Team Manual - Leichtathletikis located – one of Hungary's 8 UNESCO World Heritage sites. Standard...
54
Team Manual
Transcript of Team Manual - Leichtathletikis located – one of Hungary's 8 UNESCO World Heritage sites. Standard...
Team Manual
(published on 29 May 2018)
www.gyor2018.com
2nd European Athletics U18 Championships
5-8 July 2018
Győr, Hungary
1. GENERAL INFORMATION 4
1.1. HOST CITY GYŐR 4
1.2. BUSINESS HOURS SHOPS, GOVERNMENT OFFICES, BANKS 4
1.3. ELECTRICITY 4
1.4. CURRENCY 4
2. ORGANISATIONAL STRUCTURE 5
2.1. EUROPEAN ATHLETICS COUNCIL 5
2.2. EUROPEAN ATHLETICS DELEGATES 5
2.3. EUROPEAN ATHLETICS OFFICE 6
2.4. EXECUTIVE BOARD OF THE HUNGARIAN ATHLETICS ASSOCIATION 6
2.5. LOCAL ORGANISING COMMITTEE 6
2.6. COMPETITION ORGANISATION 6
3. ARRIVALS 8
3.1. ARRIVAL BY AIR 8
3.1.1. TRANSPORTATION OF EQUIPMENT 8
3.2. ARRIVAL BY TRAIN 8
3.3. ARRIVAL BY ROAD 8
3.4. VISA REQUIREMENTS 8
4. TRANSPORT 9
4.1. TRANSPORTATION INFORMATION 9
4.2. BUS SERVICE 9
4.3. RETURN TO AIRPORT / TRAIN STATIONS 9
4.3.1. TRANSPORTATION OF EQUIPMENT 9
5. ACCOMMODATION 10
5.1. GENERAL INFORMATION 10
5.2. INFORMATION DESKS 10
5.3. OFFICIAL HOTELS 10
5.4. COSTS AND EUROPEAN ATHLETICS QUOTA 11
5.4.1. PAYMENT PROCEDURES 13
5.5. MEALS 13
5.6. MEETING ROOM FOR TEAMS 14
5.7. OTHER SERVICES 14
6. ACCREDITATION 15
6.1. GENERAL 15
6.2. ACCREDITATION PROCEDURE 15
6.3. LOSS OF AN ACCREDITATION CARD 16
6.4. ACCESS AREAS FOR TEAMS 16
7. TECHNICAL INFORMATION 17
7.1. TECHNICAL INFORMATION CENTRE (TIC) 17
7.2. ORIENTATION VISIT AND TECHNICAL BRIEFING 17
7.3. DAILY MEETINGS WITH THE TEAM LEADERS 18
7.4. IMPLEMENTS 18
7.5. COMPETITION AREA 19
7.6. WARM-UP AND TRAINING AREAS 19
7.6.1. TRAINING AT THE COMPETITION VENUE 21
7.6.2. TRAINING WITH OFFICIAL STARTERS 21
7.7. CHANGING ROOMS 21
8. COMPETITION REGULATIONS 22
8.1. PARTICIPATION 22
8.2. COMPETITION ENTRY PROCEDURES 22
8.2.1. FINAL ENTRIES 22
8.2.2. FINAL CONFIRMATION 23
8.2.3. FAILURE TO PARTICIPATE 24
8.2.4. WITHDRAWAL 24
8.3. COMPETITION BIBS 24
8.4. COMPETITION CLOTHING 25
9. COMPETITION PROCEDURE 27
9.1. TIMETABLE 27
9.2. CALL ROOM PROCEDURES 27
9.3. COMPETITION PREPARATIONS 28
9.3.1. FIELD EVENTS 28
9.3.2. TRACK EVENTS 28
9.4. LEAVING THE STADIUM DURING THE COMPETITION 30
9.5. LEAVING THE STADIUM AFTER THE COMPETITION 30
9.6. DRINKING STATIONS 30
9.7. PROTESTS AND APPEALS 30
9.8. INTERVIEWS 30
10. MEDICAL SERVICES AND DOPING CONTROLS 32
10.1. MEDICAL SERVICES 32
10.2. DOPING CONTROLS 33
11. INFORMATION 35
11.1. STADIUM 35
11.2. ANNOUNCEMENTS 35
11.3. START LISTS AND RESULTS 35
12. SELECTION TO THE YOUTH OLYMPIC GAMES 2018 36
12.1. SELECTION RULES 36
12.2. QUOTA PER EVENT 36
13. SECURITY 37
14. CEREMONIES AND SOCIAL FUNCTIONS 38
14.1. OPENING CEREMONY 38
14.2. WELCOME DINNER 38
14.3. VICTORY CEREMONIES 38
14.4. FLAG HANDOVER 38
14.5. CLOSING PARTY 38
15. CONTACT DETAILS 39
15.1. EUROPEAN ATHLETICS OFFICE (ON SITE) 39
15.2. OFFICE OF THE LOCAL ORGANISING COMMITTEE 39
16. APPENDICES 40
APPENDIX 1 – VENUE MAPS 40
APPENDIX 2 - IMPLEMENT LIST 43
APPENDIX 3 – TIMETABLE 44
APPENDIX 4 - DAILY MAPS 46
APPENDIX 5 – ENTRY STANDARDS 50
APPENDIX 6 – KEY DATES AND GENERAL PROGRAMME 51
APPENDIX 7 – DECLARATION FORM TEMPLATE 52
Győr is the sixth largest city in Hungary, with just under 130,000 inhabitants. Its excellent
geographical location, advanced industry, and highly qualified workforce make it one of the most
dynamically developing innovative cities of the country. The so-called Golden Triangle of Vienna,
Budapest and Bratislava, the airport in Pér, the international river harbour in Gönyű, the
international railroad connections, as well as the M1 highway have helped Győr to become one of
the most important economic and industrial centres in Hungary.
Situated near the confluence of no fewer than four rivers, Győr is truly "a city of rivers." Its
atmosphere is dominated by the Moson Danube meandering through the city, as well as its erstwhile
eponymous Rába (Raab). One may as well go punting or on a boat trip to discover the architectural
monuments of Győr, but walking through the inner city allows one to roam amidst mansions from
historic periods, characteristic corner balconies, and statues. It is worth visiting the basilica, founded
almost a millennium ago, where one can behold one of Hungary's national relics, the Herma of St
Ladislaus. The tower of the Bishop's Palace opens a panoramic perspective on the city, with the view
extending as far as Pannonhalma, some 20 kilometres from Győr, where the Benedictine Arch-abbey
is located – one of Hungary's 8 UNESCO World Heritage sites.
Standard business hours for government offices and banks on weekdays are from 8:00 to 16:00.
These offices are normally closed on Saturday and Sunday.
Business hours for shops from Monday to Friday are from 7:00 to 20:00.
Most of the shops are also open on Saturday (from 7:00 to 18:00) and Sunday (8:00 to 18:00) as well.
There are shops which are open 24/7.
The voltage of Hungarian electric networks is 220 V (F wall sockets are used).
Hungarian Forints (HUF) are the official currency of Hungary since 1 August 1946.
