TEACHING AND LEARNING Plan Ac… · Principals provide some co-planning time within schedules. The...
Transcript of TEACHING AND LEARNING Plan Ac… · Principals provide some co-planning time within schedules. The...
TEACHING AND LEARNING Goal: To Further Advance Rigorous and Relevant Teaching and Learning
Initiative: Refine and Expand Co-Teaching and Inclusive Practices
Action Initiation
Date
Resources Person(s) Responsible Completion
Date
Notes/Update
1. Meet with co-teaching consultants to
assess status of program and frame next
steps
June 2014 Completed
evaluations of
previous co-teaching
trainings
Asst. Supt.,
Director of Pupil Services,
Principals
August 2014 October 2015 Update: Work
continues with regular meetings
between the Asst. Supt. and
Director of Pupil Services continuing
to take place. Mentors at the
elementary level and at AMS will
begin working with our consultant to
provide support to our newest co-
teaching partners.
2. Based on recommendations from
consultants, identify well-matched teacher
partners
June 2014 Staff Principals August 2014 October 2015 Update: Teams are
established annually.
3. Create schedules conducive to the
partnerships, inclusive of common
planning time
June 2014 Time Principals August 2014 October 2015 Update: Appropriate
schedules are created annually.
Principals provide some co-planning
time within schedules. The District
has provided pre-set dates for co-
teachers to have time set aside to
co-plan for two hours.
4. Provide continued coaching in the co-
teaching model by consultants
May 2014 Funds for Training Asst. Supt.
Director of Pupil Services,
Principals and Consultants
August 2016 October 2015 Update: Coaching
continues with AHS having recently
completed a half day of training with
our consultants. New co-teaching
partners at other levels attend
training outside of the District.
5. Identify and train teachers as coaches
to sustain the co-teaching initiative
June 2014 Time, Funds for
Stipends, Support
materials and consults
Consultants and Principals August 2016 October 2015 Update: Several
teachers were trained as coaches
and will begin that work in the
coming months.
6. Identify potential staff increases of
special education teachers to enable the
expansion of co-teaching and make a
recommendation to Superintendent
October 2014 Staffing Inventory and
Student Needs
Director of Pupil Personnel
and Principals
October 2016 October 2015 Update: The FY16
budget reflects an increase in
special education staff at AHS. The
FY’17 budget cycle is just beginning
and the Director of Pupil Services is
looking closely at staffing across the
District.
7. Create parental awareness of the
benefits of the co-teaching model
Fall 2014 Articles, Websites and
SEPAC Agendas
Asst. Supt.,
Director of Pupil Services,
Principals and Team
Chairs
Ongoing October 2015 Update: This work is
ongoing. Articles have been written
in school newsletters as well as in
the Auburn News to create
awareness. At curriculum nights,
Principals and/or teachers discuss
the co-teaching model. Recently the
Director of Pupil Services spoke to
the SEPAC regarding co-teaching.
8. Train Instructional Assistants in the co-
teaching philosophy and methodology
March 2014 Trainers Asst. Supt.,
Director of Pupil Services
Ongoing as
needed
October 2015 Update: Instructional
Assistants were trained during the
March PD days, with a focus on
differentiation and supporting
students within an inclusive setting.
Discussions are underway with our
IAs to ascertain what additional
training is needed.
Initiative: Develop a State-of-the Art English Language Learner Program Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Provide SEI Endorsement training to
all teachers and administrators
September 2013 DESE Approved
Trainer, Funds
and Time
Asst. Supt. August 2016 October 2015 Update: Thirty-seven
teachers have been trained to date.
Auburn is hosting two SEI Full
courses this fall and an additional
Long Bridge course in the Spring.
The District is committed to
providing this training to as many
individuals as DESE allows.
2. Increase hours of student support to
meet DESE guidelines
February 2014 Personnel,
Conducive
Schedules and
DESE guidelines
Asst. Supt., Principals December 2014
and annually
thereafter
October 2015 Update: Additional
staff was hired and DESE guidelines
are met. All ELL Tutors continue to
have schedules that meet the DESE
guidelines for service time.
3. Train all teachers and administrators in
WIDA standards
Fall 2014 Training Materials Asst. Supt. for, ELL Liaison,
Principals
Spring 2016 October 2015 Update: We continue
to wait for more direction from DESE
regarding WIDA and its use in
districts.
4. Create an ELLPAC (English Language
Learner Parent Advisory Council) and
hold an annual meeting to garner
feedback on the program and parent
needs.
Spring 2016 Reserved Room,
materials,
possibly
translators
Asst. Supt. Ongoing October 2015 Update: The
planning for this continues.
5. Create an online warehouse of
resources for ELL students and families
Fall 2015 MATSOL, Auburn
and other district
websites
Asst. Supt., Director of
Technology & ELL Staff
Fall 2016 October 2015 Update: This work
has begun and is a work in
progress.
6. Investigate and purchase appropriate
ELL curriculum materials
Fall 2014 Local Districts
and Funds
Asst. Supt. and ELL Staff Spring 2016 October 2015 Update: AHS has
purchased new materials for the
ESL class; new materials are being
purchased for the middle and
elementary levels; as well as the K-8
tutors are exploring available
materials throughout this year with a
plan to make additional purchases in
the late spring.
7. Create a peer-to-peer support for new
students
Spring 2015 Interest survey,
students
Asst. Supt., Classroom
Teachers, Guidance and
ELL Staff
Spring 2016 October 2015 Update: The AHS
ESL teacher drafted a proposed
plan to be implemented during the
2015-2016 school year.
The Assistant Superintendent will
meet with the ESL teacher at HS
and Guidance in the next few
weeks.
8. Provide English lessons for the
families of students
Fall 2016 Software program
or teacher,
funding
Asst. Supt. Spring 2017 October 2015 Update: The
subcommittee continues to explore
avenues that might accomplish this.
