determination of Survey LoactionsStart: 3/28/12 ID: 37


Res:



Res:



Res:

Approval of The Structure PlanStart: 10/19/12 ID: 45


Res:

Approval of the Master Plan and Local Action PlanStart: 2/22/13 ID: 53


Res:

Draft Report

Milestone Date: Thu 2/21/13

ID: 52

Final Report


ID: 55

Drainage and Environmental Management PlanStart: 9/7/12 ID: 49


Res:

Resource MobilizationStart: 1/1/12 ID: 2


Res:

Reconnaissance SurveyStart: 1/13/12 ID: 3


Res:

Study Area Report PreparationStart: 4/12/12 ID: 14


Res:

Mobilization of Resources, Reconnaissance Field Survey, Project DesignStart: 1/1/12 ID: 1


Res:

Preparation of Survey ReportStart: 6/26/12 ID: 40


Res:



Res:

Joining and Printing of Mouza MapsStart: 4/23/12 ID: 13


Res:

Land Use SurveyStart: 3/14/12 ID: 23


Res:

Updating of Maps and DataStart: 4/6/12 ID: 20


Res:

Collection and Review of Database, Information, Maps, ReportsStart: 1/13/12 ID: 6


Res:

Project Design and Report PreparationStart: 1/13/12 ID: 4


Res:

Study Area Report With Maps


ID: 15

Survey Reports


ID: 42

Interim Report


ID: 44

Land Use and Utilities PlanStart: 9/7/12 ID: 47


Res:

Inception Report


ID: 5

Compilation of All the Plan and Report PreparationStart: 1/11/13 ID: 51


Res:

Transportation and Traffic Management PlanStart: 9/7/12 ID: 48


Res:

Draft Structure Plan PreparationStart: 7/27/12 ID: 43


Res:

Preparation of Base Map and Demarcation of Project AreaStart: 1/13/12 ID: 7


Res:

Scanning of Mouza MapsStart: 1/24/12 ID: 9


Res:

Collection of RS and CS Mouza MapsStart: 1/13/12 ID: 8


Res:

Digitization of Mouza MapsStart: 1/26/12 ID: 11


Res:

Preparation of Survey Report and Printing of MapsStart: 6/26/12 ID: 28


Res:

All Survey Report CompilationStart: 7/18/12 ID: 41


Res:

Preparation of Survey Report and Printing of MapsStart: 6/26/12 ID: 22


Res:

Critical Noncritical Critical Milestone Milestone Critical Summary Summary Critical Inserted Inserted Critical Marked Marked Critical External External Project Summary Highlighted Critical Highlighted Noncritical

Figure-5: Network Diagram (CPM) of Principal Activities

25

Project: Work ScheduleDate: Mon 12/19/11


1 Team Leader 360 days Sun 1/1/12 Thu 5/16/132 Deputy Team Leader 360 days Sun 1/1/12 Thu 5/16/133 Architect Planner 210 days Fri 7/27/12 Thu 5/16/134 Civil Engineer 307 days Wed 3/14/12 Thu 5/16/135 Urban Planner-1 360 days Sun 1/1/12 Thu 5/16/136 Urban Planner-2 360 days Sun 1/1/12 Thu 5/16/137 GIS Specialist 350 days Fri 1/13/12 Thu 5/16/138 Transport Planning Expert 307 days Wed 3/14/12 Thu 5/16/139 Demographer/Statistician 285 days Fri 1/13/12 Thu 5/16/1310 Urban Development Economist 285 days Fri 1/13/12 Thu 5/16/1311 Municipal Engineer 180 days Fri 9/7/12 Thu 5/16/1312 Hydrologist 180 days Fri 9/7/12 Thu 5/16/1313 Environmental Analyst 307 days Wed 3/14/12 Thu 5/16/1314 Office Manager 360 days Sun 1/1/12 Thu 5/16/1315 Peon 360 days Sun 1/1/12 Thu 5/16/13

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct NoQtr 4, 2006 Qtr 1, 2007 Qtr 2, 2007 Qtr 3, 2007 Qtr 4, 2007 Qtr 1, 2008 Qtr 2, 2008 Qtr 3, 2008 Qtr 4, 2008 Qtr 1, 2009 Qtr 2, 2009 Qtr 3, 2009 Qtr 4, 2009 Qtr 1, 2010 Qtr 2, 2010 Qtr 3, 2010 Qtr 4,

Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline

Figure-6: Staffing Schedule

26

Project: MSProj11Date: Mon 12/19/11


1 Team Leader 360 days Sun 1/1/12 Thu 5/16/132 Deputy Team Leader 360 days Sun 1/1/12 Thu 5/16/133 Architect Planner 210 days Fri 7/27/12 Thu 5/16/134 Civil Engineer 307 days Wed 3/14/12 Thu 5/16/135 Urban Planner-1 360 days Sun 1/1/12 Thu 5/16/136 Urban Planner-2 360 days Sun 1/1/12 Thu 5/16/137 GIS Specialist 350 days Fri 1/13/12 Thu 5/16/138 Transport Planning Expert 307 days Wed 3/14/12 Thu 5/16/139 Demographer/Statistician 285 days Fri 1/13/12 Thu 5/16/1310 Urban Development Economist 285 days Fri 1/13/12 Thu 5/16/1311 Municipal Engineer 180 days Fri 9/7/12 Thu 5/16/1312 Hydrologist 180 days Fri 9/7/12 Thu 5/16/1313 Environmental Analyst 307 days Wed 3/14/12 Thu 5/16/1314 Office Manager 360 days Sun 1/1/12 Thu 5/16/1315 Peon 360 days Sun 1/1/12 Thu 5/16/13

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Decr 4, 2010 Qtr 1, 2011 Qtr 2, 2011 Qtr 3, 2011 Qtr 4, 2011 Qtr 1, 2012 Qtr 2, 2012 Qtr 3, 2012 Qtr 4, 2012 Qtr 1, 2013 Qtr 2, 2013 Qtr 3, 2013 Qtr 4, 2013 Qtr 1, 2014 Qtr 2, 2014 Qtr 3, 2014 Qtr 4, 2014

Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline

Figure-6: Staffing Schedule

26

Project: MSProj11Date: Mon 12/19/11

27

Table-10: Project Team

Serial

No. Key Personnel Qualification

Experience Responsibilities

1. Team leader Ph.D/Master’s

Degree in Urban and

Regional Planning or

equivalent

At least 15 years

experience in urban

planning and

development. The

person must have

extensive experience in

project management,

institutional and urban

policy development and

the administration of

large multi-disciplinary

teams.

To lead the team of experts for

the preparation of the structure

plan. Master Plan and Local

Action Plan and prepare work

program in consultation with

the Project Director.

To function in liaison with the

Paurashava officials and other

involved agencies in public and

private sectors and NGOs.

To ensure the technical quality

of the project, supervise the

substantive inputs of the

experts and co-ordinate the

technical and administrative

inputs of the consulting

firm/consultants together with

the PD.

Any other related jobs.

2. Deputy Team

Leader

Master’s Degree in

Urban and Regional

Planning or

equivalent.

Minimum 10 years

experience in urban

physical planning and

management preferably

at municipal level. The

candidate must have

extensive experience in

project management,

institutional and urban

policy development and

the administration of

large multi-disciplinary

teams.

To work under the overall

guidance of the Team Leader

and in close collaboration with

the Project Director as well as

the involved local agencies.

To assist the Team Leader in

the preparation of Structure

Plan, Master Plan and Local

Action Plan.

Any other related jobs.

3. Urban Planner-

2 person

Bachelor’s\ Master’s

Degree in Urban and

Regional Planning

(Not Mentioned in the

ToR).

To prepare and compile base

maps and other maps in

different layers which need to

be incorporated into the GIS.

To supervise survey activities.

To collect all basic information

regarding plan preparation,

carry out relevant studies and

prepare reports.

Any other planning tasks

assigned by Team Leader as per

ToR.

4. Demographer/

Statistician


Statistics/

Demography

Fifteen years

progressive experience

in demography/

statistics. At least five

years experience of

working in cities is

preferable.

To review and analyze

demographic variables.

To undertake works of

assessment and forecasting of

future demographic trends.

To carry out all other statistical

assignments pertaining to

planning

28

5. Urban

Development

Economist


Economics/ Finance

15 years progressive

experience in urban

financial forecasting/

management. Five years

experience in urban

economics/ urban

financial management is

preferable.

To review and analyze

economic growth variables of

the city and forecast future

trends.

To prepare multi-sectoral

investment program.

To conduct feasibility studies

of urban development project.