Currently, the following coins and banknotes are in use:
Coins: 5; 10; 20; 50; 100; 200 HUF
Banknotes: 500; 1000; 2000; 5000; 10,000; 20,000 HUF
President Svein Arne Hansen (NOR)
First Vice President Dobromir Karamarinov (BUL)
Vice Presidents Jean Gracia (FRA)
Frank Hensel (GER)
CEO Christian Milz (SUI)
Council Members Sylvia Barlag (NED)
Gregor Bencina (SLO)
José Luis de Carlos (ESP)
Alfio Giomi (ITA)
Márton Gyulai (HUN)
Toralf Nilsson (SWE)
Dimakos Panagiotis (GRE)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Erich Teigamägi (EST)
Libor Varhanik (CZE)
Salih Munir Yaras (TUR)
IAAF President (ex officio member) Sebastian Coe (GBR)
Athletes’ Committee Chair (ex officio member) Periklis Iakovakis (GRE)
European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)
Hansjörg Wirz (SUI)
European Athletics Delegate Dobromir Karamarinov (BUL)
Technical Delegates Chris Cohen (GBR)
Antonio Pérez (ESP)
Doping Control Delegate Marija Andjelkovic (SRB)
International Starter Alan Bell (GBR)
International Photo-Finish Judge Grzegorz Lipinski (POL)
International Race Walking Judges Rolf Müller (GER), Chair
Inge-Marie Schöler (DEN)
Joaquim Graça (POR)
Sergio Solana (ESP)
Shau Gallagher (IRL)
ITOs Rui Louçao (POR), Chief
Claes Jurstrand (SWE)
Dave Jessett (GBR)
Edmund Gödde (GER)
Iker Martinez (ESP)
Thomas Eckel (AUT)
Jury of Appeal1 Anne Fröberg (FIN), Chair
1 the additional Jury of Appeal Members (2) will be one of the Technical Delegates and one of the appointed ITOs
European Athletics Office
Avenue Louis Ruchonnet, 16
1003 Lausanne
Switzerland
Tel: +41 21 313 43 50
Fax: +41 21 313 43 51
Email: competition@european–athletics.org
President Miklós Gyulai
Vice Presidents László Szalma
Zsolt Németh
Council Members Krisztina Molnár
Zsuzsanna Oroszi
István Knipl
László Kiss dr.
General Secretary Márton Gyulai
Presidents Zsolt Borkai
Miklós Gyulai
Chief Executive Officer Márton Gyulai
Project Manager Ede Rutkovszky
Logistics Balázs Deutsch
Accreditation Gabriella Szász
Protocol / Hospitality / Ceremonies Csörtgits Lajos dr
Press / Media Ildikó Kolozsi
Finance Barbara Soltész
Medical Marianna Kiss-Polauf dr.
Anti-Doping Andrea Czúcz
Promotion / Marketing Csörtgits Lajos dr
Competition Éva Nagyné Petrik
Competition Director Éva Nagyné Petrik
Assistant of the Competition Director Tibor Nagy
Meeting Manager Edit Stiglic
Technical Manager Zsuzsanna Ferenczi
Event Presentation Manager Pavel Prusa
Call Room Referee Anita Urr
Track Events Referee2 György Smoczer
Jumping Events Referee(s)2 Péter Kerner
2 Depending on the final ITO allocation
Throwing Events Referee(s)2 Zsuzsanna Oroszi, Zsolt Pintér
Starter Márta Lengyelné Palkó
Start Coordinator Angéla Lohn
Chief Timekeeper János Madarász dr
Chief Photo Finish J. Krisztina Horváth dr
Technical Information Centre Manager Ádám Kamen
Jury of Appeal Secretary Ernő Mátraházi
Marshall István Kollár
The official airport is Vienna International Airport which is situated 106 km from Győr.
Upon arrival at Vienna International Airport, the teams will be met by LOC staff. After collecting
luggage, team members will be escorted to the official buses by the LOC staff. The transfer time
from Vienna International Airport to the Team Hotel is approximately one hour.
Upon arrival at Vienna International Airport the poles of the teams will be collected and shipped at
the end of each arrival day to the Olympic Sport Park (OSP) by a special dedicated transport.
Teams will receive a receipt stating the country code, the name of the athlete and the number of
poles handed over to the LOC. Poles will be available starting next day upon presentation of the
receipt at the TIC. Teams are requested to clearly mark the poles with country code/flag and the
name of the athlete.
Teams arriving by train to Győr will be met by LOC staff and taken to the Team Hotel, according to
the arrival times given in the final entry system.
Teams arriving by road are kindly asked to go directly to the Team Hotel, where representatives
from the LOC will welcome them.
Countries requiring visas to enter Hungary should obtain them from the Hungarian Embassy or
Consulate in their country.
The following countries require visas to enter Hungary and Schengen Area (via Austria):
Albania*
Armenia
Azerbaijan
Belarus
Bosnia-Herzegovina*
Kosovo
FYR of Macedonia*
Moldova*
Russia
Serbia*
Turkey
Ukraine*
*visa requirement only for non/biometric passport holders
In case of problems or need for an invitation letter please contact Tímea Daka ([email protected];
+36 20 504 55 67) the VISA coordinator of the Local Organising Committee.
Information concerning transportation can be obtained from the Information Desk located at the
Team Hotel. For opening hours of the Information Desk please refer to point 5.2 of this manual.
A regular bus service will be provided between the Team Hotel and the competition, warm-up and
training venues.
On competition days (5-8 July 2018) the bus service will be available between 7:50 – 22:00 and will
depart every 10 minutes from the Team Hotel (direction OSP).
On the pre-competition days (3 and 4 July), the bus service will be available between 9:50 – 20:00
and will leave every 20 minutes from the Team Hotel (direction OSP).
The average travel time between the venues will be 5 minutes.
Bus stops will be clearly marked and timetable of the buses will be displayed at each stop.
Full details of the schedule will be also displayed at the Information Desk in the Team Hotel.
Transport will be arranged according to the departure times submitted by the teams during the final
entries and confirmed during accreditation procedure. Further information will be available at the
Information Desk in the Team Hotel.
Before departure, the poles – to be transported to Vienna International Airport or Győr Train Station
– will have to be properly marked (country code and flag, name of the athlete, flight/train number,
departure time and date) and submitted to the TIC latest by 21:00 on Sunday 8 July.
Poles will be transported to Vienna International Airport or Győr Train Station overnight and can be
collected on the departure day from a central location. Further information will be provided to the
teams during the accreditation procedure.
New and refurbished rooms at the Győr Széchenyi István University Campus providing full board
accommodation, are reserved for the teams, with easy accessibility to both the centre of Győr and
the competition venue.
An Information Desk will be located at the Team Hotel with qualified personnel offering relevant
information about all aspects of the European Athletics U18 Championships Győr 2018. The
Information Desk’s opening hours will be as follows:
Monday, 2 July 14:00 – 20:00
Tuesday, 3 July 09:00 – 20:00
Wednesday, 4 July 08:00 – 22:00
Thursday, 5 July 08:00 – 22:00
Friday, 6 July 08:00 – 22:00
Saturday, 7 July 08:00 – 22:00
Sunday, 8 July 08:00 – 22:00
Monday, 9 July 08:00 – 12:00
The official hotels for the European Athletics U18 Championships Győr 2018 will be:
Teams Hotel
University Campus
H-9026 Győr, Egyetem tér 1.
http://admissions.sze.hu/welcome
European Athletics Family and VIP Hotel
ETO Park Hotel
H-9027 Győr, Nagysándor József utca 31.
www.hoteletopark.hu
Media Hotel
Hotel Ibis Győr
H-9021 Győr, Szent István út 10/B.
+36 96 509 700
www.ibishotel.com
For all athletes within the European Athletics Quota, European Athletics will pay for full board
accommodation, as stipulated in the European Athletics Competition Regulations (1608.1.4 and
1610.4), for a maximum of six nights. No contribution shall be made in respect of athletes
representing the host European Athletics Member Federation.