9. Transition from ELL tutors to ELL
teachers
Fall 2014 Funding Asst. Supt. and Leadership
Team
Fall 2017 October 2015 Update: This action
step will be further discussed
through the budgeting season.
Initiative: Provide Differentiated/Individualized Professional Development Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Create and administer a questionnaire
for teachers to identify areas of teacher
need
May 2014 Survey Monkey Asst. Supt. and Teaching &
Learning Subcommittee
June 2014 and
Annually thereafter
October 2015 Update: This survey
was sent to all staff on opening day
in 2014 and results have been
compiled. The survey will be re-
administered in the next few weeks.
2. Create and administer a questionnaire
for evaluators to identify areas of need for
staff
March 2015 Survey Monkey Asst. Supt. and Teaching &
Learning Subcommittee
September 2015
and Annually
thereafter
October 2015 Update: Rather than
a survey, this will be part of ongoing
discussions at Leadership Team
meetings.
3. Define categories based on data September
2014
Survey results Asst. Supt. and Teaching &
Learning Subcommittee
October 2015and
Annually thereafter
October 2015 Update: This work is
ongoing and addressed annually.
4. Identify in-house experts in various
categories
September
2014
Personnel Asst. Supt. and Leadership
Team
Ongoing October 2015 Update: This is
currently underway.
5. Identify outside consultants and
teachers to fill gaps
September
2014
Local Districts and
Funding
Asst. Supt. and Leadership
Team
Ongoing October 2015 Update: This work is
ongoing and currently underway.
6. Plan methodology/system of delivery September
2015
School calendar and
Flow chart template
Asst. Supt. Leadership Team Ongoing October 2015: This work is
ongoing.
Initiative: Curriculum-K-5 Math Textbook Adoption Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Create a Mathematics Textbook
Adoption Committee which will meet
monthly
April 2014 Funds to pay
participants and
Room for meetings
Asst. Supt. May 2014 January 2015: Completed
2. Create a rubric to evaluate math
textbooks
May 2014 Teachers Asst. Supt. June 2014 November 2014 Update:
Completed
3. Identify and procure samples of math
textbooks/programs
April 2014 Samples Asst. Supt. and Math
Committee
July 2014 November 2014 Update:
Completed
4. Use the rubric to evaluate each
program and narrow it down to top two or
three
July 2014 Committee-
Created Rubric
Asst. Supt. and Math
Committee
February 2015 April 2015 Update: Completed
5. Invite representatives from book
companies to present to group
November 2014 Reps and a room Asst. Supt. and Math
Committee
February 2015 April 2015 Update: Completed
6. Visit schools implementing these
programs using committee-created criteria
October 2014 Local Schools Asst. Supt. and Math
Committee
January/February
2015
April 2015 Update: Completed
7. Place sample materials in each school
to gather input from all teachers
January 2015 Teacher Feedback
Form
Asst. Supt. and Math
Committee
February 2015 April 2015 Update: Completed
8. Committee will vote for final program for
adoption
February 2015 Format for voting Asst. Supt. and Math
Committee
March 2015 April 2015 Update: Completed
9. Create a plan for implementation
(additional action steps will result)
March 2015 Action Plan
Template
Asst. Supt. and Math
Committee
August 2015 October 2015 Update: Teachers
have had 2 PD sessions on “Go
Math” from the ”Go Math”
consultants with additional training
by our District Math Coach.
Initiative: Curriculum-Science, Technology and Engineering Alignment to New Standards Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Re-establish the Science Curriculum
Committee to meet monthly
September 2014 Staff Asst. Supt. and a Principal September 2015 October 2015 Update: Once MA
has adopted the standards, the
committee will reconvene.
2. Presentation on most up-to date
Massachusetts State Science Standards
October 2014 Time, reserved
room and MSSS
document
Asst. Supt,
Jen DiMeglio, Karin Loach,
Jeff Berg
October 2015 October 2015 Update: Once the
committee reconvenes, this will be
the first course of action.
3. Examine Massachusetts State
Science Standards by grade level to
identify strengths and weaknesses of our
current programs
November 2014 Time, reserved
room, MSSS
document, and
current Auburn
documents
Science Committee 2015-2016 School
Year
October 2015 Update: Already
completed work will be revisited
once the committee reconvenes.
4. Create a plan for addressing
programmatic needs by creating
curriculum documents
December 2015 Time, reserved
room, MSSS
document, and
identified list of
needs
Science Committee and
Secondary Science
Department
August 2016 and
Annually thereafter
October 2015 Update: Once
standards have been adopted and
the committee reconvenes this work
will be undertaken.
Initiative: Curriculum-K-5 ELA Program Adoption Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Create an ELA Textbook Adoption
Committee which will meet monthly
December
2015
Funds for
Stipends
Asst. Supt. January 2016 October 2015 Update: The
Textbook Adoption Committee has
met twice thus far and will continue
to meet monthly.
2. Create a rubric to evaluate ELA
textbooks/programs
January 2016 Sample Rubrics Asst. Supt. and ELA
Curriculum Committee
February 2016 October 2015 Update: An
evaluation tool has been selected by
the committee.
3. Identify and procure samples of ELA
textbooks/programs
September 2015 Vendors Asst. Supt. and Reading
Specialists
January 2016 October 2015 Update: Three
publishers have provided samples
for all grade levels.
4. Use the rubric to evaluate each
program and narrow it down to top two or
three
February 2016 Reserved Room
and time and
committee-
created rubric
Asst. Supt. and Committee
Members
June 2016 October 2015 Update: This work is
underway.
5. Invite representatives from book
companies to present to group
July 2016 Time and
reserved room
Asst. Supt. August 2016 October 2015 Update: This is
scheduled for February 9, 2016.
6. Visit schools implementing these
programs using committee-created
criteria
October 2016 Local Districts to
host us
Asst. Supt. and Committee
Members
February 2017 October 2015 Update: These will
be scheduled soon.
