TEACHING & LEARNING COMMITTEE MEETING BY CIRCULAR … · Services to progress the UWA Alumni Grant...
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1 TEACHING & LEARNING COMMITTEE MEETING BY CIRCULAR THURSDAY, 10 TH SEPTEMBER 2015 MEMBERS OF THE SIS TEACHING AND LEARNING COMMITTEE Grant Revell, Associate Dean Teaching & Learning (Chair) Gabrielle Garratt, Academic Coordinator, Indigenous Student Services Directorate Josh Reynolds, Acting Orientation Course Coordinator Mel Thomas, Law Coordinator & Associate Dean Research Dawn Bessarab, Director, Centre for Aboriginal Medical & Dental Health Aileen Walsh, Co-opted Member Paulina Motlop, Co-opted Member Anita Creasey (Executive Officer) BY INVITATION (STANDING INVITEES/OBSERVERS) Jill Milroy, Dean Marilyn Strother, Director Indigenous Student Services Nerry Nichols, Business Manager 1. MINUTES Confirmation of the minutes of the SIS Teaching and Learning Committee meeting held on 14 August 2015. ATTACHMENT A. PART 1 – ITEMS FOR INFORMATION AND NOTING 2. ITEMS/BUSINESS IN PROGRESS FOR NOTING SINCE PREVIOUS MEETING See attached SCHEDULE 1. 3. NEW COURSES REVIEW Members will be aware that the New Courses Review is well underway across campus. Members and other teaching staff will soon be asked to contribute to a survey concerning the review of our Indigenous Knowledge, History & Heritage Major program. The Chair encourages staff to submit a strong and timely contribution. PART II – ITEMS FOR DECISION TO BE DEALT WITH EN BLOC No Items. PART III – ITEMS FOR DECISION 4. PROPOSED UNIT RULES TO MAKE FIELD TRIP COMPONENTS COMPULSORY (INDG1160, INDG2500 & INDG2700) At a meeting with Faculty Student Advisors Anita Creasey advised that field trips are compulsory components of units in the IKHH major and that special consideration should not be approved in the same way that it would be for an absence from a tutorial or lab. Anita recommended that if students know they cannot attend a field trip that they should withdraw from the unit before census date however there are some cases where special consideration can be granted (for example, if a student breaks a leg a week prior to the field trip and after the census date). Faculty Student Advisors raised concerns about equity stating that if you can give special consideration for an unforeseen event then you should also be able to give special consideration to elite athletes or people with ongoing medical conditions who present at the beginning of the semester. The proposed solution was to add a unit rule making field
Transcript of TEACHING & LEARNING COMMITTEE MEETING BY CIRCULAR … · Services to progress the UWA Alumni Grant...
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TEACHING & LEARNING COMMITTEE MEETING BY CIRCULAR
THURSDAY, 10TH SEPTEMBER 2015 MEMBERS OF THE SIS TEACHING AND LEARNING COMMITTEE Grant Revell, Associate Dean Teaching & Learning (Chair) Gabrielle Garratt, Academic Coordinator, Indigenous Student Services Directorate Josh Reynolds, Acting Orientation Course Coordinator Mel Thomas, Law Coordinator & Associate Dean Research Dawn Bessarab, Director, Centre for Aboriginal Medical & Dental Health Aileen Walsh, Co-opted Member Paulina Motlop, Co-opted Member Anita Creasey (Executive Officer) BY INVITATION (STANDING INVITEES/OBSERVERS) Jill Milroy, Dean Marilyn Strother, Director Indigenous Student Services Nerry Nichols, Business Manager 1. MINUTES Confirmation of the minutes of the SIS Teaching and Learning Committee meeting held on 14 August 2015. ATTACHMENT A.
PART 1 – ITEMS FOR INFORMATION AND NOTING 2. ITEMS/BUSINESS IN PROGRESS FOR NOTING SINCE PREVIOUS MEETING See attached SCHEDULE 1. 3. NEW COURSES REVIEW Members will be aware that the New Courses Review is well underway across campus. Members and other teaching staff will soon be asked to contribute to a survey concerning the review of our Indigenous Knowledge, History & Heritage Major program. The Chair encourages staff to submit a strong and timely contribution.
PART II – ITEMS FOR DECISION TO BE DEALT WITH EN BLOC No Items.
