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Transcript of Teaching RDA Train-the-trainer course for RDA: Resource Description and Access Presented by the...
Teaching RDATrain-the-trainer course for
RDA: Resource Description and AccessPresented by the National Library of Australia
September – November 2012
This work is licensed under the Creative Commons Attribution 3.0 Australia License http://creativecommons.org/licenses/by/3.0/au/
- RDA instructions based on AACR2 rules- FRBR/FRAD structure- Attributes and Relationships- Online tool- Transcription instructions- Content, Media and Carrier types
Modules 1 to 5Recap
Understand structure and contents of Section 1 of RDA
Identify and record the attributes of Manifestation and Items
Learning Outcomes
AttributesMANIFESTATION (core elements) ITEM
Title (of Manifestation) 2.3 Item identifier(eg Call number, barcode) 2.19
Statement of responsibility 2.4 Item access restrictions 4.4, 4.5
Edition/Issue 2.5 Provenance 2.17
Numbering of serials 2.6 Marks/inscriptions 3.21
Production/publishing information (Place, name, date) 2.7-2.9
Condition of item 3.21
Manufacture information (place, name, date) 2.10
Exhibition history
Copyright date 2.10 Treatment information
Physical description (Extent, dimensions, carrier characteristics). NOT illustrations 3.4-3.6
Manifestation identifier (eg ISBN) 2.15
Series statement 2.12
Section 1Overview
• Chapter 1: General guidelines• Chapter 2: Identifying Manifestations and
Items• Chapter 3: Describing carriers• Chapter 4: Providing acquisition and access
information• MARC Bibliographic record.
Structure in detail
• General Specific• Section 1
– General guidelines• Chapters for groups of attributes
• Chapters– Basic instructions
• Specific instructions for each attribute– Basic instructions
» Instructions for specific situations
Structure in detail
Navigate however you like:• Contents pane• Search by specific element, term or even
instruction number• MARC or AACR2 linking from the Tools and
Resources Tabs
• General Specific
Section 1Chapter 1
General guidelines• 1.1 Terminology• 1.2 Functional objectives and principles• 1.3 Core elements• 1.4 Language and script• 1.5 Type of description• 1.6 Changes requiring a new description• 1.7 Transcription
Section 1, Chapter 11.1 Terminology
Key Terms• Resource
– Manifestation or Item
• Mode of issuance– Single unit, multipart mono, serial, etc.
• Type of description• Work, Expression, Manifestation, Item
Section 1, Chapter 11.2 Functional objectives and
principles• What the data should enable users to do
• Principles applied in order to achieve this
• Based on FRBR, FRAD, and ICP
Section 1, Chapter 11.3 Core elements
• Manifestation elements only
• All Item elements non-core
• Check local policies
Section 1, Chapter 11.4 Language and
scriptEITHER• As on the resource
– Most Manifestation elements
OR• As preferred by the agency
– Some Manifestation elements– All Item elements
Section 1, Chapter 11.5 Type of description
• Comprehensive description - describing the whole resource
• Analytic description - describing a part, or parts of a resource
• Hierarchical description- The whole and its parts
Section 1, Chapter 11.6 Changes
requiring a new description
• Change in mode of issuance• Change in title proper• Change in edition statement• Change in Media type
Section 1, Chapter 11.7 Transcription
• Capitalisation, abbreviation, punctuation, diacritics, etc.
• Appendices– A. Capitalisation– B. Abbreviations
• “Transcribe” vs. “record”
Order of elements?
