Tailgate for Riley Organized by:

Megan StouderBrandon WebbEmilee ListonNick WingateJacob Sweet

Overview of Event

Baseball tailgate at Gratz Field on campus

Raised money for Riley Children’s Hospital

Raffles were awarded and food was sold (burgers)

North Manchester Little League was invited to partake

Marketing EffortsGoals:

To spread the word of our eventInform as many students as possible

Strategies:Place signs and posters in busy areasIn places that will catch people’s eyes

Examples:In the food service areasNapkin dispensersDorm doorsGave flyers to Little League parents

Our Website

Sponsorship EffortsSent letters to businesses in town and

hometowns

North Manchester Little League Baseball

Manchester University ChartwellsOrdered burgers and buns

Manchester University baseball/athletic department

Profit from concession stand

Contacted sports teams around the area

Money DonationsBuckets-$43.40

Hamburgers-$267.50

Donations-$318.94

Website-$280.00

Sponsors-$65 (as of now)

Concession stand-$150

Total-$1,130.14

Financial Statement

Started out with $150

What we thought:Bottled WaterHamburgers/hotdogsHotdog/Hamburgers BunsPrinting-$20T-shirts-$25Banner-$40Silent Auction items

What we bought:HotdogsCheeseHotdog bunsLighter FluidCharcoalLighterTotal=$51.95

Printing cost-$22.08

Communication Efforts

Our social media

Our website

Flyers/banners/buckets

“Donate to Riley” “Tailgate for Riley” “Refreshments, Raffles, Riley”

Thank you notes

A wrap up press release describing the details of the event

Manage RiskContact Security-Let them know of event

Keep college students on third base line

Had a tent to protect us from weather

Wore gloves while dealing with the food

Tried to separate money handlers from food handlers

Can give receipts to donors if needed

Operations efforts10-11a.m.

Set-up

11:15a.m.Little League and parents begin to show up

12:00p.m.Little League player runs to position with college playerLittle League player throws out first pitch

1:30p.m.Starting to call the raffle tickets. Every inning onward.

3:00p.m. Another Little League players throws out first pitchSecond game starts

5:30Clean up, tear down

Evaluation of event

We believe this event should be continued.....

Raise money for a good cause/charity

Hit the business before hand

Put up bigger posters advertising burgers

Contact Little League earlier

Ask volunteers earlier

Advertise website earlier

Place buckets out earlier

Please continue to donate to Riley Children’s Hospital