7. Place sample materials in each school
to gather input from all teachers
January 2017 Enough Materials Asst. Supt. and Committee
Members
March 2017 October 2015 Update: Once the
subcommittee has reviewed all
samples they will be rotated through
the schools.
8. Committee will vote for final program
for adoption
March 2017 Final data
(rubrics, teacher
input, visit
feedback, etc.)
Asst. Supt. March 2017
9. Create a plan for implementation
(additional action steps will result)
April 2017 Samples from
other Districts
Asst. Supt. and Committee
Members
April 2017
Initiative: Valid and Authentic Assessments Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Debrief with teachers and principals
who participated in the Field Trial of
PARCC
June 2014 Survey Asst. Supt., Director of
Technology, Principals
October 2014 November 2014 Update:
Completed
2. Create a training plan for all teachers -
differentiated based on whether that
grade tests
September
2014
Training materials Asst. Supt., Director of
Technology, Joyce McGregor
December 2014
and Ongoing
October 2015 Update: Principals
and the Assistant Superintendent
attended a PARCC practice session
hosted by DESE, then created a
training and implementation plan.
3. Training staff in PARCC June 2015 Training materials Asst. Supt., Director of
Technology, Joyce McGregor
June 2015 and
Ongoing
October 2015 Update: Ongoing
4. Identify and incorporate opportunities
for students to engage in similar types of
assessment (CEPA, etc)
June 2015 Training
materials,
Internet
Grade Level Teams June 2016 October 2015 Update: Teachers are
continually exploring these
opportunities.
5. Train students on PARCC specific tool September 2014 Computers,
iPads, Test
examples, Video
clips on Internet
Director of Technology, Staff Ongoing October 2015 Update The PARCC
Team created a plan which provides
opportunities for staff training as well
as student practice, etc. This work is
ongoing
6. Participate in the Grade 2 PARCC
online pilot assessment
Spring 2015 Online access to
PARCC
assessment
Director of Technology, Asst.
Supt., Primary Principals
June 2015 April 2015 Update: Completed
Initiative: Valid and Authentic Assessments- District Determined Measures Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Assess presently identified DDMs June 2014 Data, Staff
feedback
Educator Evaluation
Committee
June 2015 and
Annually
October 2015 Update: The Ed Eval
Team, comprised of teacher and
administrator representatives from
across the District meets on a regular
basis to plan for the successful
implementation of each component of
this process. This work is ongoing.
2. Define/Identify Scoring Parameters for
Low, Moderate and High Growth.
June 2014 Data Educator Evaluation
Committee
June 2015 and
Annually
October 2015 Update: This is done
annually each year based on a
formula used with every DDM.
3. Determine uniform approach to using
results of DDMs
July 2014 Data Educator Evaluation
Committee
June 2015 and
Annually
October 2015: The Ed Eval Team
continues their work in this area.
4. Collect data for 2-3 years Fall 2014 and
Ongoing
Data Educator Evaluation
Committee
June 2015 and
Annually
October 2015 Update: DESE
requires that trends in data be utilized
in making determinations regarding
impacts on student learning so this
work will be ongoing through 201.
5. Evaluate and refine choices based on
data
Summer 2015 Data Educator Evaluation
Committee
Ongoing October 2015 Update: This work is
ongoing.
Initiative: Valid and Authentic Assessments - District Based Universal Screenings Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Conduct Needs Assessment April 2015 Survey Monkey Asst. Supt. June 2015 October 2015 Update: Completed
2. Use survey results to assess current
screening tools
October 2015 Data Asst. Supt., Principals,
Reading Specialists,
Department Heads, Math
Coach
December 2015 October 2015 Update: Surveys
completed.
3. Investigate alternative and additional
options
September 2015 Staff Asst. Supt., Principals,
Reading Specialists,
Department Heads, Math
Coach
June 2016 October 2015 Update: Assessment
subgroup is working to create an
assessment framework.
Initiative: Explore Options and Models for Increased Access to Preschool Programming Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Programmatic and Staffing Analysis
Survey
Summer and Fall
2014
Staffing data
sheets
Director of Pupil Services
and Superintendent
Fall 2014 and
Annually
October 2015 Update: A Preschool
Study Team was created to consider
all pertinent preschool expansion
opportunities, ultimately presenting
the same to the School Committee.
Completed
2. Visit area preschool programs Fall 2014 Time, Substitutes Preschool staff Spring 2015 October 2015 Update: Completed
3. Investigate additional potential Chapter
70 funding
Fall 2014 DESE, Chapter
70 funding
formula
Superintendent Spring 2015 October 2015 Update: The
Preschool Study Team continues to
investigate the potential Chapter 70
impact as part of its analysis.
Completed
4. Investigate need / option for full-day
programming
Fall and Winter
2014
Survey to
determine
interest,
Collected data
Superintendent, Asst. Supt.,
Director of Pupil Services,
Pre-K Principal
Spring 2015 October 2015 Update: The
Preschool Study investigated the
need/option for full-day programming
for its 3 and 4 year old preschool-
eligible students with a survey sent to
parents of four year olds to determine
the level of interest.
Completed
5. Create a plan for expansion with
timelines
Winter 2015 Data Superintendent, Asst. Supt.,
Director of Pupil Services,
Pre-K Principal
Spring 2015 October 2015 Update: The
Preschool Study Team recommended
a pilot program for the 2015-2016
school year for full-day for four year
olds and it is up and running
successfully with 20 students.
Completed
Creation of a timeline for expansion
will be drafted and presented as part
of the FY 2017 budget.
6. Begin Phase I of Implementation Fall 2015 Funding,
Materials, Space,
Staff
Superintendent, Asst. Supt.,
Director of Pupil Services,
Pre-K Principal
June 2016 October 2015 Update: There is
presently a fee-based pilot full day
preschool program for four year olds
being housed at AHS. There are
currently 20 students enrolled with a
teacher and an IA. The District is also
offering before and after Preschool
care for several families for a fee.