Any other assignment

pertaining to urban finance

6. Municipal

Engineer

Bachelor’s Degree in

Civil Engineer

10 to 15 years

experience as Municipal

Engineer.

To prepare inventory of all

types of utilities (electricity,

gas, telecommunications etc.)

and environmental

infrastructure (sewerage, waste

disposal, water supply, drainage

etc.).

To identify projects and

conduct surveys and prepare

design and cost estimation of

these utilities and

infrastructure.

To carry out any other activities

as directed by the team leader.

7. Transport

Planning

Expert

Bachelor’s/Masters’

Degree in Transport

Planning/ Traffic

Engineering.

15 years experience in

urban and regional

transportation planning.

To carry out the transport and

traffic studies.

To prepare project proposals

and detailed designs of

integrated transport network of

the study area.

8. Hydrologist Bachelor’s Degree in

Civil Engineering

with experience in

Hydrology or Water

Resource

Engineering

At least 15 year

progressive experience

in water resource

planning of medium/

large cities.

To review and study existing

water resource and drainage

system with particular emphasis

on sewerage system.

To do detail planning and

design of sewerage and

drainage and other physical

infrastructure based on

anticipated growth and as per

recommendation of the

planners.

To carry out flood/disaster risk

analysis and formulate

flood/disaster mitigation

measures.

All other hydrology related

tasks assigned by the Team

Leader as per ToR.

9. Civil Engineer Bachelor’s Degree in

Civil Engineering

with post graduate

qualifications in soil

and foundation.

15 year progressive

experience in the fields.

To analyze land use and

topographical survey results

including general infrastructure

and soil.

To prepare foundation design

criteria, drainage and flood

control works.

29

Any other works assigned by

consultant’s Team Leader.

10. Architect

Planner

Bachelor’s Degree in

Architecture and

having Master

Degree in Urban and

Regional Planning.

10 years experience in

Urban Planning/Urban

Design/Site

Planning/Development

Control/Environmental

Protection will be

preferred.

To assist consultants in the

preparation of Urban Design,

Site Planning, application of

Building Codes and assist in

revision of existing

development control rules.

To formulate architectural

standards with emphasis on

façade, land scalping and high

rise apartments.

To assist consultants in

formulating recommendation

policy for environmental

protection.

To receive on the job training

and perform tasks assigned on

aspects determined by Project

Director, Project Manager and

consultants.

11. Environmental

Analyst

Masters’ Degree in

Environmental

Engineering/Bachelor

’s Degree in Civil

Engineering with

emphasis on

environmental

aspects.

At least 15 years of

working experience.

To analyze environmental

aspects of the area and

ecological matters.

To assist consultants in the

preparation of environmental

planning.

To carry out any other relevant

tasks relating to the project as

may be assigned by Project

Director and Project Manager.

12. GIS Specialist Bachelor’s/Masters’

Degree in Urban

Planning/Geography/

Civil Engineering or

related field with

specialization in GIS

or Post-Graduate

Degree/Diploma in

GIS.

5 years working

experience as GIS

specialist in national and

international agencies in

urban planning and

related field and have

considerable knowledge

in compilation of basic

data for use in GIS at

the plot level and should

be well conversant with

spatial analysis, design

and preparation of data

using GIS software as

proposed.

To supervise GPS survey, data

processing and all other digital

map production.

To perform spatial analyst,

networking and 3D analysis.