PART III – ITEMS FOR DECISION 4. PROPOSED UNIT RULES TO MAKE FIELD TRIP COMPONENTS COMPULSORY
(INDG1160, INDG2500 & INDG2700) At a meeting with Faculty Student Advisors Anita Creasey advised that field trips are compulsory components of units in the IKHH major and that special consideration should not be approved in the same way that it would be for an absence from a tutorial or lab. Anita recommended that if students know they cannot attend a field trip that they should withdraw from the unit before census date however there are some cases where special consideration can be granted (for example, if a student breaks a leg a week prior to the field trip and after the census date). Faculty Student Advisors raised concerns about equity stating that if you can give special consideration for an unforeseen event then you should also be able to give special consideration to elite athletes or people with ongoing medical conditions who present at the beginning of the semester. The proposed solution was to add a unit rule making field
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trips compulsory, which should prompt Advisors to check with SIS before applying special consideration. A longer-term solution would be to embed learning outcomes within the field trips so Advisors have cause for refusing special consideration. However, this should be weighted against the fact that most students do willingly attend field trips and it would be a shame to automatically exclude the minority who cannot from IKHH units. Recommendation for decision: That this committee approves a unit rule to be added to INDG1160 and INDG2700 that “Students must participate in all compulsory field trips as listed in the unit outline” 5. DRAFT AGENDA FOR TEACHING PLANNING WORKSHOP Members are asked to review the draft agenda for the (whole day) Teaching Planning Workshop (ATTACHMENT B), scheduled for 4 December 2015. Proposed amendments and additions should be emailed to Anita Creasey by Monday, 23 November 2015. Enclosed Attachments – A & B
End of Circular
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SCHEDULE 1 TEACHING & LEARNING (TL) AND EXECUTIVE (E) ITEMS/BUSINESS IN PROGRESS FOR NOTING SINCE PREVIOUS MEETING ACTION (from SIS Teaching and Learning Committee Meeting 10 April 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 22: Sabrina Swift to arrange copies of the past and current unit guides and readers to be available in the SIS library for viewing.
Sabrina Swift Anita Creasey
Complete
TL Action 23: Mel will present to the SIS Executive the development of the SIS Staff publications for 2013.
Mel Thomas Next Executive meeting
TL Action 24: Mel will develop a table to outline the type of publications SIS would like to aim to publish.
Mel Thomas Completed Provided to Committee on 12.03.15
TL Action 25: Urgent meeting to be arranged, with all Indigenous Major teaching staff to discuss and work thought Attachment A. A further meeting is then to be arranged with the SIS Dean Jill Milroy, Deputy Dean Darlene Oxenham, Teaching and Learning Director Grant Revell and Major Coordinator Aileen Walsh with the Attachment A recommendations.
Aileen Walsh ASAP
TL Action 26: Honours program to be reviewed by the SIS T&L Committee in the near future.
All SIS T&L Committee
TL Action 27: The SIS Executive need to be informed about the potential needs of a SIS Policy and or guidelines on the School’s use of social media Facebook & Twitter. Josh Reynolds to review other faculty guidelines to discuss with Chair.
Grant Revell Update: Josh Reynolds & Brendon DeGois will present to the SIS Executive at the next meeting.
TL Action 28: Josh and Sabrina will develop a template with all deadlines for LMS, UIMS, unit reader and unit outlines.
Josh Reynolds and Sabrina Swift
Completed
TL Action 29: Sabrina to find out if Sally Ann Jones will be updating the SIS handouts.
Sabrina Swift Updated by Anita Creasey for Open Day 2014
TL Action 30: Working coordinator to work with the Open Day Committee (Nerry Nichols and Ray Garrett) to plan and review all handouts.
Open Day Committee
Completed
TL Action 31: Sabrina will send a personal invite for the Murrujuga morning tea to all related students.
Sabrina Swift
ACTION (from SIS Teaching and Learning Committee Meeting 12 June 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 32: SIS will look at the possibility of Information Services/ Libraries assisting with setting up a Scholars library in the SIS new building in 2016.
Sabrina Swift/Anita Creasey
SIS New Building Committee
In brief for new building project
TL Action 33: Mel will look at ways to promote and advertise the Advanced Diploma in Legal Studies and will access the laws marketing person to assist.
Mel Thomas Ongoing project managed by Mel Thomas
TL Action 34: Sabrina will e-mail the SIS advertised jobs link to all staff once the positions have been advertised.
Sabrina Swift
TL Action 35: The SIS T&L Committee members all agreed for Dawn to share her training information with the other members to review at the next meeting.
Dawn Bessarab Complete Shared at the T&L Committee Meeting 14 August 2014
TL Action 36: Potential tutoring staff can register their interest on the UWA Staff expressions of interest. The new appointed T&L Admin can look further into how to go about registering.
