TAHOMA SCHOOL DISTRICT NO. 409 Maple Valley, Washington ...

TAHOMA SCHOOL DISTRICT NO. 409Maple Valley, Washington

REGULAR BOARD MEETINGCentral Services Center

October 9, 2001Executive Session 6:00 p.m.

Open Session 6:30 p.m.

REVISED AGENDA

1. Call to Order

2. Executive SessionThe Board will adjourn into Executive Session at 6:00 p.m. to discuss real estate (ROW42.30.110(1 )(b) & (c) and litigation (RCW 42.30.110(1)(i). Open Session will reconveneat 6:30 p.m.

3. Pledge of Allegiance

4. Board Members in AttendanceIf necessary, the Board will consider any requests to excuse Board member absences at this time.

5. Review of Agenda

6. Public CommentTo comment on a topic not on the agenda or an agenda item, you must sign up. The Board President will callfor comments on non-agenda items under "Public Comment." The Board President will call for comment onagenda items at the time the Board discusses and/or considers the agenda item for action. All comments arelimited to two (2) minutes per person. To request a topic be placed on a future agenda, contact thesuperintendents office by the Tuesday morning one-week prior to the meeting. Any person wishing his/hercomments quoted in the official minutes may submit a prepared statement to the board secretary prior to theoral presentation. Comments/concerns relative to district personnel will not be heard in public; rather, theyshould be directed through the Complaints Concerning School Personnel or Program policy.

7. Board Inquiry Tracking (2001-184)a. Item 01-07 - Review outstanding capital project bills

b. Item 01 -08 - Transportation fleet status (see New Business,item e.)

8. Administrative Report

Board meetings are held monthly on the 2nd and 4th Tuesdays. Open to the public, they are designed to conduct boardbusiness rather than to serve as a public hearing, unless a public hearing is scheduled.

AGENDA/Regular Board MeetingOctober 9, 2001

9. Board Reporta. Board Member Comments

b. A.S.B. Student Representative Report - Jessica Skerritt

10. Unfinished BusinessACTION ITEMSa. Policy 1410 - Executive or Closed Sessions (2001-180)

2001 legislative action adopted laws, which provide additional definitions to theportion of the Open Public Meetings Act that addresses executive session todiscuss legal issues. New law provides expanded definition and clarification tothe concept of "potential litigation".

b. Policy 6220 - Bid Requirements (2001 -182)Recent legislative action amends ROW laws relating to small works rosters andsimplifies bid compliance.

c. Tahoma Junior High School Change Order No. 13 (2001-174)TJHS Construction Change Order No.13 in the amount of $107,877.00.

11. New BusinessACTION ITEMSa. Tahoma Senior High School, Contract B, Change Order No.

24R (2001 -185)TSHS Contract B, Change Order No. 24R in the amount of $251,087.00.

b-. Out of State Travel—Roquoot,—National—Scionco Teacher'sAssociation Western Conference, Salt Lake City, Utah (2001-HQfil• vvj

- Request for out-of-state travel and payment of related expenses for two staff toattend the NSTA Western Conference in Salt Lake City, October 25 27.

b. Minimum Basic Education Requirement Compliance (2001-186)Annual compliance report to SPI for state apportionment.

c. Maple Valley High School 2001/02 Calendar (2001-187)Request for modification to the MVHS calendar.

tBoard meetings are held monthly on the 2nd and 4th Tuesdays. Open to the public, they are designed to conduct boardbusiness rather than to serve as a public hearing, unless a public hearing is scheduled.

AGENDA/Regular Board MeetingOctober 9, 2001

d. Resolution 2001-14 - General Fund Maintenance & OperationsExcess Levy (2001-188)Recommendation to approve a decrease in the General Fund Maintenance &Operations Levy in the amount of $1,673.00.

e. Transportation Purchase Request (2001-189)Request to purchase 4 buses & status report on the condition of thetransportation fleet & available funding options.

12. Information Only - No Action Requireda. Capital Projects Status Update

Status report on capital projects.

b. Teaching & Learning Update - Test ScoresAdditional WASL test score information presentation.

c. Redistricting - Board Director DistrictsReview of Director District redistricting process.

d. Calendar CommitteeEstablishment of a School Year Calendar Committee.

e. Levy DateDiscussion to identify date to run Maintenance & Operations Levy.

f. Policy 3510 - Associated Student Bodies (First Reading)(2001-190)

g. Procedure 351 OP - Associated Student Bodies (2001-191)

h. Policy 6020 - System of Funds and Accounts (First Reading)(2001-192)

i. Procedure 6020P - System of Funds and Accounts (2001 -193)Revisions to ASB fundraising guidelines as recommended by the WashingtonAssociation of School Business Official's (WASBO) ASB Committee & endorsedby WSSDA.

13. Adjournment

Board meetings are held monthly on the 2nd and 4th Tuesdays. Open to the public, they are designed to conduct boardbusiness rather than to serve as a public hearing, unless a public hearing is scheduled.

TAHOMA SCHOOL DISTRICTMaple Valley, Washington

BOARD MEETING ATTENDANCE

.NAME AFFILIATE

Public CommentTo comment on an item or a topic not on the agenda, you must sign up. The Board President will call forcomments under agenda item Public Comment. Each person will be given two (2) minutes per topic tocomment. To request a topic be placed on a future agenda, contact the superintendent's office by the Tuesday morningone-week prior to the meeting. Any person wishing his/her comments quoted in the official minutes may submit aprepared statement to the board secretary prior to the oral presentation. Comments/concerns relative to districtpersonnel will not be heard in public; rather, they should be directed through the Complaints Concerning SchoolPersonnel or Program policy.

NON-AGENDA ITEMS ONLY;NAME/ADDRESS TOPIC

Coc

Old luti or. />! &p (e^

oft f > M

AGENDA ITEMS ONLY:To comment on an agenda item, you must sign up in the appropriate place below. The Board President willcall for comments at the time the Board discusses and/or considers the agenda item for action. Eachperson will be given two (2) minutes per topic to comment. Any person wishing his/her comments quoted in theofficial minutes may submit a prepared statement to the board secretary prior to the oral presentation.

Unfinished BusinessACTION ITEMSa. Policy 1410 - Executive or Closed Sessions (2001-180)b. Policy 6220 - Bid Requirements (2001-182)c. Tahoma Junior High School Change Order No. 13 (2001-174)

New BusinessACTION ITEMSa. Tahoma Senior High School, Contract B, Change Order No. 24R (2001-185)bi Out of State Travel Request/ Notional Science Teacher's Association Western

b. Minimum Basic Education Requirement Compliance (2001-186) ADDEDc. Maple Valley High School 2001/02 Calendar (2001-187)d. Resolution 2001-14 - General Fund Maintenance & Operations Excess Levy

(2001-188)e. Transportation Purchase Request (2001-189)

Information Only — No Action Requireda. Capital Projects Status Updateb. Teaching & Learning Update - Test Scoresc. Redistricting - Board Director Districtsd. Calendar Committeee. Levy Datef. Policy 3510 - Associated Student Bodies (First Reading) (2001-190)g. Procedure 3510P - Associated Student Bodies (2001-191)h. Policy 6020 - System of Funds and Accounts (First Reading) (2001-192)i. Procedure 6020P - System of Funds and Accounts (2001-193)

NAME/ADDRESS TOPIC

Regular Board Meeting October 9,2001 Page of.

Tahoma School Boarda^ :.'.,.; .-,:•:.• ' • • • T v - V v ; 1 : - . : , ' : • : • . : » ' ' ; ; : v ; ; . - , ' . - , - : ' ;>" :^ .^ v/Oi^^^V^^Cr/'v.

Dear Sir or Madam:

Let me start by stating some hi$tory.<gpft the Codiga's have lived in Maple Valley for overSO years. Next to the old junior high for over 50 years.

As per our letter of Sept. 2000 we will not deal with the school superintendent

There are numerous rumors about the old junior high floating around. First and the most disturbingone is that the school district does not have the money to remodel tils old junior high that the moneyfrom the bond issue is gone and was spent elsewhere in the district. Also That an employee was sickall of last year due to toxic mold at the old junior high. That you are considering putting the busgarage there. That the school is now in use as a place for kids that cannot make it in regular schooldue to disciplinary problems. As taxpayers and neighbors we want these rumors address andanswered.

Right now we would like the district to consider selling the entire junior high property. We wouldrather see the property turned into condos just like the elementary school on Queen Anne Hill thenhave the district as a neighbor. The school now looks like it is falling in disrepair, dirty and unkempt.Your decision impacts our neighborhood and our property values. You must consider our concernsarid most important our property values when making a decision on the junior high. You should have

"had an opeji house meeting at the old junior high. MO* «i the-fflwrngr err tone it wa; held in jttrrer -•

. Maple- Valley Junior Football. We could go on and on. First why does the district give thempreferential treatment and so much control of those fields? How come they have there own privateparking spaces with signs on school property. Who allowed them to erect all those buildings. We arerequesting the school District have• MVJF do the following. The PA system must be turned OFF.completely. Hire off duty police officers to patrol grounds and make sure cars are park legally during

L 0& games. To pick up all trash after every practice and games. To ensure that proper bathroom facilitiesnr*™^ *„-,„„ r~^;,~ ™A mm*« Tfe8T±°:rnraaL.LiiilLi:1 l i 'T" '*-'' r-i'-'*-

< buildings they have erected down on school property.1 ' U)fl\f MM

^ ' • - ' — ' -tvics^^MtiarrfcWe reah'ze times have changed. Maple Valley has grown with more people and man}1 families. What ^shouid not have changed is respect for your neighbors. After all we are longtime neighbors andtaxpayers.

Linda Codiga

* * *

Policy 1410The Board of Directors

Page 1 of 2

EXECUTIVE OR CLOSED SESSIONS

Before convening in executive session, the president shall publicly announce thegeneral purpose for excluding the public from the meeting place and the timewhen the executive session will be concluded. The executive session may beextended to a stated later time by announcement of the president.

An executive session may be conducted for one or more of the followingpurposes.

1. To consider the selection of a site or the acquisition of real estate by leaseor purchase when public knowledge regarding such consideration wouldcause a likelihood of increased price.

2. To consider the minimum price at which real estate will be offered for saleor lease when public knowledge regarding such consideration wouldcause a likelihood of decreased price; however, the final action of sellingor leasing public property shall be taken in a meeting open to the public.

3. To review negotiations on the performance of publicly-bid contracts whenpublic knowledge regarding such consideration would cause a likelihoodof increased costs.

4. To receive and evaluate complaints or charges brought against a directoror staff member; however, upon the request of such director or staffmember, a public hearing or a meeting open to the public shall beconducted upon such complaint or charge.

5. To evaluate the qualifications of an applicant for public employment or toreview the performance of a staff member; however, discussion ofsalaries, wages and other conditions of employment to be generallyapplied within the district shall occur in a meeting open to the public.When the board elects to take the final action of hiring, setting the salaryof an individual staff member or class of staff members, or discharging ordisciplining an employee, that action shall be taken in a meeting open tothe public.

6. To evaluate the qualifications of a candidate for appointment to the board;however, any interview of such candidate and final action appointing acandidate to the board shall be in a meeting open to the public.

7. To discuss with legal counsel representing the district matters, relating todistrict enforcement actions, litigation or potential litigation to which thedistrict, the board or a member acting in an official capacity is, or is likelyto be, become a party, when public knowledge regarding the discussion islikely to result in an adverse legal or financial consequences to the district.Potential litigation means matters protected by attorney-client privilegerelated to litigation that has been specifically threatened; litigation that thedistrict reasonably believes may be commenced; or the litigation or legalrisks of a proposed action or current practice of the district, if publicdiscussion is likely to result in an adverse or financial consequence to thedistrict.


Page 2 of 2

The Open Public Meetings Act does not apply to certain board activities andpublic notice is not required prior to holding a closed session for any of thefollowing purposes:

1. Consideration of a quasi-judicial matter between named parties asdistinguished from a matter having a general effect on the public or aclass or group; or

2. Collective bargaining sessions with employee organizations orprofessional negotiations with an employee, including contractnegotiations, grievance meetings, and discussions relating to theinterpretation or application of a labor agreement, or when the board isplanning or adopting the strategy or position to be taken during the courseof coljective bargaining or professional negotiations, grievance ormediation proceedings, or reviewing the proposals made in suchnegotiations or proceedings while in progress.

Legal Reference: RCW 42.30.110 Executive sessionsRCW 42.30.140 Chapter Controlling-Applications

Adopted: 062983Revised: 052395Revised: 100901Tahoma School District

Policy 6220Management Support

Page 1 of 2

BID REQUIREMENTS

Whenever, in the opinion of the board of directors, the cost of any supplies,equipment or work will exceed $50,000 formal bids shall be called for by issuingpublic notice placed in at least one newspaper of general circulation within theschool district once each week for two consecutive weeks. Clear and definitespecifications shall be prepared and made available to all vendors interested insubmitting a bid. For the purposes of this policy, a lease-purchase agreement,whereby the district may own the property at the end of a lease term, shall besubject to the same conditions as an outright purchase.

When the cost of any supplies, equipment or furniture shall exceed $15,000 butbe less than $50,000, informal bids shall be solicited from three responsiblevendors. The superintendent shall establish bidding and contract awardingprocedures for all purchases of furniture, equipment, or supplies (except forbooks), the cost of which is estimated to be in excess of $15,000,

The competitive bid process shall be used for every building improvement, repairor other public works project, the cost of which is estimated to be in excess of$10,000 and only one trade or craft is involved.

All such projects estimated to be less than $200,000 may be awarded to acontractor on the small works roster, pursuant to the State Uniform Small WorksRoster Process.

Limited public works projects are those estimated to cost less than $35,000. Thedistrict may award contracts for limited public works pursuant to the State LimitedPublic Works Process. With prior board approval for limited public works, thedistrict may waive the payment and performance bond requirements and theretainage requirements of law, thereby assuming liability for a contractor'snonpayment of laborers, mechanics, subcontractors, materialmen, suppliers andtaxes. The district shall have the right of recovery against the contractor for anyof these payments made on the contractor's behalf.

For any public works contract expected to cost over $1,000,000.00 the bids shallinclude the names of subcontractors who will do the heating, ventilation and airconditioning, plumbing or electrical work, or name the contractor as doing thatwork. Failure to name a subcontractor or the bidder for each category of workrenders the bid non-responsive and void. Naming more than one subcontractorfor a category of work, unless different subcontractors are named in alternativebids, also voids a bid.


Page 2 of 2

When the board declares an emergency, bid procedures shall be waived orwhen purchases involving special facilities or market conditions, for purchases ofinsurance or bonds or when purchases are clearly limited to a single source ofsupply. Any time bid requirements are waived pursuant to this provision, adocument explaining the factual basis for the exception and the contract shall berecorded and open for public inspection.

The board may by resolution reject any and all bids and make further calls forbids in the same manner as the original call. The board reserves the right topurchase through an interlocal cooperative agreement with anothergovernmental agency provided such agency has complied with the biddingrequirements that are applicable to school districts.

The board shall include in each contract a proviso requiring the contractor toprohibit any of its employees who has ever been convicted of or pled guilty toany of the child related felonies from working where he/she would have contactwith public school children. The contract shall also provide that failure to complywith this requirement is grounds for immediate termination of the contract.

Legal Reference: RCW

ROW

RCW

RCW

RCW

RCW

28A.400.330

28A.335.190

39,04.155

39.04.280

39.30.060

43.19.1911

employees-Termination of

AGO 8402.00 1984 No. 2

for bids-Bidsolicitation,

procedure-limitations—

roster—Contract award-

Bidding Requirements-

ContractorContractAdvertisingTelephoneEmergenciesSmall WorksProcessCompetitiveExemptionsBids on public works—Subcontractors mustbe identified-WhenCompetitive Bids—Notice of Modification orCancellation—Cancellation Requirements—Lowest Responsible Bidder—PreferentialPurchase—Life Cycle CostingCompetitive Bidding on School DistrictTransportation Contracts

Adopted: 042898Revised: 042500Revised: 100901Tahoma School District

Procedure 6220PManagement Support

Page 1 of 4

BID REQUIREMENTS

The following procedures will be in effect for purchasing through the biddingprocess:

1. Formal bids shall be opened at the time and place stated in the officialadvertisement for bids, and any interested member of the public mayattend the bid opening. It shall be the bidder's sole responsibility to seethat his or her bid is delivered to the district prior to the time set foropening of bids. Any bid received after the time set for bid opening shallbe returned to the bidder unopened and shall receive no consideration bythe district.

2. Formal bid tabulations shall be presented at the next regular meeting ofthe board of directors for study purposes.

3. Formal bid awards shall be made by the board on the basis of staffrecommendations at the second meeting after the bid opening. Theboard can waive this requirement when time is of the essence.

4. Specifications should be written to fit the user's specific need rather thanaround a brand name and manufacturer's catalog number. Specificationsshould be written to elicit the widest degree of competition rather than tolimit competition. If brand names and manufacturers' catalog numbersare used in writing specifications they should be used for the purpose ofidentification and establishing a standard of quality. Bids on "or equal"items will be considered providing the bidder specifies brand and modeland furnishes descriptive literature. The acceptance of alternative "orequal" items will be conditioned on the school district's inspection andtesting after receipt. If not found to be equal, the material shall bereturned at the seller's expense and the contract canceled.

5. The district shall reserve the right to reject any or all bids, waive anyformalities and make the award in its best interest.

6. On construction projects, the bidder shall include a notarized statementagreeing to comply with prevailing wage and affirmative actionrequirements and shall provide a performance bond.

7. The superintendent may solicit bids by telephone and/or written quotationfor furniture, equipment and supplies, which have an estimated cost ofless than $50,000. At least three telephone or written bids shall besecured prior to the date established by the superintendent. All telephonequotations must be confirmed in writing within seven days in order toconstitute a valid quotation.


Page 2 of 4

8. For public works projects estimated to cost less than, $200,000, thesuperintendent may solicit bids by telephone and/or written quotationsfrom all contractors who have requested to be placed on the small worksroster. The district will not break a project into units or phases in order tocome within the scope of the small works roster. The small works rostershall be revised at least once each year by publishing a notice of suchopportunity in at least one newspaper of general circulation in the district.Also, responsible contractors shall be added to the small works roster anytime they submit a written request and necessary records. Theapplication form shall be designed to collect such information as (1) nameof contractor, (2) State of Washington contractor's license number, (3)bonding verification, (4) liability coverage, (5) related contracts completed,and (6) references (bond and clients). Contractors desiring to be placedon or remain on the small works roster are required to keep currentrecords of applicable licenses, certifications, registrations, bonding andinsurance on file with the district.

