Team Science Coaches

6th Annual Science of Team Science Conference June 4, 2015

Holly J. Falk-Krzesinski, PhD, Global Academic & Research Relations, Elsevier, [email protected]

Amy J. Davis, PhD, Director, Research Program

Development, Dean's Office Research Unit, University of Utah School of Medicine [email protected]

Christine Hendren, PhD, Executive Director, Center for

the Environmental Implications of NanoTechnology (CEINT), Duke University [email protected]

mailto:[email protected]



“Everyone needs a coach. It doesn't matter whether you're a basketball

player, a tennis player, a gymnast or a bridge player.” – Bill Gates

Expertise + Expertise -

Coaching +

Coaching - Poor

Performance

Hackman, J.R. (2011). Collaborative Intelligence: Using Teams to Solve Hard Problems .


Coaching + Best

Performance

Coaching - Poor

Performance



Coaching + Best

Performance OK

Performance

Coaching - Poor

Performance



Coaching + Best

Performance OK

Performance

Coaching - Significantly

Impaired Performance

Poor Performance


Right mix of expertise and team-players Intervention/coaching to help use the

collective expertise well


Research Information/Publishing (2+ yrs) Vice President, Strategic Alliances, Global Academic Relations, Elsevier

Academia (20+ yrs) Adjunct Lecturer, School of Professional Studies, Philanthropy & Nonprofit

Program, Northwestern University Senior Lecturer and Research Assistant Professor, Northwestern University Assistant Chair, Molecular Biosciences; Associate Director, IBiS Graduate

Program (Arts & Sci), Northwestern University and Administrative Director for multiple NIH T32’s

Director, Office of Research Development (Central Admin) Director, Research Training Program, Children’s Memorial Research Center Director, Research Team Support & Development, NUCATS Institute,

Northwestern University (Med Sch) Pharma (2.5 yrs) Anti-infective research, Abbott Laboratories

Shared instrumentation grants Institutional training grants Bricks & mortar grants Early career researcher support

Research centers and institutes Interdisciplinary teams Collaborator identification

Developing teams Translational research Training

Cross sector collaboration Leverage collective internal resources across

business units

PhD

Executive Education

Management Certificate

Leadership Training

Nat’l Organization of Research Development

Professionals

D&I Training

http://www.mendeley.com/groups/3556001/science-of-team-science-scits/











Holly J. Falk-Krzesinski, PhD

Vice President, Global Academic & Research Relations Elsevier ♦ Chicago, IL, USA

[email protected]

http://www.linkedin.com/in/hollyfk +1 847-848-2953

How an Executive Interdisciplinary Scientist can help enable effective team science

Christine Ogilvie Hendren, PhD CEINT Executive Director

6th Annual Science of Team Science Meeting 6415 Panel:

Team Science Coaches – Career Paths for Fostering Successful Team Science

Team Science Coaching

• Relevant Background • Cultural & Institutional Support • What is the Center for Environmental Implications

of NanoTechnology (CEINT) • Coaching Projects • I.E.S. Interest Group

Relevant Background • Oil and gas supply chain optimization consultant • Music festival director • Biodiesel start-up general manager • EPA risk assessment fellow • Risk assessment/decision analysis consultant • Research scientist, risk assessment of emerging

technologies • Executive Director, Center for the Environmental

Implications of NanoTechnology

Cultural & Institutional Support

• NSF – Historic bridging of divisions • Duke – Institutional commitment • CEINT Director – Freedom

CEINT Mission Statement • To elucidate general principles that determine

nanomaterial behavior in the environment and

• To translate this knowledge into models to forecast risk and to provide guidance in assessing existing and future concerns surrounding the environmental implications of engineered nanomaterials

Structural Complexity: 6 Interlinked Teams

Experimental Complexity: Relationships Between Scales

Trophic Transfer Rates

Aggregation Rates Particle

Settling Rates

Nano-Ag Sulfidation

Rates

Partitioning Behavior

Interdisciplinary Executive Scientist Projects

CEINT NanoInformatics Knowledge Commons

Leading the CEINT Data Integration Team to design & build a resource for our center and the broader community • An Information Technology project: Build a cyber infrastructure and

associated tools; populate with data. • A research project: What questions needs to be answered; how best to

do this? • A community-building project: Who else has made progress in this area;

how best to leverage and integrate previous efforts? • A marketing/education effort: Demonstrate to researchers the value of

participation; learn how to meet their needs.