European Athletics has previously informed all Member Federations about the allotted free places
(quotas) as a basis for the subventions to the European Athletics Member Federations.
The allocation of the free places is based on the achieved results (places 1-8) and the number of
participants per country at the European Athletics U18 Championships Tbilisi 2016 and the European
Season Best-List 2017.
ALB 2 ISR 2
ANA 5 ITA 14
AND 2 KOS 2
ARM 2 LAT 4
AUT 4 LIE 2
AZE 2 LTU 4
BEL 7 LUX 2
BIH 3 MDA 3
BLR 8 MKD 2
BUL 3 MLT 2
CRO 3 MNE 2
CYP 2 MON 2
CZE 7 NED 5
DEN 4 NOR 7
ESP 12 POL 11
EST 3 POR 3
FIN 10 ROU 7
FRA 15 SLO 6
GBR 17 SMR 2
GEO 3 SRB 3
GER 19 SUI 7
GIB 2 SVK 3
GRE 7 SWE 7
HUN Host TUR 9
IRL 6 UKR 9
ISL 2
Those Member Federations having been awarded a minimum of 2 (two) free places shall have at
least one male and one female athlete competing. Hungary as host of the European Athletics U18
Championships Győr 2018 has not been allotted any free place.
The number of team officials in the hereunder chart are also eligible for fixed price accommodation
and other benefits. European Athletics will not cover these officials’ accommodation costs.
Ratio of Athletes & Officials
Number of Athletes
(from – to)
Number of Team Officials3
(up to)4
Maximum number of
additional officials
(out-of-ratio)5
1 - 3 1 1
4 - 6 2 1
7 - 10 3 2
11 - 15 5 3
16 - 20 7 3
21 - 25 9 4
26 - 30 11 4
31 - 35 13 5
36 - 40 15 5
41 - 45 17 6
46 - 50 18 7
51 - 55 19 9
56 - 60 20 10
61 - 70 21 14
71 - 80 22 18
Plus 10 + 1 +4
The following rates apply for team members. This includes full board accommodation and applies to
any additional days for Athletes and Officials within the ratio and outside the ratio:
Period Single room Twin room
During official period
(3-9 July – 6 nights) 90 EUR per night 150 EUR per night
Additional nights
(1-2 July and 9-10 July) 110 EUR per night 180 EUR per night
All prices include VAT.
Single and twin room will be charged the same respective rate independently of the category
(athletes, in or out of ratio officials).
3 Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and
physiotherapists), Team Press Liaison and others. 4 The number of above mentioned team officials is eligible for fixed price accommodation and other benefits.
European Athletics will not cover these officials’ accommodation costs. 5 For Personal coaches beyond the maximum number of out-of-ratio officials, packages can be offered without
accommodation including accreditation with access to the warm-up, training facilities and team seats.
In addition to the accommodation costs, a lodging fee (90 EUR/person) will be charged to out-of-ratio
officials and Personal coaches for the whole duration of the event
No contribution shall be made in respect of athletes representing the host European Athletics
Member Federation.
Each team will be allocated a minimum number of single rooms equivalent to 10% of the total
number of athletes and in-ratio officials registered in the final entries, at the price of a twin room in
single occupancy (75 EUR). Any single rooms above the 10% threshold will be charged at the rate of
90 EUR.
In case of later arrival/early departure of the sharing person, the night used as single room will be
charged at the rate of the twin room in single occupancy (75 EUR during the official period / 90 EUR
for additional nights).
Cancellation policy
The final account for accommodation attributable to each Member Federation shall be based on the
numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any
subsequent reduction in the actual numbers of athletes and/or officials.
A proforma invoice will be sent to each Federation detailing the amount they owe based on their
preliminary entries. Federations are kindly requested to make an advance payment of at least 50%
by deadline indicated on the invoice. Advance payments should be made in Euros by bank transfer
to the following account:
Bank account holder Magyar Atlétikai Szövetség (Hungarian Athletics Association)
Bank name K&H Bank Zrt.
Bank address: 1095 Budapest, Lechner Ödön fasor 9.
Bank account number (IBAN) HU73 10400140-00028128-00000005
Swift No: OKHBHUHB
Note: A copy of the bank transfer will be required upon arrival.
The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation
Centre. Payment can be made by credit card (VISA or MasterCard) or by cash in Euros.
All meals will be taken in the Team Restaurant located right next to the Team Hotel in the indoor
hall of the University. The restaurant opening times are:
Breakfast from 07:00 until 10:00
Lunch from 12:30 until 15:30
Dinner from 20:00 until 23:00
Accreditation cards will allow access to meals in the Team Restaurant.
For lunch and dinner, mineral water is available free of charge.
On the competition days late serving provisions will be made for those athletes/officials detained at
the stadium due to doping controls or protests.
Arrangements can be made for a team meeting room through the Information Desk in the Team
Hotel. Requests shall be made 12 hours in advance.
A laundry room will be at the disposal of the teams in K1 (1st floor) and K2 (2nd floor) bulidings. The
cost of the service is 100 HUF / 60 minute. The service cost does not include the provision of
washing powder. User guide for washing machines will be available.
All delegations will receive a contact list with important telephone numbers for the European
Athletics U18 Championships Győr 2018.
Each team member will receive an accreditation card, which must be worn at all times and should
be clearly visible. Security personnel will control all areas. The accreditation is not transferable and
does not allow the holder to take another person beyond checkpoints.
Photos (passport type) are required for the accreditation. Photos shall be uploaded online through
the European Athletics event management system Arena which will be accessible at the following
link: https://arena.europeanathletics.org/. The upload function will be available in the final entries
module during final entries from 5 - 25 June 2018. Please upload your digital photos as a jpeg file.
Each photo must not exceed 500kb in size.
Please note that upload of missing photos during the accreditation procedure will only be possible in
exceptional cases and with limited infrastructure, therefore long waiting times shall be expected in
case of on site photo upload.
Accreditation cards will be prepared in advance, based on the information provided by the Member
Federation through the online entry system. No changes will be accepted after the final entry
deadline.
Accreditation cards will be distributed at the Accreditation Centre located at the Team Hotel.
The opening hours of the Accreditation Centre will be as follows:
Monday, 2 July 10:00 – 20:00
Tuesday, 3 July 09:00 – 20:00
Wednesday, 4 July 08:00 – 22:00
Thursday, 5 July 08:00 – 16:00
Friday, 6 July 08:00 – 16:00
Saturday, 7 July 08:00 – 16:00
Sunday, 8 July 08:00 – 16:00
The Team Leaders will be responsible for collecting the team’s accreditation cards and are
requested to take the athletes’ passports or ID card to the Accreditation Centre in order to allow
verification of the participants’ age.
The Team Leader will settle the payment of accommodation for team members outside the
European Athletics quota and after he/she can collect the accreditations cards for the whole team.
The following materials will be distributed and checked during the accreditation procedure:
insurance policy to cover illness or injury of the registered team members
bib numbers
proposal for starting height, progression and qualification marks
competition forms (general inquiries, relay order confirmation, doping control request form,
etc.)
departure form
team tent signage
We encourage teams to do their final confirmation for all days during accreditation.
Any lost or damaged accreditation cards should be reported to LOC, via the TIC or the Team Hotel
Information Desk. Duplicate cards can be obtained where proof of identity can be established.
All team accreditation cards will allow access to the team seating area, warm-up and training areas,
team tents and physiotherapy rooms. Only athletes who are about to compete will have access to
the call room and to the infield.
The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the
necessary access number on the accreditation card.