Anita Creasey A call for expression of Interest can be set-up through HR’s eRecruitment service. Referred to T&L Committee for discussion.
TL Action 37: Need to set up a working group for the UWA Postgrad & Honours Expo to include Mel, Gabe, Grant and also invite a person to represent the Heritages Masters and CAMDH.
Anita Creasey Discussion referred to T&L Committee Meeting for 14 August 2016.
TL Action 38: All teaching staff are to report back at the next SIS T&L committee meeting with what current grants are available and could be apply for.
All teaching staff Complete Discussed at T&L Committee Meeting on 14 August 2014.14 August
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2014. ACTION (from SIS Teaching and Learning Committee Meeting 14 August 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 39: Mel, Jasmine and Grant to attend the 2014 Postgrad & Honours Expo to promote the Advanced Diplomas and the Masters of Heritage Studies; Anita to coordinate and provide administrative support for the event.
Mel Thomas Jasmine Lamb Grant Revell
Anita Creasey
Completed 24 September 2014
TL Action 40: Anita to prepare a SIS/CAMDH flyer to promote the 2014 Postgrad & Honours Expo to networks.
Anita Creasey Completed
TL Action 41: Josh to investigate whether we can promote the 2014 Postgrad & Honours Expo on the SIS website.
Josh Reynolds Completed
TL Action 42: Anita to ask Student Services to promote the 2014 Postgrad & Honours Expo on social media.
Anita Creasey Completed
TL Action 43: All teaching staff are to be reminded of University Policy on Assessment (07/23) which dictates that (a) for each undergraduate unit the school should set a deadline by which marked assessments other than examinations will be available for collection and feedback and (b) in all but exceptional circumstances this deadline should not be later than four weeks after the required date of submission or, in the case of a late submission, four weeks after the date of the late submission.
Anita Creasey to email SIS Teaching
Staff
Completed
TL Action 44: Anita to discuss with School Manager establishing an ongoing advertisement for tutoring staff through eRecruitment.
Anita Creasey Nerry Nichols
In progress – A Sessional Tutor Policy is also being developed Nerry will be taking the e-Recruitment item to Executive
ACTION (from Executive Meeting 24 July 2013) RESPONSIBLE STATUS/TIMELINE
E Action 4 The School hold an annual forum to promote Indigenous curriculum as well as to support and train UWA in the development and delivery of Indigenous units. The best timing for this is during semester and for 2013 this might include a smaller, 1-hour event with the aim of setting up a ‘discipline group’.
Grant & Jill Follows from E Action 3.
E Action 9: (a) That Grant, Marilyn and Gabe establish the School’s prize giving process (which should be linked to our Teaching Awards if possible) and (b) A sub-committee of the SIS Teaching and Learning Committee is established to administer all School Prizes – investigate also the potential to include CAMDH in this.
Grant, Marilyn, Gabe, Joy & Sabrina
Anita
Completed
ACTION (from Executive Meeting 21 August 2013) RESPONSIBLE STATUS/TIMELINE
E Action 25: Grant to (a) confirm what the School can and cannot charge fees for in our units, and (b) to layout/identify what are essential parts to our teaching e.g. field trips, community speakers etc.
Grant 12/09/13 – School Student Fee Reference Group meeting
E Action 26: A meeting should be arranged with Grady Venville to discuss the weighting and classification of the School’s units.
Grant & Jill
E Action 27: Bapi to prepare data on unit costings that will assist the School’s argument for a higher weighting for our units.
Grant & Sabrina
E Action 28: Grant (and Jill) to follow upon the New Unit Proposal Form – specifically to communicate with Academic Policy Services about the current form (still needed, unsure of current consultations and contact person is Dean), the process and route of the paperwork, and the amendments we would like.
Grant & Jill
E Action 29: Mel to start drafting a paper in response to the UWA Education Futures Discussion paper and coordinate a process that enables other SIS staff to provide input to the paper.
Mel Complete
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E Action 30: Course Advertising – (a) Marilyn to seek assistance from Michael Sinclair-Jones regarding the Koori Mail and Tracker Magazine pieces, and (b) Mel to send information to Marilyn on the Law Advanced Diploma.
Marilyn
E Action 31: Darlene will look into the promotions for the School’s units being offered.