The following steps will be employed to engage a contractor for a small worksproject:

1. Written specifications will be prepared which describe the work to becompleted and the materials to be used; completion date; contractor'sassurances (prevailing wages, fair employment etc.); bid and performancebond requirements; opportunity to visit the work site; closing date; and bidform. Detailed plans and specifications need not be included in theinvitation.

2. All qualified small works contractors may receive written invitation to bid.In the alternative, quotations may be invited from at least five contractorson the roster qualified to do the work being contracted in a manner thatwill equitably distribute the opportunity among qualified contractors on theroster. If the estimated cost of the work is between $100,000 and$200,000 and five or more contractors are invited to offer quotations, allother contractors on the roster shall be notified of the quotations beingsought by publishing notice in a legal newspaper in general circulation inthe district.

3. After the cjosing time, bids shall be opened, recorded and made availablefor inspection or telephone inquiry.


Page 3 of 4

4. The superintendent shall award the contract to the lowest responsiblebidder. The district shall post a list of contracts awarded pursuant to thesmall works roster once every two months, including the name of thecontractor or vendor, amount of the contract, a brief description of thework done or items purchased and the date awarded. The notificationmust also include the location where quotations for the contracts listed areavailable for public inspection.

The following factors will be considered in determining the lowest responsiblebidder.

1. The ability, capacity and skill of the bidder to perform the work required.

2. The character, integrity, reputation, judgment, experience and efficiency ofthe bidder.

3. The ability of the low bidder to perform the work in the time specified.

4. The quality of performance demonstrated in previous contracts orservices.

5. The bidder's previous and existing compliance with laws relating to publicworks.

6. Other information related to the performance of the contract as thesuperintendent deems advisable.

7. For limited public works projects estimated to cost less than $35,000 thesuperintendent may solicit electronic or written quotations from a minimumof three contractors from the small works roster. The contract may beawarded to the lowest responsible bidder pursuant to the factors listedabove. After an award is made, the quotations received are open topublic inspection and are available by electronic request. Thesuperintendent shall attempt to distribute opportunities for limited publicworks projects equitably among contractors willing to perform in thedistrict. The district will maintain a list of the contractors contacted andthe contracts awarded during the previous twenty-four months under thelimited public works process, including the name of the contractor, thecontractor's registration number, a brief description of the work and thedate the contract was awarded. A project may not be divided into parts inorder to qualify for the limited public works process.

8. An acceptable bid or offer and a district purchase order shall constitutethe only contract necessary for the purchase of supplies, equipment, andminor repairs of construction projects, except that the successful biddershall meet all conditions included in the specifications.


Page 4 of 4

9. Formal written contracts shall be prepared for all major construction andrepair projects. Such contracts shall be signed by the president andsecretary of the board on behalf of the district after the contracts havebeen awarded by a majority vote of the board; action on such award shallbe recorded in the minutes of the board meeting. All contracts shallprovide that, in the event of a suit by the district to enforce the terms ofthe contract, venue for the suit shall be laid in the county in which thedistrict is located and that, if the district is successful in the suit, the courtmay order reimbursement of the district's attorney's fees and court costsin such amount as the court deems reasonable. The contract shallcontain a proviso requiring the contractor to prohibit any of its employeeswho has ever been convicted or pled guilty to any of the child relatedfelonies from working where he/she has contact with public schoolchildren. The contract shall also provide that failure to comply with thisrequirement is grounds for immediate termination of the contract.

100901Tahoma School District

TAHOMA SCHOOL DISTF

PROJECT: SUMMIT SCHOOL

UCT NO. 409

TO: ALDRICH & ASSOCIATES, INC.

CHANGE ORDER

C.O.# 13

P.O.#

PROJECT #

SITE SUMMIT

You are directed to make the following changes to this Contract:

Summit School- Change Order #13PR/CCD Work Done % NewPR#47R Change (4) security camera to B&W panning-Void 100%

CCD#54R Power & conduit to water PRV valve 100%

CCD #60 Revised duct work 100%

CCD #73 Aux gym asphalt & concrete stoops 100%

CCD #76 Elec to connect PRV 100%

CCD #79 Import water to find sprinkler heads in fields 100%

CCD #8 1 Change light fixtures exterior of gym 1 00%CCD #82 Transfer grills 100%

CCD #83 Additional conduit for data, MDF to classrooms 100%

CCD #88 Conduit for owner's speakers- weight & music 1 00%

CCD #92 Relocate outlets rm 409 library 1 00%

CCD #94 Revise ceilings for perimeter beams rm 61 9 & 628 1 00%

CCD #102 Modify fence at dust collector 100%CCD #105 1-hr access panel rm 337

CCD #1 09 Grade change at gym entry

CCD #1 1 1 Delete reader board

CCD #112 Floor stops vers wall stops

CCD #113 Access panels at cleanouts

CCD #114 Equipment platform at roof

CCD #115 Panic hardware revisions

CCD #1 1 7 Additional signs

CCD #1 1 9 Extra field weeding

CCD #120 Smoke damper rm 417

100%100%100%100%100%100%100%

100%100%100%

CCD #122 Change lawn to gravel, for bleachers by TSD 100%CCD #1 23 (2) roof hatches above serving line 1 00%

CCD #1 28 Change square to round diffusers in Commons 1 00%

CCD #142 Add relight to door 321 A- VOID 100%TOTAL

Original Contract Sum

Net change by previously authorized Change Orders

Previous Total

Change Amount

New Contract Sum

The above amount constitutes complete and final settlement of all direct and indirect costs,change and no extension of time of completion is requested.

Contractor . Date

Architect [ \

Owner -V^Ctf'lQl**" - LjW\ • jy/'A. /Board of Directors Approval //nf// (

% Remodel AmountVOID

$30,498.00

$5,403.00$14,283.00

$6,934.00

$13,011.00

$842.00$4,929.00

$4,889.00

$3,229.00

$851.00

$430.00

$736.00$1,718.00

$458.00

($2,671,00)

$932,00$1,200.00

$2,882.00

$5,196.00

$884.00

$3,324.00

$2,098.00

$997.00

$2,075.00$2,749.00

VOID$107,877.00

$ 16.193.100.00

+$ 1,009.087.00

=$ 17,202.187.00

+$ 107,877.00

=$ 17,310,064.00

damages and impacts related to this

f~ -s Date

-^V^A'Oq Date to *>efh 2.00 ('^jagfa^^^- — Date Oc*. <J,*ODl

CP/SS/Change Order 1

To:

From:

Subject:

Action:

Significance:PR#47RCCD #54RCCD #60CCD #73CCD #76CCD #79CCD #81CCD #82CCD #83CCD #88CCD #92CCD #94CCD #102CCD #105CCD #109CCD #111CCD #112CCD #113CCD #114

CCD #115CCD #117CCD #119CCD #120CCD #122CCD #123CCD #128CCD #142


MEMORANDUM

20 September 2001

Michael K. Maryanski, Superintendent

Patricia Shelby, Manager of Capital Projects

New Tahoma Junior High School Change Order No. 13

Accept costs for Change Order No. 13 in the amount of $107,877, as perattachments.

This work is due for the following reasons:Change (4) security camera to B&W panning-Void

Power & conduit to water PRV valve

Revised duct work

Aux gym asphalt & concrete stoops

Elec to connect PRV

Import water to find sprinkler heads in fields

Change light fixtures exterior of gym

Transfer grills

Additional conduit for data, MDF to classrooms

Conduit for owner's speakers- weight & musicRelocate outlets rm 409 library

Revise ceilings for perimeter beams rm 619 & 628

Modify fence at dust collector

1-hr access panel rm 337

Grade change at gym entry

Delete reader board

Floor stops vers wall stops

Access panels at cleanouts

Equipment platform at roof

Panic hardware revisions

Additional signs

Extra field weeding

Smoke damper rm 417

Change lawn to gravel, for bleachers by TSO

(2) roof hatches above serving line

Change square to round diffusers in Commons

Add relight to door 321A- VOID

Budget Impact: To date we have used $950,432 for CO's and $47,716 for utility costs andanticipate $161,399 for other identified construction issues, out of our totalproject contingency of $1,463,377. Anticipated additional funding from King

i

County Parks for $283,082. After accepting this Change Order with all theabove-mentioned costs the remaining contingency balance is $420,380 or28.73% at 92.75% of the contract spent. This is higher than on the previousmemo. We have been evaluating budget amounts and have determined thatwe had extra funds for permits that will not be needed; therefore we havenot overspent the overall soft costs budget as previously thought to haveexceeded around $80,000.

Background: This Change Order is for (0) code issues, (5) owner initiated changes to meetuse needs, (15) design ambiguity, (3) unknown conditions.

Attachments: Back-up material for all changes orders listed above. COP Status Summary

TAHOMA SCHOOL DISTRICT NO. 409

PROJECT: TAHOMA SENIOR HIGH SCHOOL - CONTRACT 8

TO: BERSCHAUER PHILLIPS CONSTRUCTION COMPANY

CHANGE ORDER

c.o.#P.O.*

PROJECT #

SITE

24R

TSHS


Tahoma Senior High SchoolChange Order #24

Following is a list of the BPCC Cl numbers in Change Order 24R-

298, 324, 338, 341, 344, 349, 350, 351, 354, 359, 364, 367, 369, 370, 372, 390, 391, 393, 394, 396, 397,409, 412, 414, 415, 418, 421, 423, 428, 430, 431, 434, 439, 440, 441, 444, 445, 447, 448, 449, 450, 456,457, 459, 460, 461, 463, 464, 466, 467, 468, 475, 478, 479, 480, 481, 482, 483, 486, 487, 488, 489, 490,491,497,498,501,507,511,512,519.

See attached three pages for CCD/PR/BPCC Cl detail concerning what is included in Change Order 24R.



Previous Total

Change Amount

New Contract Sum

$ 17.041.148.00

+$ 1.407.207.77

=$ 18.448.355.77

+$ 251.087.00

=£ 18.699.442.77

The above amount constitutes final settlement of all direct costs and direct time related to this change. No extension of time isrequested for this change. However, Contractor reserves its right to claims for indirect cost increases and indirect delays on thisproject, to the extent that these result from or were contributed to by items identified in this change, including time and cost impacts toother contract work, which will be addressed in Cl 385.

Contractor

Architect

Owner

Board of Directors Approval

Date

Date

Date 16

Date

CP/THS-Contract B, C.OP2009/25/2001

Change Order 24R~C^B~PR~256

257

259

227

263R

264

271 "

270

272

274

278

281

282

285

286

288

289

291

293

«3

7

298

BPCC Cl Description %New

418 install new beams in weight room

421 add fire protection in covered walk

423 repair existing leaks in gym

428 Revised Gym 900 striping plan

430 Install sleeve at walkway to parking lot West of 100%Building A add head in Zone 23

431 Provide weather proof sheet metal end. For hoods 100%in the UP room 850 roof

434 Install Oak Trim Room 504 and 505 1 00%

439 Replace Drs. 214A & 216A and new hardware

440 Rm 750- repair concrete pan joist & remove oldformwork, hangers, etc.

441 Revise the explsion vent duct per King Co. BldgInspector.

444 Paint rooms deleted in Finish schedule 704-709,752.

445 Install add'l furred soffitt of Rm. 750

447 Field irrigation leak, north of stadium

448 Mis electrical items to complete systems or 50%operation of equipment.

449 Additional rub rail per 9/10/00 HHA memo

450 Rrn. 505 NW corner metal countertop revisions

456 Rms. 613, 620, & 761 electrical connections.

457 Add light gauge framing @ covered entry structure 100%

459 F-Wing, S. wall remove exp. Joint mat and replace 100%with backer rod and caulk

460 Wall repairs in rooms 701 & 725 Corr. Install 1x4wood trim at stairs.

461 Fire Alarm changes to Weight Room per FireMarshal's 1 0/1 8/00 comments

463 Dr. 226A remove existing latch hdwe. And replacew new plus occupied indicator.

464 Kitchen freezer/cooler compessors-provide on 100%point connection

466 One hour shaft wall above head of dr 755A

467 Remove ace. Door and louvers and fill openings

%Remodeled CO Amount

100% 5,033

100% 4,462

100% 233

100% -300

1,203

837

341

100% 2,419

100% 2,136

100% 5,354

100% 1,013

100% 1,452

100% 2,964

50% 4,482

100% 3,195

100% 193

100% 1,264

6,023

480

100% 382

100% 2,236

100% 672

533

100% 789

100% 1,443btween D&E roof area.

TSHS.CO24spreadsheet Page 2 of 3 r 9/25/2001 5:15 PM

Change Order 24Rc€f PR

299

300

303

304

306

307

308

309

311

312

313

•315

317

323

326

328

330

331


468 E-Wing mechanical penthouse access. Walks. 100%Ramps, etc. per 10/31/00 discussion.

475 Furring Kitchen 50%

478 Bollards/gates 100%

479 flashing 50%

480 Clean outs sawdust collector

481 Change door hardware

482 wiring for range

483 trim at rollup door

486 add hardware 50%

487 heat detector at Enrtry structures 1 00%

488 Protecto wire at F-wing lobby 100%

489 New frame and door 859A 1 00%

490 Install light fixture room 729

491 Provide credit for deletion of painted n&S walls,ducts pipes and conduits in M-P room

497 Main gym water spillage

498 Relocate Existing Overflow Drains (16 items)

501 Misc electrical changes in rooms 2202 and 21 1

507 Add Smoke Damper Conections 50%

51 1 Add disconnect for elevator car light and add light 1 00%

512 Provide closers and gaskets at doors 41 1 A, 429A,&860A

519 Elevator Inspection Issues 100%


2,167

50% 818

•3,475

50% 678

100% 456

100% 2,589

100% 2,675

100% 669

50% 605

2,255

2,022

1,673

100% 531

100% -850

100% 318

100% 582

100% 370

50% 466

1,364

100% 913

725

$251,087,00

TSHS.CO24spreadsheet Page 3 of 3 9/25/2001 5:15PM

STATE BOARD OF EDUCATION 1Old Capitol Building. PO BOX 47206 i

OLYMPIA WA 98504-7206 1

(360) 725-6030 TTY (360) 664-3631

ESD CO DIST

21 17 409

I MINIMUM BASIC EDUCATIONREQUIREMENT COMPLIANCE

2001-02 School Year

SCHOOL DISTRICT NAME

Tahoma School DistrictCONTACT PERSON

Bruce Zahradnik, Director

#409TELEPHONE NUMBER

of Human Resources /425 \ 4 13-,3400

Check OneIn Not In

Compliance Compliance

Total Instructional Hour Offerings(RCW 28A.150.220) (WAC 180-16-200)

Kindergarten instructional offerings of 450 hours.

Grades 1 -1 2 offerings of a district-wide annual average of 1 ,000 hours.

K-3/4-12 Students to Classroom Teacher Ratio(RCW 28A.1 50.250) (WAC 180-16-210)

The district ratio of FTE classroom students to FTE classroom teachers in Grades K-3 is no greaterthan the district ratio of FTE classroom students to FTE classroom teachers in Grades 4 and above.

Current and Valid Certificates(RCW 28A.400.100, RCW 28A.410.025) (WAC 180-16-220)

All school district employees serving in positions requiring a professional education permit, certificateor credential dp, hold a current and valid permit, certificate, or credential.

(Note: If vou have an approved out-of-encjorsement waiver for a certificated staff member, you areNOT out of comliance. See attached torn to reort out-of-endorsement assinments.

Minimum 180-Day School Year(RCW 28A.150.220) (WAC 180-16-215)

The school year consists of no less than 1 80 separate school days for students in Grades 1 andabove and is accessible to all legally eligible students, including students with disabilities, 5 years ofage and under 21 years of age who have not completed high school graduation requirements,

FORM SPI 1497 (Rev. 8/01) Page 1

2007 7A//0MA SCHOOL DJS7RJGT NO. W9MapCa VaCCcy,

2002

AUGUST2001S M T W T F S

1 2 3 45 6 7 8 9 10 1112 13 14 15 16 17 1819 .20 21 22 23 24 2526 27(28 > 29" &> 31

V>" C^- *"*

SEPTEMBER 2001S M T W T F S

12 3 <D 5 . 6 7 89 10 11 12 13 14- 1516 17 18 19 20 21 2223 24 25 26 27 ® 2930

OCTOBER 2001S M T W T F S

1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 »24 25 26 2728 29 30 31

NOVEMBER 2001M T W T F S

DECEMBER 2001S M T W T F S

12 3 $j| 5 6 7 89 10 IT 12 13 14 1516 22

30

JANUARY 2002S M T W

2T3

F4

S5

6 7 8 9 10 11 1213 14 46 16 17 18 19

22 23 24 25 2629 30

KINDERGARTEN CALENDAR

LABOR DAYFIRST DAY OF SCHOOL (GR 1 -12)KINDERGARTEN ORIENTATIONKINDERGARTEN FIRST DAY

SEPTEMBER 346728

OCTOBER 23 |NSERVICE(PM ATTENDS)

NOVEMBER 12 VETERANS' DAY (OBSERVED)man

22-23 THANKSGIVING BREAK

PHDECEMBER20-31 WINTER BREAK

JANUARY 1 NEW YEAR'S DAY21 M.L KING JR. DAY28 SEMESTER BREAK DAY

FEBRUARY 18-22 PRESIDENTS' DAY BREAK

Approved 06260VER Schedule 072401Tahoma school District Board of Directors

MARCH

APRIL 15-19 SPRING BREAK

MAY 27 MEMORIAL DAY

JUNE

2007/2002 CONFERENCE DA TES(Early Release)

Elemontarv(K-6)November-14,15,16,19,20,21

Wlarch 22,25,26,27,28,29

Secondarv(7-12)November 19,20,21

IF NEEDED, SNOW DAYS WILL BE

MADE UP AT THE END OF THE SCHOOL YEAR

Early Release Days l|lHoliday or No School •!

FEBRUARY 2002S M T W T F S

1 23 4 5 6 7 8 910 11 12 13 14 15 161724 25 26 27 28

MARCH 2002S M T W T F S

1 23 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 W2324 ©$f*$§$$'$£> 30

31 ^^-^

APRIL 2002S M T W T F S

1 2 3 4 5 67 8 9 1 0 1 1 1 2 13

21 22 23 24 25 26 2728 29 30

MAY 2002S M T W T F S

1 2 3 45 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 |27i28 lffik30 31

JUNE2002S M T W T F S

12 3 4 5 6 7 89 ,10 11 12 13 14 1516 <j 18 19 20 21 2223 24 25 26 27 28 2930

JULY 2002S M T W T F S

1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31

KINDERGARTEN SCHEDULETAHOMA SCHOOL DISTRICT #409

Morning Sessions : 8:45 a.m. - 11:30 a.m.