TECHNOLOGY
Goal: To Support Learning, Communications and Operations
Initiative: 1:1 Student to iPad Program
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Complete iPad acquisition for the 8th
and 9th grade program, and
corresponding insurance
May - June 2014 Leasing proposal
and targeted funds Business Manager and
Director of Technology Summer 2014
November 2014 Update:
iPads were acquired via lease
agreement over the summer and
distributed to students just prior to the
start of the school year. Insurance
premiums were set at $40.00 per iPad
and all premiums were collected at
the time of distribution.
Completed
2. Distribute iPads and provide parental
information sessions June 2014 iPads, parental and
student contract,
insurance, covers,
and presentations
Director of Technology,
Principals, and Teachers August 2014 November 2014 Update: Parental
information sessions held in June
2014, with parents unable to attend
able to view presentation on APS
website and acknowledge so doing
through electronic form
Completed
October 2015 Update: Required
forms were completed and monies
collected; this will occur annually.
3. Continued PD for iPad teachers Ongoing PD Budget, Time Director of Technology and
Asst. Supt. Ongoing October 2015 Update: Middle and
High School teachers continue to
receive training on utilizing the iPads
in their classroom both through
internal sources and externally
through EdTech Teacher. Middle and
High School teachers received
training prior to the start of the school
year on using iPads for Portfolio
Assessment and on Using iPads in
the Classroom (advanced). We have
maintained a relationship with EdTech
Teacher that allows us to provide
consistent and sustained PD to all
iPad teachers.
4. Construct and administer assessment
tool to collect and analyze data on the
impact on teaching and learning
Winter 2015 Assessment Tool
and data Asst. Supt.,
Superintendent,
Principals, Director of
Technology
May 2015 and then
Annually October 2015 Update: An
assessment tool was constructed and
administered last year. The tool will
be reviewed in the winter and
administered to all 1:1 parents and
students in the May of 2016.
5. Develop plan to expand program to
new AMS and 10th
-12th
grades 2014-2015
School Year Data from Current
program, budget Superintendent, Asst.
Supt., Director of
Technology, Principals,
2015-2016 School
Year October 2015 Updated: This
September we distributed iPads to all
students in grades 6-12, making both
our Middle and High School a 1:1
iPad to student school. Students
received the iPad, a rugged case, and
the necessary iPad apps to use in
their classes.
Completed
6. Develop technical and instructional
support structures to adequately support
teachers, students and parents
Summer 2014 Training and
protocols Director of Technology Ongoing October 2015 Update: In order to
better support our students, staff and
parents in the 1:1 program we have
increased our staff by an additional .5
FTE. We have also added an iPad
Program web page to our district web
page with necessary information for
parents and students. This web page
will continue to grow to meet the
needs of our users.
7. Research and assess opportunities for
elementary schools’ iPad programming Ongoing Research Director of Technology and
Principals November 2015 October 2015 Update: Starting this
school year we have redeployed our
existing iPad cart inventory to greatly
enhance the iPad program at our
elementary schools. The Swanson
Road Intermediate School now has
the necessary iPad carts to allow for
every two teachers to share one cart
of iPads. This 1:2 program is a
significant upgrade for our grades 3-5
teachers and allows for greater
classroom integration. We have also
added an additional iPad cart at both
Bryn Mawr and Pakachoag, giving
each a total of 3.
Initiative: Provide Ongoing Technical Support Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Support all staff with timely and
professional technical support
Ongoing Help Desk
software
Director of Technology Ongoing October 2015 Update: The technical
support staff continues to make every
effort to provide timely and
professional technical support to our
staff, students, and parents. This year
we increased our technical support
staff by an additional .5 FTE which
has helped address the issues
associated with the significant scaling
of our iPad program. We continue to
utilize our help desk software to track
problems and resolutions.
2. Develop technical support protocols to
address 1:1 program
Summer 2014 Exemplar from
1:1 Districts
Director of Technology Fall 2014 and
Ongoing
October 2015 Update:
The technology department is in the
process of updating support protocols
to address the significant changes
brought about by the new version of
the iPad operating system IOS 9.
Once the protocols are completed,
they will be posted to the iPad web
page. We expect that these protocols
will continue to change as Apple
continues to make significant changes
to their IOS software.
3. Provide training to technical support
staff to keep them up to date with latest
necessary skills
Fall 2014 Time for training Director of Technology and
Asst. Supt.
Fall 2014 and
Ongoing
October 2015 Update: The technical
support staff continues to access
training opportunities in order to keep
up with the rapidly changing
technology landscape. Much of our
training comes from online training
sessions, although there are times
when we utilize offsite opportunities.
4. Maintain Help Desk Software in order
to track & assess tech support issues
Summer 2014 Help Desk
Software
Director of Technology and
Tech Support Team
Ongoing October 2015 Update: Our help desk
software is functional and we have
seen increased use of the software to
track support issues. All technology
staff has access to the software and
all District staff can easily add tickets
to the system.
5. Plan and implement student run
technical support team or programs
Spring 2015 Time for training
& Tech Dept Staff
Director of Technology,
Principals
Fall 2015 October 2015 Update: Initial
discussions with the High School
principal have begun relating to a
student run help desk.
6. Regularly Assess Technical Support
staff to ensure adequate staffing
Fall 2014 Workflow data Director of Technology and
Superintendent
Ongoing October 2015 Update: The district
increased the technical support staff
by .5 FTE for the 2015-2016 school
year. This increase was in direct
response to the significant increase of
iPads as moved to the 1:1 program at
the Middle and High Schools. Each
year at budget time we will evaluate
the staffing totals for the technology
department and make necessary
adjustments as part of the budget
process.
Initiative: Professional Development Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Provide professional development for
all new staff on district technology
systems
Within 60 days of
new employees
hiring date and
ongoing
Web Site Asst. Supt. and Director of
Technology
Ongoing October 2015 Update: New teachers
will receive initial technology training
as part of their orientation day agenda.