30

Team Leader Deputy Team

Leader

Urban Planner-1

Urban Planner-2

Demographer

/Statistician

Urban Development Economist

Municipal Engineer

Transport Planning Expert

Hydrologist

Civil Engineer

Architect Planner

Environmental Analyst

GIS Expert

1. Office Manager

2. Peon

Figure-7: Organogram of the Project Team

31

Table -11: Professional Personnel Responsibility Linkage

Activity

Tea

m L

ead

er

Dep

uty

Tea

m

Lea

der

Urb

an

Pla

nn

er-1

Urb

an

Pla

nn

er-2

Arc

hit

ect

GIS

Sp

ecia

list

Tra

nsp

ort

Pla

nn

ing E

xp

ert

Civ

il E

ngin

eer

Dem

ogra

ph

er

/Sta

tist

icia

n

En

vir

on

men

tal

An

aly

st

Hyd

rolo

gis

t

Mu

nic

ipal

En

gin

eer

Urb

an

Dev

elop

men

t

Eco

nom

ist

Off

ice

Man

ager

Peo

n

Mobilization, Reconnaissance Survey, Project Design, Submission of

Inception Report

P P P P

Collection and Review of Database, Information, Maps, Reports S S P P

Preparation and Compilation of Base Map, Demarcation of Project Area,

Study Area Report with Map

P P P P P

Physical and Environmental Feature Survey; Topographic Survey S S S P P P P

Land Use Survey S S P P P S S

Socio-Economic Survey S S S P P P

Transportation Survey S S P P P S

All Survey Report Compilation and Submission of Survey Report S S P P S S S S

Draft Structure Plan Preparation and Interim Report P P P P S S S S S S S S S

Draft Master Plan and Local Action Plan Preparation; Draft Report P P P P P P P P P P P P P

Final Structure Plan and Master Plan preparation; Final Report P P P P P P P P P P P P P

Office and Account Management P

Office Maintenance P

N. B. - “P” for Primary Activity and “S” for Secondary Activity

Financial Proposal

PLAN 402: Project Planning Studio

32

1. Analysis of Projects Reimbursable Cost

Sl.

No.

Description Unit Unit Cost

in BDT

Quantity Total in

BDT

1. Rental Cost of Office (Including Utility Bill) Month 30,000 17 5,10,000

2. Rental Cost of Office Setup Month 50,000 17 8,50,000

3. Cost of Office Stationary Month 5,000 17 85,000

4. Communication Costs Between "Base Office" and

"Field Office"

Month 1,00,000 17 17,00,000

5. Rental Vehicle Cost for Transport (1 no.) Month 30,000 17 5,10,000

6. Cost of Procurement of Mauza Maps Number 300 780 2,34,000

7. Secondary Data Collection Cost Lump-sum 50,000 1 50,000

8. Cost of Construction and Installation of

Benchmark/Ground Control Point

Number 3,000 156 18,72,000

9. Cost of GIS Database Preparation on the Basis of

Subcontract - Scanning, Digitizing of Maps and

Reproduction

Number 500 780 3,90,000

10 Cost of Survey

i) Physical and Environmental Feature Survey;

Topographic Survey

Acre 350 1,03,097 3,60,83,950

ii) Land Use Survey Acre 150 1,03,097 1,54,64,550

iii) Socio-Economic Survey Per HH 150 460 69,000

iv) Transportation Survey Package 100,000 1 1,00,000

11. Cost of Map Printing

i. Base/Mouza Map Number 500 30 15,000

ii. Survey Maps Number 500 180 90,000

iii. Structure Plan Number 500 30 15,000

iv) Master Plan Number 500 120 60,000

12.

Cost of Reports for the Service (Including Printing, Binding and Photocopy Cost)

i. Inception Report Number 500 25 12,500

ii. Study Area Report Number 750 25 18,750

ii. Survey Report Number 2,000 25 50,000

iii. Interim Report Number 2,000 25 50,000

iv) Draft Report Number 3,000 25 75,000

v) Final Report Number 3,500 25 87,500

Grand Total of Projects Reimbursable Cost

5,67,77,250


33

2. Analysis of Project Staff Remuneration

Sl. No. Position Monthly Salary

(BDT)

Working

Month

Total (BDT)

Staff

A. Professional Staff

1. Team Leader 1,00,000 17 17,00,000

2. Deputy Team Leader 70,000 17 11,90,000

3. Urban Planner-1 50,000 17 8,50,000

4. Urban Planner-2 50,000 17 8,50,000

5. Architect 50,000 10 5,00,000

6. GIS Specialist 50,000 17 8,50,000

7. Transport Planning Expert 50,000 15 7,50,000

8. Civil Engineer 50,000 15 7,50,000

9. Demographer/Statistician 50,000 14 7,00,000

10. Environmental Analyst 50,000 15 7,50,000

11. Hydrologist 50,000 9 4,50,000

12. Municipal Engineer 50,000 9 4,50,000

13. Urban Development Economist 50,000 14 7,00,000

Sub Total A 1,04,90,000

B. Supporting Staff

14. Office Manger 30,000 17 5,10,000

15. Peon 15,000 17 2,55,000

Sub Total B 7,65,000

Grand Total of Project Staff Remuneration 1,12,55,000

3. Summary of Costs

Cost Component Cost in BDT

A. Reimbursable Expenses 5,67,77,250

B. Staff Remuneration 1,12,55,000

Sub-Total (A+B) 6,54,86,250

C. Miscellaneous Cost [(A+B)*7.5%] 51,02,419

Total Cost (A+B+C) 7,31,34,669

Local Taxes (VAT+IT) 44,16,560

Grand-Total (Total Cost + VAT + IT) 7,75,51,229


34

4. Breakdown of Local Taxes

Sl.