US-EU NanoEHS Community of Research Responsibilities

• Serve as the US co-Chair of the Risk Assessment COR

• Facilitate teleconferences, set vision for the ongoing conversation, design outputs

Outcomes

• Synthesize input from all CORs to reconfigure alignment

• Design and implement interactive real-time game to link communities called “NanoEHS Scrimmage”

Risk Management and Control

EcoToxicity

Exposure Throughout

the Lifecycle

Human Toxicity

Risk Assessment

Databases and

Computational Modeling

Characterization

NCIP Nanotechnology Working Group

Responsibilities

• Serve as co-Chair • Facilitate weekly meetings • Set vision for the ongoing conversation

and

Outcomes

• ISA-TAB-nano • Nanomaterial Data Curation Initiative • Current: Data Integration Pilot Projects

Research Standards

Organizations

Industry

Regulators

Functions of an Interdisciplinary Executive Scientist

• Hearing enough conversations throughout the team to identify where clarification and connection are needed

• Arranging time-sensitive communications or sub-teams that enable the iterative feedback we rely upon for efficient science

• Designing meetings that present synthesized issues and facilitate group discussion oriented toward decisions

• Following up on collaborative opportunities and brokering the knowledge necessary to feed them

• Synthesizing research to identify common questions and common disconnects in the “information supply chain”

• Participating and learning from this field of Team Science

• Some of these functions exist in other jobs • Responsibility for them is diffuse • Need goal-specific scientific expertise,

interdisciplinary knowledge, and specific facilitative skills.

• Need to attract talent

Interdisciplinary Executive Scientist Interest Group

Forming a community of practice

• Understanding roles

• Comparing language & experiences

• Sharing strategies

• Drawing on team science literature

Be the arrows

[email protected] 919-660-5193


TĪNĒ

Acknowledgements

Mark R. Wiesner, CEINT Director Gregory V. Lowry, CEINT Deputy Director Over 120 other core contributing researchers

This material is based upon work supported by the National Science Foundation (NSF)and the Environmental Protection Agency

(EPA) under NSF Cooperative Agreement EF-0830093 and DBI-1266252 , Center for the Environmental Implications of NanoTechnology (CEINT). Any

opinions, findings, conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the NSF

or the EPA. This work has not been subjected to EPA review and no official endorsement should be inferred.

Thank You

Team Science Coaches at the University of Utah

Amy Davis, PhD Director, Research Program Development June 4, 2015

4 HOSPITALS

10 COMMUNITY

CLINICS

1,330 PHYSICIANS

COLLEGES

School of Medicine College of Nursing

College of Pharmacy School of Dentistry College of Health

FUNDED 677 RESEARCH

GRANTS 1,200,000+

patient visits

$267.7m UUHS Academic Medical Center

UUHS has consolidated its research enterprise around institutional priorities

RESEARCH INITIATIVES Diabetes and Metabolism Personalized Health / Genomic Medicine Neurosciences

Most big ideas cross traditional academic silos

UUHS Research Unit

Team science coaching from the trenches I have been practicing team science coaching for 8

years, without any formal training in the science of team science

The other members of the UUHS research unit also have no formal training in the science of team science

I will share three cases of how our research unit operates to build and grow teams and their research programs

I will discuss how we are putting together our own ad hoc professional development program