Separate cards will be issued and given to teams to access the Mixed Zone, the Combined Events
Resting Room and the information available in the teams’ pigeon boxes at the Technical Information
Centre (TIC).
Separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching
areas.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional
pass for an accompanying person. Passes will be collected once they enter the Doping Control
Station.
The main function of the Technical Information Centre is to ensure smooth communication between
each Team Delegates and the LOC, the European Athletics Technical Delegates and the Competition
Management, regarding technical matters.
The TIC is located at the competition venue (see appendix 1) and will be open according to the
following schedule:
Date Opening hours
Tuesday, 3 July 2018 10:00 – 20:00
Wednesday, 4 July 2018 10:00 – 20:00
Thursday, 5 July 2018 09:00 – 22:00
Friday, 6 July 2018 09:00 – 22:00
Saturday, 7 July 2018 09:00 – 22:00
Sunday, 8 July 2018 09:00 – 22:00
The TIC will be linked to all Information Desks set up for this event and shall be responsible for the
following:
Receipt of written questions to be answered during the Technical Meeting
Settlement of technical enquiries from delegations
Competition information (start lists, results, etc)
Liaison points concerning technical matters between Team Delegate(s), Technical Delegate(s),
European Athletics and LOC
Recovery of items confiscated at the Call Room
Registration and collection of personal implements. (e.g. shot put, etc.)
Request of documentation for national records or other purposes (additional doping control
and photo finish prints)
Withdrawal of athletes
Receipt of final confirmations and declaration of members of relay teams
Publication of results
Receipt of protests and appeals from the teams
Receipt of lunch box requests from the teams
Distribution of special passes
All technical information regarding the competition will be distributed to each delegation in a pigeon
box given to each team. This information will also be displayed on information boards. Access to the
information to be distributed at the TIC will be controlled by a separate card, not by the
accreditation card. TIC cards will be given to each Team Leader (in principle one per team).
There will be a visit organised to the OSP (Olympic Sport Park) on Wednesday 4 July 2018 at 10:00, in
order for the team delegates to inspect access routes and other facilities which will be important to
the teams. Team delegates are to meet LOC members at the TIC, from where they will be escorted
to this visit.
Each team may be represented by a maximum of two team delegates and, if necessary, an
interpreter. It is very important that all teams are represented at the inspection of the Competition
Venue. The inspection will be held in English.
There will be no dedicated transport provided for this activity. Team delegates shall use the Team
Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for
detailed information.
Where possible, questions related to competition and organisational matters shall be presented in
writing in English, at the TIC or the Information Desk in the Team Hotel before 18:00 on Tuesday, 3
July 2018 in the appropriate form.
There will be no formal Technical Meeting in Győr, but a technical briefing instead which will take
place right after the competition venue inspection in the meeting room located on the first floor of
the indoor tennis hall. Technical Delegates, European Athletics and LOC Competitions Staff will
make themselves available to any Team delegate that wish to address any particular matters.
Information and proposals on the progressions, starting heights and raising of the bars will be
distributed in advance during accreditation procedure. Teams are requested to submit their change
proposals latest by 18:00 on Tuesday, 3 July 2018 at the TIC or the Information Desk in the Team
Hotel. The final decision of the Technical Delegates on these matters will be communicated at the
technical briefing and distributed via the TIC.
Meetings with the Team Leaders will be held daily and starting from Thursday, 5 July 2018 in order to
provide further relevant information to the Team Leaders and answer any questions related to the
Team Services. The first meeting will be held the on Thursday, 5 July 2018 at 14:30 in the OSP at the
kit collection area. The remaining meetings will be scheduled on site and according to the needs.
The implements provided by the LOC (see appendix 2) are selected from those appearing on the
current IAAF approved equipment list.
Personal Implements shall also be allowed, providing that:
They have IAAF certification
They are not already on the official list
They are in good conditions and the brand is easily recognised.
They are made available to all the other competitors until the end of the Final
They will have to be submitted to the TIC the day before the event and no later than 17:00
hours.
Basic implements will be provided for warm up and training.
Vaulting poles handed over to the LOC at Vienna International Airport will be kept in a locked store
and will be brought to the competition site in due time by the organisers.
In case athletes would like to collect their poles for training, they should present the receipt received
at Vienna International Airport at the TIC. The poles must be returned to the TIC by 17:00 the evening
before the start of each pole vault event. The poles will be kept in a locked store and will be brought
to the competition site in due time by the organisers.
The Olympic Sport Park (OSP) and its surroundings are shown in appendix 1 of this document. There
are 2500 of seats in the stadium. Athletes’ seats are located in the second bend.
The stadium has the following competition sites:
8 lanes
2 High Jump site
2 Pole Vault site
2 sites for Long/Triple Jump
2 Shot Put Circle
1 Combined Discus/Hammer Circle
2 Javelin sites
The Warm-up and training area for running and jumping events is shown in appendix 1 of this
document has the following sites:
4 lanes
1 High Jump site
1 Pole Vault site
1 site for Long/Triple Jump
Weight lifting area
Note: due to safety reasons, no throws are allowed at this venue.
Opening hours of this facility will be:
Date Opening hours
Tuesday, 3 July 2018 10:00 – 20:00
Wednesday, 4 July 2018 10:00 – 20:00
Thursday, 5 July 2018 08:00 – 22:00
Friday, 6 July 2018 08:00 – 22:00
Saturday, 7 July 2018 08:00 – 22:00
Sunday, 8 July 2018 08:00 – 22:00
Note: athletes warming-up for their event have priority in using the facilities!
The Warm-up and training area for throwing events is shown in appendix 1 of this document and has
the following sites:
2 Shot Put Circle
1 Combined Discus/Hammer Circle
Javelin sites
Weight lifting area
Opening hours of this facility will be:
Date Opening hours
Tuesday, 3 July 2018 10:00 – 20:00
Wednesday, 4 July 2018 10:00 – 20:00
Thursday, 5 July 2018 08:00 – 20:00
Friday, 6 July 2018 08:00 – 20:00
Saturday, 7 July 2018 08:00 – 20:00
Sunday, 8 July 2018 08:00 – 20:00
Training possibilities for the throwing disciplines will be allocated as specified below:
Date Discipline Warm-up Training
Tuesday, 3 July 2018
Discus 14:00 – 16:00
19:00 – 20:00
Hammer 10:00 – 12:00
17:30 – 19:00
Javelin 12:00 – 14:00
16:00 – 17:30
Shot Put 10:00 – 20:00
Wednesday, 4 July 2018
Discus 12:00 – 14:00
16:00 – 17:30
Hammer 14:00 – 16:00
19:00 – 20:00
Javelin 10:00 – 12:00
17:30 – 19:00
Shot Put 10:00 – 20:00
Thursday, 5 July 2018
Discus 15:45 – 17:00
17:30 – 18:40
14:45 – 15:45
17:00 – 17:30
Hammer 08:00 – 10:15 10:15 – 10:45
13:45 – 14:45
Javelin 10:45 – 13:10 13:15 – 13:45
18:45 – 20:00
Shot Put 11:00 – 12:20 08:00 – 11:00
12:20 – 20:00
Friday, 6 July 2018
Discus 16:20 – 17:25 14:45 – 16:15
17:30 – 18:00
Hammer 09:15 – 11:40
18:00 – 19:00
08:00 – 9:15
19:00 – 20:00
Date Discipline Warm-up Training
Friday, 6 July 2018
Javelin - 12:45 – 14:45
Shot Put 10:15 – 11:20
16:25 – 17:35
08:00 – 10:15
11:20 – 16:20
17:40 – 20:00
Saturday, 7 July 2018
Discus 8:00 – 10:10 18:50 – 20:00
Hammer 15:00 – 16:05 13:00 – 14:45
Javelin 10:30 – 12:55
17:45 – 18:45 16:10 – 17:40
Shot Put 16:20 – 17:30 8:00 – 16:15
17:30 – 20:00
Sunday, 8 July 2018
Discus 18:15 – 19:20 9:30 – 11:00
14:30 – 16:00
Hammer - 11:00 – 13:00
Javelin 16:30 – 17:35 8:00 – 9:30
13:00 – 14:30
Shot Put - 8:00 – 20:00
Equipment and implements necessary for warm-up and training will be available at the venues.