Afternoon Sessions: 12:30 p.m.-3:15 p.m.

• Not including Kindergarten Orientation Day and KindergartenIndividual Conference Days prior to the beginning of the school year,the program offering is as follows:

178 Days x 2.75 hours = 489.5 hours

Subtract 9 early dismissalDays for parent conferences & = -24.75 hours

End of school year

Total Program Offering: 464.75 hours


RESOLUTION NO. 2001-14

WHEREAS, a public hearing was held on August 28, 2001, as required by thelaws of the State of Washington to adopt a budget, per Resolution 2001-11, forTahoma School District No. 409, King County, Washington, for the 2001-2002 fiscalyear; and,

WHEREAS, the Board of Directors at that meeting determined the amount of theexcess levy for 2002 collection to be $7,875,000 in accordance with the amountapproved at the special election of April 25, 2000; and,

WHEREAS, the Board of Directors at that meeting estimated a mandatedrollback of $615,000 from $7,875,000 to $7,260,000; and,

WHEREAS, the 2002 General Fund Maintenance and Operations excess levymust be in accordance with RCW 84.52.053 and RCW 84.52.0531;

THEREFORE, BE IT RESOLVED that the General Fund Maintenance andOperations excess levy for the Tahoma School District No. 409 be re-certified to theKing County Council and the amount decreased from $7,260,000 by $1,673 to$7,258,327.

ADOPTED THIS 9th day of Octo

Director

Attest:

Secretary

Men/Res, 2001-14, M & 0 Levy. Excess


MEMORANDUM

October 9, 2001

To: Mike Maryanski, Superintendent

From: Jock McNaughton, Director of Business/Operations

Subject: Bus Purchases

Today I received a Bus Depreciation Schedule from the State of Washingtonwhich indicates that we will be getting between $20-30,000 less per year thanexpected when we borrowed money to buy our last four buses one year ago.The reason for this is that every year, the State recalculates the Bus DepreciationSchedule based on the bid price for that year. Bus bids were lower this year so,as a consequence, the State recalculated the Bus Depreciation Schedule withthe new bus prices.

Allan Jones, Program Supervisor for Operation/Depreciation Allocations, SPI,indicated that on a statewide basis, school districts received $3.7 million lessthan what was originally budgeted for the 2001-02 school year. The revised BusDepreciation Schedule indicates there would be too large an impact on theGeneral Fund budget to purchase four buses, and the purchase of two busesdoes not look feasible either.

As mentioned above, the State revises the Bus Depreciation Schedule each yearbased on the current bid price for new buses. Considering the current economicconditions, it would be reasonable to expect bids to go down again next yearsince bus manufacturers need business and will bid accordingly.

cdl

Attachments

Mcn/T&M/Bus Purchases, 2001-02 (b)

TAHOMA SCHOOL DISTRICT

Estimated Revenue and the Loan Payment Schedule for

Current Bus Loans

October 9, 2001

REVENUE EXPENDITURES

PeriodBalance

Aug. 20012001-022002-032003-042004-052005-062006-072007-08

TOTALS

Trans. FromGen. Fund

—— - ~

( $60,000 ]V 3o,oooy

\^_^-x

($90,000^

DepreciationExistingBuses New Buses

$121,520102,15293,22885,22770,39153,96947,607

$5574,094

Interest

$12,0005,5003,5001,50010001,0002,000

$26,500

Existing Loan New LoanPayments Payments

$170,933170,933170,933170,933102,80034,66717,334

CashBalance

EOY

$200,681163,26899,98725,782

1,576167

20,46952,742

$838,533

Note: Bus revenue is based on estimates using the State's current depreciation formula. Loan payments includeprincipal plus interest.

^

men/bus purchases 2001-02

REVENUE



Purchase of 2 New Buses

October 9, 2001

EXPENDITURES

PeriodBalance

Aug. 20012001-022002-032003-042004-052005-062006-072007-082008-09

TOTALS

DepreciationTrans. From Existing

Gen. Fund Buses New Buses

$121,520102,152

$6,000 93,80899,000 85,22746,000 70,391

53,96947,60734,884

$151,000 $609,558

$4,6008,9008,500,8,0007,6007,0006,6006,100

$57,300

Interest

$12,0005,5003,500

500500500

1,000, 1,000

$24,500

Existing LoanPayments

$170,933170,933170,933170,933102,80034,66717,334

$838,533

New LoanPayments

$10,75021,50021,50021,50021,50021,50021,50010,750

$150,500

CashBalance

EOY

$200,681157,11881,237

612906

1,0976,399

22,77254,006


men/bus purchases 2001-02 (B)

REVENUE



Purchase of 4 New Buses

October 9, 2001

EXPENDITURES

PeriodBalance

Aug. 20012001-022002-032003-042004-052005-062006-072007-082008-09

TOTALS

Trans. FromGen. Fund

$38,000112,00060,000

9,000

$219,000

DepreciationExistingBuses New Buses

$121,520102,15293,80885,22770,39153,96947,60734,884

$609,558

$9,20017,80017,000,16,00015,20014,00013,20012,200

$114,600

Interest

$12,0005,5003,500

500500500500

. 1,000

$24,000

Existing LoanPayments

$170,933170,933170,933170,933102,80034,66717,334

$838,533

New LoanPayments

$21,50043,00043,00043,00043,00043,00043,00021,500

$301,000

CashBalance

EOY

$200,681150,96862,487

862656947749

1,72228,306


men/bus purchases 2001-02 (C)

Berschauer Phillips Liens8/17/2001

Date Lien Amount08/02/00 United Rentals 17,036.6409/07/00 Dakota Concrete Cutting 3,331.0002/20/01 Magna Construction 72,608.7402/24/01 Peninsula Concrete Cutting 4,425,0003/12/01 MTR Sheet Metal 55,182.9604/18/01 WA& ID District Council of Laborers 7,497.6505/07/01 Nardone Mechanical Contractors 855,588.0006/11/01 Vanderlip 310,445.0006/28/01 Stripe Rite, Inc. 1,839.7508/09/01 WA & ID District Council of Laborers/Magna Const. 32,941.5709/29/01 Eastwood Environmental 106,307.28

1,467,203.59

AflC^S^^^*

to

<* ii** aw **•C c«t! 1*4

.2 o2 s1 aJ Mt3 «B

& 8* JSa^

= ^tfi »a

5 § £H

en

O£

PH

«CQ

§

Ic*

&£.ad

bfla

b£.s*-3w

oIT)

00

^MO

•e-MGA

• PN

IT)

O00

oIT)

00

cca

00

QO*r>1°B-J

II

00

PHO

8

CM

(/> O

CMCOCM

in

Ave

rage

Ave

rage

w</>JS"oft

w18ost

CM

00

CM

CM

mcocoCMIn06

in

m

CM

O)

inCM

mcocoCMTo"oi

coco omCM"In"

ooCM CMco

in

in

CM

CD

CM

m

co

m

CM

CM

CM

CM

CO

in

co

CO

co

$

in

CO

--0)

CO

CM co

CM CM

>

to

nm- A

CTIO

N LI

SL(0

tr£-

SCO

1

1*s"•

§(0J»

j

°T)a>

1

I

1(

W 0)0) (/>

Ms-3 '£ "^ (D 'C §

0 ^ 0 ^2 ^ T5 ?-^ rt flS ?NJ

-j T3 "33 T-

||

0) g

43 ra•S2 .£

E <E

<U off

|||

-8 1 i

ing

docu

men

t so

we

amed

").

Als

odoc

unfro

m t

he c

onst

ruct

a!

y <|)

S w S** o J2

Q ^ai O

"ra o.U J3 £

|.S |

jj S"ra £ g»k_. *^ "?

0 5 0)

>,

«Q.

E

^eno>a

• e00

c

ig d

istric

t pe

ople

)

5

|E

E|m

c

1

1I

1 5/

9/20

00!

CM

i

131ca

5

I

ofito

1

(L

6

INccX

. —

1

i

i>

! 2/

27/2

001

1

T

M

5o

0J

i

5>5

5

nee

oppo

rtuni

ties

for

2an

5ji

jso>n0)(£.>ii)31C0)SiS

zIf

o

O)

3O

•25

a

5SD)

5

ia

'>«cr

"5

CL

E

a0)L_

9/25

/200

1 j

r--

o

a>3

O

3D

5S

M

1

1)

"o(0

S(A

OS

1(U

Co•eoaa:

co

am

\

«?*CO

9/25

/200

1 1

o

o

<l)>,niuj

CO3

in i- —

r LI?! i11 »*!2ii igu_ w E ' O T c t j - g^ § g i 33g> 8

JT» ^ . o fr° o 1o c J2 = S ,_- , ao ^ | a » s 8 - ae

c .. S >» P !r, o> to S c

i^§ i? l§>"s iIkfliiUi Ip - o ^ < u § ' x ' S ) ^l iKs^s lgs 5SSuiSllllSS m

0)_oc

fK f/)' QJ

T3 Oo •>° 0u- OT

>> —CD .W

"S Q-

W £io"-i

Bill

Cia

usm

eyer

- G

PE

S,

Gor

don

Fish

er -L

WE

S,"

Mar

y Ja

ne G

lase

r - S

LE!

Sta

n Tu

fts -

CR

MS

, TJH

Joe

Vre

ebur

g -

RC

ES

, T


Page 1 of 2

EXECUTIVE OR CLOSED SESSIONS

Before convening in executive session, the president shall publicly announce thegeneral purpose for excluding the public from the meeting place and the timewhen the executive session will be concluded. The executive session may beextended to a stated later time by announcement of the president.

An executive session may be conducted for one or more of the followingpurposes.

1. To consider the selection of a site or the acquisition of real estate by leaseor purchase when public knowledge regarding such consideration wouldcause a likelihood of increased price.

2. To consider the minimum price at which real estate will be offered for saleor lease when public knowledge regarding such consideration wouldcause a likelihood of decreased price; however, the final action of sellingor leasing public property shall be taken in a meeting open to the public.

3. To review negotiations on the performance of publicly-bid contracts whenpublic knowledge regarding such consideration would cause a likelihoodof increased costs.

4. To receive and evaluate complaints or charges brought against a directoror staff member; however, upon the request of such director or staffmember, a public hearing or a meeting open to the public shall beconducted upon such complaint or charge.

5. To evaluate the qualifications of an applicant for public employment or toreview the performance of a staff member; however, discussion ofsalaries, wages and other conditions of employment to be generallyapplied within the district shall occur in a meeting open to the public.When the board elects to take the final action of hiring, setting the salaryof an individual staff member or class of staff members, or discharging ordisciplining an employee, that action shall be taken in a meeting open tothe public.

6. To evaluate the qualifications of a candidate for appointment to the board;however, any interview of such candidate and final action appointing acandidate to the board shall be in a meeting open to the public.

7. To discuss with legal counsel representing the district matters, relating todistrict enforcement actions, or to discuss with legal counsel representingthe district, litigation or potential litigation to which the district, the board ora member acting in an official capacity is, or is likely to be, become aparty, when public knowledge regarding the discussion is likely to result inan adverse legal or financial consequences to the district. Potentiallitigation means matters protected bv attorney-client privilege related tolitigation that has been specifically threatened: litigation that the districtreasonably believes may be commenced: or the litigation or legal risks ofa proposed action or current practice of the district, if public discussion islikely to result in an adverse or financial consequence to the district.


Page 2 of 2

The Open Public Meetings Act does not apply to certain board activities andpublic notice is not required prior to holding a closed session for any of thefollowing purposes:

1. Consideration of a quasi-judicial matter between named parties asdistinguished from a matter having a general effect on the public or aclass or group; or

2. Collective bargaining sessions with employee organizations orprofessional negotiations with an employee, including contractnegotiations, grievance meetings, and discussions relating to theinterpretation or application of a labor agreement, or when the board isplanning or adopting the strategy or position to be taken during the courseof collective bargaining or professional negotiations, grievance ormediation proceedings, or reviewing the proposals made in suchnegotiations or proceedings while in progress.

Legal Reference: RCW 42.30.110 Executive sessionsRCW 42.30.140 Chapter Controlling-Applications

Adopted: 062983Revised: 052395Revised:Tahoma School District


Page 1 of 2

BID REQUIREMENTS

Whenever, in the opinion of the board of directors, the cost of any supplies,equipment or work will exceed $50,000 formal bids shall be called for by issuingpublic notice placed in at least one newspaper of general circulation within theschool district once each week for two consecutive weeks, Clear and definitespecifications shall be prepared and made available to all vendors interested insubmitting a bid. For the purposes of this policy, a lease-purchase agreement,whereby the district may own the property at the end of a lease term, shall besubject to the same conditions as an outright purchase.

When the cost of any supplies, equipment or furniture shall exceed $15,000 butbe less than $50,000, informal bids shall be solicited from three responsiblevendors. The superintendent shall establish bidding and contract awardingprocedures for all purchases of furniture, equipment, or_supplies (except forbooks), or public works projects, the cost of which is estimated to be in excess of$15,000.

The competitive bid process shall be used for every building improvement, repairor other public works project, the cost of which is estimated to be in excess of$10.000 and onlyjsne trade or craft is involved.

AH such projects estimated to be less than $200.000 may be awarded to acontractor on the small works roster, pursuant tojthe State Uniform Small WorksRoster Process.

Limited public works projects are those estimated to cost jessjhan $35.000. Thedistrict may award contracts for limited public works pursuant to the State LimitedPublic Works Process. With prior board approval for limited public works, thedistrict may waive the payment and^ performance bond requirements and theretainage requirements of law, thereby assuming liability for a contractor'snonpayment of laborers, mechanics, subcontractors, materialmen. suppliers andtaxes. The district shall have the right of recovery against the contractor for anvof these payments made on the contractor's behalf.

For any public works contract expected to cost over $1,000,000.00 the bids shallinclude the names of subcontractors who will do the heating, ventilation and airconditioning, plumbing or electrical work, or name the contractor as doing thatwork. Failure to name a subcontractor or the bidder for each category of workrenders the bid non-responsive and void. Naming more than one subcontractorfor a category of work, unless different subcontractors are named in alternativebids, also voids a bid.


Page 2 of 2

When the board declares an emergency, bid procedures shall be waived orwhen purchases involving special facilities or market conditions, for purchases ofinsurance or bonds or when purchases are clearly limited to a single source ofsupply. Any time bid requirements are waived pursuant to this provision, adocument explaining thefactual basisJorthe exception and the contract shall berecorded and open for public inspection.

The board may by resolution reject any and all bids and make further calls forbids in the same manner as the original call. The board reserves the right topurchase through an interlocal cooperative agreement with anothergovernmental agency provided such agency has complied with the biddingrequirements that are applicable to school districts.

The board shall include in each contract a proviso requiring the contractor toprohibit any of its employees who has ever been convicted of or pled guilty toany of the child related felonies from working where he/she would have contactwith public school children. The contract shall also provide that failure to complywith this requirement is grounds for immediate termination of the contract.

Legal Reference: RCW

ROW

RCW

RCW

RCW

RCW

28A.400.330

28A.335.190

39.04.155

39.04.280

39.30.060

43.19.1911

AGO 8402.00 1984 No. 2

employees-Termination of

for bids-Bidsolicitation,

procedure-limitations—

roster—Contract award—

Bidding Requirements-

ContractorContractAdvertisingTelephoneEmergenciesSmall WorksProcessCompetitiveExemptionsBids on public works—Subcontractors mustbe identified-WhenCompetitive Bids—Notice of Modification orCancellation—Cancellation Requirements—Lowest Responsible Bidder—PreferentialPurchase—Life Cycle CostingCompetitive Bidding on School DistrictTransportation Contracts

Adopted: 042898Revised: 042500Revised:Tahoma School District

To:

From:

Subject:

Action:

Significance:PR#47RCCD #54RCCD #60CCD #73CCD #76CCD #79CCD #81CCD #82CCD #83CCD #88CCD #92CCD #94CCD #102CCD #105CCD #109CCD #111CCD #112CCD #113CCD #114CCD #115CCD #117CCD #119CCD #120CCD #122CCD #123CCD #128CCD #142


MEMORANDUM

20 September 2001


Patricia Shelby, Manager of Capital Projects

New Tahoma Junior High School Change Order No. 13

Accept costs for Change Order No.13 in the amount of $107,877, as perattachments.

This work is due for the following reasons:Change (4) security camera to B&W panning-Void

Power & conduit to water PRV valve

Revised duct work

Aux gym asphalt & concrete stoops

Elec to connect PRV

Import water to find sprinkler heads in fields

Change light fixtures exterior of gym

Transfer grills

Additional conduit for data, MDF to classrooms

Conduit for owner's speakers- weight & musicRelocate outlets rm 409 library

Revise ceilings for perimeter beams rm 619 & 628

Modify fence at dust collector

1-hr access panel rm 337

Grade change at gym entry

Delete reader board

Floor stops vers wall stops

Access panels at cleanouts

Equipment platform at roof

Panic hardware revisions

Additional signs

Extra field weeding

Smoke damper rm 417

Change lawn to gravel, for bleachers by TSD(2) roof hatches above serving line

Change square to round diffusers in Commons

Add relight to door 321 A- VOID

Budget Impact: To date we have used $950,432 for CD's and $47,716 for utility costs andanticipate $161,399 for other identified construction issues, out of our totalproject contingency of $1,463,377. Anticipated additional funding from King

County Parks for $283,082. After accepting this Change Order with all theabove-mentioned costs the remaining contingency balance is $420,380 or28.73% at 92.75% of the contract spent. This is higher than on the previousmemo. We have been evaluating budget amounts and have determined thatwe had extra funds for permits that will not be needed; therefore we havenot overspent the overall soft costs budget as previously thought to haveexceeded around $80,000.

Background: This Change Order is for (0) code issues, (5) owner initiated changes to meetuse needs, (15) design ambiguity, (3) unknown conditions.

Attachments: Back-up material for all changes orders listed above. COP Status Summary


OJECT: SUMMIT SCHOOL

O: ALDRICH & ASSOCIATES, INC.