Darlene
E Action 32: Jill/SIS is currently looking into the SIS branding. SIS Completed, by way of UWA-wide rebrand
ACTION (from Executive Meeting 31 July 2014 RESPONSIBLE STATUS/TIMELINE E Action 1/2014 The Associate Dean Teaching and Learning refer
to the university regulations regarding teaching award prize money to confirm how the award funds may be used by the individual staff members.
Grant Complete
Action 6/2014 The Deputy Dean and Director of Teaching and Learning will meet with Director of Student Services to progress the UWA Alumni Grant proposal for a short course in Aboriginal Cultural Heritage management. Specifically we need to determine the status of the course and enrolment e.g. is it a certificate course and is the student enrolled at UQ. The preference is for the student to be enrolled at UWA.
Darlene, Grant & Marilyn
Complete
ACTION (from SIS Teaching and Learning Committee Meeting 12 March 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 45: SIS to continue to meet and work with Office of Development to establish additional scholarships for ADILS students.
Gabe, Marilyn & Mel In progress
TL Action 46: The T & L Directorate will discuss the proposal that SIS staff be able to nominate students for a prize with the Director of Indigenous Student Services.
Anita Completed
TL Action 47: Josh Reynolds to contact Albany Centre Director to evaluate successful E-Learning technologies and procedures with other UWA units offered in Albany.
Josh Completed
TL Action 48: Continue researching the optional frameworks for the makeup of the Indigenous Knowledge, History and Heritage Honours Program and report back to this Committee for further consultation and discussion.
Anita In progress –meeting (re)scheduled for 16.09.15
ACTION (from SIS Teaching and Learning Committee Meeting 11 June 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 49: That teaching staff review the unit outline pro forma, mark up specific changes and provide recommendations to the Director of Teaching & Learning.
All Teaching Staff
Added to agenda for Teaching Planning Workshop 04.12.15
TL Action 50: That Paulina Motlop works with the Orientation and Major Course Coordinators on curriculum mapping, in consultation with teaching staff, with proposed curriculum changes to be brought to a teaching planning meeting at the end of 2015, in time for next annual curriculum change deadline (March 2016).
Paulina Motlop & All Teaching Staff
Added to agenda for Teaching Planning Workshop 04.12.15
ACTION (from SIS Teaching and Learning Committee Meeting 14 August 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 51: Teaching staff to be provided with a SIS calendar for key curriculum dates (including deadlines for submission to SIS T&L & Executive in time for University Approval dates)
Anita Creasey
Added to agenda for Teaching Planning Workshop 04.12.15.
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The University of Western Australia School of Indigenous Studies (SIS)
MINUTES OF THE MEETING OF THE SIS TEACHING AND LEARNING COMMITTEE
HELD ON THURSDAY 14 AUGUST 2015
PRESENT Aileen Walsh, Co-opted Member Anita Creasey (Executive Officer) Grant Revell, Associate Dean Teaching & Learning (Chair) Gabrielle Garratt, Academic Coordinator, Indigenous Student Services Directorate Josh Reynolds, E-Learning Development Officer Mel Thomas, Law Coordinator & Associate Dean Research Paulina Motlop, Co-opted Member Anita Creasey (Executive Officer) APOLOGIES: Dawn Bessarab, Director, Centre for Aboriginal Medical and Dental Health Josh Reynolds, Acting Orientation Course Coordinator Paulina Motlop, Co-opted Member DECLARATIONS OF POTENTIAL CONFLICT OR PERCEIVED CONFLICTS OF INTEREST No declarations for potential or perceived conflict of interest were recorded.
PART I – ITEMS FOR COMMUNICATION TO BE DEALTH WITH EN BLOC
1. MINUTES RESOLVED – 6.2015 To confirm the Minutes of the SIS Teaching and Learning Committee held on 11 June 2015, as attached to the Agenda. 2. ITEMS/BUSINESS IN PROGRESS FOR NOTING SINCE PREVIOUS MEETING The Chair brought items from SCHEDULE 1 that were still in progress to the attention of the committee:
• TL Action 27 – Josh Reynolds & Brendon DeGois presentation to the SIS Executive needs to be rescheduled; the scope of the presentation may be adjusted to focus on specific issues related to Social Media including the use of Facebook and Flickr.
• TL Action 44 – Anita Creasey to follow up with Nerry Nichols regarding an ongoing advertisement for tutoring staff. It was noted that there is a Sessional Tutor Policy with Executive for review. Gabrielle Garratt also reminded the Chair that Murray Arnold could be available for tutoring in Albany units. Grant noted that
• TL Action 45 – Gabrielle Garratt advised that she will work with Marilyn Strother to move this item forward with Development & Alumni.