Accreditation must be handed in when borrowing equipment, and will be returned to the athlete
when the equipment is handed back in. Officials will be present to help in the case of problems or
special requirements.
Weight lifting area will be available throughout the opening hours of the facility.
Details about transportation for warm-up and training sessions are included in the transport section
of this manual. The transport schedule will be displayed at the Information Desks in the Team Hotel.
Water will be available at the warm-up and training venues.
Official training for all athletes at the OSP will take place on Wednesday 4 July 2018 from 10:00 to
12:00. The warm-up area will also be available during this period.
Training with Official Starters will take place at the OSP from 11:00 to 12:00.
Changing area (team tents) will be provided to the teams in both warm-up and training venues.
There will be 20 men events and 20 women events.
In accordance with European Athletics regulations only athletes aged at least 16 and not more than
17 years on 31 December of the year of the competition may participate in the European Athletics
U18 Championships Győr 2018.
An official ID card (with picture) stating their birth date of the athlete will be requested during the
accreditation procedure to verify the participants’ age (see point 6.2. of this manual).
Individual competition: According to rule 1603.5., each European Athletics Member Federation may
enter up to 3 (three) athletes in each individual event of whom up to 2 (two) may participate
provided all have achieved the entry standard for that event.
Alternatively to rule 1603.5., each European Athletics Member Federation may enter one athlete
without qualification standard in each individual event, where they do not have qualified athletes
Relay teams: Every European Athletics Member Federation may enter 1 (one) team in each relay
event. Up to 6 (six) athletes may be entered for each relay. From these 6 (six) and from any other
athletes entered for any event in the European Athletics U18 Championships, the 4 (four) athletes to
participate must be nominated at the time specified for the final declaration.
Final entries shall be made through the European Athletics Event Management System which will be
accessible at the following link: https://arena.european-athletics.org/. Member Federations' entries
manager shall use their already known individual and personalised access.
I Run Clean
As per competition regulation number 1603.12. of the European Athletics U18 Championships, each
European Athletics Member Federation may enter only those athletes who have received
certification of having completed the European Athletics Anti-Doping Education Programme – I Run
CleanTM. The certification is to be achieved in addition to the entry standard(s) for the event(s) in
which the athletes are entered.
The athletes are required to send their certification to their respective national federation. The
certification contains a code with encrypted information about the athlete. The code is meant for the
European Athletics Entries Management System - ARENA to uniquely identify and validate the
identity of the holder of the certification. The entries manager from each national federation shall
enter the certification code of the concerned athletes on ARENA during the final entries of Györ
2018.
Procedures and deadlines
Final entries indicating the names and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the officials
must be received not later than 10 (ten) days before the first competition day. According to the
regulations the deadlines for the final entries are:
Opening of the final entries: 05 June 2018
Deadline for the final entries: 25 June 2018, 14:00 (CET)
All Member Federations will be able to consult and print out their entries at any time during the
opening period and will receive a pdf report with a status of their entries 24h before the deadline as
well as one pdf confirmation after the closing of the system. Amendments and updates will then be
possible through the accommodation and transportation modules of Arena after the closing of the
final entries.
European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to
any European Athletics Member Federation which, after having announced their participation, does
not take part or attend the competition with a number of athletes and officials materially higher or
lower than the number stated in the Preliminary Entry by 20%. The latter applies only if the
Preliminary Entry is more than 4 (four).
As mentioned in point 6.1. of this manual, a photo is required for the accreditation. To avoid long
waiting times during accreditation procedure, please make sure to upload the photo of the
competitors and the officials while submitting the final entries.
Team Leaders or their representatives must confirm the names of those competitors already
entered who will actually take part in the competition. Confirmation of athletes will not be accepted
after the deadline (see table below).
Competition day Deadline for final
confirmation
Thursday, 5 July 2018 Tuesday, 3 July 2018, 16:00
Friday, 6 July 2018 Thursday, 5 July 2018, 10:00
Saturday, 7 July 2018 Friday, 6 July 2018, 10:00
Sunday, 8 July 2018 Saturday, 7 July 2018, 10:00
A new tool will allow the Team Leaders to do the final confirmations online. It will be accessible at a
link which will be communicated to the teams at a later stage. Team Leaders will be provided with an
individual and personalised access.
Free access laptops will be available at the accreditation centre and the TIC, for any teams needing
support to proceed with final confirmations online. Final Confirmations can be submitted together
(for all competition days) or for one day at time in accordance with the times and dates shown in the
table above.
Any team foreseeing to arrive to the venue of the European Athletics U18 Championships Győr 2018
later than the deadline set above shall confirm the respective athletes’ participation online or contact
European Athletics via email at [email protected].
We encourage teams to do their final confirmation for all days during accreditation.
The composition of each relay team as well as well as the running order shall be officially declared at
the TIC or using the online tool, no later than one hour before the published first call time for the
first heat of each round of the competition. Forms for the final declaration and confirmation will be
distributed to each delegation during accreditation but they don’t need to be returned if the
confirmation is done online.
Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a
qualifying round or a heat for any event, fails to participate in the event without giving a valid reason
(e.g. a medical certificate provided by and based on an examination of the athlete by the Medical
Delegate appointed under Rule113), shall be excluded from participation in all further events in the
competition, including Relays (see IAAF Rule 142.4).
Withdrawals after Final Confirmation, have to be submitted, on the official Withdrawal Form, to the
TIC. If the athlete is entered in another event of the Championships, the reason for the withdrawal
has to be specified in detail. The Technical Delegates are responsible to accept the withdrawal based
on the IAAF Rules.
The LOC will provide the teams with competition bibs during accreditation.
For individual events, each competitor will receive 4 personal bibs with names. These must be
pinned to the front and back of the competition clothing, to the back of the tracksuit, and to the bag.
Exceptions are made for High Jumpers, Long Jumpers, Triple Jumpers and Pole Vaulters. These
competitors are permitted to attach the bib only to the front or to the back of their competition
clothing (plus their tracksuit and bag).
For all running events including and above 800m (including the last race of Combined Events)
athletes will receive a bib with a plastic pouch for the transponders that shall be pinned in the front.
Transponders will be handed out at the Call Room/Combined Events Resting Room.
Special bibs
The European Leader for each event according to the European U18 lists will receive a special bib
with a blue background that he/she must wear on his/her front.
Each runner in a relay team must wear the bib with the official three-letter country code of his/her
national federation on his/her front. On his/her back the runner must wear the personal bib. Bib
numbers with the three-letter country code will be distributed at the Call Room.
Each competitor in the race walking events will be given two special bibs which must be worn as
follows:
the bib with his/her name and identification number on his/her front,
the bib with his/her identification number only on his/her back.
For the Combined Events, the leading athlete after each event will be given a special bib (yellow
background) indicating he/she is the leading athlete, to be worn on their chest. Athletes competing in
the last heat of the 800m and 1500m will also be given a special bib, to be worn on their chests,
which will indicate their position in the competition prior to the last event.
