Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro •...
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Transcript of Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro •...
![Page 1: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/1.jpg)
Tasks in Outlook 2010
![Page 2: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/2.jpg)
Intro
• Outlook has four key components: Mail, Calendar, Contacts, and Tasks
• Tasks are as simple as you make them
![Page 3: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/3.jpg)
Personal Use
• Tasks can be a to-do list • Can also be used to measure progress
and meet goals • Make great reminders
![Page 4: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/4.jpg)
Email Follow-up
• Follow-up is the most basic way to creating a task
• When sending an email, go to the Messages tab and (in the Tags section) select the Follow up drop down menu – Default creates a task for you, in Custom you
can designate who the task is for
![Page 5: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/5.jpg)
Creating and Managing Folders • In Outlook you have the option
to create folders to divide your tasks
• To add a new folder, right-click on a task folder (in left-hand panel) and select “New Folder…”
• It is possible to give permission to others for creating, editing, and viewing your shared task folder(s)
• To adjust permissions of a folder, right-click on the folder and select “Share” > “Folder Permissions” to change how the folder is accessed
![Page 6: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/6.jpg)
Sharing Folder Permissions
![Page 7: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/7.jpg)
Creating Tasks • To create a task either click
“Click here to add a new Task” or right click the Task area and select “New Task” or select “New Task” from the Home navigation bar (at the top)
• Note: To make adjustments in the first method requires you to double-click the task after creation
![Page 8: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/8.jpg)
Task Specifics • Start/Due dates • Set task status as:
• Not Started • In Progress • Completed • Waiting on someone else • Deferred
• Priority can be: • Low • Normal • High
• Percent complete • Set alarms as reminders to due
the ask
![Page 9: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/9.jpg)
Task Due, Overdue, or Complete • Tasks that are due or overdue
show up in red along the right-side panel and in the middle
• Complete tasks are crossed-out in the tasks list (shown in middle) and do not show up on the right-side panel
![Page 10: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/10.jpg)
Share Tasks • Choose a Tasks folder • Select the Folder tab then click
on “Share Tasks” • In the pop-up window you can
designate who you wish to share your Tasks folder with
• You can also request to view the recipient’s Tasks folder
![Page 11: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/11.jpg)
Viewing the Tasks Folder • Like with other folder systems,
there are many ways to change the view of task folders
• “Change View” adjusts the layout of the middle task folder panel
• The Arrangement section along with clicking the headings in the middle panel allows for rearrange of tasks by specific fields
• In any section of Outlook, clicking the “View” tab and the “To-Do Bar” dropdown menu allows you to customize the right-side panel or remove it
![Page 12: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/12.jpg)
Relation to mobile devices • BlackBerry’s
• The BB mail app can assign tasks to yourself
• Handles the general fields such as priority and status
• Other task apps are available in the App World, such as SlickTasks
• Androids • Default mail app cannot use
tasks • uWaterloo’s Outlook Web App
(Connect) does not support tasks on android devices
• iDevices • Tasks can be synced to/from
Outlook using the Reminders app
BlackBerry SlickTasks app
Apple Reminders app
![Page 13: Tasks in Outlook 2010 - University of Waterloo · PDF fileTasks in Outlook 2010 . Intro • Outlook has four key components: Mail, Calendar, Contacts, and Tasks • Tasks are as simple](https://reader033.fdocuments.in/reader033/viewer/2022052709/5a83c4b37f8b9a0c748f0377/html5/thumbnails/13.jpg)
Questions?