2. Provide sustained professional
development in support of our 1:1
initiative
Ongoing Ed Tech Teacher,
High Quality
Programs
Asst. Supt. and Director of
Technology
Ongoing October 2015 Update: We continue
to provide sustained professional
development to all staff involved in the
1:1 initiative through our partnership
with EdTech Teacher. EdTech
Teacher has been working with our
teachers since our 1:1 pilot to ensure
that there is a consistent training
agenda and continuity of apps and
skills between grade levels and
schools. EdTech Teacher provided
training to our 1:1 teachers prior to the
start of the school year on using iPads
for Portfolio Assessment and Using
iPads in the Classroom (Advanced).
Their sessions are always well
attended and receive very positive
reviews. 3. Provide sustained professional
development to all staff on new Scholar’s
Choice program and web site system
Ongoing Time for training Asst. Supt and Director of
Technology
Ongoing October 2015 Update: The
technology support staff provides
training to secretaries, staff, and
administrators as necessary. Prior to
the start of the school year we held
additional training for secretaries on
TSC and the web page system. We
will be working with principals this
week to address additional needs they
have identified.
4. Explore and implement online
professional development
Fall 2014
Web Site
Asst. Supt. and Director of
Technology
Recommendation
is Spring 2015 and
Ongoing
October 2015 Update: Online PD
has been piloted in the past to mixed
results. The technology department is
exploring using Google Hangouts in
order to provide online PD with video.
We will look to offer some sessions in
the late fall.
5. Provide varied technology-related
professional development opportunities
throughout the year that meet the needs
of all staff
Ongoing and
based on
identified needs
Time during
Professional
Develop. days
Asst. Supt. and Director of
Technology
Ongoing and
based on identified
needs
October 2015 Update: The
technology department routinely looks
for opportunities to provide
professional development to all staff.
We utilize PD days, faculty meetings,
and other times to offer necessary
training sessions. The addition of the
Media Specialist positions at both
Swanson Road and the Middle School
are helping to address individual
needs of teachers. 6. Build tool to assess professional
development needs of staff
Summer 2015 Exemplar Tools Asst. Supt. and Director of
Technology
Fall 2015 October 2015 Update: This fall the
technology staff will work with the
Assistant Superintendent to build or
identify a tool to assess PD needs.
Initiative: Online Learning
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Evaluate current online opportunities Summer 2014 Data from current
VHS and online
programs
Director of Technology, Asst.
Supt. and Principals Summer 2014 October 2015 Update: We currently
offer online learning through Virtual
High School and Edgenuity. We are
continuing to monitor usage and
success of these programs. We have
also seen a significant increase the
use of online classrooms which help to
extend the learning day and facilitate
cooperative learning and easy
distribution and submission of work.
2. Research online learning and
implementation models
2014-2015 School Year
Current research
and exemplary
programs
Director of Technology and
Asst. Supt. Fall 2015 October 2015 Update:
A new technology committee is in the
process of being constructed to look at
the entirety of the technology program,
and especially online learning. We
believe that online learning will play an
important role in education over the
coming years and we want to position
Auburn for success. We feel this is a
significant project that will require
input from a variety of stakeholders.
3. Provide professional development for
instructors and coordinators Summer 2015 TBD Director of Technology and
Asst. Supt. Winter 2015
4. Online opportunities piloted 2015-2016 Time and
coordination with
Asst. Supt. for
TLC
Director and Technology,
Asst. Supt. and Principals Spring 2016
6. Evaluate pilot results Spring 2016 Data from Pilots Director and Technology,
Asst. Supt. and Principals Spring 2016
7. Adopt online courses 2016-2017 School
Year Funding as
needed Director and Technology,
Asst. Supt. and Principals 2016-2017 school
year and Ongoing
Initiative: To Maintain and Provide Quality Data to Appropriate Personnel and Agencies Action Initiation
Date
Resources Person(s) Responsible Completion
Date
Notes/Update
1. Migrate data management system to
Scholar’s Choice
Spring 2014 Current data and
support from
Scholar’s Choice
Director of Technology and
District Data Manager
Summer 2014 Completed
2. Provide training to necessary staff:
grade book; WebPages; course calendars,
etc.
Spring - Fall
2014
Scholar’s Choice
Training
Director of Technology and
Trainer
Summer 2015 October 2015 Update: We are
continuing to work with staff to
provide additional training on web
page and online classroom options.
3. Implement SIF with DESE Ongoing SIF Program
through Scholar’s
Choice
Director of Technology and
District Data Manager
Summer 2015 October 2015 Update: We are
working with the DESE for approval to
begin transmitting data through SIF.
Currently undergoing final testing.
4. Coordinate interfacing with other District
data systems
Ongoing Data from
Scholar’s Choice
Director of Technology and
District Data Manager
Ongoing October 2015 Update: We have
used data exports to provide data to
other district systems such as the
library system, nursing system, and
instructional programs such as Lexia
and One Call Now. We will be
piloting automated data sync with
Nutrikids this winter.
5. Ensure data transmissions are safe and
secure and comply with all required legal
regulations
Spring 2014 Massachusetts and
Federal Law,
District Data
Manager
Director of Technology and
District Data Manager
Ongoing October 2015 Update: All data
transmissions are encrypted and
secure.
COMMUNITY PARTNERSHIPS/COLLABORATION
Goal: To Strengthen and Create Collaborative Partnerships
Initiative: Advance Intergenerational Connections
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Compile a list of current inter-
generational connections Fall 2014 Survey Monkey Community Partnership
Team Leader and
Leadership Team
Winter 2015 October 2015 Update: Completed
2. Add additional intergenerational
connections and empower them to
contribute
Fall 2014 Visit Senior Center,
churches, and
other related
groups in town
Community Partnership
Team Leader, Leadership
Team and Community
Partners Team
June 2015 October 2015 Update: We will identify
key stakeholders to be integrated into
our existing partnerships. We will invite
these people to our Collegial
Conversations Summit that will take
place in January 2016.