• Content standard – no instruction on data presentation
• Appendix D – ISBD standard– Minimal changes (see Module 5)
• RDA/MARC Mappings (Tools Tab)
Section 1Chapters 2-4
• 2. Identifying Manifestations and Items• 3. Describing carriers• 4. Providing acquisition and access
information
• For core elements – Chapter 1 (1.3)– Marked at each element
Section 1, Chapter 22.1 Basis for
identifying the resource• Depends on
– type of description (1.5)– mode of issuance (2.13)– number of parts
• Eg. – whole resource– first or earliest issue of serial
Based on RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 2Sources of
information• Preferred source • Fewer categories for sources (RDA 2.2):
– #1: Pages, leaves, etc., or images of pages …– #2: Moving images– #3: All other resources
• More than one preferred source• Other sources of information
Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 2Sources of
information• Preferred source
• any part of the resource
• [Outside sources of information]
• Prescribed sources
Square brackets
Square brackets
Square brackets
Section 1, Chapter 2Title
Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)
Section 1, Chapter 2Title
Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)
Section 1, Chapter 2Title proper transcription
• Guidelines for title proper: 2.3.2– Apply instructions under 2.3.1.4
• General guidelines on titles: RDA 2.3.1– Transcribe as it appears on the item – 2.3.1.4
• Guidelines on transcription: 1.7• Key differences:
– Don’t correct errors for monographs– Don’t change or remove punctuation to suit ISBD
or cataloguing conventionsAdapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 22.4 Statement of
responsibilityCore• 2.4 Only statement relating to title proper• 2.4.2 If multiple statements only first is core Eg:• “written by ...[1 or more names]” - single
statement• “written by ... [1 or more names] ; illustrated by
... [1 or more names]” - multiple statements
Section 1, Chapter 22.4 Statement of
responsibility
Source: Changes from AACR2 to RDA: A comparison of examples / Adam L. Schiff
Section 1, Chapter 22.4 Statement of
responsibility
Source: Changes from AACR2 to RDA: A comparison of examples / Adam L. Schiff
245 1 0 $a Killers in Eden :$b the story of a rare partnership between men and killer
whales / $c Danielle Clode.
Section 1, Chapter 22.4 Statement of
responsibility
Section 1, Chapter 22.5 Edition
• Transcribe as found – abbreviate only if abbreviated in source
• Music presentation statements are edition statements in RDA
Section 1, Chapter 22.5 Edition
245 1 0 $a Killers in Eden :$b the story of a rare partnership between men and killer whales / $c Danielle Clode.
250 # # $a 2nd ed.
Section 1, Chapter 22.7 – 2.10
MARC field• 2.7 Production statement
- Unpublished resources
- Only Date of production is core
• 2.8-2.10 Publication, distribution, manufacture
- Published resources
- Publication statement unconditionally core
- Others core if no other statement available
Section 1, Chapter 22.7-2.10
Key changes from AACR2:• Larger jurisdiction only included if present on
the source of information• Larger jurisdiction only abbreviated if
abbreviated on the source• Latin abbreviations used to indicate unknown
or uncertain information have been replaced with full phrases
Section 1, Chapter 22.7-2.10
Key changes from AACR2:“Place of publication not identified”“Name of publisher not identified”“Date of publication not identified”“between [date] and [date]”, “not before [date]”, “not after [date]”
!Try to always have a date!
Section 1, Chapter 22.11 Copyright
• RDA - Separate element• Separate MARC 264, 2nd indicator “4”• Core element only if no other date• NLA – Mandatory even if other dates present• © and ℗, or spelt out forms, instead of “c”
and “p”
Section 1, Chapter 22.8 - 2.11
245 1 0 $a Killers in Eden :$b the story of a rare partnership between men and
killer whales / $c Danielle Clode.250 # # $a 2nd ed.264 # 1 $a Melbourne, Victoria :$b Museum
Victoria, $c 2011.264 # 4 $c©2011.
Section 1, Chapter 22.15 Identifier for the Manifestation
• ISBN, ISSN, ISMN etc. (as in AACR2)
Also:• URN (though not URL)*• Publisher, government publication, archival,
etc. numbers
Section 1, Chapter 22.15 Identifier
020 # # $a 9780980619089245 1 0 $a Killers in Eden :$b the story of a rare
partnership between men and killer whales / $c Danielle Clode.250 # # $a 2nd ed.264 # 1 $a Melbourne, Victoria :$b Museum
Victoria, $c 2011. 264 # 4 $c©2011.
Section 1, Chapter 2Other identifying
elements
Manifestation• Series 2.12• Mode of Issuance
2.13• Frequency 2.14• Preferred Citation
2.16
Item• Custodial History
(provenance) 2.17• Item Identifier (eg
holdings) 2.19• Immediate Source
of Acquisition 2.18
Section 1, Chapter 2Notes
• AACR2:– Expand on information in other elements– Provide information not covered by other
elements
• RDA has more elements, so “notes” largely just expand on these.