@AmyDavis_Utah #SciTS2015

PhD, Biochemistry, Cellular and Molecular Biology, Johns Hopkins University, MD

Postdoc, Fred Hutchinson Cancer Research Center, WA

Hired as associate director of research program development in June 2014

Diabetes and Metabolism Center Coach: Bridget Hughes, PhD

Diabetes and Metabolism Center* Coordinates Diabetes Care and Research

Diabetes Clinical Service -patient registry -biosamples -clinical trials capacity

Diabetes Research -drugs -devices -biomarkers -outcomes -prevention models

Diabetes & Metabolism Center

(Fisher and Rutter)

Hospital Service Line Community Clinics

Hospital & Clinics Internal Medicine Moran Eye Center Bariatric Surgery

Orthopedics Family & Preventive Medicine

Neurology Obstetrics & Gynecology

Pediatrics Psychiatry

Biochemistry Internal Medicine Human Genetics

Population Sciences Huntsman Cancer Institute

Molecular Medicine Nutrition

Exercise & Sport Science Health Promotion & Education

College of Pharmacy College of Engineering

*The Diabetes and Metabolism Center is a virtual center.

Challenge 1: Team building

Institutional priorities: Increase NIDDK funding to UUHS Integrate Bariatric Surgery group into the Diabetes and

Metabolism Center

Bridget identified an RFA that presented an opportunity to advance both institutional priorities NIDDK RFA: Psychosocial and Behavioral Aspects of Bariatric

Surgery

Bridget set out to recruit the strongest team to respond to this RFA from our University of Utah community

The team science coach as matchmaker

Name Role Department

Volckman, MD bariatric surgeon Surgery

Ibele, MD bariatric surgeon Surgery

Mackenzie, PhD psychologist Rehabilitation

Smith, PhD Principal Investigator Psychology

Baucom, PhD statistical modeling Psychology

Suchy, PhD cognitive testing Psychology

Hopkins, MD gastric bypass outcomes study Medicine

Adams, PhD gastric bypass outcomes study Medicine

Crowell, PhD studies risk factors for suicide Psychology

Coon, PhD genetic epidemiologist Psychiatry

What roles did Bridget play? - Coordinated meetings, set agendas, and communicated meeting

minutes/outcomes / action items to the group after each meeting

- Coordinated the involvement of team members

- Corresponded with the program officer

- Determined everyone’s skill set and willingness to contribute to the project and grant writing, and delegated responsibility for grant sections

- Wrote grant sections, i.e., abstract, narrative, facilities, budget, budget justification, letters of support

- Acquired preliminary data from the UUHS Enterprise Data Warehouse

- Worked with team to arrive at compromises re: budget support; this process helped to set perspective about the project and everyone’s role(s) within it.

Team activities facilitated by Coach Hughes Submitted a $3.3million grant proposal to NIDDK to to

identify psychosocial predictors of bariatric surgery outcomes

Bridget worked with Ibele and Coon, two investigators who had never met prior to working on the NIDDK proposal, to obtain internal CTSA funding to establish a Bariatric Biorepository

Bridget is working with Ted Adams and Paul Hopkins to find funding for their longitudinal Gastric Bypass Outcomes Study

PhD, Molecular and Cellular Biology, University of Utah, UT

Postdoc, University of Oregon, OR

Scientist, ARUP Laboratories, UT

Hired as manger of personalized health in December 2014

Personalized Health Program Coach: Emily Coonrod, PhD

Personalized Health / Utah Genome Project

Diagnostics

Drugs

The Utah Genome Project is a large-scale, human genome

sequencing and analysis initiative to discover new disease-

causing genes and to develop genetic diagnostics and precision

therapies that will transform healthcare.