Committee members will bring lists to
the November Strategic Plan Update
meeting.
3. Encourage classroom visits or Skype
to share historical information relative to
the curriculum and/or life experiences
Spring 2015 Teachers referred
to compiled list of
resources (e.g.
database)
Community Partnership
Team Leader & Leadership
Team
Ongoing October 2015 Update: Auburn Middle
School Student Council is currently
working with Life Care. The Community
Partnership Team will look to expand
opportunities through meetings in
January.
4. Identify existing or current service
learning opportunities in the senior
community
Fall 2014 Survey Monkey Community Partnership
Team Leader and
Community Partners Team
June 2015 October 2015 Update: Survey Monkey
did not provide enough data. We will
collect data from the Collegial
Conversations Summit meeting.
5. Expand service learning opportunities
with our senior population Spring 2015 Teachers and
Database Community Partnership
Team Leader and
Leadership Team
Ongoing October 2015 Update: The Community
Partnerships Team will identify contacts,
internal and external, that could help
facilitate this.
Initiative: Identify Resources within the Community for Potential Partnership Opportunities (Social
Services, School & Town Officials, Colleges, etc.) Action Initiation Date Resources Person(s) Responsible Completion
Date Notes/Update
1. Create a list of current resources and
agencies who partner with the schools Fall 2014 Individual
Schools/Survey
Monkey
Community Partnership
Team Leader and
Leadership Team
Spring 2015 October 2015 Update: Completed
2. Create a list of needs/wants in regards
to potential partnerships Fall 2014 Survey data Community Partnership
Team Leader and
Leadership Team
Spring 2015 October 2015 Update: Completed
3. Hold roundtable discussions with
community representatives (fire, police,
clergy, business, seniors) to refine needs
and identify common priorities
January 2016 Database and
Community
Groups
Community Partnership
Team Leader and
Leadership Team
Ongoing October 2015 Update: The
Community Partnerships Team is
working to find a date in January 2016
to convene a Collegial Conversations
Summit. Doodle poll sent out by Team
Leader to establish a date. 4. Create a Community/School Task Force Spring 2015 Community at the
Roundtable Chairperson(s) of Task
Force Ongoing October 2015 Update: The
Community Partnerships Team will
identify and create at a January 2016
meeting.
Initiative: Expand, Promote, and Encourage Volunteerism between School, Community, and Beyond
Action Initiation
Date
Resources Person(s)
Responsible
Completion
Date
Notes/Update
1. Create a list of current resources and
agencies who volunteer and for whom we
volunteer
Fall 2014 Survey Monkey Community Partnership
Team Leader and
Community Partners
Team
Spring 2015 October 2015 Update: Completed
2. Create and compile a list of needs/wants
in regards to potential partnerships Spring 2015 Yearly survey Local
Businesses and
Organizations
Community Partnership
Team Leader Ongoing October 2015 Update: Completed
3. Raise names and organizations in
thanks Spring 2015 Banners, Flyers, etc. Community Partnership
Team Leader Ongoing October 2015 Update: Ideas being
considered: website praise; T-shirts;
special events from kids. In November
2015, we will discuss this more in
depth.
4. Solicit names from school personnel and
community members to serve on an
Innovation Service Task Force
Spring 2015 Face to Face
Invitations Community Partnership
Team Leader and
Leadership Team
June 2015 October 2015 Update: We will
identify members of the school
community to act as points of contact
for community-based activities.
5. Implement their findings Fall 2015 Time Chairman of Innovation
Service Task Force Ongoing October 2015 Update: Create
database of opportunities for both
students and community members.
Initiative: Evaluate Effectiveness of Existing Communication Tools
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Through surveying, identify the most
effective methods of communication
between the school and community
Fall 2014 Survey Monkey Mobile Phones, Scans
Community Partnership
Team Leader and Leadership
Team
Spring 2015 October 2015 Update: Completed
2. Summarize findings and identify top
methods of communication January 2015 Leadership Team
Community Reps. Community Partnership
Team Leader June2015 October 2015 Update: Completed
HEALTH, WELLNESS AND SAFETY
Goal: To Promote a Positive, Safe Learning Environment
Initiative: Assess Safety Procedures at All Buildings
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Continually monitor buildings with
school-based safety teams Ongoing Time and support
from Safety
Advisory Team
Safety Advisory Team Ongoing October 2015 Update: Under the
guidance of the Safety Advisory
Team and school-based teams,
locks are being updated in buildings.
SWIS locks have been completed,
next working on BM, and then PAK.
2. Research state of the art security
technology (i.e. student & staff ID cards) Ongoing Time and
Expertise
Director of Facilities/each
school’s Safety Team
Ongoing
Fall 2015
October 2015 Update: Staff key
fobs have been implemented in all
schools as an additional security
measure; updated staff I.D. and
visitor I.D. system. Staff ID
w/lanyards complete. Additional
security software and school-based
initiatives moving forward.
3. Schedule drills during school year to
find possible deficiencies and necessary
changes
Ongoing Coordination with
Safety Team and
Principals
Principals and Safety
Advisory Team
Ongoing
Fall 2015
October 2015 Update: Under the
guidance of the Safety Advisory
Team and all school-based safety
teams, drills are regularly practiced.
Police officers have fobs to get into
all buildings. District-wide ALICE
Training completed on September 1,
2015 and additional school-based
safety drills being schedule for the
year.
Initiative: Analyze Safety of Student Transportation
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Transportation survey to families to
assess needs January 2015 Survey Monkey Business Manager/Director
of Facilities
March 2015
May 2015
October 2015 Update: New bus
routes implemented, adding an
eleventh bus.
2. Collaborate with the bus company to
determine bus routes based on needs
identified in surveys
February 2015 Time, Map of
Town to create
bus routes
Business Manager with
review by Safety Advisory
Team
May 2015 October 2015 Update: An eleventh
bus was added and all runs are
operating successfully.