No.

Description Unit Unit

Cost

Quantity

in Taka

Total in

Taka

Remarks

1. Value Added Tax

(VAT)

Percent 4.50 7,31,34,669

32,91,060

(Reimbursable Cost

+ Staff Salary+

Msc. Cost) * 4.5 %

2. Advance Income Tax

(AIT)

Percent

10.00

1,12,55,000

11,25,500

(Staff

Remuneration) *

10.00%

Total Taxes Cost in Taka

44,16,560

(Local Tax)


35

5. Cost Schedule Per Month

5. Cost Schedule Per Month

SI. No. Item Year-2012 Year-2013

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

A. Reimbursable Cost

1 Office Rent 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000

2 Setup Rent 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000

3 Office Stationary 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000

4 Communication Cost 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000

5 Vehicle Cost 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000

6 Mouza Map Procurement Cost 2,34,000

7 Secondary Data Cost 10,000 10,000 10,000 10,000 10,000

8 Cost of BM, GCP 18,72,000

9 GIS Database Cost 1,30,000 1,30,000 1,30,000

10 Cost of Surveys

i) Physical& Environmental Feature;

Topographic Survey

72,16,790 72,16,790 72,16,790 72,16,790 72,16,790

ii) Land Use Survey 30,92,910 30,92,910 30,92,910 30,92,910 30,92,910

iii) Socio-Economic Survey 17,250 17,250 17,250 17,250

iv) Transportation Survey 20,000 20,000 20,,000 20,,000 20,000

11 Cost of Map Printing

i. Base/Mouza Map 15,000

ii. Survey Maps 90,000

iii. Structure Plan 5,000 5,000 5,000

iv) Master Plan 30,000 30,000

12 Cost of Reports

i. Inception Report 12,500

ii. Study Area Report 18,750

ii. Survey Report 50,000

iii. Interim Report 50,000

iv) Draft Report 75,000

v) Final Report 87,500

B. Staff Remuneration (Including 10% Income Tax)

1. Team Leader 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000

2. Deputy Team Leader 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000

3. Urban Planner-1 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

4. Urban Planner-2 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

5. Architect 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

6. GIS Specialist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

7. Transport Planning Expert 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

8. Civil Engineer 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

9. Demographer/Statistician 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

10. Environmental Analyst 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

11. Hydrologist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

12. Municipal Engineer 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

13. Urban Development Economist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

14. Office Manager 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000

15. Peon 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500

C. Miscellaneous Cost 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675

Monthly Total Cost (without VAT) 10,62,712 28,43,212 1,14,78,715 1,14,97,465 1,12,68,435 1,12,58,435 1,14,13,435 9,64,038 10,27,068 10,77,068 10,22,068 10,22,068 10,52,068 11,27,068 10,22,068 10,22,068 11,09,568

Monthly Total Cost (with VAT) 11,10,534 29,71,157 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 10,07,420 10,73,286 11,25,536 10,68,061 10,68,061 10,99,411 11,77,786 10,68,061 10,68,061 11,59,499

Grand Total (Project Life Time Cost) (Including VAT, Income Tax, Msc. Cost) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 7,86,76,729

References:

Banglapedia. (2006). Bakerganj Upazilla. Retrieved December 5, 2011, from Banglapedia:

http://www.banglapedia.org/httpdocs/HT/B_0064.HTM

BBS. (2007). Zilla Profile; Zilla: Barishal, Upazilla: Bakerganj. Retrieved 11 15, 2011, from

Bangladesh Bureau of Statistics: http://www.bbs.gov.bd/RptZillaProfile.aspx

DPM, S. (2008). Technical Proposal: Consultancy Services for The Preparation of Master Plan

for the Pourashavas. Dhaka: Sheltech Consultacy Private Limited & Design Planning

Management Consultants.

Kashem, M. S., Shabnam, F., Jahan, I., & Zaman, S. (2005). Consultancy Services for The

Preparation of DAP for DMDP Area. Dhaka: BURP, BUET.


