TALL PINES PROPERTY OWNERS ASSOCIATION, INC.P 0 , BOX 959

MINERAL. VA 23117

March 18, 2020

RE: Spring 2020 General Membership Meeting

Community Members:

In light of current events with the COVID-19 pandemic, andupon the advice of our attorney and the Betty Queen Center, it hasbecome necessary to postpone the Spring 2020 General MembershipMeeting until SATURDAY JULY 11 2020. The meeting will beheld at the Tall Pines CommonArea, beginningat 10:00am.

Please make every attempt to attend this important communitymeeting. We have also scheduled apotluck cook-out for thataftcmoon beginning at 4:00 p m : we hope you wil l be able to attend.

Please note that annual dues are due beginning July 1,2020, andbecome overdueAugust 1, 2020. Please see the dues form in thispacket.

See you onJuly ll‘"!

Tall Pines Property OwnersAssociationSpring 2020 General Membership Meeting

July 11, 202010:00 a.m.

Agenda

Tally Proxy forms, mke attendance, qualify for a fomm: call meeting to orderPresent minutes from Fall 2019 meeting for changes/approvalTreasurer’s ReportPropeny Committee ReponArchitectural Review Board ReportDock Committee ReportWebsite Committee ReportOld Business

0 Status on the votes for outstanding Covenant amendments- Change 4/5 to 2/3 to amend covenants in the future did not pass,I Change H Dock governing rules, responsibilities has passed.

0 Slip maintenance fee on interior lots was approved by amajority of interior lot owners and collection of the additional$50.00 annual fee will begin and is due July 1,2020and late onAugust 1,2020.

' Updated language on fences did not pass.

. Association operations, member comments, general community newso New Business

0 Two board members’ terms are ending; we will need to elect two newmembers today to join the board for t w o year terms

. Ad jou rn

TALL PINESPROPERTYOWNERS ASSOCIATION. INC.PO. BOX 959

MINERAL.VA 23117

Much23, 2020

RE: Spring 2020 Gene-n MmbershipMealngpacket

Community Mei-linens

Lestweek 1mulled lo eve-ryune the spring2010 cm MembershipMeetingpicket. Alongwithall tlie necessary documenls, l included inrnmninnaboulpostponingour meetinguntil July 11,2020. Howwer, l lefl out someother imporum inl'vmunofn.

Wen i e nu awareum die Tull Pines community nicluneswniei-frnnt lotsand interior hm. Eachinterior lot owner has the useurnbunt slipat theCommonAxes. EZdocksWm insulledseveralyears ngo, Welsnvensen-rule fundwhichholdsmoney fox ninintenme nfuiese doeks (2h:Duck-SlipRem-val ln onies to provide funds fur inninsennnneoffline slips wema n l y heldn community voteinking for en innreene in ilie dum for the intenoi int owners in the mountorssoloo pex yenn. Thisinitintive nnssed.with45sfl'ninnnve vote. end I] neguiye vom.

TheNoticeofAnmul Dutswillilhe updatedam amountWu sent out in the packet, I n t u i t ) :lol ownerswill pny $235.00 unnullly nnnwuerfivnl lolownmwill ennnnue w nny $235.00 nnnuully.The $50.00 leoelvzd fiom each lnlm'ior lot ownzr will go into the Duck-Slip Reserve fund. Annualdues become due July 1"mi I r !consldmd isle beginningAugust 1".

[apologize for m in i ngthe: unnomnx infumnsion Welook forum: in seeing younl tnegenei-nl inemlieisliip meeting nnJuly 11,2020beginningnt 10:00 n i n . esilie CDmmm-‘l A m .

Sincerely.

, W W‘ Bub-rsMason

Boa-d Secmnry

Tall Pines Property Owners AssociationSpring 2020 General Membership Meeting

Saturday.July 11.2020

10:00 a m .

The Common AreaTull Pines

(DRAFI')Tall Pines property Owners Association

Fall 2019 General MembershipMeeting nutes

Date: October 19,2019 Location: Betty Queen Center, ( 0 : 0 0 am

Minutes: A sign-up sheet was passed and proxy designation l p n n s collected. itwas detennrned that aquorum oi members were either present or represented bydesignees. John Woods. TPPOA President. called themeeting to order. Theminutes from the Spring General Membership Meeting held on April 13, 2019were reviewed. No corrections were made.

Motion made and seconded to approve Aptil 13.2n19 General Member meet‑i n g minutes. Motion passed.