CHANGE ORDER

C.0.# 13

P.O.*

PROJECT #

SITE SUMMIT


Summit School- Change Order #13PR/CCD Work DonePR#47R Change (4) security camera to B&W panning-Void

CCD#54R power& conduit to water PRVvalve

CCD #60 Revised duct work

CCD #73 Aux gym asphalt & concrete stoops

CCD #76 Elec to connect PRV

CCD #79 import water to find sprinkler heads in fields

CCD #81 Change light fixtures exterior of gym

CCD #82 Transfer grills

CCD #83 Additional conduit for data, MDF to classrooms

CCD #88 Conduit for owner's speakers- weight & music

CCD #92 Relocate outlets rm 409 library

CCD #94 Revise ceilings for perimeter beams rm 61 9 & 628

GCD #1 02 Modify fence at dust collector

CCD #1 05 1-hr access panel rm 337

CCD #1 09 Grade change at gym entry

>CCD #1 1 1 Delete reader board

CCD #1 1 2 Floor stops vers wall stops

CCD #113 Access panels at cleanouts

CCD #1 1 4 Equipment platform at roof

CCD #1 1 5 panic hardware revisions

CCD #11 7 Additional signs

CCD #11 9 Extra field weeding

CCD #120 Smoke damper rm 41 7

CCD #1 22 Change lawn to gravel, for bleachers by TSD

CCD #1 23 (2) roof hatches above serving line

CCD #128 Change square to round dlffusers in Commons

CCD #142 Add relight to door 321 A- VOIDTOTAL


% New100%100%100%100%100%100%100%'100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%

% Remodel AmountVOID

$30,498.00$5,403.00

$14,283.00$6,934.00

$13,011.00$842.00

$4,929.00$4,889.00$3,229.00

$851.00$430.00$736.00

$1,718.00$458.00

($2,671.00)$932.00

$1,200.00$2,882.00$5,196.00

$884.00$3,324.00$2,098.00

$997.00$2,075.00$2,749.00

VOIDS107.877.00

$ 16.193.100.00


Previous Total

Change Amount

New Contract Sum

+S 1.009.087.00

=$ 17.202.187.00

+S 107.877.00

=$ 17.310.064.00

The above amount constitutes complete and final settlement of all direct and indirect costs, damages and impacts related to thischange and no extension of time of completion is requested.

Contractor

Architect

OwnerBoard of Directors Approval,

CP/SS/Change Order 1

Date

Date

Date

Date

2.e>e>|

Summit

Contingency Summary to Date

Starting contingency $1,463,377.00 %

Aldrich contingency used CO's 1-12 $1,009,087.00 68.96%Anticipated additional $161,399.00 11.03%

other hard cost contingency $47,716.00 3.26%soft cost contingency $0,00 0.00%

additional funding KC-parks ($283,082.00) -19.34%TOTAL CONTINGENCY USED $935,120.00 63.90%

BALANCE AVAILABLE $528,257.00 36.10%

% available in relation to Aldrich's contract 3.26%as of 31 July2001 % of contract spent 92.49%

S.contingincy 9/20/2001 12:24 PM

Summit WORKSHEET

Prior

C01C02COSC04COSC06C07COSC09

C010C011CO 12C013

to this CO, total amount of CD'sAmount for CO#1 3

To date- change orders

$270,252.00$29,904.00

$149,609.00$6,349.00

$49,921.00$103,999.00$37,836.00$33,978.00

$125,130.00$45,461.00$97,993.00

$0.00$0.00

$950,432,00$107,877.00

$1,058,309.00

64.95%

72.32%

Original contingincy (col D-cont sub-total on DF) $1,463,377.00

other project costs usedoff siteFF&E

taxsoft costs contingincy used (from D form)_

other project costs used

balance contingincy availablebalance after accepting this CO

$0.00$0.00$0.00$0.00$0.00

$528,257.00$420,380.00

original contract amount $16,193,100.00

value of work performed to date (pay reques #15) $15,955,522.00tax @ 8.2% & 8.4% $1,319,992.72

36.10%28.73%

92.49% % of contract spent

amount pd to date thru pay request #15 $17,275,514.72

S.contingincy 9/20/2001 12:24 PM

SummitChange Order 13

Ref# Work donePr #47R Change (4) security camera to B&W panning-VoidCCD #54R Power & conduit to water PRV valveCCD #60 Revised duct workCCD #73 Aux gym asphalt & concrete stoopsCCD #76 Else to connect PRVCCD #79 Import water to find sprinkler heads in fieldsCCD #81 Change light fixtures exterior of gymCCD #82 Transfer grillsCCD #83 Additional conduit for data, MDF to classroomsCCD"#88 Conduit for owner's speakers- weight & musicCCD #92 Relocate outlets rm 409 libraryCCD #94 Revise ceilings for perimeter beams rm 619 & 628CCD #1 02 Modify fence at dust collectorCCD #1 05 1-hr access panel rm 337CCD #1 09 Grade change at gym entryCCD #1 1 1 Delete reader boardCCD #112 Floor stops vers wall stopsCCD #11 3 Access panels at cleanoutsCCD #11 4 Equipment platform at roof

CCD #115 Panic hardware revisionsCCD #11 7 Additional signsCCD #1 19 Extra field weedingCCD #120 Smoke damper rm 417CCD #1 22 Change lawn to gravel, for bleachers by TSDCCD #123 (2) roof hatches above serving lineCCD #128 Change square to round diffusers in CommonsCCD #142 Add relight to door 321A- VOID

% New % Remodel100%100%100%100%100%100%100%100%100%

. 100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%100%

C0#1CO #2CO #3CO #4CO #5CO #6CO #7CO #8CO #9CO #10CO #11CO #12CO #13

original contract

CO #13

total

AmountVOID

$30,498.00$5,403.00

$14,283.00$6,934.00

$13,011,00$842.00

$4,929.00$4,889.00$3,229.00

$851.00$430.00$736.00

$1,718.00$458.00

($2,671.00)$932.00

$1,200.00

$2,882.00$5,196.00

$884.00$3,324.00$2,098.00

$997.00$2,075.00$2,749.00

VOID

$107,877.00$270,252.00$29,904.00

$149,609.00$6,349.00

$49,921.00$103,999.00$37,836.00$33,978.00

$125,130.00$45,461.00$97,993.00$58,655.00

$1,009,067.00$16,193,100.00$17,202,187.00

$107,877.00

$17,310,064.00

S.CO 13 9/18/20011:08 PM

S. ¥

g 8 S S Sin rf

sS

8 8

g S g S So S rj H 3if3 Q 5O rn O>is. "t "1 "I ""iyi * fft LA cxi

S 3 S. S. 8

„- ™ 5 * «• "-

s s S i

a

as s*a «

i-H *H m fNl

88 88

88|g |

^ ^ O !" ~~

5 = S S -5

o r

•S

8§ §8§88§s

sa

! ui-° TT

5 S S* E Ea Jf 8

S

«1g*! A h *•"* HH A

E t5S IS 1«^ ^ c ^ cSs* a as a S s S? s s g g i g g g s g g g g g g

o v o ^ c N r ^ i r i 4 O t v s to•M-wners^ inmiBt S. £ K. H «» «"i »,.j.^^g^rT^^

S Not» * m

gin

•tt-M-

: g § 8 8 8 S § 8 !

^ *ta S-

8 8 8 8

(N N

f l -8 l s S » I SS 1§SS I£ s

g s g g g g g g s ggggsNsdsl&K £ 3 3 3J» r4 (•) W «X * - «"llRuii-t

§1

S222UH i A iS i

O O O <T T i '

rt 1-1 i-s rj

? T-( T-< *S *H9 9 9 9

lie iiggis 3222^ ^ & Om I

I 2 2 S 2 2 2 21. Q. K £ Q. L Oi ^ i

.

8S

s 3p- S:s |

roOJT^

^

I

g S

S g g.S S g S 8 S S S S S S S S Si/i in o o o o p ^ ^ ^ H c o r n K o i / jrn T«i ffiiniBirtiptoinOChiift1"to m r x ^ ' f p J c ' i r S p i O B O ' f l ' W

8 S 8 S S I § I S£ £ X * S

o n rN 3 3 *" o TH;* m VH IH *-i 01 -< <N CM in *H m <M --i vo L / i i / i - * n j f - * r ' i i g r - . u i s [ i Q ; ^ If i 1 ^^8888 88888 888888 88888888888 8 888

«. «.

88

9§

-i S

!|*5

i *1 s^Psf 1g £ S S i ^

*H w* •(fr •(fr <fr <fr ^fr rji f^ ^friff HT Tfr

f If P

*H CO CD BO V H 'tD \D PH p* * ^ .

£!* i S

888 S. 88.8S" e> ui r- o 3 IN

»S 53 *-S^

s 8

an

gS

r-H.a

g g g g

sU1

'

o o9? Ill i O O p

: c c

si

Bl

:<§> ;i£

^!in%

£i!s£S s 3 fr §"UlIS

til* K "£iss|l

?|ef!£ * @1;

£5l»htf|u £ 5 o S

• E fe =- " e°s£

4£

i*

— U "'

fe?l

in

i.l#J|||

•™ ^ I' i2.|iiiK Wig "5-13 Qs- llyl"

Illiliil !§§§§§

3±S ^J +.,

sl!:•et|

«8K "•s B ffl

«i g

1 filis*•6

I.S1

§ 0•ffl

fSr*CO

m!R

f |.s

§1<&•

i

1§1?1u o * * fi-

lo «-< rM f o i - i n i o S e o m o — ' c M

. H -« —i « J T H 4 - i ? H - H < - i « M i N r > j r M

§ 88 8888880000OO Q O O O O O D o D D

8rt

$

q 8iH Os*

8

8 S S S § S Sr^ rt o M ^ n cpe s s s s s s•*•«"«; «" *>• ,r" «f

o o o o PI o m i-i rM m I-H m

8 8 8 § 8 8§8 8 8 8 8 8 8|

%*£ SIS E 8•i ^ - i °

88

Ch §tS • .a g

o! &

» o B 52 o seoopoesoog o Q o o o Qs q °. R q RSqoSooSScSq 55 o q o qi in°m«> S « n ^ c i r i M > « > B ; « o p o ^ N r J i H o r j«• *

«)• V>-•«(• Vt-i-l

o oq qot otn m91 00

IV O

«• ^* T! 1

T

S OS ^-S

VJ W t tJI sg* Trt

Vh*

S 5 5 5 5 5 5 5 5 5 5 J i 5 ^ » i - w ^ ° c ^(jT iir tr ir |ir £ LL UL_ LL IJL fjT UL SI El £ £ L £ £

Hill

Ol (N IN (N IN (M—1 Pd n

S3 O O O O

L rtj ID ftt TO IDE E E E E

s

Ol5Dl

I£

w ^

?«rao

i«tf

i TH (N Mrt <± a

K V L A i o r v e o c n O i ~ * <iniAAlninmiaici

§ n Q Q Q \ Q Q QD o o o O o D oo o o o O o Q o

0£SR

S 8a,r*>n(N

g g 8 S 8 SO i/i vp so fx r<m m ^ m us r*»* O » UJ W T^**' ^ n m ^^ m

8 §58 s.!

8 8 8 8P! 8 S S"** i-T rJ" in•w- -w- •«-

01

I

IS£B

32 388 S8888888888

2 S 2 2 2 S 2 3 2 2388888 8888 88

i

n o -M- at o

3

§ TH

I

!|£

SsT ^ c S S ^ P ^ r s J r M o ^ ^^ ' *"* " -*^ (X ca**• a, <N i«- -w -w- v> S **• * v»--wv *y * «• o* S£* * * * o* * * * * S

99999999c c c c c c c c3 = 333 = 5 3

rn ind iAor" - r " -obT - i M T - l f S r S ( N I N f M

9 9 9 9 9"3 "3 "5 "3 "5^'?'?T17IX n Lfl lh rH

£

sir^i—i

8a8 §

X2

</> a*D V

% s

I li8

11

Sg S.S.S 2 ri 3rt T ^P W

^^ a:s

8

8d

I99

55

S8S8SSS88S S8

9? °-s-llI B £ 1 s

1

o,ro

I iI

T5

3ts•S1

S

> oI -3

i

(M

I

BI

at*

si IS

8 1in in wi •«»• CTI<>-r I-H *H T*f"\ Q Q QLJ O Q p

^ |§ £

* *' * *T-l -tft- m - **•*' « ir* rr* r

I

a S J Sc M = e H

?|1^B ^i^t 113? ]§ S n S S X , S ^ S nO O Q O O O & i D u o p O O O O O O i u O O O i r t t j

» *v •**•#* *

S1•D

SE

B SS ••§C C

o oSS

*—I n <*H TH i-H i-Hrrrr rr

ONtf |(};4-Tl-4 i ' - i r«.cJi tJ>' i i '?^ 'r i . A ^( N ( N I N < ~ l T H r - l p J T -4 t - lAr - l iS rt

'9??e??<?t? ?s•H rl. d>

(N

Si

II!

¥5

s&3

Si

•

O»

3Ol

ieIt!O atU !&v&0

8

I

a*

g

r\l OT-( T-H

8 8ut

. 1s

si

3 § S §ffi 55 K* B- N ol

S

sisB § g ?~L *(N *

9 9Q -3 = 3

333rM rx rJ

3t/J

(A%

i«0

§ s

339833333388SS ^J Jf r^ CT> O^ *C 00 O *** ( LTl 1 *

in O rn * r**j gv fi p% rn ^o r*1"! i/ r*"!^ oj CTH rn rn CA O^ oo o\ **^ " ^** ^O oo

Sffi'S

£8a

8 8 8 8 8 8 8 8 8 8 8 8 8

i r*. ro Ln ui•Vt -W v-l 4A-


65

MEMORANDUM

25 September, 2001

To:

From:

Subject:


Patricia Shelby, Manager of Capital Projects '

Tahoma High School, Contract B, Change Order No. 24R

Action: Accept costs for Change Order No. 24R in the amount of $251,087.00 (perattached).

Significance: Descriptions of all changes are included in Change Order No. 24R (perattached).

Budget Impact: To date we have used $1,591,102.77 for CO's (Tydico and BerschauerPhillips Construction Company) and $183,801.00_committed for other projectcosts.

Change orders now total $1,658,294.77 for this contract.

Background: Change Order No. 24 includes (18) unforeseen or existing conditions, (16)required by code, (27) design coordination or errors and (10)modification/repairs or upgrades requested by users.

cdl

Attachment

(Back-up materials to be available at Board Meeting)

CP/THS-Contract B, C.O.P2009/25/2001


PROJECT: TAHOMA SENIOR HIGH SCHOOL - CONTRACT B

TO: BERSCHAUER PHILLIPS CONSTRUCTION COMPANY

CHANGE ORDER

24R


Tahoma Senior High SchoolChange Order #24

Following is a list of the BPCC Cl numbers in Change Order 24R-

298, 324, 338, 341, 344, 349, 350, 351, 354, 359, 364, 367, 369, 370, 372, 390, 391, 393, 394, 396, 397,409, 412, 414, 415, 418, 421, 423, 428, 430, 431, 434, 439, 440, 441, 444, 445, 447, 448, 449, 450, 456,457, 459, 460, 461, 463, 464, 466, 467, 468, 475, 478, 479, 480, 481, 482, 483, 486, 487, 488, 489, 490,491,497,498,501,507,511,512,519.

See attached three pages for CCD/PR/BPCC Cl detail concerning what is included in Change Order 24R.



Previous Total

Change Amount

New Contract Sum

$ 17.041.148.00

+$ 1.407.207.77

=$ 18.448.355.77

+$ 251.087.00

=$ 18.699.442.77

The above amount constitutes final settlement of all direct costs and direct time related to this change. No extension of time isrequested for this change. However, Contractor reserves its right to claims for indirect cost increases and indirect delays on thisproject, to the extent that these result from or were contributed to by items identified in this change, including time and cost impacts toother contract work, which will be addressed in Cl 385.

Contractor

Architect

Owner

Board of Directors Approval.

Date

Date

Date

Date

CP/THS-Contract B, C.O.P2009/2S/200I

Change Order 24Rm PR

160

181

192

166

197

209

294

202

205

210

215

•220

223

224

235

236

240

239

241

242

245

250

fe

253


298 Tunnel in D-Wing Construction

324 Resurface columns in Girls Locker Room 760

338 Remove existing studs and replace with ne Gridline E60.67 C-North

341 Relocate irrigation controller at F-building infill. 50%

344 Add exterior light at entrance to Boys Locker room 100%south of Room 779

349 Removal and installation of ceiling Room 718 or766

350 TV brackets in LGI Room

351 Delete shaft wall at kitchen hood revise shaft wall 50%construction

354 Existing manhole F-wing lobby addition installclean out line.

359 Existing extra slabs at F-wing lobby addition - topof existing retain wall

364 Additional Gymnasium wiring

367 Existing manhole F-wing lobby addition 12" lineand mod of exist. Manhole & stairs.

369 Supports for wood slat acoustical panels in BandRoom 701

370 Patch existing walls in Choral Room 702

372 Remove existing "pea gravel at F-wing lobby - 50%replace with structural fill

390 Install shan wall 100%

391 Modify HM frames in music practice area to accepthardware

393 OT Acceleration of C North/Shop

394 Revise framing around louver 1 00%

396 Revise wall construction 100%

397 Repair electrical conduits

409 mechanical penthouse additional flashing, etc. 100%

412 Install 2 hour separation for soffit

414 New smoke vents in MP room

415 extend power to Scoreboard and loudspeaker


100% 11,784

100% 2,165

100% 3,847

50% 2,496

781

100% 2,185

100% 290

50% 0

100% 4,603

100% 2,675

100% 22,900

100% 18,254

100% 1,645

100% 3,087

50% 6,826

1,364

100% 583

100% 10,000

7,226

1,155

100% 17,332

12,986

100% 433

100% 49,119

100% 961

TSHS.CO24spreadsheet Page 1 of 3 9/25/2001 5:15 PM

Change Order 24RPEST PR

256

257

259

227

263R

264

271 '

270

272

274

278

fcPI/9

281

282

285

286

288

289

291

293

^296

•297

298


418 install new beams in weight room




430 Install sleeve at walkway to parking lot West of 100%Building A add head in Zone 23

431 Provide weather proof sheet metal encl. For hoods 100%in the UP room 850 roof

434 Install Oak Trim Room 504 and 505 100%

439 Replace Drs. 214A & 216A and new hardware

440 Rm 750- repair concrete pan joist & remove oldformwork, hangers, etc.

441 Revise the explsion vent duct per King Co. BldgInspector.

444 Paint rooms deleted in Finish schedule 704-709,752.

445 Install add'l furred soffitt of Rm. 750

447 Field irrigation leak, north of stadium

448 Mis electrical items to complete systems or 50%operation of equipment.

449 Additional rub rail per 9/10/00 HHA memo

450 Rm. 505 NW corner metal countertop revisions

456 Rms. 613, 620, & 761 electrical connections.

457 Add light gauge framing @ covered entry structure 100%

459 F-Wing, S. wall remove exp. Joint mat and replace 100%with backer rod and caulk

460 Wall repairs in rooms 701 & 725 Com Install 1x4wood trim at stairs.

461 Fire Alarm changes to Weight Room per FireMarshal's 10/18/00 comments

463 Dr. 226A remove existing latch hdwe. And replacew new plus occupied indicator.

464 Kitchen freezer/cooler compessors-provide on 100%point connection

466 One hour shaft wall above head of dr 755A

467 Remove ace. Door and louvers and fill openings


100% 5,033

100% 4,462

100% 233

100% -300

1,203

837

341

100% 2,419

100% 2,136

100% 5,354

100% 1,013

100% 1,452

100% 2,964

50% 4,482

100% 3,195

100% 193

100% 1,264

6,023

480

100% 382

100% 2,236

100% 672

533

100% 789

100% 1,443btween D&E roof area.