3. Identify need and areas of need for
crossing guards March 2015 Coordination with
School Resource
Officer
Business Manager, Safety
Advisory Team and
Principals
May 2015 October 2015 Update: With review
by the School Resource Officer, this
has been successfully completed.
4. Continue regular bus evacuation drills
at all schools Annually each
Fall
Coordination with
the bus company
and School
Business Office
Business Manager,
Principals and School
Resource Office
Annually each Fall October 2015 Update: Done
annually.
Initiative: Continue and Improve Upon Initiatives to Promote Emotional Safety and Security
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Research and implement a positive
behavior system at the high school level Spring 2014 Dr. Paul Poteat,
Boston College
AHS Principal and school-
based team
Spring 2015 October 2015 Update: The School
Psychologist who is trained in PBIS
has begun preliminary work to
expand PBIS to the AHS.
2. Continue to utilize and improve PBIS
in all schools Spring 2014 and
ongoing
PBIS supports Principals and School-Based
PBIS Team
Ongoing October 2015 Update: Remains a
vital program through grade 8.
3. Educate students about social media
and cyber-bullying at each grade level Spring 2014 District Attorney’s
Office and School
Resource Officer
Principals and School-Based
PBIS Team
Fall 2014 October 2015 Update: All schools
provide training in these areas and
will follow-up throughout the school
year.
4. Perform safety drills to empower
students’ increased sense of safety and
security
Ongoing Safety Advisory
Team
Safety Advisory Team and
School-Based Crisis Teams
Ongoing and
Annually
October 2015 Update: Under the
guidance of the Safety Advisory
Team and all school-based safety
teams, drills are regularly practiced
Initiative: District-Wide Wellness Policy Initiatives
Action Initiation Date Resources Person Responsible Completion
Date
Notes/Update
1. Review current district wide wellness
policy Fall 2014 MASC Wellness
policy
Director of Food Services,
Athletic Director and School
Nurses
Spring 2015 October 2015 Update: Completed
by the Wellness Team.
2. Update district wide wellness policy
based on federal regulations Winter 2014 MASC Wellness
policy
Director of Food Services,
Athletic Director and School
Nurses
April 2015 October 2015 Update: Completed
and approved by the School
Committee in Spring 2015.
3. Seek approval by School Committee
and communicate the wellness policy April 2015 Time for
presentation
Director of Food Services,
Athletic Director and School
Nurses
May 2015 October 2015 Update: Completed
on May 20, 2015.
4. Identify opportunities to educate
community on the wellness policy through
programs and events
Spring 2015 Collaboration
with Auburn Rec.
& Culture
Director of Food Services,
Athletic Director and School
Nurses
Winter 2015 into
Spring 2016
October 2015 Update: Will expand
outreach to Kristen Pappas, Auburn
Recreation and Culture Director, to
pursue further outreach to the
community on the District’s Wellness
Policy and initiatives. Will bring this
initiative to the Wellness Committee
for additional input.
Initiative: Enhance Nutrition, Health, Physical Education Programs and Physical Activity throughout the
District Action Initiation Date Resources Person Responsible Completion
Date
Notes/Update
1. Nutrition: a) Enhance school nutrition programs
district wide that meet state and federal
guidelines b) Expand breakfast program to all
schools district-wide
c) Goal continues to expand breakfast at
AHS during 2015-2016 (New)
Fall 2014 and
Ongoing
State and Federal
guidelines
Director of Food Services Fall 2015
May 2015
October 2015
Complete and
Ongoing
Fall/Winter 2015
a) October 2015 Update: Target
goals met and exceeded
participation goals for 2014-2015
breakfast.
Lunch Launchers new at Bryn
Mawr in May 2015, introduction at
Pakachoag will take place in
October 2015. More lunch
concepts will be added at all
schools throughout the year.
Theme for this year will focus on
increasing school lunch
participation and access, “It’s
Lunch Time!”
b) October 2015 Update:
Completed and ongoing.
c) October 2015 Update: New goal
to revitalize AHS breakfast to
generate more participation.
2. Prepare for and complete the USDA/
DESE Administrative Review for School
Nutrition Programs. New requirement for
all school nutrition programs every 3
years.
October 2015 DESE Director of Food Services,
Food Services Assistant,
Cafeteria Managers
Complete
preparation by
January 2016
October 2015 Update: Attend training
on October 13, and develop action plan
to complete requirements. Prepare for
audit with documentation. Will update
when date of review is assigned by
DESE.
3. Introduction of the Smarter Lunchroom
Review through MA DESE and Cornell
University
October 2015 DESE/John Walker
Institute
Director of Food Services,
AHS Cafeteria Manager and
other school café managers
when their schools are
scheduled
Fall 2015-Spring
2016
October 2015 Update: Will begin our
first review scheduled for AHS on
October 14. Updates will be provided
after completion of the assessment and
staff training. Other schools will be
added to the Smarter Lunchroom
Assessment process.
4. Health: a) Expand health and nursing education
for students by developing curriculum
units that support health and wellness b) Recommend full-time health
education teacher at the middle school
Spring 2015 Exemplars of
health curriculum
Asst. Supt.,, Health
Curriculum Team and
Athletic Director
Spring 2016 October 2015 Update: Recommend
the addition of a school nurse to help
develop this initiative.
5. Physical Education: a) Expand physical education
opportunities for students district wide b) Assess current physical education
offerings to identify future
recommendations c) Utilize National Association of Sports
and Physical Education guidelines as
reference to plan future initiatives
Winter 2014 National Assoc. of
Sports and PE
guidelines
Athletic Director/Health Staff,
Asst. Supt.
Fall 2015 October 2015 Update: Recommend
the addition of a school physical
education staff member to develop this
initiative with the Strategic Planning
Committee. Decided not to pursue all
aspects of WISS but will complete the
Smarter Lunchroom Assessment
section of WISS
6. Physical Activity: a) Increase opportunity for physical
activity district wide, including intramural
opportunities at Auburn Middle School.