• Notes instructions are in relevant chapters – Identifying Manifestation/Item 2.20– Describing carriers 3.20
Section 1, Chapter 2Notes
• Many AACR2 “notes” now RDA “elements”Eg• Acquisition and Access Chapter 4• Content Chapter 7• Some still in MARC 5XX
RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3Section 2, Chapter 6
Content, Media and Carrier
Content type -- RDA 6.9 -- MARC 336 field Media type -- RDA 3.2 -- MARC 337 field Carrier type -- RDA 3.3 -- MARC 338 field
RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 33.2 Media type
• Scope = “a categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource”
• MARC field 337• Broad categories; specific types in Carrier
type (RDA 3.3)
RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 33.3 Carrier type
• Scope = “a categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource”
• Do not confuse with Extent (RDA 3.4)• Does not replace Extent (MARC 300)
RDA Test at LC: June 2010 -- Module 2
Section 2, Chapter 66.9 Content type
• Scope = “fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived”
• For images - two or three dimensions and presence or absence of movement
Content, Media and Carrier
MARC 336-338
Killers in Eden
336 $a text $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier
Section 1, Chapter 33.4 Extent
• Scope = “the number and type of units and/or subunits making up a resource”– Unit = e.g., a volume– Subunit = e.g., a page of a volume
• Formerly known as “SMD”• MARC 300 $a• Core if the resource is complete or total extent
known• Used with (not instead of) Content, Media and
Carrier types. Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3Recording extent
General instructions 3.4.1Give number of units and “appropriate term” Term is either:
– A term from Carrier type list at RDA 3.3.1.3 – Another term to designate the type of unit (RDA
3.4.1.5) if term not in list, or, a term in common use is preferred
Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3Recording extent
• Several categories covered by exceptions (e.g., text, still images, notated music, cartographic resources) – Their own instructions – 3.4.2-3.4.6– Their own lists of terms
Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3Recording extent
• No abbreviations for terms (e.g., “pages,” “volumes”)
• Use “approximately” (not “ca.”) and “that is” (not “i.e.”)
• For Text - use “unnumbered” rather than square brackets enclosing the numeral
Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3Recording Extent
• Changes in vocabulary from AACR2, e.g.:– Moved to Carrier or Media type lists – eg filmstrip,
slide (formally SMDs for Graphic Materials)– New – eg. sculpture (3.4.6)– Changed – eg. “close score” and “miniature score”
to “condensed score” and “study score” (3.4.3)
Transition tip:• Check terms in all these lists before recording
extentAdapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 3MARC 300 $a, 336-
338 examples
RDA Test at LC: June 2010 -- Module 2
Book (Killers in Eden):300 $a 123 pages, 28 unnumbered pages336 $a text $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier
Music CD:300 $a 1 audio disc {or: 1 CD}336 $a performed music $2 rdacontent337 $a audio $2 rdamedia338 $a audio disc $2 rdacarrier
Section 1, Chapter 3MARC 300 $a, 336-
338 examples
RDA Test at LC: June 2010 -- Module 2
DVD:300 $a 1 DVD {or: 1 video disc}336 $a two-dimensional moving image $2 rdacontent337 $a video $2 rdamedia338 $a video disc $2 rdacarrier
Online PDF:300 $a 1 online resource (39 pages)336 $a text $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier
Section 1, Chapter 3MARC 300 $a, 336-
338 examples
Adapted from RDA Test at LC: June 2010 -- Module 2
Website (with maps, text, and photographs):300 $a 1 online resource336 $a text $2 rdacontent336 $a cartographic image $2 rdacontent336 $a still image $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier
Or repeat subfield $a in 336 field:336 $a text $a cartographic image $a still image $2 rdacontent
Section 1, Chapter 33.5 Dimensions
• General instructions 3.5.1– Volumes (ie print) at 3.5.1.4.14
• Cartographic materials 3.5.2
• Still images 3.5.3
Adapted from RDA Test at LC: June 2010 -- Module 2
Section 1, Chapter 33.5 Dimensions
• Metric system is default– Alternative to use preferred system– LC uses inches for discs and audio carriers
• “cm”, “mm” rather than spelt out –they are symbols not abbreviations
Section 1, Chapter 3Other physical characteristics
• MARC 300 $b and note fields• Includes
– System requirements, sound/video characteristics, etc.
– item-specific information, eg. Condition, imperfect holdings of serials
• Not illustrations (Expression element)• Non-core
Section 1Chapter 4
• Manifestation and Item elements• Acquisition and access information
– Terms of availability– Holdings– Access restrictions
• Non-core