Pans 7 of 3 r 9/25/2001 5:15PM

Change Order 24RwTPR

299

300

303

304

306

307

308

309

311

312

313

0*315

317

323

326

328

330

331


468 E-Wing mechanical penthouse access. Walks. 100%Ramps, etc. per 10/31/00 discussion.

475 Furring Kitchen 50%

478 Bollards/gates 100%

479 flashing 50%





486 add hardware 50%

487 heat detector at Enrtry structures 100%

488 Protecto wire at F-wing lobby 1 00%

489 New frame and door 859A 1 00%


491 Provide credit for deletion of painted n&S walls,ducts pipes and conduits in M-P room

497 Main gym water spillage

498 Relocate Existing Overflow Drains (16 items)

501 Misc electrical changes in rooms 2202 and 21 1

507 Add Smoke Damper Conections 50%

51 1 Add disconnect for elevator car light and add light 1 00%

512 Provide closers and gaskets at doors 41 1 A, 429A,&860A

519 Elevator Inspection Issues 100%


2,167

50% 818

-3,475

50% 678

100% 456

100% 2,589

100% 2,675

100% 669

50% 605

2,255

2,022

1,673

100% 531

100% -850

100% 318

100% 582

100% 370

50% 466

1,364

100% 913

725

$251,087.00

TSHS.CO24spreadsheet Page 3 of 3 9/25/2001 5:15PM

TSHS remaining costs projected

Per lines on Budget Form- DF Budget 5/20/00 Expended Unencumbered

Anticipated change orders $1,840,709 $1,407,208 $433,501

Revised budget 5/20/00

Funding availableExpended as of 8/31/01not paid out as of 8/31/01

$26,676,770

$26,680,489$25,982,491

$697,998

-objijl'i!><i$iilMHistef-X'.f-:?.

Portable movesTydicoSurveyTSD managementArchitectadditional & reimbursableother consultantslegalpermitstesting

$1,840,709$1,840,709$1,840,709

$520,741$915,000$23,000

$400,000$1,568,725

$300,000$170,000$90,728

$598,209$249,729

$1,407,302$1,659,341$1,659,341

$452,025$905,500

$19,643$365,954

$1,568,725$327,468$255,999$159,394$454,523$182,222

$433,407$181,368$181,368

$68,716$9,500$3,357

$34,046$0

($27,468)($85,999)($68,666)$143,686$67,507

JCO$2||

CO #24

CO #25

$43,504.00

S12S.090.UO

$97,089.00

$20.402.00

$17,686.00

$153,162.56

$28,238.00

$61.028.74 . •

528.956.00

$179,000.00

$38,306.00

$45,927.33

$148,535.00

$92.688.00

$38,490.00 '

$0,382.00

$17,035.14

62601

64610

• 59795

• ' 17435

2637

S8556

$252,039.00

$0.00

$43,564.00

$168.654.00

• $205,743.00

$286.145.00

$303,831.00

$456,993.53

$488,231 .36

$546,260.30

$575,216.30

$751,216.30

$792,522.30

$838,449.63

$086.884.63

$1,079.670.63

$1,118.160.63

$1,124.542.63

$1,141,577.77

1201208.77

12B8B7B.77

1328673.77

1346)08.77

1348745.77

1407301.77

$1,659,340.77

$1,658,340.77

Funding summaryBondBond inflationState MatchImpact fees

$14,027,208$776,000

$9,390,581$1,025,000

Interest income

to FF& E from Vo-techrevenue from sale of benchesAdditiona revenue

$1,450,000

$11,700$26,680,489

$8,400$3,000

Tahoma Senior High School

Contingency Summary to Date

Contingincy $1,840,709.001Aug9S allocated interest to funding $650,000.00

16Nov99 added funding from unallocated interestperTSB $450,000.00

19DecOO $200,000 funding requested fromunallocated interest per TSB $0.00

23MayOO $400,000 funding requested fromunallocated interest per TSB $0.00

13JuneOO, added funding per TSB $1,000,000.00

added to FF&E from vo-tech $8,400.00

revenue added from sale of benches $3,300.00

BPCC contingency used GO'S 1-23 $1,407,207.77Tydico contingency used CO's 1-3 $272,887.87

Anticipated additional Tydico $0.00other hard cost contingency (FF&E) $0.00

soft cost contingency $183,80100TOTAL CONTINGENCY USED $1,863,896.64

BALANCE AVAILABLE ($23,187.64)

% available in relation to BPCC contractBPCC -base contract

PR #27base contract paid to dateCO's authorized

CO's paid to date

$17,041,148.00$16,973,366.06$1,407,207.77$1,204,268.77

76.45%14.83%0.00%0.00%9.99%

101.26%

-1.26%

99.60%

TSHScontingincy 9/24/2001 9:53 AM

Tydico's CD's 1-3 $272,888.00settlement $75,338.00

$348,226.00

BPCC's COSCO#1 $43,564.00CO#2 $125,090.00CO#3 $97,089.00CO#4 $20,402.00CO#5 $17,686.00CO#6 $153,162.56CO#7 $28,238.00CO#8 $61,028.74C0#9 $28,956.00

CO#10 $179,000.00CO#11 $38,306.00CO#12 $45,927.33CO#13 $148,535.00CO#14 $92,686.00CO#15 $38,490.00CO#16 $6,382.00CO#17 $17,035.14CO#18 $62,691.00CO#19 $64,516.00CO#20 $59,795.00CO#21 $17,435.00CO#22 $2,637.00CO#23 $58,556.00CO#24 $252,039.00CO#25

$1,659,246.77

Total w/ Tydico $2,007,472.77

BPCC original contract sum $17,041,148,00Previous CD's 1-23 $1,407,207.77

$18,448,355.77CO #24 $252,039.00

$1,348,651.77$1,407,207.77$1,659,246.77$1,659,246.77

$18,700,394.77

TSHScontingincy 9/24/2001 9:53 AM

Open Issue Action Items

1,752,662 1,650,765 84,109

CCD PR BPCC Cl Description Est. Amount CO Amount Unresolved Rasp BPCC data BPCC Directcost» •nm.coit

1

4.1

3

38

4.3

2.1

4.1

4.4

S.1

21.1

21.2

21.3

21.4

5.2

8

11

ftw5.4

CO18 5.3

C019

27

7

131

4

74

105 8

9

10

1*.9

28 12

5 20

1 Increase sanitary sewer, B-Wing

2 Export Unsuitable Material

3 Overtime for firelane utilities

4 Void

5 Excavate unsuitable soils at utility trenches

6 Unsuitable soil SW comer Bldg A

7 Add Structural Steel

8 Unsuitable Footing Material

9 Extend column footing SW cor Bldg A

10 Fire Marshal required vault

11.1 Overtime

11.2 Overtime

11.3 Overtime

11.4 Overtime

12 Covington Backflow and elbows

13 Delete Subframes at Door Jambs

14 Void

15 Fire Rated Glazing

16 Structural Steel Changes Dim Bust

17 Void

1 8 Drain Water vault west of Bldg A

18 Water Tap 8" to 12"

18

18 Change light fixtrues in Bldgs A&Bbecause new fixtures did not match power

20

21 Change storm system east side of site forimproved drain

22 CCD 131 credit delete Victualic piping

23 Add rebar for RFI 40.46

24 Add Rebar In Planter wall Fnd south of A

25 Changes to Rebar Shop Dwos RFI 49

26 T Drill Method of Copper tube branchconnection for the domestic water system

27 Changes to layout at roof penetrationchanges In strl, stl. ® roof penetration

28 Lead Paint Abatement

29 Move Door 135b

30 Sprinkler irrigation modifications

31 Void

32 Same es Cl 37

33 Void

34 Repair Underground drains not shown

35 Increase 2 louvers at Bldg A Penthouse

36 Provide temporary connnection of panel1X3 for lo* voltage source In bldg. A until

37 Relocate existing PIV @ F Bldg

342

39,927

3,295

0

5,953

17,159

2,196

38.282

1.352

4,256

56,023

83,482

15,567

3,404

1,415

-585

0

•2,400

989

0

1,848

978

1,355

2,062

-3,284

0

0

1,315

0

497

22,325

0

3,981

0

0

0

0

0

889

5,459

342

39,927

3,295

5,953

17,159

2,196

38.282

1.352

4.256

56,023

83,482

15,567

3,404

1,415

-585

-2,400

1.848

978

1,355

2,062

-3,284

1,315

497

21,932

3,981

889

5,459

0 C01

0 C01

0 C01

0 VOID

OC05

OC02

0 C02

OC02

0 CO2

OC02

OC02

OC03

0 C04

OC04

0 COS

00011

OVOID

OC02

989 REJECT 989

OVOID

0 CO2

0

C02

0 C03

COS

OCO3

OCO11

0 REJECT 2,047

0 DENIED 1,579

OC07

OVOID

UC07

OC016

OCO2

OC02

0 VOID

OCI37

OVOID

0 DENIED 4,095

OVOID

OC04

OC07

Tot.l IdonWied induct Coit« lndlr«ct TotalsCom onlays

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

989

0

0

0

0

0

0

0

0

2,047

1,579

0

0

0

0

0

0

0

0

0

4,095

0

0

0

0

0

0

0

0

IR 0

IR 0

IR 0

IR 0

o o

0

0

0

0

IR 0

0

0

o o

989

0

IR 0

0 0

0

0

0

0

0

2,047

1,579

0

0

0

0

0 0

0

0

0

0

4,095

0

0

0

Page 1 of 13


p,.CCD PR

6

214

3

1

2

66

a

10fc.m 'WW 9

12

34

13

14

15

16

17

18

19

20

21

22

24

201

t

9 *

2S

26

1,752,«C2 1,558,765 94,109

BPCCCI Description Est, Amount CO Amount Unresolved Resp BPCCDked BPCcoimaC«t« Time Cost

13

14

15

16

17

18

19

23

22

24

25

26

38 Credit offer withdrawn Spec'd Material wasInstalled

39 Remove asbestos over-spray on steelbeams and wall surfaces within covered

40 Provide higher grade sheet metal for newscuppers than was specified

41 Additional Lintel Angle

42 Provide Interim water supply for the schoolwhere the existing water supply was

43 Steel Beams E wing South

44 Void

45 Insulation vs. Metal Roofing Gauge

46 Repair Beam to CMU connection MEcomer of E-WIng

47 Overflows Bldg A

46 Changes to fire lane - west Bldg. ADrawing C2.4

49 Install new concrete footing & steal columnat gym roof because existing connection

so Changes to CB#22 AD

51 Change Fireprooflng at corridor beams inBldg, A per mtg 7/1//89

52 Void

53 Additional work per ASI 3 Add Caseworkto rm 860, vandertlp costs (SEE CM41)

54 Additional Roof Openings for Mech notshown on Strl Drawings

55 Remove asbestos concrete water lines(transits pipe)

56 Locate and repair broken/clogged existingtelephone conduit In the parking lot

57 Install CMU connections to repair existngstructural damage in C north

58 Temporary fiber optic cable in C wing forschool technology staff

59 Power and Data Connections to thePortables.

60 Temp fire sprinkler tie in from bldg A to B

61 void

62 Corridor ceiling changes per King Co.

63 Add 150/5 circuit breaker In Panle LB1and 125/3 circuit breaker in panel LX1

64 Add QWB for 2 hour wall rm 207 & 208

65 Changes to operable wall soffit width orangle support

66 (Design Team Is picking up the cost ofBuilding A)

67 Restore power to outlets and Wiremold

68 Changes to VWC Bldg A

69 Install Oak backing plate for grab bar InRoom 224

70 Relocate Layout Yard N. of Bldg D due toPSE relocation of conduit run to Bldg D

71 Accent Color In ceramic Tito

72 Investigate existing sprinkler system in F-wlng

73 Pressure Wash Abated CMU Wafls

74 Abate mechannlcal pipes behind Insulation

75 Add Altro flooring and cove base to walk incooler

76 4" swing check valve connected to CB b-7

77 Abatement ... Part 1

77 Abatement Including Indirect Part 2

78 Phone connection tor tern DDC panel in

0

26,696

542

1,637

6,578

5,692

0

0

1,001

1,603

6,842

2,581

2,248

24,651

0

1,546

0

7,246

2,140

2,416

2,434

0

3,775

0

17,110

1,044

4,398

736

11,607

493

5,434

242

0

0

636

26,487

3.244

5,038

5,038

13,411

43,112

436

26,696

542

1,637

6,578

5,692

1,001

1,603

6,642

2,561

2,248

24,651

1,546

7,246

2,140

2,416

2,434

3,775

17,110

1,044

4,398

738

2,111

493

5,434

242

636

15,221

3,244

3,509

4,115

13,411

37,996

436

0 VOID

0 COB

0 CO4

0 C014

0 CO6

OC03

0 VOID

o cos

o con

0 C05

0 C013

o cos

0 CO3

0 COB

0 VOID

0 CO19 6,062

0 DENIED 3,162

0 C06

0 CO6

OC06

0 CO6

0 VOID

0 CO7

0 Cl 103

0 COB

OCO3

0 CO7

0 C07

0 CO6

0 COS

0 CO7

0 CO6

0 DENIED 5,985

0 REJECTED

0 C07

0 C010

0 C06

0 C013

0 CO6

0 C08

0 C010

OC09

Total Identified Indirect cotlt Indirect TotalsCdtts Dauyt

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

6,062

3,162

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

5,985

0

0

0

0

0

0

0

0

0

0

IR 0

0 0

0

IR 0

0

0

0

0

0

0

0

0

0

0

6,062

3,162

23 0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

5,985

0

0

15 0

IR 0

0

0

0

0 0

0

custodial room 137

Page 2 of 13


•all

CCD PR

27

28

30

31

32

322

33

114

38

231

Ifc.

|W39

37

36

35

64

40

41

43

42

44

t

W -^r

72

45

BPCC Cl Description Est.

79 Install interim power to the four portablesnorth of E-wing

80 Changes to MDF rack as requested byDistrict technology staff

81 Fire Suppression Change (Smith andGreene memo aatsd 8/6/99)

82 Reinforcing steel for retaining wall at Fbuilding

83 Changes to power supply in Phone Room125

84 Repair existing valve Box north end of thefirs lane

85 Changes to power supply for cooling unitand compressor serving phone room

86 Incorrect grades at courtyard between bldgA&C due to drawings Arch Vs. Landscape

87 Void

28 88 New sink in room 331

89 Void

90 Added footings for structural support in Cwing central

44 91 Add Extractors at D shaft

44 92 Flue at GWH- 142

55 93 Revise Duct ® Box # CC10

29 94 Rockery Wall Repairs

95 Landscape valves and vault west side offire lane

96 RF1 164 Underground Waste Piping Ccentral reroute to connect (Same as

31 97 Corridor 418 extend walls to roof structure

98 Void

99 Restore security camera in C wing centraltemporary

100 Data cable repairs due to asbestos work

1013 compartment sink instead of specified

1 02 Revise downspout by door 227A

30 1 03 Add Soffit north wall room 402C

104 Pisa block wall height change

105 Void

106 Base plates at Operable partitions extendout of wall bldg A

107 Changes to Sidewalk grades

108 Added structural at roof penetration

109 Detail S4.7 stitfener plate change

110 Smoke Detectors, Egress lighting

111 Rain leader conflict In C central

112 Rain leader piping elevation too high inslaty • protrudes into mortar bed of tile

113 Void

1 1 4 Move conduit feeding C north due toHWCP (conduit in C central)

115 Relocate CBWB3 add 190 If of 12 inchstorm near new water meter

116 Existing 6" downspout line E north addition

117 Void

118 bank © existing transformers E-wing Nstabilization

119 Power to soccer fields runs through ENorth addition

120 Downspout connection at F-wing notshown on cMl drawings

1,762,662 1,6«»,76S 94,109

Amount CO Amount Unresolved Resp BPCODima BPCC Direct Total ta,nmta Indirect Costs IndirectCow Tims Cost C«ti Delays

1,210

2,310

0

0

1,234

639

1,817

1,215

0

3,330

0

5,264

2,384

716

752

57,655

6,001

0

13,420

0

15,900

1,301

2.401

1,405

1,388

1,451

0

318

0

0

0

9,077

1.323

1,882

0

4.16S

12,654

0

0

21,139

3,367

2,412

1,210

2,310

1,234

639

1,817

3,330

5,208

2,384

716

752

57,655

5,805

13,420

5,900

1,301

2,401

1,405

1.388

1,451

9,077

1,882

4,165

6.750

0

20,663

3,357

2,412

OC09

OC06

0 Cl 139

0 NO COST

OC09

OC07

o coa

OC020

OVOID

ocoe

0 BY OTHERS

OC011

0 C07

OC07

OCO11

OC014

OC013

OC015

OCO9

OVOID

OC015

OC05

ocoe

OC013

0 CO11

OC07

OCM3

318 C020 451

0 DENIED 4,041

0 NO COST

OVOID

OC05

0 DENIED 1,323

OC013

0 Cl 123

ocoa

OC015

OC012

OVOID

OC013

OC011

OCOS

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0 IR

0

0

0

0

0

0

0

0

0

0

0

451

4,041

0

0

0

0 1,323 IR

0

0

0 IR

0 IR

0

0

0 IR

0

0

Totals

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

451

4,041

0

0

0

1,323

0

0

0

0

0

0

0

0

0

Page 3 of 13


1,752,662 1,558,708 84,109

CCD PR BPCC Cl Description Est. Amount CO' Amount Unresolved Resp BPccDiwa BPCODUM Toiii MWHIM inawot crats irauta TotalsColts Time Cost Co*tB Delay*

44 121 Walk off mat in N hall 1 28

122 Additional Fire Devices add during FireMarshal-County Review

1 23 Move supply dlffusers in rooms 1 1 7, 11 B,and 221 per Mark O.

35 124 Power for relocated irrigation controller

47 1 29 Existing water line running throuh C centerclerestory

126 Same as Cl 96

185 127 Superintendent time/costs for DaveSchlumpf.