Bibs must not be cut, folded or covered in any way.
Competitors must wear the Federation’s official team clothing. IAAF Rule 143 will be strictly applied.
Please make sure to follow the IAAF Advertising Regulations in force. Clothing and items not
conforming to this rule and the current IAAF Advertising Regulations will be removed/taped at the
Call Room.
The European Athletics has a record of the team vests of all Member Federations available on
European Athletics event management system, Arena, accessible at the following link:
https://arena.european-athletics.org/.
Member Federations shall confirm their team vests shown on the website. If the uniform displayed
differs from the current official uniform, the revised team vests form must be uploaded by 25 June
2018 using the form sent by European Athletics for that specific purpose. Otherwise, the existing
records will be used as reference.
Team clothing must be uniform. A competitor wearing any other clothing will have no access to the
competition area and will not be allowed to compete. This rule applies both to competition clothing
(vest, shorts and tights) as well as to tracksuits.
The rule stipulating the compulsory wearing of the official competition clothing will be applied during
the competition but also during any victory lap, interviews at the Stadium and Victory Ceremonies.
Dimensions of Spikes
Spike which projects from the sole or the heel shall not exceed 9 mm except in the high jump and
javelin throw events where it shall not exceed 12mm. These spikes must be constructed that it will, at
least for the upper half of its length, fit through a square sided 4 mm gauge.
The Sole and the Heel
The sole and/or heel may have grooves, ridges, indentations or protuberances, provided these
features are constructed of the same or similar material to the basic sole itself. In the high jump and
long jump, the sole shall have a maximum thickness of 13 mm and the heel in high jump shall have a
maximum thickness of 19 mm. In all other events the sole and/or heel may be of any thickness.
Please refer to Appendix 3 for the competition timetable.
The call for the participants will be made in the indoor running straight located near the 100m start.
It is the responsibility of the team officials to ensure that their athletes are aware of the last check-in
times for entry to the Call Room. Athletes arriving late may be excluded from participation in the
event.
Athletes must report to the Call Room before each event as follows:
Pole Vault 65 minutes prior to the scheduled starting time
High Jump, Long Jump, Triple Jump 45 minutes prior to the scheduled starting time
Shot Put 40 minutes prior to the scheduled starting time
Hammer Throw, Discus Throw, Javelin Throw 45 minutes prior to the scheduled starting time
Running Events and Race Walking 20 minutes prior to the scheduled starting time
Hurdles and Steeplechase 20 minutes prior to the scheduled starting time
Medley Relays 25 minutes prior to the scheduled starting time
The above times may be changed for qualifying rounds due the number of entries.
In the Call Room the judges will check the following in accordance with IAAF Rules:
Competition Bibs
Shoes and Spikes
Uniforms
Bags (identification on and content of)
Any other kind of advertising
Athletes competing in all races including and above 800m (including the last event in the Combined
Events) will be provided with a small transponder which will be inserted in a pouch at the back of the
front bib. After the competition, the athletes should return the transponder at the entrance of the Kit
Collection Area, where they will be collected by volunteers.
Personal belongings (video cameras, tape recorders, radios, CD players, radio transmitters,
MP3/MP4, cell phones or similar devices) will not be permitted in the infield as per IAAF Rule 144.2.
Competition officials in Call Room will confiscate all not authorised items. Athletes will receive a
receipt for any such items. Upon presentation of this receipt, the athletes will be able to collect such
items from the TIC once their event has finished.
When all the control has been completed Call Room officials will accompany the athletes from the
Call Room onto the infield according to the following schedule:
Pole Vault 50 minutes prior to the scheduled starting time
High Jump, Long Jump, Triple Jump 30 minutes prior to the scheduled starting time
Shot Put 25 minutes prior to the scheduled starting time
Hammer Throw, Discus Throw, Javelin Throw 30 minutes prior to the scheduled starting time
Running Events and Race Walking 5 minutes prior to the scheduled starting time
Hurdles 6 minutes prior to the scheduled starting time
Steeplechase 4 minutes prior to the scheduled starting time
Medley Relays 9 minutes prior to the scheduled starting time
A detailed list of Call Room times will be handed out at the TIC day by day for the following day.
Team Leaders must inform all their athletes about the times at which they must report in Call Room
and on the procedures to be followed in Call Room.
Refreshments (still water) and toilets will be available in the Call Room.
Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more
if time allows. The athletes will be called to the practice trials in the competition order. Only official
markers provided by the LOC will be allowed for marking the runways.
Once the practice jumps/puts/throws for the final are finished, participants will be asked to stand in
the order of the competition, for the presentation.
Measurements
All field events will be measured by an EDM (Electronic Distance Measurement) system.
Athletes in track events will be asked to enter infield already dressed in competition clothing.
Tracksuits shall be placed in baskets at the Call Room which will be taken to the kit collection area by
the end of the race.
Starter’s Commands
The starter’s commands will be given in English.
The starter’s command for the distances up to and including 400m and Medley relay are:
“On your marks”
“Set”
Fire of the gun
For distances of 800m and above, the commands will be:
“On your marks”
Fire of the gun
Vinex starting blocks will be used at the European Athletics U18 Championships Győr 2018. These
blocks have a false start detection system and are linked to a false start console.
Race Walking
Race walking events will be conducted using the “Pit Lane” Rule – following below Operational
Guidelines.
Penalty Area Set-up:
It will be located in the final straight, in lanes 5 to 7, close to the 80m start line and in front of
the Posting Board,
It will have one entrance and one exit at opposite ends (both of the same size) and be of 10m
in length (maximum),
Small barriers or cones will be used to clearly identify the penalty area,
The athlete is free to stop or continue moving inside the penalty area however there are no
benches and no access to refreshments, drinking, sponging or other kind of assistance, but
communication with coaches is allowed.
Judging IAAF Race Walking Rules (230) will be applied with the following adaptations:
When one athlete receives 3 Red Cards, he will receive a communication from the Chief Judge
or his Assistant showing him a paddle with the time penalty on both sides and he must stop in
the penalty area at the first opportunity,
The following penalty times shall apply:
- For the 5,000m: 30 seconds
- For the 10,000m: 1 minute
At the first opportunity the athlete will be guided by the Chief Judge's Assistant into the Pit
Lane,
The time penalty starts immediately as the athlete enters the Pit Lane,
The athlete will be shown an appropriate card notifying him when 10 seconds remain on the
penalty,
After the time penalty, and following the instructions of the official in charge of the penalty
area, the athlete will re-enter the event,
The athlete is not judged in the Penalty Area,
If the athlete then receives any additional Red Card(s) (from the judges who had not previously
sent him one), he will be disqualified and the Chief Judge or his assistant must notify the
disqualification as soon as possible,
If an athlete receives 4 or more Red Cards before stopping in the penalty area, the athlete will
be disqualified and the Chief Judge or his assistant must notify the disqualification as soon as
possible,
If an athlete receives the third Red Card at the late stage of the race and it’s not possible for
the Chief Judge or his assistant to notify the athlete that he must stop in the penalty area, the
athlete shall finish the race and the penalty time (60 or 120 seconds) shall be added to his
official time,
The Chief Judge maintains the power to immediately disqualify the athlete in the last 100m of a
race (no time penalty).
Timing
The official timing will be provided by ATOS and will be displayed on the official electronic timing
instrument provided by ATOS.
An athlete may only leave the competition area when accompanied by a judge. The intention has to
be communicated to the Referee.