• TL Action 48 – Anita Creasey will email members of a ‘SIS Honours Working Group’ to reschedule the meeting that was cancelled in July 2015.
• TL Action 49 & 50 – The review of the unit outline pro forma and curriculum mapping exercises to be brought to an end of year teaching planning workshop.
3. CURRICULUM MANAGEMENT PROCESS & KEY DEADLINES Attachment B of the agenda provides an overview of the key deadlines for curriculum changes; from annual changes due in April & May to opportunities to ‘fast-track’ minor
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changes in September and in the weeks preceding each semester. Members confirmed that it would be helpful to have a calendar advising when curriculum changes needed to be brought to this committee, to have time to go via the Executive and be submitted to the University for the approval process. 4 2015 POST GRAD & HONOURS EXPO Volunteers are required for the 2015 Postgraduate & Honours Expo from 4pm to 7pm on Wednesday, 23 September in the Bayliss Building. Anita will coordinate the attendance schedule, set-up and pack-up. All SIS postgraduate teaching staff will need to attend for a shift and Anita will send an email and event invitation after the meeting. 5. 2016 TIMETABLE – ‘SYLLABUS PLUS ENTERPRISE UPGRADE PROJECT’ In response to the functional review, the University has upgraded the software it uses to capture timetabling data and sought to standardise the timetabling processes within schools. Timetabling will be driven by data on staff availability and venue requirements (there is no option to request specific days, times or rooms). Two forms have been provided to capture this data and Anita Creasey will be meeting with Jill Milroy before forms are disseminated to staff. As Head of School Jill’s will need to approve and sign each staff availability form. 6. NEW COURSES REVIEW The Chair drew members attention to Attachment C and the scope of the outlined the scope of the New Courses Review which will include reviewing majors, broadening units, service learning, study abroad programs and ISE. The Chair and Jill Milroy have met with Professor Grady Venville and Jill has raised concerns about the depth of learning Cycle 1 courses not providing adequate preparation for students going into Cycle 2 courses. Staff will be given an opportunity to make a submission to the review panel. The review also presents an opportunity for ISE, including making ISE mandatory for postgraduate students and incoming exchange students which Darlene Oxenham is looking at already. 7. STANDING REPORTS 7.1 EDUCATION FUTURES STRATEGY GROUP – 22 JUNE 2015 (Grant Revell) There was no report for this item. Grant Revell reminded members that the agendas and minutes for this group are available online. 7.2 LAW COORDINATOR REPORT (Mel Thomas) Mel Thomas highlighted the key points, as tabled in Attachment D of the agenda and shared 7.3 E-LEARNING REPORT (Josh Reynolds) Josh Reynolds was an apology for this meeting. The report was taken as read without discussion. The Chair congratulated Josh for his role in coordinating the Blackboard transition and his work so far as Orientation Course Coordinator. Members echoed this and commended the work Josh has been doing. The next steps for LMS/Blackboard:
• Feedback and submission tools • Assessment mechanisms and reporting • Web 2.0 interactions
7.4 TEACHING & LEARNING ADMINISTRATIVE OFFICER REPORT (Anita Creasey) The following report was taken as read and Anita did not speak to this item except to note that staff would be reminded of key deadlines again as required.
• SURF has been switched on for all units • Individual unit coordinators and teaching staff can request their own SPOTs (and are
encouraged to do so). Orders for SPOTS must be submitted by 18 September.
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• The deadline for submission of exam papers is 18 September by 4pm. All exam papers should be with the Course Coordinator for approval by 11 September.
• Semester 2 results are due by 30 November at 12pm. Results will need to be submitted to Anita Creasey by no later than 12pm on Thursday, 26 November.
• Teaching staff are highly encouraged to respond to their SURF reports as per previous emails by Associate Dean.
PART II – ITEMS FOR DECISION TO BE DEALT WITH EN BLOC
No Items.