4B 33 128 Attic Heat Detection

129 Void

186 130 Proposal tor Jamie's time 25 weeks

81 34 131 Add two pressure reducing back flowpreventers on water main water meters

132 Void

1 33 Revisions to Library Circ Counter

65 1 34 Add longer handle to emergency shower nroom 133

54 135 Value engineer Reductions in scope perArch/Owner (REINSTATEMENT COSTS)

40 1 36 Overtime for Bldg E-H Acceleration

137 Casework color changes in the Library

60 36 138 See Cl 135

•

7 37 139 Delete Kitchen Eqipment

39 140 Void

22 141 AS1 12 Corridor framing 334 & 335

23 142 Void

xx 1 43 Revise swing Door 1 23

41 144 Change studs from 25 ga. to 16 ga. Inrated relite Jambs 504-506

144

145 Door Jamb Depth Incorrect on returnedsubmlttals

43 146 Provide link In room 712 per Arch, notshown on Mech.

49 147 Changes to wall and electrical in library

50 148 Fur out North Watt of Room 430

23 149 Abate electrical conduit piping to remain inC central area.

67 150 Clean Flraprooflng off Columns andelectrical conduits after plaster demo.

61 151 Floor leveling in C Central &C South

51 1 52 Add Combustion Air Louvers

53 1 53 Investigate flre alarm/horn In girls locker

154 Revise Plumbing Fixture!

1 65 Overflow Drains (duplicate of CCD 2)

276 1 56 Furring wall around structural steel inRoom 402B

1 57 Repair Walls at gas turrets - Phase 1

^^^ 69 45 1 58 Add Door/Frama/Hardwar Room 403

^ •55 159 Delate C-1.C-2.C-3 from VE Issuas (part• of C! 135)

63 160 Masonry broken at existing steel wlumnnIn corridor 413

62 161 Additional access hatches required InCorridor 413

798

51.189

0

0

2,530

0

4,752

78,103

0

24,558

12,925

0

686

2,312

10,187

23,029

0

0

-37,818

0

4,793

0

930

474

0

2,408

700

1,073

8,194

6,378

22.811

1,542

1.396

0

0

507

0

3,672

-18,404

1,716

655

798

511

2,530

4,752

78,103

24,556

12,925

2,312

11.155

-37,618

4,793

930

319

2,406

700

553

8,194

8,378

22,811

1,242

1,398

507

3,672

-18,404

1,716

855

OC07

0 CO20 52,285

0 NO COST

OVOID

OCOB

OCI96

OC012

0 C06

OVOID

OC012

OC015

0 DENIED 311

0 686

OCO14

OCO20 11,155

23,0290011

OVOID

0 CI138

OCO16

OVOID

0 CO19 4,973

0

OCO19

0

C013

0 DENIED 957

OC09

OC011

OC015

OC06

DC010

OC012

OC014

OCO9

0 DENIED 751

0 Cl 147

0 CO17

0 3055

OC013

OC015

OC014

0 CO13

0

52,265

0

0

0

0

0

0

0

0

0

66844 67,155

686

0

11,155

0

0

0

0

0

109,078 114,051

0

0

0

0

957

0

0

0

0

0

0

0

0

751

0

0

3,055

0

0

0

0

0

IR 52,285

0

IR 0

0

0

0

IR 0

0

0

0

8 67.155

686

0

11,155

0

0

0

0

0

13 114,051

0

0

0

0

957

0

0

IR 0

IR 0

IR 0

IR 0

0

0

751

0

0

3,055

0

0

0

0

Page 4 of 13


1,752,662 1,sM,7SS 94,109

CCO PR

79

70

58

71

73

56

59

75

82

»76

77

68

88

89

80

S3

84

85

86

87

90

91

92

••••V 96M

^^290

98

BPCC Cl Description Est. Amount CO Amount Unresolved Resp BPCC Dlria BPCC Dlreot Total w«nti(ied indirsa costs mdinct TotalsCostl Time COB Colts 0«l«yi

46 1 62 Repair sewer line between bids A end B.

163 Modify steel beam attachment - E Northdue to conflict with louver opening

164 Fill CMU Joints Room 426 east wall

165 Additional County Fees for CCD's! 7,34 52

166 Delete Operable wall RM 301/302 acoustwall rm 703, storage Rm 755 756, 761-164

167 Delete explosion vent at sawdust collector

168 Beam Repair at Grid E292 A N 138.5

169 Delete Portions of landscaping

170 Delete Civil and Arch Stuff

47 171 Install Chain Link Fence

48 1 72 Install Motion Sensors

173 Delete Chiller #1

1 74 Change scuppers for balance of job tometal clad. (Same as 180)

175 Library wall extension (P-lam_ at booksecurity

176 Acceleration E- Wing Naixtone * Arcadia

177 Additional costs for unloading boilers priorto setting: delayed E -north Install.

178 Lower suspended ceiling RM 407 and RM427.

179 Display case doors Rm 421

180 Change scuppers for balance of job tometal clad.

181 Power for roll up door 421 A

182 Extended fireproofing duration/extra timedue to design

1 83 Relocate light pole South of F-bleg. &demo of light pole base @ Fire lane.

49 1 84 Additional abatement In B-flex

50 185 Additional Abatement In C-South

186 interim ventilation to rooms in C-South foreeriy occupancy.

1 87 Heat tape at Fire sprinkler lines soffit NorthofD-wing

1 88 Relocate roof top fiber optic cable C-central to C-north

189 Provide telephone and data to room 403

190 Add smoke detector to supply duct of HeatPump 7 In Auto Shop.

191 Temp power for C-Central occupancy.

192 Repairs to water service components attennis courts. Same issue as Cl 220

193 Permit tor generator fuel tank

194 Provide and install 9 battery bacup exitlights in gym, locker room, woodshop

195 Change boiler circuit & breaker toaccommodate 60,5 amps.

196 Enclose and heat soffit! North of "D"

197 Asbestos not shown on drawings locatedon walls in LOI Room 201

1 98 Asbestos not shown on drawings Bldg B-walls (2) and conduit stubout

199 Phase 2 -TCO fees

200 Asbestos on shown on drawings Room201 Lecture Han.

201 Extra piping, support, and Insulation forcoils In room 712.

202 Support for fuel oil piping betweengenerator and fuel oil tank.

203 Asbestos not shown on drawings on theexisting copper pipes B-flex

204 Move cabinet in room 412 toaccommodate drop-in range

18,444

471

665

0

-20,536

-756

824

-2,939

-2,142

2,966

543

-3,136

0

0

0

0

1,949

0

595

767

0

1,204

19,576

34,969

4,660

0

1,350

0

2,215

8,767

391

649

0

3,803

0

3.936

3,648

4,403

0

656

18,444

471

655

-20,536

-771

824

-2,939

-2,143

2,966

543

-3,614

1,949

538

767

1,204

19,576

34,989

4,660

1,350

0

2,215

8,767

391

649

3,803

3,936

3,648

4,403

656

OC016

OC019

OC09

OVOID

0 C020 -15,629

OC015

00015

0 CO12

0 CO19 5,100

OC09

0 0019 592

OC015

OCI180

0

OVOID

0 DENIED 1.536

OC017

0

OCO13

0 C014

0 DENIED 6,126 261,985

0 C020 1,364

OCO10

0 CO10

0 CO19 4,660 109,078

0 VOID

OCO18

OCO12

OC015

0 CO19 8,767 249.751

OCI220

OVOID

OC09

0 CO13 649 316.595

. 0 DENIED 3,032

0 Cl 207

0 CO10

OVOID

OC010

OCO15

OCO18

0 Cl 205

0 CO13

0

0

0

0

-15,629

0

0

0

5,100

0

692

0

0

0

0

1,536

0

0

0

0

298,111

1,364

0

0

113,738

0

0

0

0

258,518

0

0

0

317,244

3,032

0

0

0

0

0

0

0

0

0

0

0

0

-15,629

0

0

0

5.100

0

592

0

0

0

0

1,536

0

0

0

0

35 598.111

1,364

IR 0

IR 0

13 113,738

0

0

0

30 0

258,518

0

0

IR 0

38 317,244

3,032

0

IR 0

0

IR 0

0

0

0

0

Page 5 of 13


1,762,632 1,568,766 84,109

CCD PR

94

93

95

97

100

99

101

102

103

104

^• 106w

107

108

112

109

110

111

113

118

116

117

B 123

^r 119

124

BPCCCI Description Est. Amount CO Amount Unresolved Reap BRCCDI™* BPCC Direct Toundentirnd incirect Costs mdir«st TotalsC«ti Time Cost Cost* Deny*

205 Abate piping and columns in B-Flex.

206 District Labor applied floor wax Phase 1

207 Room 201 B-flex additional abate woodnailer.

208 Add mlnleral fiber insulation to the rigidinsulation above locker mom Lid

209 Epoxy anchors at HM frames at CMU walls

210 Remove conduits running throughclerestory In corridor 418

211 Parrish Reimbursement for phone cut over

212 Additional Abatement C-South wall andpipe

213 Revisions/Clarifications to HM andhardware submittals from HHA

214 Isolation Valves for Mechanical

215 Add Access Hatches In the lid of the boyslocker room 778

216 Additional abatement- C South

217 Remove existing doors and frames atopenings 213A and 215A

218 Add duct In room 779 for combustion air

51 219 Revisions to Rooms; 51 1,531,832, 633,534

52 220 Revise existing irrigation meter location

221 Gas line size too smell to feed boilers in E-North

222 Casework changes per HHA attachment toshop drawings & letter of 2/1/00

223 Lintels in CMU C-south need to be doublecut - CMU will blowout

224 Fill existing CMU joints and scores rooms213,215,768

225 Infill existing CMU openings In wallbetween B-flex and LGI

226 Existing Column C-South Demolitionuncovered flreproofing.

227 Floor tile coming up at existing slab joints

228 Abate Column in C-south missed duringabatement activities.

229 Boiler Switch Room 135

230 Additional requirements from Mark O Rm716

231 Additional fire protection items in autoshop building

232 Roto Rooter - district Plug Bldg A 2/8/00

233 Provide duct detector Rm 716

234 Provide weather resistant enclosure atgenerator day tank area

235 Hardware and Hollow Metal Clar. FromHHA came with final submlttals.same as

236 Additional costs to move lockers to boyslocker room

237 Additional duplex outlets in B-flex

238 VCT repair in C-cemer Corridor 418

239 Fire/Smoke Damper near grid line N9.33 &W60.67

240 Temporary Hot water Tie in (ffi C-centsr

241 Damaged Handicap toilet Partition Rm.122

242 ATB temporary surfacing for ramp

243 Corridor Celling Change - Corridor 212

244 Existing 6" CMU block no longer available

245 Room #780 celling expansion joints

246 Relocate plumbing In Rooms 213 & 215

247 Remove existing ceilings in Rooms 723,724, 727

2,878

-1,395

2,615

6,463

0

1,570

663

3,030

1,272

0

0

18,529

771 .

2,029

8,769

0

0

0

2,984

1,830

0

0

3,763

1,494

0

2.042

1,032

485

0

0

0

0

0

5,660

0

3,979

3,403

385

3.383

1,197

11,346

2,878

-1,395

2,615

6,318

1,570

663

3,030

1,272

18,529

771

2,029

8.769

2.984

1,830

3,763

1,494

2,042

1,032

485

5,660

3,979

3,403

385

3,383

1,197

11.346

OC010

cos

o coio

0 C013

0 NO COST

OC013

0 CO9

o coio

0 C020 2,182

0 DENIED 2.038 308,392

0

ocoio

0 C013

0 C012

0 NO COST

o con

0 VOID

OVOID

0 Cl 244

0 CO18

OC014

0 CI228

0 Cl 238

OC010

0 CO13

0 VOID

OC016

OVOID

OC015

OC013

0 Cl 213

0 DENIED 1.813

0 Cl 297

OCI492

0 DENIED 6,698

0 co15

0 DENIED 242

0 C013

OC015

0 CO20 489

OCO13

0 C015

0 CO19 14,291 1,181,913

0

0

0

0

0

0

0

0

2,182

310,430

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1,813

0

0

6,898

0

242

0

0

489

0

0

1,196,204

IR 0

0

IR 0

IR 0

0

0

0

IR 0

2,162

37 310,430

0

IR 0

0

0

0

0

0

0

0

0

0

0

0

IR 0

0

0

0

0

0

0

0

1,813

0

0

6,896

0

242

0

IR 0

489

IR 0

0

142 1,196,204

Page 6 of 13


1,752,662 1,568,765 94,109

CCU PR

121

122

305

125

126

127

128

129

130

140

132

133

*B4

^^

135

141

136

137

138

139

150

156

142

146

147

148

•

19

151

BPCCCI Description Est. Amount CO Amount Unresolved Resp BPCCDIWM BPCC Direct TOUI idertffirt indinacwts indirect TotalsCosts TlmtCott Cuts Daisys

246 Install electrical outlets for vendingmachines - Boys locker mom

249 Install steal lental exterior CMU wall ofRoom 305

250 Additional safty fencing and vlsqueen outof phase work.

251 Looks for Boys Locker Room Lockers

252 Additional Costs to remove froon from C-soutti penthouse

253 Additional scheduling costs due to^phasing/scheduling job.

254 Installed valves between Phase 244 incorridor 212

255 Overtime to complete CMU openings in E-Central

256 Acces Corridor 212 and furring structuralsteel

257 Ado GWB above ceiling at rigid insul. &add FSK over fiberglass ban.

25B Install 1 -hr rated ceiling hatch corridor 2 1 2

259 Paint existing walls LSI-cover graffiti andfill cracks and dings on walls

260 West wall change room 703A, 71 0, 71 1and alcove room 703® dr 703C

261 Balance of existing floor slabs - moistureproblem.

262 Reimburse school for fire watch Jan 28 toFeb 3, 2000.

263 Add Fire smoke damper Room 710 Addaccess panels 708/710

264 Additional Lentals Rm 310 & 311

265 VE for Vlctualic Piping Phase 3 andbalance of Job • REF Cl 22 for Ph 1&2

266 Mechanical Electrical Connectionswasher/dryvln D-Wing addtlon

267 Provide interim hot water to Boys lockerRoom

268 Existing exterior CMU paint system

269 Relocate and store Lecture tables install atlater date Room 201

270 Slab Moisture tests Rms 202, 211, 212.304. 322, 329, 337, 346, 510

271 Casework revisions Rm 308

272 Existing undrslab drain tiles E-center.Existing boys locker room

273 Site Foreman 3/27/00 to 9/27/00

274 Electrical requirements to water heaterRoom 214

27S Portable Change #1-#7 voids CCD34

276 Portable Change #8

277 Portable Change #9*11

278 Check out Phone Lines

279 White Board changes in Room 201

280 Floor drains In Rooms 213 & 215

281 Temporary power to C-North- 500 feet ofbaloney cord

282 These CCD's not Issued by HHA as not toadd additonal proposals that BPCC will

283 Risers at Choral Room 2x8 © Riser

284 Add Abatement C-North - Science Labceiling conduit light fixture).

285 Add Abatement C-North . Science Lab:calling conduit light fixture

286 Add Abatement C-North - Room 502

287 Add Abatement C-North - Room 501 &502 -ceiling tiles

288 Add Abatement C-North Room 536

289 Add trim at aluminum windows

290 Changes to flooring - Carpet to VCT Room

1,150

1,847

0

0

t,402

1,056

0

0

0

1,351

610

2,723

7,175

0

-5,771

7,024

1,571

-1,376 .

3,916

791

0

0

1,331

S.525

0

908

29,095

8,591

21,855

0

4,145

568

0

0

1,643

7,216

1,643

4,968

0

0

5,527

1,150

1,847

1.492

1.056

1,351

610

2,723

7.175

-5,771

7.024

1,571

-1,376

3,915

791

1,331

5,525

908

29,095

8,591

21,855

4,145

568

1,643

7,216

1,643

4,968

OC013

OCD13

0 DENIED 17.584

0

OCO18

0 CO19 2.192

0 Cl 214

0 NO COST

0 Cl 258

OC015

OCO13

0 CO13

OC017

0 Cl 492

OC012

0 CO18

OC013

OC015

o cue 16,407

OC015

0 NO COST

0 DENIED 1.276

0 C013

0 NO COST

OC013

0 REJECT 51,465

OC013

OC013

OC013

OC013

OVOID

0 C021 4,569 125,484

OC013

0 Cl 320

0 NO COST

0 CI290

0 C023 1.643 8.203

0 C023 7,216 99,656

0 CO20 5,377 0

0 C023 5,377

0 NO COST

0 CI326

5,527

0

0

17,584

0

0

2,192

0

0

0

0 43

0

0 • IR

0 47

0

0

0

0

0

16,407 2

0

0

1,278

0

0

0 IR

51.465

0

0 IR

0 IR

0 IR

0

130,053 125,464 15

0

0

0

0

9,846 1

106,872 12

5,377 0

5,377 8,203 1

0

0

0

0

0

17,584

0

0

2,192

0

0

0

0

0

0

0

0

0

0

0

0

16,407

0

0

1,276

0

0

0

51,465

0

0

0

0

0

255.537

0

0

0

0

9,846

106,872

5.377

13,580

0

0

0s 702,322,337, 722, 723,724,727,338,

Page 7 of 13


1,7S2,662 1,558,766 94,109

CCD PR

152

153

154

155

XX

160

157

158

159

161

162

163

168

164

165

^^k167

•w169

225

170

178

222

174

171

172

173

175

176

177

180

181

183

234

^ 1 8 2

Al84•J»

XX

187

BPCC Cl Description Est. Amount CO Amount Unresolved Reap BPCC Direct BPCC ana Total identified intCoin Time Coat cotti