Treasurer's Report: (Oddlz Holmes)The treasurers reponwas presented. with key expenditures and baiancesnoted to the membership from the written documents provided in themeeting invitation package and at the meeting,Four property owners have not paid their dues tor 2019 (two oi whom alsodid not pay tor 2018) and they have been reierred to the attorney iorcollection.$7,343.56 has been paid out this fiscal year.Insurance rateswere lower due to various teeters.A new flag pole and light has been delivered lu Tall Pines, Volunteers fromMe community will be neededfor installation; an email requesl will go outsoon to recruit helpers tor this project,

Motion made a n d seconded to approve t h e Treasurer ’s report. Motionpassed.

Property Committee report MelanieMosher)Winterizing has begun at the Common Area ,VDOT has repaired some culverts, l i the one near your properly needs tobe worked on please contact MelaneDept. of Game 3. Fisheries conducted a Markers Survey and advised thatall our markers are in the nghl place. All new buoys are malked with‘TPPDA" so i they get loose |hey can be retumed.At the Common Area, the seawall cables are broken and need repair/replacement. We are currently in the process oi obtaining estimates. it rshoped that this repairwill be completed by spring 2020.

u A new Community Bulletin Board has been erected at the comer of TallPines and Centerville Roads. Community intormation will be posted there,

Motion made and seconded to approve the PropenyCommittee report. llllo‑t ion passed.

Architectural Committee report:- Art approval letter tor the solar project has been sent to Lot 83. For tuture

requests tor solar. we Wlii require a good diagram ot the scope or are pro‑ject as well as plain language about the protect.

Motion made and seconded to approve the Architectural Committee report.Motion passed.

Dock committee report: (BarbRobison)o It was reported that the management of the docks have not 0051TPPOA

any money this year.- Due to the water level, the poles are “hungup," but will be lelt that way tor

the time being 52 Dock provided intormation onadapting the poles tomake them taller. There is an approximate $90 charge per pole tor this.

- There is one ladder on the docks EMShas recommended getting at leastone other ladder installed tor the satay at the community. The cost oreach ladder is $380.

- The association has purchased two RescueBuoy rings which will be in‑stalled at the CommonArea. Two more will be purchased to make thearea saier tor boaters and for swimmers.

Motionmade and seconded to accept the Dock committee report. Motionpassed.

Website Committee report: (Tom Jeschke)- Weasne is www.tgma.um. Check out the website tor community newsand

contact infurrnatlon tor the Boardmembers.Key Players linkwill be updated to include more information on responsibil»ies or the board members.

- An Association Complaint ionn is now repaired to be added to our HOAPackets tor new property owners; it will also be posted on the website.

Motion made and seconded to appruve the Website Committee report. Mo‑tion passed.

Old Business:The Proposals sent out in the mailing regarding updaled language on fenc‑ing and the 4/5ths to 2/3rds vote will be due in April 2020. It was recom‑mended that the languageon lenoes be more clear, and includeWhat Isacceptable rather than what is NOT.

New Business:A new proposed amendment to i n c r e a s e annual dues by $50.00 beginningin 2020 for property owners With a boal slip ar the CommonArea will besent to me interior |oi owners. This vote will be due InApril 2020.Il was recommended that telephone care be made to association membersto urge them to vote on outstanding matters, and that nun-board membersbe providedwith telephone numbers so they can assist in lhis project.

Member Suggestions 3.CommentsChili Jamboree at the CommonArea beginningat 4:00 pm . today.Holiday parties have been scheduled and information provided to mem‑bars. A reminderWIII be posted on the Community Board at the tram ofTall Fines,One at our neighbors recently passed away as a result ol 3 tall in his housewhich lead to being isolated tor tour days before getting help. Just a re‑minder to check on your neighbors. it necessary, Adult Protective ServicesWill make awellare check it you oomabl themwith concerns.A petition for EMSServices for the LakeAnna area was provided tor signa‑tures if desired,Odette (treasurer) and Melanie (vice president) are going ofl the board inApril 2020 and newmembersmust step up to meet the needs of the board.

Next General Membership Meeting is scheduled for Saturday, April 11 al 10:00a.m. at the Beny Queen Center. Coflee, tea and Danish will be served.