PART III – ITEMS FOR DECISION 8. BEST PRACTICES FOR MARKING MODERATION Members agreed that unit coordinators (UC) should moderate the marking completed by tutors within their unit/s. This includes providing rubrics for each assessment component, meetings with tutors outlining the expectations on students, a review of what the tutor has marked as high, average and low for moderation purposes. There should also be clear expectations provided to tutors regarding the amount of feedback required and where this is entered on LMS, unit coordinators can review feedback before it is made available to students. UCs should make tutors aware from the outset that their marking will be reviewed and the mark may be changed at the UC’s discretion. It was noted that while this moderation work is crucial and time-consuming for units with larger enrolments, it is not accounted for in the SIS workload pro-forma. 9. PROPOSED CURRICULUM CHANGES FOR APPROVAL Members reviewed the proposal to amending the prerequisite for level 3 units from the IKHH major from INDG2300 to any level 2 unit from the IKHH major. It was noted that this would serve to increase enrolments in level 3 units and will bring the major into line with changes likely to result from the Review of New Courses (discussed in item 6). RESOLVED – 7.2015 To endorse the changes to prerequisites for units INDG3300, INDG3400, INDG3600 and INDG3700 from INDG2300 to any level 2 unit from the IKHH major. 10. IKHH MAJOR TO BE OFFERED TO ALBANY STUDENTS It was noted that there is a demand for the IKHH major to be available in Albany, in part a response to the 4 units from the major that were offered this year. Members who were also unit coordinators (UCs) were supportive of this, based on their experience this year. It was noted that UCs would be invited to deliver a lecture and tutorial from Albany during the semester and that Albany would cover the cost of the day flight. Murray Arnold was again suggested as a potential tutor for the major in Albany. The Chair suggested that units could utilise Blackboard’s ‘Collaborate’ although Anita advised that Jennifer O’Neil was hesitant to use this technology and is of the opinion that the current format of recorded lectures/face-to-face tutorials works well for their students. Members reviewed the draft plan for rolling out the major in Albany from 2016 (Attachment E of the agenda). It was noted that the reason for offering so many level 3 units immediately was that there were students due to complete their degree in 2016 who wanted to study the major. RESOLVED – 8.2015 To provide in principle support for plan to offer the IKHH major in Albany from 2016, as per Attachment E of the agenda, for review by the SIS Executive and at a meeting of all SIS Teaching Staff. 11. UNITS TO BE OFFERED IN 2016 + PROPOSED UNIT COORDINATORS The Dean of Coursework Studies, Professor Grady Venville, has requested that the availability and teaching periods for all units be confirmed by September 2015, in time for the
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release of the 2016 Handbook. The deadline for Anita to enter these changes is 11 September 2015. Members reviewed the draft plan for units to be offered in 2016 (Attachment F of the agenda) and agreed that this draft would be circulated to all teaching staff and referred to a meeting of the SIS Teaching Staff as soon as possible. 12. NEXT MEETING The next meeting of the Teaching and Learning Committee will be held on Thursday, 10 September 2015 at 2.00pm at the SIS Resource Library. The cut-off date for submission of items for the Committee’s agenda is Friday, 4 September 2015. Items, with recommendations, should be forwarded to the Executive Officer at [email protected].
Signed: ___________________________
CHAIR Associate Professor Grant Revell / / 2015
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SCHEDULE 1 TEACHING & LEARNING (TL) AND EXECUTIVE (E) ITEMS/BUSINESS IN PROGRESS FOR NOTING SINCE PREVIOUS MEETING ACTION (from SIS Teaching and Learning Committee Meeting 10 April 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 22: Sabrina Swift to arrange copies of the past and current unit guides and readers to be available in the SIS library for viewing.
Sabrina Swift Anita Creasey
Complete
TL Action 23: Mel will present to the SIS Executive the development of the SIS Staff publications for 2013.
Mel Thomas Next Executive meeting
TL Action 24: Mel will develop a table to outline the type of publications SIS would like to aim to publish.
Mel Thomas Completed Provided to Committee on 12.03.15
TL Action 25: Urgent meeting to be arranged, with all Indigenous Major teaching staff to discuss and work thought Attachment A. A further meeting is then to be arranged with the SIS Dean Jill Milroy, Deputy Dean Darlene Oxenham, Teaching and Learning Director Grant Revell and Major Coordinator Aileen Walsh with the Attachment A recommendations.
Aileen Walsh ASAP
TL Action 26: Honours program to be reviewed by the SIS T&L Committee in the near future.
All SIS T&L Committee
TL Action 27: The SIS Executive need to be informed about the potential needs of a SIS Policy and or guidelines on the School’s use of social media Facebook & Twitter. Josh Reynolds to review other faculty guidelines to discuss with Chair.
Grant Revell Update: Josh Reynolds & Brendon DeGois will present to the SIS Executive at the next meeting.
TL Action 28: Josh and Sabrina will develop a template with all deadlines for LMS, UIMS, unit reader and unit outlines.
Josh Reynolds and Sabrina Swift
Completed
TL Action 29: Sabrina to find out if Sally Ann Jones will be updating the SIS handouts.