291 Install gate and bollards SW comer ofBuilding A

54 292 Install sports flooring Room 703

293 Add Abatement D-Wing columns.acoustical wall tile.

294 Add Abatement E-wing ceiling tilesoverspray

295 Install GWB and hat channel south wallRoom 333

296 Install Ceramic tile in Rm 31 9 & 320

297 TV outlets Rms 21 1 4 202

298 Tunnel in D-WIng Construction

299 Temporary walkway at F-Bldg

300 Install "baloney cords" for interim power toC-north

301 Install interim location of kiln to Room 216

302 Test existing transformer for PCB North ofD-WIng

303 Install GWB over rigid insul. Abv Ceilingalso FSL over belt C-South

304 Revise counter installation in Room 307

305 Install telphone and phone to TV In Room412

306 P-lambackspl8sheslnRoom203«l210

307 Install dedicated pay phone lines

308 Extend fiber optic cable from contractlocation to Autoshop building

309 Temporary telephone and data to woodshop until end of school year

310 Demo Walls and Ceilings for addedabatement In F-Bulldlng

311 Additional abatement D-wtng GWB inKitchen

312 Overtime for added Asbestos work

313 Add telephone Jack In Room 335

314 Demo celling for temporary plumbingexisting girts locker room

31 5 Add circuit for day tank in boiler room

316 Add heat detection wires in E-Wing lowerand uppor Includes celling tit Coordination

317 Remove 10 sinks In C-North and disposeas asbestos waste

318 Repair spalled and chipped pan joists at E-wlng center

319 Abate flrsproofing in D-wing at soffit! southof south entry doors

320 Demolish GWB tor abatement access Inexisting kitchen and staff lounge

321 Keep hand wash sink In C-Northoperational until end of school.

322 Abate pipe elbow/toe Insulation fromtower F-wIng along ex/*Ung gym

323 Encapsulate exposed fiberglass insul Inthe celling of C-North

324 Resurface columns In Girts Locker Room760

325 Existing slab demolition at gym andmultipurpse room.

326 Fire proofing changes in Corridor 767 and771

327 Celling changes In room 760

328 Add window trim at exterior aluminumwindows

329 Revisions to fuel tank piping E-nortn

330 Drain Electrical Vault E-north by portable

331 Fire alarm repair - E south lower baddevice • exist, Girls locker room

332 Install FSK over batt insulation above

0

0

9,154

4,645

1,775

0

531

8,245

0

0

1,360

453

1.629

3,474

1,324

489

742

500

577

0

11,748

14,807

343

2,843

586

12,918

555

3,481

2,395

16,224

0

2,088

3,873

1,394

0

0

5,001

1.278

877

3,197

543

1,184

9,154

4,645

1,775

531

11,784

1,360

453

1,629

3,474

1,324

489

742

500

577

12,384

14.807

343

1,843

586

12,818

555

3,481

2,395

18,619

1,930

3,873

2,165

5,001

1,278

877

3,197

S43

1,184

OC019

OCI366

0 C023 100,875

0 C023 56,641

0 C014

0 CO19 798

0 CO19 579

0 C024 12,404 32,813

0 DENIED 3,762

OVOID

0 CO13

OC013

0 CO19 7,030

0 C015

OCO14

OC012

OC013

OC013

OC014

0 Cl 320

0 C023 12,384

0 CO14

OCO18

0 CO19 2.843 75,047

OC018

0 C020 13,787 150,094

0 C016

OC015

0 C019 0

0 CO23 16,619 92,671

0 VOID

0 C023 2,088 75,047

OC017

0 C024 4,200

OVOID

0 DENIED 2,272 399,846

0 C019 9,271

OCO18

OCO14

0 C019 5,141 1,848.602

OC019

OC015

0

0

100,875

58,641

0

798

679

45,217

3,762

0

0

0

7,030

0

0

0

0

0

0

0

12,384

0

0

77,890

0

183,881

0

0

0

109,290

0

77,135

0

4,200

0

402,118

9,271

0

0

1,653,743

0

0

iract ccutt Indirect TotalsDelays

0

0

100,875 12 201,750

58,641 7 117,282

0

798

579

4 45,217

3,762

0

0

0

0 7,030

0

0

0

0

0

0

0

100,875 12 113,259

0

0

9 77,890

0

18 163,881

IR 0

0

0 0

11 109,290

0

9 77,135

0

4,200

0

48 402.118

9,271

0

IR 0

198 1,663,743

0

IR 0corridor Rms 321,341,344,348, 349,343

Pageeof 13


1,752,862 1,S«8,785 «4,10»

COD PR

188

193

189

190

191

192

194

221

166

195

196

197

198

199

200

212

209

294

^Sl hfi2

^^^H^s^^^Hs

204

205

206

207

206

210

211

213

216

216

218

219

220

223

.M^

-^^•^^W4^r

BPCC Cl Description Est. Amount CO Amount Unresolved Resp BPOCDI™« apccrarea Total a,«tma indirect c«u indirect TotalsCosts Tim* cott Costs Delays

333 Delete wall pads south elevatio of Room703

334 Casework changes per shop drawingsPases 4A, 48. 4C, &5C

335 Add steel studs In lieu of z furring room701

336 Demolish existing ceilings and providenew Rooms 704, 705, 721 , 726-728

337 Costs for Burglary in room 408

338 Remove existing studs and replace withne Grid line E80.67 C-Nortn

339 Install temporary fencing at existingrockery.

340 Change* to Storm and elevator pitpiping at F-Bulldlng inflll.6" line

341 Relocate Irrigation controller at F-bulldlng Infill.

342 Additional compensation for field engineerfor April 2000

343 Add duplex receptacles in MDF room 125

344 Add exterior light at entrance to BoysLocker room south of Room 779

345 Provide power to portable shed north ofthe track

346 Provide outlet for Microwqve noted as NICin Room 710.

347 Install GWB to protect insulation inPenthouses - A. B, & C south

348 One hour rated walls - Art Room C-North

349 Removal and installation of celling Room718 or 766

350 TV brackets in LGI Room

351 Delete shaft wall at kitchen hood reviseshaft wall construction

352 Remove concrete encasement D-wingexisting electrical encasement

353 Add lintels at 3 windows South end of D-wing and modiy CMU block.

354 Exi.tlng manhole F-wing lobby additionInatall clean out line.

355

356 Provide security system to five NEportables add keypads in motion

357 Clean existing grout Joints and plasterexisting walls E-wing Lower

358 District applied floor wax In C-center

359 Existing extra tlaba at F-wing lobbyaddition - top of exittlng retain wall

360 refinlsh Multi-purpose room floor

361 Add securit to portables 10-1 4

362 Revise light ftxtrues Room 760A

363 Change kitchen hood in Room 322 to a re-circ unit in lieu of vented

364 Additional Gymnasium wiring

365 Changes to Band Room Interior soffits

366 Floor preparation In Choral Room 702

367 Exittlng manhole F-wing lobby addition12" line and mod of exlat. Manhole &

368 install electrical outlets In risers In LGIRoom 201

369 Supports for wood slat acoustical panels InBand Room 701

370 Patch existing walls In Choral Room 702

371 Hand Demolition of existing girts lockerroom.

372 Remove exittlng "pea gravel at F-wlnfllobby - replace with structural fill

373 Additional floor moisture tests on existingconcrete slabs

374 Access door ffi press booth

-950

643

1,212

11,903

545

7,221

2,144

4,512

2,496

4,911

1,870

781

1,666

107

5,172

15,143

2,604

290

-1,000

3,057

1,978

4,603

7,324

2,237

-2,444

2,729

1.120

300

22,900

3,046

19,143

1,094

830

3,087

0

7,009

Q

0

-950

643

1,212

11,903

545

3,847

2.496

4.911

1.870

781

1,666

107

5,172

15,143

2,185

290

0

3,057

1,978

4,603

2,237

-2,444

2,675

1,120

300

22,900

3,046

18,254

1,094

1,645

3,087

6,826

0 CO15

0 CO14

OC015

0 CO19 14,483

0 C015

0 CO24 7,221 58,641

0 DENIED 2,144

4,612 10,777 246,201

0 CO24 3.090 349.408

0 C013

OC018

0 CO24 954

0 CO18

0 CO16

0 CO18

0 CO18

0 CO24 2,604

0 CO24 1.023

0 CO24 0

0 CO14

0 CO21 3,326 303.842

0 CO24 4,874

0

7,324 7.790

0 CO18

0 CO14

0 CO24 7,109 328,451

o VOID

OCI356

OC016

0 C018

0 CO24 25,533

OVOID

0 CO21 4,837

0 C024 38,136 324,798

OC018

0 C024 5,249

0 C024 3,199

OVOID

0 C024 17,622 816,098

0 Cl 492

0 Cl 39$

0

0

0

14.483

0

65,862 7

2,144

255,978 245,201 29

352,498 42

0

0

954

0

0

0

0 0

2,604

1,023

0

0 IR

307,168 303,842 36

4,874

0 IR

7,790

0

0

335,560 328,451 39

0

0

0

0

25,533

0

4,837 1,072,257 127

362,934 39

0

5,249

3,199

0

833,720 98

0

0

0

0

0

14,483

0

65,862

2,144

501,179

352,498

0

0

954

0

0

0

0

2,604

1,023

0

0

611,010

4,874

0

7,790

0

0

664,011

0

0

0

0

25,533

0

1,077,094

362,934

0

5.249

3,199

0

833,720

0

0

Page 9 of 13


1,752,662 1,558,768 M,10*

m PR217

226

227

229

228

233

237

230

231

232

235

236

^^240

9238

241

242

244

247

246

321

243

24S

246

251

250

24S

• '»,254

BPCC Cl Description IsT

375 Additional compensation from District forfield engineer costs June 2000

376 Overtime E central penthouse framing

377 Sawdust Collector piping/shop layout

378 Seal air leaks at the pressurized supply InOwing Penthouses

379 Bolt down parapet B-wing

380 Rm 535 use 4" steel studs in lieu of 2 1/2"as specified.

381 Enisling concrete slab at C-Northcourtyard repair edge.

382 vandertip per Merle 1hr enclosure aroundpipes North of Gnde N. 109.33

383 Added roofing to fill around conduitsMutipurpose room.

384 Water Damage at Multipurpose roomInsurance Claim

385 BPCC labor Impacts

386 C-North Roof Repair existing roofpenetrations

387 Add time clock for existing heat pumps inauto shop.

338 Re-route sewer/waste line in C-cantral Addsection of sewer line not shown

389 Replace rotted roof deck on multipurposeroom

390 Install shaft wall

391 Modify HM frames In music practice areato accept hardware

392 Nardone Time Extension Notice

393 OT Acceleration of C North/Shop

394 Revise framing around louver

395 Install access doors

396 Revise wall construction

397 Repair electrical conduits

398 Void see Cl 408

399 Additional Are detectors

400 Clean CMU Block at E-North

401 Same as CM 32

402 Framing Changes Room SOS

403 compensation for month of Ajuly

404 delete ecology blocks

405 Walk pads on E-North Roof

406 Corridor 61 0 celling - shaft wall

407 Rm 767 calling elevation change

408 Remove junction Boxes In gyp

409 mechanical penthouse additional flashing.etc.

410 openings for kilns

411 delate removal of concrete slab

412 install 2 hour separation for soffit

413 soffit changes (insurance)

414 Naw smoke vents In UP room

415 extend power to Scoreboard andloudspeaker

416 Celling change

Amount CO Amount Unresolved Rasp BPCC Direct BPCC Direct Total Idemltlod Indirect CMtt Indlrea Totalscosts Time CMU Costs Dolayt

4,911

0

7,362

2,807

2,639

283

0

13,951

4,911

2,907

2,639

283

0 CO14

0 DENIED

7,362

0 CO18

0 C017

0 C017

0 Cl 338

0 VOID

13,951 REJECT

386

9,417 336,665

13,951 83,250

0 INSURANCE

0

1,543

2,830

2,549

3,142

1,364

584

1,543

2,830

2,649

3,142

1.364

383

0

0 C021

OCO18

0 CI96

OC018

0 C024

0 CQ24

295,746

7,259 151,921

1,364 9,757

1,449 974,395

CLAIM ISSUE

10,000

7,226

1.248

1,155

17.332

861

Q

1,000

4,911

-2,000

350

2,000

0

1,250

13.839

1,707

-1,000

433

0

49.119

961

5,862

10,000

7,226

1,248

1,165

17,332

861

4,911

350

12,886

1.707

433

4B.119

961

0 C024

0 C024

OC018

0 C024

0 C024

0 Cl 406

OC021

0 REJECT

0 Cl 132

1,000 VOID

OC015

-2,000

0 C019

2,000 NO COST

0 DENIED

1,260

OC024

OC018

-1,000

0 C024

0 DENIED

OC024

OC024

5,862

11,685

8,336

1,155 23,040

23,749 466,689

1,248 167,718

4,425

-4,540

266

632

1,306 66,823

13,639

1987

-701

868

67,627 367,032

50,486 691,831

1,168

14,856 66,580

0

386

346,072 336,000

0

0

0

0

0

97,201

0

295.746

158,160 151,921

0

0

0

11,121

975,844

0

11,685

8,336

0

24,185 23,040

490,438

0

168,866 617,718

4,425

0

0

0

-4.540

256

0

632

68,129

13,839

1,997

-701

868

434,658

742,317

1,168

81,436 67,000

0

386

40 682.072

0

0

0

0

0

10 97,201

0

295,746

18 311,101

0

0

0

5 11,121

117 975,844

0

11,685

8,336

0

12 47,235

56 480.438

0

20 788,684

4,425

0

0

0

-4,540

2S6

0

632

26 58,129

13,839

1,997

-701

868

44 434,659

83 742,317

1.169

31 148,436

Paga 10 of 13


1,762,662 1,558,765 94,109

CCD PR

255

256

267

258

259

260

261

227

262

263R

264

265

266

271

A

^BV"268

269

270

272

274

275

278

279

280

281

282

283

284

^•ssr286

287

BPCCCI Description Est, Amount CO Amount Unresolved Resp Brcc Direct BPCcDirdd Total imntniu indiwoi Coitj Indirect totalsC«t» Time Cost Costs DtUyi

417 waterline break near rockery

418 Install new beams in weight room

419 Door change in Penthouse E-South

420 Demolish Ceiling In M/P Roomto installGWB at Penthouse


422 repair lights in football fiald


424 Rock price increase for Rockery CCD 114

425 Paint exposed celling in Rooms 504 & 505

426 Permanent Street Signs

427 Protection of aspalt during the pavingoperation from District Personnel


429 Void - work covered in CCD 242R tempM/P Room

430 install sleeve at walkway to parking lotWest of Building A add head in Zone 23

431 Provide weather proof sheet metal end.For hoods In the UP room 850 roof

432 Change beam detectors Inn the Gym 900

433 Broken vacuum Cleaner

434 Install Oak Trim Room 504 and 505

435 Changes to floor preparation activities asdirected by HHA

436 Provide replacement Explosion Vent

437 Provide Protecto Wire fire alarm in D wingper Fire Marshall - Norm Soffit!

438 Provide Protecto Wire fin alarm in D winbper Fire Marshall - South Soffltt

439 Replace Drs. 214A & 216A and newhardware

440 Rm 750- repair concrete pan joist &remove old formwork, hangers, etc.

441 Revise thaexplslon vent duct per King Co.Bldg Inspector.

442 Sawdust collector revision - metal plates

443 Additional bead blasting In Commons

444 Paint rooms deleted in Finish schedule704-709, 752.

445 Install add1! furred soffltt of Rm. 750

446 Bead blast commons red glue material

447 Field Irrigation leak, north of stadium

448 Mis otoctdCfll itsms to compwto systems oroperation of equipment

449 Additional rub rail per 9/1 OTO HHA memo

450 Rm. 506 NW comer metal countertoprevisions

451 Rm 507 West sink, wiring revisions toaccommodate

452 Fire lane striping revisions per DDESreview of drawings

453 Fans & dehumldtflers for floor prep

454 Additional weather protection costs

455 Canopy roof entries - 10 ga dips for BPCC(VIp. Doing BPCC work)

456 Rms 613, 620, & 761 electricalconnections.

457 Add light gauge framing © covered entrystructure

458 Install steel handrails © both stairs tolower E level rooms 753 & 754

0

S.033

D

Q

4,462

2,637

2,000

3,871

D

0

0

-300

0

1,203

837

0

-433

341

8,639

0

1.207

0

2,419

2,136

6,400

914

0

1,013

1,452

1,144

2,819

4 890

1,000

194

1.694

1,115

0

0

0

1,264

6,122

0

0 DENIED

5,033 0 CO24

0 DENIED

0 DENIED

4,462 0 C024

2,637 0 C022

223 0 CO24

3,871 VOID

0 DENIED

0 0 CO16

OVOID

-300 0 C024

0 Cl 397

1,203 D C017

837 0 C024

OVOID

-433 0 C017

341 0 C024

8,639 VOID

0 CO16

1,207 0 C020

0 DENIED

2.419 0 CO24

2.136 0 C024

5,354 0 CO24

914

OCI446

1,013 OC024

1,452 0 C024

1,144 REJECT

2,964 0 C024

A ARI n f^fYJA1,*tQ£. U LAJ^4

3,195 0 C024

193 0 C024

1,694

1,115

0 DENIED

0 DENIED

0 VOID

1,264 0 C024

6,023 0 C024

0 DENIED

28,676

8,031

1.775

9,413

4,462

3,724

223

7,012

747

962

1,277

1,383

20,056

3,093

3,161

7,142

1,096

1,283

1,850

1,468

3.082

t fUftO,Uf D

3,706

538

2.249

1,552

2,585

3,389

1,373

6,578

1,065

32,813

358,829

166.936

282,564

243,983

1,041,239

783,285

281,347

295,638

3,189,344

816,098

508,923

28,676

8,031

1.775

42,226

363,291

3,724

223

0

175,948

0

0

283,311

0

0

962

0

0

1,277

0

0

245.366

1,061,295

3,093

786,446

7,142

282,443

0

1,283

1,850

1,468

3,082

300 834

3,706

536

2,249

3,190,896

2,585

3,389

0

1,373

822,676

509,988

4

43

167,936 20

34

243,983 29

20,056 125

94

IR

34

295 638 35

383

98

61

28,676

8,031

1,775

42,226

363,291

3,724

223

0

343,884

0

0

283,311

0

0

962

D

0

1,277

0

0

489,349

1.081,351

3,093

786.446

7,142

282,443

0

1,283

1,850

1,468

3,082

KQR 499sWt,<3££

3,706

538

2,249

3,190,896

2,585

3,389

0

1,373

822,676

509,986

Page 11 of 13


1,752,882 1,688,785 84,109

CCD PR

288

289

291

292

293

296

297

298

299

324

300

301

•^302

r 303

304

306

307

308

309

310

311

312

313

314

315

317

318

319

320

^^1 323w

324

325

8PCCCI Description Est. Amount CO Amount Unresolved Reap BPCC Direct BPCC Ditto. TOIII laemiriM indirect Cafe \nauea. TotalsCostt Time Cost Costs Delays