After the competition, athletes leave the field of play immediately through the mixed zone (see
appendix 1). The clothing baskets will be brought to the kit collection area located after the mixed
zone.
Water will be provided in the warm-up area, in the call room, in the infield and in the mixed zone.
Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by
a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct
of an event shall be made within 30 minutes of the official announcement of the result of that event
(posted on the TIC information board). Any written appeal to the Jury of Appeal must be made in
accordance with Rule 146.5 and signed by a responsible official on behalf of the athlete and
submitted to TIC within 30 minutes after the official announcement of the decision made by the
Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the
protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in
writing.
Immediately after the competition, the flash interview group will interview the winning athletes.
These interviews will be distributed on information sheets to the media. In the mixed zone, all
athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to
decide whether he/she will give an interview.
General Information
As per competition regulation number 1610.9. of the European Athletics U18 Championships,
European Athletics Member Federations are responsible for taking out their own insurance to cover
illness or injury to any member of their party when travelling to and from and during the European
Athletics U18 Championships. Participating teams are requested to present a copy of the insurance
policy during the accreditation procedure or send a copy of the document in advance to
The medical service will provide medical information and assistance to all accredited guests (teams,
LOC personnel, VIP guests, media as well as spectators) during the competition in the Stadium.
In case of emergency, please contact the nearest medical first aid station or call Marianna Kiss-
Polauf dr., head of LOC Medical Services. Phone number of Marianna Kiss-Polauf dr. will be
distributed upon arrival and will also be displayed at the Team Hotel Information Desk.
The 24/7 Medical Emergency Service number is 112
Healthcare services and diagnostic examinations at the Petz Aladár County Teaching Hospital will be
provided on international healthcare insurance basis. Accredited team members and officials will
need to present personal documents and valid international insurance in case of any hospital
intervention.
Additionally requested special medical interventions at the Petz Aladár County Teaching Hospital
(such as MRI, CT, etc.) will be charged to the teams and shall be paid on site based on the official
price list of the hospital.
Medical Services in the Team Hotel
A medical room (with a doctor), will be located at the Team Hotel (exact room number will be
displayed at the Information Desk) and will be open daily (from 3 to 9 July 2018) from 08:00 to 22:00.
Between 22:00 and 08:00, in case of emergency, please contact Marianna Kiss-Polauf dr., head of
LOC Medical Services. Phone number of Marianna Kiss-Polauf dr. will be distributed upon arrival
and will also be displayed at the Team Hotel Information Desk.
Medical Care at the OSP
The OSP medical service is responsible for any problems concerning the athletes’ health. There is a
room for medical attention next to the finish line (see appendix 1). Team doctors have access to the
medical service facilities when an athlete of his/her own team is hurt or is in need of medical
attention.
Team physiotherapists and doctors may use the equipment in the medical room in co-operation with
the medical staff.
During the competition days, two medical teams will be on duty positioned near the finish line and
the 200m start in the main competition venue.
On 3-8 July, during the warm-up and training sessions medical assistance (first aid) will be available at
the training and warm-up venues.
Physiotherapy and Massage
For those teams not having a medical staff and in need for physiotherapy or massage, services will
be available at the warm-up and training venues by pre-booked appointments. Reservation can be
made via TIC or Team Hotel Information Desk.
Room for physiotherapy or massage purposes will be available in the Team Hotel.
Medicines available from the LOC
A limited quantity of essential medicine will be available for immediate and emergency patient care
at the OSP and the Team Hotel medical rooms.
Importation of medication
The Team Doctor accompanying a team must provide a list of the medicines the team is bringing
into Hungary, including dosages and quantities. If controlled drugs are also brought to Hungary
(such as morphine or fentanyl), documentation detailing the proof of ownership must be prepared
and might be presented at the Hungarian border6. The respective form shall be sent to the LOC latest
by 31 May to [email protected].
Public Health
We kindly ask the teams to immediatelly inform the LOC medical if any of their team members has
any condition that can be classified as a communicable os infectious disease (e.g. diarrhoea and
vomiting, rash, etc.).
General Information
Doping controls will be conducted in accordance with IAAF Rules and Anti-Doping Regulations under
the supervision of the European Athletics Doping Control Delegate. Urine samples may be collected
immediately before, and during, the European Athletics U18 Championships Győr 2018.
Athletes selected for doping control shall be informed by anti doping officials. Athletes will be
required to sign a confirmation of notification. Athletes who are to be tested may invite a team
official to accompany them to the Doping Control Station (DCS).
A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All
selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the
time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample
can render them liable to disqualification and may lead to further disciplinary action.
6 See appendix 7 for the reply form to be used
Athletes who are required to use prescribed medication for the treatment of a medical condition
should ensure that they have registered their medication, where necessary, through the Therapeutic
Use Exemption system prior to attending the European Athletics U18 Championships Győr 2018.
Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis under the
supervision of the European Athletics Doping Control Delegate. In addition, the selection of further
athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.
Additional Controls
Additional athletes may present themselves for testing. These athletes must report to the TIC where
they will have to complete the “Doping Control Request Form”. They will then be escorted to the
Doping Control Station.
The cost of this control will be paid by the European Athletics and will be deducted from the member
federation’s European Athletics subvention after the Championships.
Timing Boards
Timing boards showing the race time will be positioned in the in-field near the finishing line as well as
near the 100m, 200m and 300m start line.
Field Events Boards
The result of each trial in field events will be shown on the dedicated infield scoreboards.
Final and intermediate results of the field events will be indicated on the stadium scoreboard.
Qualifying marks
The qualifying marks for the final of the Championships will be marked in the following disciplines:
Long jump and triple jump yellow mark alongside the landing area
Throwing events yellow lines in the landing sector
Official announcements will be made in Hungarian and English.
Start lists and results for each competition day will be sent by email to the addresses declared in the
final entries and will be also displayed on the TIC Information Board.
Hard copies of the start lists and results can be obtained at the TIC.
Complete results will be distributed by email to the addresses declared in the final entries after the
last competition.
The European U18 Championships 2018 is the qualifying competition for the Youth Olympic Games
2018 in Buenos Aires, Argentina. European Athletics as Area Federation will select the athletes who will
be invited to participate to this event based on their results in individual events, and according to below
quota per event previously communicated by the IAAF.
Nonetheless, please note that the universality rule must be taken into account to garantee that all
Member Federations participating in the European Athletics U18 Championships 2018 will be
represented at the YOG by at least one athlete (male or female) in an event to be decided in cooperation
with European Athletics. Thus, where necessary one of below quota places per event may be allocated
to a Member Federation even if the athlete is not in the top rank of the event he/she took part in.
The Member Federation will receive the list of selected athletes during the week after the
Championships.
You can find below the quota for European athletes in each event:
Boys EUROPE Girls EUROPE
100 Metres 6 100 Metres 13
200 Metres 11 200 Metres 11
400 Metres 5 400 Metres 11
800 Metres 8 800 Metres 14
1500 Metres 6 1500 Metres 5
3000 Metres 5 3000 Metres 4
110m Hurdles 7 100m Hurdles 10
400 Metres Hurdles 3 400 Metres Hurdles 7
2000 Metres Steeplechase 7 2000 Metres Steeplechase 9
High Jump 5 High Jump 11
Pole Vault 10 Pole Vault 10
Long Jump 6 Long Jump 8
Triple Jump 3 Triple Jump 8
Shot Put 7 Shot Put 10
Discus Throw 8 Discus Throw 8
Hammer Throw 10 Hammer Throw 10
Javelin Throw 8 Javelin Throw 7
10,000 Metres Race Walk 4 5000 Metres Race Walk 6
Totals 119 Totals 162
Instructions given by the LOC, the security personnel and the police must be followed in all areas, as
well as during transport from one location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be reported
immediately to any LOC Information Desk.
