Taming the Necessary Evil: A Data System That Streamlines the Data and

Reporting Needs of TA & D Projects

Julie DurandoVirginia Deaf-Blind

Project

Donna RiccobonoMaryland Deaf-Blind Project

Annette Carey, Ruth Ann KingWest Virginia Deaf-Blind Project

Mark CampanoDelaware Deaf-Blind Project

Data and Reporting Needs of TA & D Projects

Session will address:

1) Documentation of TA project’s progress towards grant goals/objectives

2) Tracking outcomes of students with severe disabilities (including vision, hearing and dual sensory impairments)

3) How data is used to inform TA provisions as well as classroom instruction.

Discussion Questions:

1. What information is most valuable to you when planning Technical Assistance?

Data and Reporting Needs of TA & D Projects

Federal Grant

1) Documentation of TA Project’s Progress Towards Grant Goals/Objectives

• Federal Grant• Entry of Goals, Objectives and Activities• GPRA – storage as needed or as changes• Related Grant Activities automatically connected to GPRA• Annual Performance Report

• TA Service Plans, Contact logs, Workshops• 3 major activity types – tracks quantitative data and evaluation process

• Dec 1 Count• Required activity, data used for several purposes, live up to date storage

1) Documentation of TA Project’s Progress Towards Grant Goals/Objectives

Federal Grant - Entering Goals, Objectives & Activities

Federal Grant - Entering Goals, Objectives & Activities

Federal Grant - Connection between Activities and GPRA

(any data selecting grant activity will automatically have GPRAs assigned)

Federal Grant - Annual Performance Report

Federal Grant - Annual Performance Report

Federal Grant - Annual Performance Report

Contact notes

Service ProviderBasic Child DemographicsService Provision TypeMileageRelated Grant Activity (connects to GPRA)Staff PresentNotes

Quantitative Data per student

TA Plans

Goal (content Area)Focus (who will be able to do what)Fed Grant Activities (connects to GPRA)Recommendations to achieve FocusMaterialsBest Practices UtilizedContacts per PlanRelated WorkshopsEvaluations (database creates)

Quantitative Data &Qualitative Data (evaluation) per student

Workshops

Basic Description (time, place, etc.)Related Grant Activity (connects to GPRA)AttendeesRelated TA PlanEvaluation (database creates)Statistics (counts, evaluation data)

Quantitative Data &Qualitative Data (evaluation) per workshop

3 Major Activity Types – Data Needs

Federal Grant - Dec 1 Count

Federal Grant - Dec 1 Count

Required census information paired with more meaningful information to service provision

2) Tracking Outcomes of Students with Severe Disabilities (Including Vision, Hearing and Dual Sensory Impairments)

• TA Service Agreement• Measuring Effect of Efforts• Showing correlation between Effort to Effect

• Evidence Based Assessments• Student Progress/Child Change through Communication Matrix & Cailler Azusa• Comparative Analysis – choose data points• Functional Vision Assessment• Functional Cortical Visual Assessment – growth through functional levels

• Inventories/Assessments to track Student Progress/Child Change• Sensory Channel Inventory• Preferences Inventory

TA Service Agreement

TA Service Agreement

TA Service Agreement

TA Service Agreement

Evidence Based Assessments

Evidence Based Assessments

Evidence Based Assessments

3) How Data are Used to Inform TA Provisions as Well as Classroom Instruction.

• Baseline of strengthens from evidence based assessments-• If areas of no progress, adjust TA and instruction;• If progress, build on success to continue to progress (avoid getting stuck in rut)

• Progress Reports (DE specific)• Syndrome and Disorder Report• Student Quick Glance Portfolio

All this information serves as a source or a needs assessment of what trainings, professional development, conference topics and keynotes are

need to develop local capacity towards student progress.

QuickGlance

Portfolio

Etiology and

Implications Report

Discussion Questions:

2. How do you know when a student has demonstrated progress from your technical assistance?

3. What are the challenges to collecting and reporting on data to meet local, state and federal reporting requirements?