I

Appendix

1. Office Rent and Utility Bill for One Month

Item Total Cost (Tk)

Rent 20,000

Electricity 3,000

Water 500

Gas 500

Telephone 3,000

Internet 2,000

Others 1,000

Total 30,000

2. Rental Cost of Office Set-up for One Month - 50,000 BDT (Lump-sum)

- Including rent for table, chair, computer table, computer, printer, plotter, scanner etc.

3. Cost of Office Stationary for One Month – 5000 BDT (Lump-sum)

- Including cost of paper, pen, pencil, eraser, stapler, lead holder, fluid, glue etc.

4. Communication Cost between Base Offices (Dhaka) and Field Office (Bakerganj) for One

Month – 1,00,000 BDT (Lump-sum)

- Including cost of travelling between these two offices by the professionals for the project purpose;

TA, DA etc.

5. Rental Vehicle Cost for One Month – 30,000 BDT

- One Microbus will be hired for the Project Lifetime

- Per day contract will be 1000 taka

6. Costs of Mauza Maps Collection

No of Mauza 156

Avg. No of Sheet Per Mauza 5

Total Sheet 780

Per Sheet Purchasing Cost(Taka) 300

Total Cost 2,34,000

7. Cost of Secondary Data Collection – 50,000 BDT

- Approximately 50 organizations should be visited for the project purpose

- 1000 taka for each organization including travel cost; cost of map/report/data from that organization


II

8. Cost of Construction and Installation of Benchmark/Ground Control Point

9. Cost of GIS Database Preparation on the Basis of Subcontract - Scanning, Digitizing of Maps

and Reproduction

- Part time GIS experts will be assigned for this purpose for digitizing; database preparation and

updating;

- Contract will be Mouza sheet wise

No. of Mauza 156

Avg. No. of Sheet Per Mauza 5

Total Sheet 780

Per Sheet GIS Cost (Taka) 500

Total Cost

3,90,000

10. Survey Cost

- Total Area of the Bakerganj Upazilla 418 sq. km / 103097 acre

- Topographic; Physical and Environmental Feature; Land Use Survey will be conducted by the

second party survey firm as “per acre basis”

- 384 HH will be surveyed (Socio-Economic Survey) by the survey firm which is determined as the

sample population from the entire population. Cost will be per HH basis (150 BDT)

- 20% additional HH survey will be conducted for error mitigation/safety purpose

- Transportation survey will be conducted by another planning/survey firm as per package basis

11. Cost Map Printing

- Required copies of maps as per ToR: 360

(Base Map/Mouza Map, Survey Map, Structure Plan, Master Plan)

- Size of the maps: 30” * 40”

- Color Map will produced by the plotter

- Per map printing cost 500 BDT (approx.) including printing, cutting, packaging etc.

Total Mauza 156

GCP per Mauza (As per ToR) 4

Total Bench Marks 624

Unit Cost per Bench Mark 3,000

Total Cost (Tk) 18,42,000


III

12. Cost of Reports

- Required copies of reports as per ToR 150 (Inception Report; Study Area Report; Survey Report;

Interim Report; Draft Final Report; Final Report)

- Cost will vary according to type of report

- Cost will include: printing, binding, packaging etc.

13. Seminar/Discussion Meeting with Stake-Holders

- Several meetings/seminars/discussions will be arranged with different group of stakeholders during

the project lifetime

- Per meeting cost 3,000 BDT (approx.) including invitation, venue charge, materials, refreshments

etc.

14. Salary Including Income Tax of the Professionals

Position Salary (Tk) Salary Including Income Tax (10%)

Team Leader 1,00,000 1,10,000

Deputy Team Leader 70,000 77,000

Urban Planner-1 50,000 55,000

Urban Planner-2 50,000 55,000

Architect 50,000 55,000

GIS Specialsit 50,000 55,000

Tansport Planning Expert 50,000 55,000

Civil Engineer 50,000 55,000

Demographer/Statistician 50,000 55,000

Environmental Analyst 50,000 55,000

Hydrologist 50,000 55,000

Municipal Engineer 50,000 55,000

Urban Development

Economist 50,000

55,000

Office Manager 30,000 33,000

Peon 15,000 16,500


IV

15. Per Month Cost Schedule

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Technical and Financial Proposal-Consultancy Services for the Preparation of Bakerganj Upazilla...

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