If necessary, the police can be contacted through the LOC Information Desk at your hotel.
The Opening Ceremony will take place on Wednesday, 4 July 2018 at 20:00 at the Dunakapu square
located 700 meters from the Team Hotel. Teams are invited to attend the ceremony.
A Welcome Dinner hosted by European Athletics and the LOC will be held at the Hotel Amstel Hattyú
on Wednesday, 4 July 2018 at 21:30 to which Member Federation will be invited. Invitation cards will
be distributed on site according to the names confirmed in advance by each Member Federation.
All the victory ceremonies will take place at Olympic Sport Park with the exception of the High Jump
and Discus Throw for girls and the Medley relays which will be held during the Closing Party on
Sunday evening.
Athletes must wear the official team clothing for the ceremonies and the presentation bibs provided
by the LOC. No other items shall be taken to the podium, such as flags, bags or other.
Team Leaders are requested to check their countries respective flags at the time of the Accreditation.
The flag handover to the organisers of the European Athletics U18 Championships Rieti 2020 will
take place on Sunday, 8 July 2018 during the evening session at the Olympic Sport Park.
The Closing Party – which will incorporate the Victory Ceremonies of the girls High Jump, Discus
Throw and the Medlay Relays - will take place on Sunday, 8 July 2018 from 22:00 in the Team
Restaurant at the University Campus. Everyone with accreditation is welcome to attend.
For further details about the European Athletics U18 Championships Győr 2018 please visit the
event website (www.gyor2018.com) or contact the project leader Ede Rutkovszky
([email protected]; +36 30 678 98 22).
European Athletics Office will be located in the VIP Hotel (see point 5.3. of this manual) and also in
the Olympic Sport Park.
For European Athletics Headquarters’ contact details see point 2.3. of this manual.
Prior to the European Athletics U18 Championships Győr 2018, the LOC can be contacted using the
following details:
Hungarian Athletics Association (Magyar Atlétikai Szövetség)
Istvánmezei út 1-3.
1146 Budapest
Hungary
Tel: +36 1 460 68 43
Email: [email protected]
The LOC Office during the European Athletics U18 Championships Győr 2018 will be located in the
Olympic Sport Park.
Equipment Company Code Certification
Number
Pieces in
Stadium
Pieces in
Warm-up
shot 3 kg Polanik PK-3/85 I-11-0532 4 2
shot 3 kg Polanik PK-3/100 I-11-0533 4 2
shot 3 kg Polanik PK-3/108 I-11-0534 6 3
shot 5 kg Polanik PK-5/110 I-99-0151 4 2
shot 5 kg Polanik PK-5/115-S I-00-0234 4 2
shot 5 kg Polanik PK-5/120 I-12-0583 6 3
javelin 500 g Polanik SM12-500 I-12-0623 2 2
javelin 500 g Nemeth Special Competition 50 m I-11-0542 2 2
javelin 500 g Polanik SC12-500 I-12-0622 2 2
javelin 700 g Polanik SM10-700 I-11-0540 2 2
javelin 700 g Nemeth Special Competition 80 m I-13-0631 2 2
javelin 700 g Polanik SC10-700 I-11-0539 3 2
hammer 3 kg Nordic 5127300/5120040 I-12-0611 2 1
hammer 3 kg Polanik PM-3/95/UW/UP-110 I-11-0536 2 1
hammer 3 kg Polanik PM-3/85/UW/UP-110 I-11-0535 3 2
hammer 5 kg Polanik PM/5/100-M/UP/UW-115 I-00-0205 2 1
hammer 5 kg Polanik PM/5/100/UP/UW-115 I-99-0158 3 2
hammer 5 kg Polanik PM/5/100-S/UP/UW-115 I-00-0202 2 1
discus 1 kg Polanik CPD11-1 I-11-0493 2 1
discus 1 kg Polanik CCD14-1 I-14-0676 3 2
discus 1 kg Polanik HPD11-1 I-11-0492 2 1
discus 1,5 kg Polanik CPD11-1,5 I-11-0495 2 1
discus 1,5 kg Polanik HPD11-1,5 I-11-0494 2 1
discus 1,5 kg Polanik CCD14-1,5 I-14-0677 3 2
* MC for Medley Relay (Boys), Medley Relays (Girls),
High Jump (Girls) and Discus (Girls) will take place at
the Closing Party.
Day 1 – morning session
Day 1 – afternoon session
Day 2 – morning session
Day 2 – afternoon session
Day 3 – morning session
Day 3 – afternoon session
Day 4 – morning session
Day 4 – afternoon session
Athletes Rounds Men Event Women
40 3 11.10 100m 12.35
40 3 22.55 200m 25.25
40 3 49.75 400m 57.50
40 3 1:56.00 800m 2:15.00
27 2 4:02.00 1500m 4:43.00
15 1 8:35.00 3000m 9:50.00
40 3 14.60 (0,914) 100/110m Hurdles 14.40 (0,762)
40 3 56.20 (0,838) 400m Hurdles 63.50 (0,762)
30 2 6:10.00 2000m SC 7:20.00
25
48:30.00 10,000m Walk
25
5 000m Walk 26:00.00
16 2 NES Medley Relay NES
30 2 2,00 High Jump 1,73
30 2 4,55 Pole Vault 3,60
30 2 6,90 Long Jump 5,80
30 2 14,20 Triple Jump 12,00
30 2 17,00 (5 Kg) Shot Put 14,00 (3 Kg)
30 2 53,00 (1,5 Kg) Discus 40,00 (1 Kg)
30 2 61,50 (5 Kg) Hammer 55,00 (3 Kg)
30 2 62,00 (700 Gr) Javelin 45,00 (500 Gr)
24
6100 Decathlon/ Heptathlon 5000
NES = No entry standards
Note: The column “athletes” refers to the target number of athletes per event not the limit
number of athletes per event.
Date Time Event Place
3 July 2018
16:00 Final Confirmation - Day 1 Online
18:00 Deadline to submit written questions
for the Technical Briefing TIC, Team Hotel Info Desk
4 July 2018
10:00 Orientation Visit and Technical
Briefing TIC
10:00 Training at the Competition venue Olympic Sport Park
11:00 Training with official starter Olympic Sport Park
20:00 Opening Ceremony Dunakapu square
21:30 EA & LOC dinner Hotel Amstel
5 July 2018 10:00 Final Confirmation - Day 2 Online
14:30 Team Leaders Daily Meeting – Day 1 Kit Collection Area
6 July 2018 10:00 Final Confirmation - Day 3 Online
7 July 2018 10:00 Final Confirmation - Day 4 Online
8 July 2018 22:00 Closing Party Team Restaurant
Medicines for team use
Győr 2018 requires the Chief Medical Officer or the designated head doctor accompanying the team, to
provide a list of all medicines that are being brought into Hungary, for use by members of their team.
Please return the completed form to [email protected] by 31 May 2018.
Details of Chief Medical Officer or designated head doctor responsible for the team’s medicines:
Date
Country
Title
First Name (as in passport)
Surname (as in passport)
Home address
Telephone
Generic Name Brand Name
(if applicable) Form Strength Quantity Notes
Amoxicillin Amoxil Capsules 250mg 48 capsules EXAMPLE
Please use extra pages to complete declaration as required.
OFFICIAL PARTNERS
NATIONAL SUPPLIER
HOST INSTITUTIONS