Sabrina Swift Updated by Anita Creasey for Open Day 2014
TL Action 30: Working coordinator to work with the Open Day Committee (Nerry Nichols and Ray Garrett) to plan and review all handouts.
Open Day Committee
Completed
TL Action 31: Sabrina will send a personal invite for the Murrujuga morning tea to all related students.
Sabrina Swift
ACTION (from SIS Teaching and Learning Committee Meeting 12 June 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 32: SIS will look at the possibility of Information Services/ Libraries assisting with setting up a Scholars library in the SIS new building in 2016.
Sabrina Swift/Anita Creasey
SIS New Building Committee
In brief for new building project
TL Action 33: Mel will look at ways to promote and advertise the Advanced Diploma in Legal Studies and will access the laws marketing person to assist.
Mel Thomas Ongoing project managed by Mel Thomas
TL Action 34: Sabrina will e-mail the SIS advertised jobs link to all staff once the positions have been advertised.
Sabrina Swift
TL Action 35: The SIS T&L Committee members all agreed for Dawn to share her training information with the other members to review at the next meeting.
Dawn Bessarab Complete Shared at the T&L Committee Meeting 14 August 2014
TL Action 36: Potential tutoring staff can register their interest on the UWA Staff expressions of interest. The new appointed T&L Admin can look further into how to go about registering.
Anita Creasey A call for expression of Interest can be set-up through HR’s eRecruitment service. Referred to T&L Committee for discussion.
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TL Action 37: Need to set up a working group for the UWA Postgrad & Honours Expo to include Mel, Gabe, Grant and also invite a person to represent the Heritages Masters and CAMDH.
Anita Creasey Discussion referred to T&L Committee Meeting for 14 August 2016.
TL Action 38: All teaching staff are to report back at the next SIS T&L committee meeting with what current grants are available and could be apply for.
All teaching staff Complete Discussed at T&L Committee Meeting on 14 August 2014.14 August 2014.
ACTION (from SIS Teaching and Learning Committee Meeting 14 August 2014 )
RESPONSIBLE STATUS/TIMELINE
TL Action 39: Mel, Jasmine and Grant to attend the 2014 Postgrad & Honours Expo to promote the Advanced Diplomas and the Masters of Heritage Studies; Anita to coordinate and provide administrative support for the event.
Mel Thomas Jasmine Lamb Grant Revell
Anita Creasey
Completed 24 September 2014
TL Action 40: Anita to prepare a SIS/CAMDH flyer to promote the 2014 Postgrad & Honours Expo to networks.
Anita Creasey Completed
TL Action 41: Josh to investigate whether we can promote the 2014 Postgrad & Honours Expo on the SIS website.
Josh Reynolds Completed
TL Action 42: Anita to ask Student Services to promote the 2014 Postgrad & Honours Expo on social media.
Anita Creasey Completed
TL Action 43: All teaching staff are to be reminded of University Policy on Assessment (07/23) which dictates that (a) for each undergraduate unit the school should set a deadline by which marked assessments other than examinations will be available for collection and feedback and (b) in all but exceptional circumstances this deadline should not be later than four weeks after the required date of submission or, in the case of a late submission, four weeks after the date of the late submission.
Anita Creasey to email SIS Teaching
Staff
Completed
TL Action 44: Anita to discuss with School Manager establishing an ongoing advertisement for tutoring staff through eRecruitment.
Anita Creasey Nerry Nichols
In progress – A Sessional Tutor Policy is also being developed
ACTION (from Executive Meeting 24 July 2013) RESPONSIBLE STATUS/TIMELINE
E Action 4 The School hold an annual forum to promote Indigenous curriculum as well as to support and train UWA in the development and delivery of Indigenous units. The best timing for this is during semester and for 2013 this might include a smaller, 1-hour event with the aim of setting up a ‘discipline group’.
Grant & Jill Follows from E Action 3.
E Action 9: (a) That Grant, Marilyn and Gabe establish the School’s prize giving process (which should be linked to our Teaching Awards if possible) and (b) A sub-committee of the SIS Teaching and Learning Committee is established to administer all School Prizes – investigate also the potential to include CAMDH in this.
Grant, Marilyn, Gabe, Joy & Sabrina Anita
Completed
ACTION (from Executive Meeting 21 August 2013) RESPONSIBLE STATUS/TIMELINE
E Action 25: Grant to (a) confirm what the School can and cannot charge fees for in our units, and (b) to layout/identify what are essential parts to our teaching e.g. field trips, community speakers etc.