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Ta nes Property owners AssociationEnimated Reserve re Replace,Repair,and Maintain Asm-AI I Owners

Updated 3/13/10

ZmnFstimated zsr inmed Lifecm

ful lReplaumem

cm$17,000.0051,700 00

$7,500.00

$7,500.005096 $3,250.003596 $9,450.00

10 2 $5,000 00091.

m a t EstimatedReplacement can 55amVeal-iv Reserw Lot

szsww[ s l i m m e d 2020

0 . nuocu r ren ra - l $41,427.73

35’s3591:

2599

5091

current Resenre salanee 3113.10 5 as 527 73

Amount needed In Fund 1m $11,971.17

mirnared Reserve m Replace Docks‐Intent" 1mOwnersUpdated3/13/20

2018 ( R i m m e d L i l : ReplacementEsl imaud Cos‘ Remaining M

$100,000.00 52711000111Total Bummer!

ru ra l Esrimared ( a s ! $200 one 00 Replacemenr am $27 on

M e m m m m m m m s : - veanvcmmrun _

Amount Neededre Fund 1m $157 100 u

sum-u

$125.00IIM(2015‑zozspcurrenr Dal 512 399 as

$257 100 uTotal Lms 7s

~ 1m in: Responsible h r ; 5 ups in mas/s In 3 3,213.75

TALL PlNES PROPERTY OWNERS ASSOCIATION, INCPD BOX 959

MINERAL, VA 23117

TALL PINES PROPERTY OWNERS' ASSOCIATIONNoticeof Annual Dues FV20202021

Dues are due and payable on or before July 1‘1of each year andareconsidered delinquent on August 1“.

This notice will bethe only dues notification that will bepmvldecl.

Dues are due and payable as noted and no partial payments wi l l be accepted without priorapproval. Asallowed bylaw a late fee of 5%will he charged on all dues payments n o treceived by the August 1“ deadline As stated in the TPPOA Covenants, a lien ‐ to includeaccrued late fees, attorneys' fees and adminlslration costs - will be placed against any propertywhere the total amount has not been paid after final written notification to the propertyowner. Alien removal fee of $50.00 plus all penalties, legal, and other leeswill need to bepaid prior to the removal cl said lien.

Pleaserelurn the bottom ponlonMthlsn o t ! “when you submit your FY1020-2011duos.if you haveany questions, pleasecontact the treasurer at the address notod above

Pleasemake checkpayable m'TALL PINES vuovmrv OWNERSASSOCIATION

Annual DuesFV2020-2021lnterlor Lots:5285; Waterfront Luis: 5235

“ ( you own mare manone lot, please pay per lot.)

NAMElsl t o w

HOME ADDRESS:

cml : sure: ZIP‑

LAKE ADDRESS: Mineral, VA 23117

PHONE: lHome) (lake)

cm: cm:

EMAILADDRESS(es):

Total Amount Enclosed: S

i’lmszjoiw qomr Tall Pines Neighborsfor a Commmwiw (Locket/1+!

Saturday, Juiy 11Beginning at 4:00 p m . at the Common Area

(Rain Lomtinn: Todd & Odette Holmes' housP, ‘374 Tall Pines Dnvp)

835

TPPOA will provide meat, buns, condiments,paper products, and soft drinks.

Please BYOB, choirs and your favoriteside dish Toshare.

Looking fi’ofwwd to seeing you them!

TALL PINES PROPERTY OWNERS ASSOCIATIONPROXY FORABSENTEE BALLOTINGGENERAL MEMBERSHIP MEETING

ArlicIe XII ohhe By-Laws nf the Association nrovldes Ior voting by proxy at meetings of themembership if you will be unable to attend and wish to vote by proxy, you should submit yourproxy appointment to the sectetary p r i o r to the meeting If returned by mail, the proxyshouldhe received by the Secretary not later than the Friday belore the relevant scheduled mee t i ng

If you choose to designate a proxy to vote on your behalf, the following form may he used. Vuumay designate any other property owner in the association asyour proxy.

I (We) hereby appoint asmy lourl proxy to vmeon my (our) behalf at ( h e SPRING 2020 mee l l n g ofthe Tall Pines Property Owners Association

This proxy is in eflect for this meeting only and may be revoked i fl (we) are able to attend.

Date: Phone Number (forverificatinnI

Lot Numberls)

signature of property Owner“) - note- if proper ty rsJaintlv owned, both owners mus t Sign

(Prlmed Marne) (srgnaturel

lPrintedNamel (Signature)

I f returning by mail, please send to:

TPPOAPost office Box 959Mineral,VA 23117

Proxy forms which are mailed in must be received by the last Friday priorto the meeting. Proxyforms may also beturned in prior to the actual meeting. Proxy forms areSubject to verification.