Winter 2014 Data of current
program
Athletic Director, PE
teachers
Spring 2016,
ongoing and
annual
October 2015 Update: Focus will be
middle and high school students not
involved in coached sports.
Recommend assigning to Athletic
Director and PE teachers.
TRANSITIONS
Overarching Goal: To Build and Strengthen Supportive Transitions
Initiative: Freshman Academy Stage of a Student’s High School Experience
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Freshman Academy Planning Spring 2014 Hybrid Curriculum: Academic Skills, 1:1 Anchor Apps,
21st Century Skills, Wellness Design, Self-Regulation
Principal, Asst. Principal,
Asst. Supt, Director of Guidance and
Faculty
Fall 2014 to be
reevaluated and
updated Annually
*Items should be on
a timeline
October 2015 Update: Work
remains ongoing. Discussions
regarding professional development
for Digital Portfolios in grades 6-12
(Ed Tech Teacher) and Flipped
Classroom for APS Faculty
2. June Step-Up Day June 2014 Juniors / Seniors Cafeteria
Department Chairs Quick Activity
Principal and Guidance Department
Annually October 2015 Update: Completed
as of June 2014.
3. 1:1 Implementation and Roll Out for
Grade 9 Late Spring 2014 CIP for funding
PD for teachers and Parent Orientation
Director of Technology,
Asst Supt. and
Principals
Fall 2014 and to be
reevaluated
Annually
October 2015 Update: Completed
in September 2015 and to be done
annually.
4. Parent/Student Night June and August
2014 Outline of student
expectations and
responsibilities; contact information
AHS Principal and
Guidance Department
Annually October 2015 Update: Completed
in Fall 2015 and to be done
annually.
Initiative: College/Career Readiness
Action Initiation
Date
Resources Person(s)
Responsible
Completion
Date
Notes/Update
1. College/Career Seminar (military) Spring 2014 Interest Inventories, Naviance,
College Search
Process, Military Presentations,
Two year and Technical
Schools Fair
Guidance Fall 2014 and to be
reevaluated
Annually
October 2015 Update: Held annually
in the fall for seniors and spring for
juniors.
2. Increase articulations with local area
post-secondary institutions Fall 2014 Outreach to community
colleges and technical
schools
Guidance Administration
Fall 2015 and
Annually October 2015 Update: Exploring
dual enrollment with Quinsigamond
Community College (QCC), with AHS
staff serving as adjunct faculty for
high school and college credit.
3. Increase partnerships with local area post-secondary institutions
Fall 2014 College faculty
connections Guidance
Administration Fall 2015 and
Ongoing October 2015 Update: This work is
ongoing.
4. Internship (Shadow Day) for Junior
Students Spring 2015 Chamber of Commerce
and local business
collaborations
Faculty Administration
Fall 2015 and
Ongoing October 2015 Update: Working with
the Chamber of Commerce to create
shadow days for juniors.
5. Internships for Senior students Winter 2016 Chamber of Commerce
and local business
collaborations
Faculty Administration
Winter 2018 October 2015 Update: Work is
ongoing.
6. Implementation of Flipped Classroom Fall 2014 1:1 iPad-Grades 8 and
9 Teams and
Professional
Development
Grade 8 and 9 Faculty
and Director of
Technology
Fall 2014 and
Ongoing with
expansion to grades
6 & 7
October 2015 Update: In process,
with additional professional
development planned.
Initiative: School Building Transitions
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Swanson Road AMS move to 9 West
Street June/July 2015 OPM and Movers Principal, Asst. Principal
and Director of Facilities June/July 2015
October 2015 Update: Successfully
completed, with only a few minor
punch list items remaining.
2. JB and PAK to Swanson Road June/July 2015 Central Office Line
Item and Movers Principals and
Director of Facilities July/Aug
2015
October 2015 Update: Successfully
completed, with only a few minor
punch list items remaining.
3. MDS to Pakachoag June/July 2015 Central Office Line
Item and Movers Principal and
Director of Facilities July/Aug 2015
October 2015 Update: Successfully
completed, with only a few minor
punch list items needing to be
addressed.
4. Staff at JB/PAK ● Logistics, scheduling, curricular
implementation alignment,
transfers/ assignments, team
building, traditions, principal &
asst. principal.
February 2014
and Ongoing Central Office Line
Item Planning Time and
Funding
Principals, Teachers,
Director of Facilities, Superintendent, and
Asst. Supt.
June/July 2015
October 2015 Update: Completed
5. Community ● Information Sessions: ongoing
communications with parents
and community
● Open houses New Middle,
Swanson Road Intermediate
and K-2 at Pakachoag
April 2014 and
Ongoing
Fall 2015
PTO/ARC and
Advertising Principals,
Guidance and Teachers
September 2015 October 2015 Update: Successfully
completed
6. Students ● Orientations K-2, 3-5 and 6-8
● Public Communication
Spring 2015 PTO/ARC and
Advertising Principals,
Guidance and Teachers
Fall 2015 October 2015 Update: Successfully
completed
Initiative: Student-Focused Transitions
Action Initiation Date Resources Person(s) Responsible Completion
Date
Notes/Update
1. Continue and expand upon current
transition plans, PreK-9 Ongoing Busing through
central office line
item
Principals Annually and
Ongoing October 2015 Update:
Start and end times of schools and
busing routes and times were
reviewed and updated.
2. Devise a new student enrollment
protocol – for School Choice/Special
Ed/ELL
June 2015 Scholar’s Choice Training for intake
personnel
Need IEP/504 or
ELL designation
Asst. Supt., Secretaries Principals
Annually and
Ongoing October 2015 Update: Summer -
Proof of Residency completed at
Central Office
Ongoing discussions regarding
ensuring students’ needs, upon
entry, are identified – form may be
created.