Grant 12/09/13 – School Student Fee Reference Group meeting
E Action 26: A meeting should be arranged with Grady Venville to discuss the weighting and classification of the School’s units.
Grant & Jill
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E Action 27: Bapi to prepare data on unit costings that will assist the School’s argument for a higher weighting for our units.
Grant & Sabrina
E Action 28: Grant (and Jill) to follow upon the New Unit Proposal Form – specifically to communicate with Academic Policy Services about the current form (still needed, unsure of current consultations and contact person is Dean), the process and route of the paperwork, and the amendments we would like.
Grant & Jill
E Action 29: Mel to start drafting a paper in response to the UWA Education Futures Discussion paper and coordinate a process that enables other SIS staff to provide input to the paper.
Mel Complete
E Action 30: Course Advertising – (a) Marilyn to seek assistance from Michael Sinclair-Jones regarding the Koori Mail and Tracker Magazine pieces, and (b) Mel to send information to Marilyn on the Law Advanced Diploma.
Marilyn
E Action 31: Darlene will look into the promotions for the School’s units being offered.
Darlene
E Action 32: Jill/SIS is currently looking into the SIS branding. SIS Completed, by way of UWA-wide rebrand
ACTION (from Executive Meeting 31 July 2014 RESPONSIBLE STATUS/TIMELINE E Action 1/2014 The Associate Dean Teaching and Learning
refer to the university regulations regarding teaching award prize money to confirm how the award funds may be used by the individual staff members.
Grant Complete
Action 6/2014 The Deputy Dean and Director of Teaching and Learning will meet with Director of Student Services to progress the UWA Alumni Grant proposal for a short course in Aboriginal Cultural Heritage management. Specifically we need to determine the status of the course and enrolment e.g. is it a certificate course and is the student enrolled at UQ. The preference is for the student to be enrolled at UWA.
Darlene, Grant & Marilyn
Complete
ACTION (from SIS Teaching and Learning Committee Meeting 12 March 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 45: SIS to continue to meet and work with Office of Development to establish additional scholarships for ADILS students.
Grant, Gabe, Marilyn, Mel &
Anita
In progress
TL Action 46: The T & L Directorate will discuss the proposal that SIS staff be able to nominate students for a prize with the Director of Indigenous Student Services.
Anita Completed
TL Action 47: Josh Reynolds to contact Albany Centre Director to evaluate successful E-Learning technologies and procedures with other UWA units offered in Albany.
Josh Completed
TL Action 48: Anita will continue researching the optional frameworks for the makeup of the Indigenous Knowledge, History and Heritage Honours Program and report back to this Committee for further consultation and discussion.
Anita In progress
ACTION (from SIS Teaching and Learning Committee Meeting 11 June 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 49: That teaching staff review the unit outline pro forma, mark up specific changes and provide recommendations to the Director of Teaching & Learning.
All Teaching Staff
In time for end of year teaching planning meetings (TBC)
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TL Action 50: That Paulina Motlop works with the Orientation and Major Course Coordinators on curriculum mapping, in consultation with teaching staff, with proposed curriculum changes to be brought to a teaching planning meeting at the end of 2015, in time for next annual curriculum change deadline (March 2016).
Paulina Motlop & All Teaching Staff
In time for end of year teaching planning meetings (TBC)
ACTION (from SIS Teaching and Learning Committee Meeting 14 August 2015)
RESPONSIBLE STATUS/TIMELINE
TL Action 51: Teaching staff to be provided with a SIS calendar for key curriculum dates (including deadlines for submission to SIS T&L & Executive in time for University Approval dates)
Anita Creasey
To be brought to the September T&L Committee Meeting.
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SIS TEACHING PLANNING WORKSHOP FRIDAY, 4th DECEMBER 2015 9:30am – 3:30pm (Venue TBC)
(DRAFT) AGENDA
1. OVERVIEW OF CURRICULUM MANAGEMENT PROCESS & KEY DATES
2016 & 2017
2. CURRICULUM MAPPING – REDESIGN OF IKHH MAJOR
3. REVIEW OF MASTER OF HERITAGE STUDIES
4. UNIT OUTLINE PRO-FORMA
5. UNIT TEACHING ALLOCATIONS 2016
6. SIS UNIT COORDINATORS/SESSIONAL STAFF POLICY
7. IKHH HONOURS PROGRAM
8. RESPONDING TO SURF
9. E-LEARNING 2016 & BEYOND
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