Challenge 2: Push an established team to pursue a new opportunity

UUHS recently invested in strategic hires to build a Utah Center for Genetic Discovery, so the core team is in place

NHGRI called for proposals for Centers for Mendelian Genomics (CMG) to solve at least 300 Mendelian disorders

Applicants required to demonstrate that they had sufficient patient samples to feed the sequencing pipeline for at least the first 6 months, and a solid recruitment plan to refill the pipeline over the 4-year funding period

The ~$20million budget must be spent on sequencing, and not on sample solicitation

No relationship with many UUHS physicians who treat patients with Mendelian disorders

UUHS doesn’t see enough patients to fill the pipeline

No grant budget for sample solicitation distanced potential clinical partners

Reached out to specialty clinics to engage physicians and to assess which samples should be included

Established partnerships with St Louis Children’s Hospital, Phoenix Children’s Hospital, and Vanderbilt University

Secured commitment of institutional funds to support salary for clinical research coordinators

Obstacle Solution facilitated by Emily

Filling the gaps

Coach Coonrod bridges the research and clinical worlds

Emily sought out opportunities to understand how the clinical side of the UUHS research enterprise works Spent several days in the CTSA clinical services core to understand how

the core operates and the services it provides Spent time with the director of the Pediatric Phenotyping Core in the

hospital to understand how they operate

Emily educated clinicians about the types of samples most relevant to the CMG Emily was well positioned to lead the education/communication efforts

because of her background in genetics, next generation sequencing, and gene discovery techniques

Emily worked with the Division of Medical Ethics to develop a new, uniform consent process for use across all partner sites to streamline sample solicitation

PhD, Neuroscience, University of Utah, UT

Postdoc, University of Pittsburgh, PA

Science faculty, Klamath Community College, OR

Hired as manager of neuroscience initiative in January 2015

Neuroscience Initiative Coach: Becca Parker, PhD

Neuroscience Initiative

Disease Pillars and Methodological Foundations

Team science coaches are like the thalamus: they coordinate activities between brain and body

"Brain chrischan thalamus". Licensed under CC BY-SA 3.0 via Wikimedia Commons - http://commons.wikimedia.org/wiki/File:Brain_chrischan_thalamus.jpg#/media/File:Brain_chrischan_thalamus.jpg

Coach The Brain: Institutional vision, mission, goals

The Body: Researcher ideas, needs, priorities

Planting seeds, and helping them to grow Becca runs a seed grant program to enable teams of investigators to

pursue innovative ideas

Becca advised a newly formed team on how to frame their project, Tracking Arc by Super-Resolution Microscopy in Living Synapses, to be responsive to the seed grant program

Because Becca knew the details of their proposal, and the strengths of the investigators, she recognized that a portion of the proposed project would be responsive to a limited submission, extramural award from the Brain Research Foundation (BRF), for which she was searching for candidates

Becca discussed the extramural opportunity with the PI, then she adapted the seed grant proposal to meet the BRF requirements; the BRF pre-proposal was selected by the internal University committee to send on to the BRF for consideration

Some subject expertise required….

When I asked Becca how she knew the project would be a good bet for the seed grant, and would be competitive for the BRF award, she responded: The technique alone is transformative, and given the many roles played by Arc, the knowledge gained will have widespread implications.

A good team science coach has enough fundamental knowledge of and passion for a field to be as engaged in advancing the project as the scientific leaders

Team science coaches are research partners We engage in strategic hiring to build teams We help to align research programs with

institutional goals We identify internal and external collaborators

and build relationships with them We brainstorm with teams, write portions of their

grants, identify and fill holes in their research plans, and weave compelling narratives

We are hard-working, friendly, and enthusiastic We are vigilant about stewarding our

relationships and navigating University politics We seek new funding relationships We promote our teams’ work to the public

MANAGEMENT Project Management Managing People Leadership Effective Meetings Time Management

TEAM SCIENCE Team Science Toolkit (NCI) NORDP Resources Team Dynamics Benchmarking / Metrics Practical coaching

COMMUNICATION Crucial Conversations Avoiding Email Pitfalls Know Thy Personality Social Media Emotional Intelligence

DEVELOPMENT Grantsmanship Research Philanthropy Industry Relations State Relations Crowdfunding

Bimonthly forum: Best Practices for Research Development Professionals

Our research unit library

1. Team members contribute more equally to discussions 2. Team members able to read complex emotional states 3. Teams with more women outperformed teams with more men

Team Science Coaches

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