459 F-Wing, S, wall remove exp. Joint mat andreplace with backer rod and caulk

460 Wall repairs In rooms 701 & 725 Corr.Install 1x4 wood trim at stairs.

461 Fire Alarm change; to Weight Room perFire Marshal's 10/1 a/00 comments

462 Interface conns. Q Drs. 609B & 701 B surfmtd switches for drs 619b &C

463 Dr. 226A remove existing latch hdwe. Andreplace w new plus occupied indicator.

464 Kitchen freezer/cooler eompessors-provlde an point connection

465 RF-1 fixtures In lieu of SF-2 fixtures for F-wing lower level.

466 One hour shaft wall above head of dr755A

467 Remove ace. Door and louvers and fillopenings btween D&E roof area.

468 E-WIng mechanical penthouse access.Walks. Ramps, etc. per 10/31/00

469 Tectum panels in room 727.

470

471

472

473 Temp heat lower E&F wing

474 Mech piping M-P room soffit!

475 Furring Kitchen

476 Painting

477 Sign deletion

476 Bollards/gates

479 flashing





464 Abatement of fpfg overspray on Owingductwork

485 Fencing changes

486 add hardware

467 heat detector at Enrtry structures

488 Protecto wire at F-wing lobby

489 New frame and door859A


491 Provide credit for deletion of painted n&Swalls, ducts pipes and conduits In M-P

492 Boor preparation per HHA/s 1 1/24/00letter

493 Repair gym floor from water leaks

494 Patch flreprooflng of pan deck at upper F-wlng.

495 Additional blinds per 12727/00 memo

496 E-wing penthouse deficient work alonggrid line E2B2

497 Main gym water (pillage

498 Relocate Existing Overflow Drains (16items)

499 Reinstall Ceiling Removed for Mech PipeInstallation.

500 Troubleshoot and repair existing Smokealarm in girts locker room.

480

382

2,236

4,248

673

533

0

790

1,450

1,984

1,000

0

818

0

0

0

678

456

2,265

2,500

675

0

0

605

2,255

2,022

1,617

531

-850

0

0

0

318

0

0

0

480

382

2,236

4,248

672

633

789

1,443

2,167

818

-3,475

678

456

3,342

2,675

669

sos

2,255

2,022

1,673

531

-850

0 CO24

0 CO24

0 CO24

0 CO19

0 C024

0 CO24

OVOID

0 CO24

0 CO24

0 CO24

1,000 VOID

VOID

CI46B

CU81

0 DENIED

0 DENIED

0 CO24

0 DENIED

0 CO19

0 CO24

0 CO24

0 CO24

0 CO24

0 CO24

0 CO24

0 REJECT

0 CO19

0 CO24

0 CO24

0 CO24

0 C024

0 CO24

0 C024

0 DENIED

765

945

2,354

1,181

533

1,046

1,813

3,170

4,219

2,660

1.103

5,548

1,798

1,459

713

3,342

2,980

759

2,650

1,234

2,703

2,354

1,837

746

-850

110,440

524,112

791,488

966,192

483,096

741,051

866,535

765,660

3,055,656

3,230,360

507,706

832,504

807,894

1,106,865

566,346

982,599

1,032,427

724,644

848,911

109,476

0 INSURANCE CLAIM

0 DENIED

OVOID

1,095 957,989

0 INSURANCE CLAIM

318

582

0 CO24

0 C024

0 DENIED

543 Cl 473

318

845

283

524,877

792,433

2,354

0

1,181

533

0

967,238

484,909

744,221

0

0

0

0

4,219

869,195

1,103

771,208

0

3,057,454

3,231,819

508,419

835,846

810,874

1,107,624

2.650

0

567,580

985,302

1,034,781

726,481

849,657

-850

219,916

0

959,084

0

0

318

845

283

0

63 524,877

95 792,433

2,354

0

IR 1,181

533

0

116 967,238

58 484,909

89 744,221

0

0

0

0

4,219

104 869,185

1,103

92 771,208

0

357 3,057,454

388 3.231,819

61 508.419

100 835,846

97 810,874

133 1,107.624

IR 2,650

0

68 567,580

118 985,302

124 1,034,781

87 726,481

102 849,657

-850

14 219,916

0

115 959,084

0

0

318

845

283

0

Page 12 of 13


1,752,662 1,668,768 84,109

CCD PR

326

327

328

330

331

^334

337

338

339

316

BPCCCI Description Est.

501 Misc electrical changes In rooms 2202 and211

S02 Make Repairs to gym roof membrane

503

S04

SOS Reorder aocoustical door

506

607 Add Smoke Damper Conections

SOB

509

510

51 1 Add disconnect for elevator car light andadd light

512 Provide closers and gaskets at doors411A.429A, &860A

513

514 Additional Wallcovering Rms 403 & 406

515

516 Credit to delete painting of handrails

517

518

51 9 Elevator Inspection Issues

520 Misc elec per KC Fire Marshall

521 Miscellaneous electrical Changes

522 F-wing exterior lights

523 3 sprinkler heads in fume hoods

524

525

528

527

528

539

530

Amount CO Amount Unresolved Resp BPCC DirectCM*

370 579 0 CO24

0 0 INSURANCE

0 Cl 473

0 VOID

0 VOID

0 DENIED

467 466 0 CO24

0 DENIED

0 DENIED

0

1,364 1,364 0 C024

913 913 0 C024

0 NO COST

0 0 DENIED

0

0 0 VOID

0 NO COST

0

5,000 725 0 C024

0

2,678 0 C024

0

0

0 VOID

0 DENIED

1,063 1,083

NO COST

4,001 4,001

557

2270

625

5019

389

8823

1,522

1,072

905

193

0

1784

843

11914

2864

3623

3982

1370

1208

691

BPCC Direct1im« Cou

874,129

918,767

133,668

1,482,101

1,082,256

1,190,116

1,973,400

1,689,618

2,789,498

3,521,128

3,521,128

1,356,617

3,538,752

Total Wentllitri Indirect CostsCons

874,686

0

0

0

0

2,270

919,392

138.707

389

1,490,924

1,083,778

1,191,188

0

1,974,305

193

0

0

1,691,402

2,780,341

3,533,042

3,523,992

1,360,240

3,542,734

0

1,370

1,208

691

0

0

0

0

Indirect TotalsDeliyi

105 S74.6S6

0

0

0

0

2.270

112 919,392

18 138.707

389

178 1,490,924

130 1,083,778

143 1,191,188

0

237 1,974,305

193

0

0

203 1,691.402

335 2,790,341

423 3,633,042

423 3.523,992

163 1.360,240

425 3,642,734

0

IR 1,370

IR 1,208

691

0

0

0

0

1,373,664 63,314,860 64.688,424 4,267,121 7,926 68,955,545

Page 13 of 13

18200 SE 240'" StKent,WA 98042

September 30,2001

Mike MaryanskiSuperintentantTahoma School District

Dear Mr. Maryanski and niembers of the Board,

I request approval for Darren Collins and myself to attend the National Science Teacher'sAssociation (NSTA) western conference in Salt Lake City, Utah October 25—27 2001.

Darren and I teach the new Inquiry Science 4 program at Tahoma and are particularly interested inlearning more about the inquiry process. This conference will have many sessions dealing with theimplementation and practice of inquiry science.

Projected cost of the trip is $470.00 per person, including airfare, registration, lodging and meals.Funding for the trip is provided by science department funds budgeted for this purpose.

The information we learn will be formally presented to all science irscheduled department meeting in November.

Sincerely,

ictors at Tahoma during the

Dale B. Lehman 'Science Instructor, Tahoma High School

• • * • • * * • * • •

Tahoma School District25720 Maple Valley-Black Diamond Rd. S.E. * Maple Valley, WA 98038

Name.

Professional Organization (DO Not use Acronyms).

Building/Department 77/S/5V» /

Purpose of Conference/Workshop (explain how the conference fits District goals, personal professionaldevelopment plan, etc.) 7~O

Conference Location: Date(s) of Conference:

Fill in the appropriate boxes withestimated dollar amount:TRANSPORTATION

District Car Yes D No DPrivate Car (distance x mileage rate)Fare* (train, bus, air)Other (taxi, ferry, parking, rental)

MEALSREGISTRATIONLODGINGDUESOTHER (list)SUBSTITUTE (# days x rate)

TOTALS

EMPLOYEE PORTION

(DNo Reimbursement

:x^y\N/A^f..V . : ; . ' . ' :•;•."•-:'. ','.:,- ,'.;•' ' •;'!':•:'; . ;,-.. ; ' •,

'•..K;V. i ':• 'V . iv- ••.'•'-..• '^;;i;-:;,- '"" ' /;.-';v' ; .' "":'

:';') i?'' ' ' ' . ' • ' .'- ".'..:. ; " • " • ' ' •'• ''.

'••:-"••: N/A

DISTRICT PORTION

(2)District Prepayment

(purchase order)

N/AN/A

N/AN/A

,/'^oC-

(3)Employee

Reimbursement

N/A

/7-5~.oo

^ f . 00/ £> . O o

>R/ y • oo^ ^s^- oo

N/A

TOTAL ESTIMATED DISTRICT COST (Sum of columns 2 & 3)

BUDGET NUMBERS:.— Travel <3/05L: Substitute

The following Information is required if the District will be making your travel arrangements:

Preferred Carrier: ± Rental Car Requested? Yes D No D

DepartureDate:

TimePreferred:.

.am-pm

ReturnDate:—

TimePreferred:,

.am-pm

The district will secure fare at the earliest possible time to take advantage of economy rates, which may include the purchase of anon-refundable ticket. The employee may be required to pay all extra charges incurred If changes are initiated by the employee afterthe purchase of the ticket. /

I certify that, when I drive a personal vehicle while acting as an agent of the District, that I carry liability insurance, which is primary toany insurance the District may have./f understand the District recommends minimum insurance amounts of-$100,000/$200,000bodily injury per occurrence and $50*600 property damage per occurrence. My vehicle is adequately equipped with seat belts and allpassengers are required to wear s*at belts in conformance with Washington state laws.

Date_

Princlpal/Supervlsor&lgnature Date Superintendent or Designee Date

Approved Amount for Travel: D Estimated (above) D Actual Incurred G Other $,

Board Approval Date (if applicable):. .Signature:.

Tahoma School District25720 Maple Valley-Black Diamond Rd. S.E. • Maple Valley, WA 98038

^0Narne_L/ar£l<l_ c. „_______ Building/Department

Professional Organization (DO Not Use Acronyms) ..IN <V*''o**'

Science /TS M

leCLcVtrS

Purpose Of Conference/Workshop (explain how the conference fits District goals, personal professionaldevelopment plan, etc.) Ta _ fa+ffir ri?\>t> l^p nu r~ />« ur'r u Tr/fftfg p-e^t^n^

Conference Location: H hA SP £»'TM Date(s) of Confer*™*- 10 /2~S - /0/Z7

Fill In the appropriate boxes withestimated dollar amount:TRANSPORTATION

District Car Yes D No DPrivate Car (distance x mileage rate)Fare* (train, bus, air)Other (taxi ferry parking rental)

MEALSREGISTRATIONLODGINGDUESOTHER (list)SUBSTITUTE (# days x rate)

TOTALS

EMPLOYEE PORTION

(1)No Reimbursement

l^fe©rN/A::p:o -.$

: . ' ;y,'-':v , ; • - • • : ' :•/:.' ,

.:.' '• !..•'...":; • : . • . , - • •.' ,;' • ' , . • ' • :

' . ' . " ; - • :./'": : • •• • ' '•• V- :

"• ; ' = " • - • • • . • ' ; • •••':••. : '• '•'• ' • • • ' • • • ' • • • ' , , ' : ' - • • ' '

N/A

DISTRICT

(2)District Prepayment

(purchase order)

N/AN/A

N/A

N/A

3LO(o

PORTION

(3)Employee

Reimbursement

N/A175,00

M.OO(*~ 5. oo2.1 3 -OO

^o5 -00..,/''

N/A

TOTAL ESTIMATED DISTRICT COST (Sum of columns 2 & 3):

BUDGET NUMBERS: x"- /^Travel <9/^)??* 5 7-XO/ -/ 5~- /Substitute.

*The following information is required if the District will be making your travel arrangements:/"

Preferred Carrier: ' Rental Car Requested? Yes D No

Departure TimePreferred:,

.am

. pmReturnDate:_

TimePreferred:,

.am_pm

The district will secure fare at the earliest possible time to take advantage of economy rates, which may include the purchase of anon-refundable ticket. The employee may be required to pay all extra charges incurred if changes are Initiated by the employee afterthe purchase of the ticket.

I certify that, when I drive a personal vehicle while acting as an agent of the District, that I cany liability insurance, which is primary toany insurance the District may have. Ijjwtierstand the District recommends minimum insurance amounts of $100,000/$200,000bodily injury per occurrence and $50,QDCXproperty damage per occurrence. My vehicle is adequately equipped with seat belts and allpassengers are required to wear searoelts In conformance with Washington state laws.

XJ Jf / J sy r***" ' DateSignature of Applicant

Principal/Supervlso/Signature Date Superintendent or Designee Date

Approved Amount for Travel ; D Estimated (above) D Actual Incurred D Other $

Board Approval Date (if applicable): Signature:

187

October 1,2001

To the Board of Directors, Tahoma School District No. 409,

Traditionally, Maple Valley High School has had a slightly modified calendar for the pastseveral years.

We are again submitting a slightly different calendar from the district calendar for yourconsideration.

A semester break day for MVHS is not needed. We would like to use that day as a snowmake-up day if needed. If it is not needed, we would like to extend the Memorial Dayweekend by taking the 24th off. It worked out very well last year since we did need asnow day.

Thank you for considering this request.

Maple Valley High School Staff

MapCe VaMey Mi $&Z>737«J<Z7 NO, W9

VatiGay,2002

AUGUST2001S M T W T F S

1 ' 2 3 45 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31

SEPTEMBER 2001s M T ' ,vy T '

2 3 <Jt>9 10 1116 17:18 19 20 2123 24 25 26 27 (^30

S• ' 1

5 6 7. 812 13- 14 15

2229

OCTOBER2001S M

'•_!7 814 1521 22

T29

W T F; S3 4 5 610 11 12 1317 18 19 2024 25 26 27

28 29 30 31.

NOVEMBER 2001M V T W^T "F. s

•"'• ' . ' ' • " > 1 -T -3' '5- 6 7 8 9 1 0

fflj;13j 14 :15: 16 1719 20.21 , 8JJH 2426 27 28 ; 29' 3Q' > .

4111825

DECEMBER200T

M T W T. F S,

29,i6

3 i (T) 5 ' . .6 -.- ' 7..vva..10: if 12: : 13 : . 14- 1517 is i9aaB8a 22

SepTEMaeR 3 LABOR DAY4 FIRST DAY OF SCHOOL (GR1-12)

: 28 EA«LY RELEASE ONSERVCE)

OCTOSER. 23 E»«Lr RELEASE (iNsERvicg)

NOVEMBER 12 VETERANS'DAY (OBSERVED)22-23 THANKSGIVING BREAK

DECEMBER 4 EARLY RELEASE (JNSERVICE)20-31 WINTER BREAK

JANUARY 1 New YEAR'S DAY21 M.L. KING JR. DAY31 EARLY RELEASE (INSERVICE)

FEBRUARY 18-22 PResiOENrs1 DAY BREAK

APRIL 15-19 SPRING BREAK

MAY', 24 SNOW DAY MAKE UP IF NEEDED, 2 7 R/lEMORIALpAY

29 EARLY RELEASE (INSERVICE)

JUNE 12 MVHS GRADUATION: 17 LAST STUDENT DAY

FEBRUARY2002

S M T W T F S. ' . • . •. ' 1 2

..3 4 5 6 7 8 910 11 12 .13 1415_16

24 25 26 27 28

MARCH 2002S M T W T ' F S

3 . 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30-3! ' ".; • : : ••

APRIL 2002S M T W T F S

1 2 3 4 5 67 8 9 10 11 12 13

IF NEEDED, ADDITIONAL SNOW DAYS WILL BE

MADE OP AT THE END OF THg SCHOOL YEAR •

21 22 ,23 24 25 26 2728 29 30 . . .. •,

S M iS: 4..:

MAY 2002•T. W TV' F

.•'•••.: • ' . . ' . • ' . i- 2v, .-a'§ 6. 7 8 9 10 111?v-13 14 :15 16 17 18-

19r2Ql21 22 23[Ml 25

..9f 10; .11 via. 13V/14 '-.'.IS


MEMORANDUM

October 9, 2000

TO: Michael K. Maryanski, Superintendent

FROM: Jock McNaughton, Director of Business/Operations^^^

SUBJECT: General Fund Maintenance & Operations Excess LevyResolution 2001-14

Action: Recommend approval of a decrease in the General FundMaintenance & Operations Levy from $7,260,000 by $1,673 to$7,258,327, per Resolution 2001-14.

Significance: Annually, the Superintendent of Public Instruction preparesReport F-780, which determines the levy authority for thecoming collection year for all schools. In our case, the levyauthorized for 2002 will be $7,258,327. Based on figuresavailable in July 2001, we estimated that the levy authoritywould be $7,260,000.

This request will bring our levy authority to the maximumallowed by law, even though the voters approved $7,875,000.

cdl

Attachment

Men/Res, 2001-14, M « 0 Levy, Excess


RESOLUTION NO. 2001-14

WHEREAS, a public hearing was held on August 28, 2001, as required by thelaws of the State of Washington to adopt a budget, per Resolution 2001-11, forTahoma School District No. 409, King County, Washington, for the 2001-2002 fiscalyear; and,

WHEREAS, the Board of Directors at that meeting determined the amount of theexcess levy for 2002 collection to be $7,875,000 in accordance with the amountapproved at the special election of April 25, 2000; and,

WHEREAS, the Board of Directors at that meeting estimated a mandatedrollback of $615,000 from $7,875,000 to $7,260,000; and,

WHEREAS, the 2002 General Fund Maintenance and Operations excess levymust be in accordance with RCW 84.52.053 and RCW 84.52.0531;

THEREFORE, BE IT RESOLVED that the General Fund Maintenance andOperations excess levy for the Tahoma School District No. 409 be re-certified to theKing County Council and the amount decreased from $7,260,000 by $1,673 to$7,258,327.

ADOPTED THIS 9th day of October 2001.

President

Director

Director

Director

Director

Attest:

Secretary

Men/Res, 2001-14. M & 0 Levy, Excess

Report F-780 Superintendent of Public Instruction 20-Sep-200104:32 PM

2002 LEVY AUTHORITY AND ESTIMATED LOCAL EFFORT ASSISTANCE (LEA) PAYABLEPage 1 of 4 17409 Tahoma School District

SUMMARY

A. 2002 Levy Base (Sched. I, Line F) $29,431,326B. 2002 Levy Authority Percentage [Prior Year %] . . . 24.89%C. Levy Authority Before Transfers [A * B] $7,325,457D. Nonhigh and Interdistrict Transfers [Sch. IV, Line E] $26,350E. Levy Authority After Transfers [C + D] $7,351,807F. Maximum 2002 Local Effort Assistance [Sch, II, Line G] $93,480G. 2002 Levy Authority [E - F] $7,258,327

= A = £t=&£;&3»4314 = = =

SCHEDULE I - 2002 LEVY BASE

A. State .2000-01 school Year Allocations:3100 Basic Education [Rpt. 1191] $22,146,3933100 Basic Education Technical College Direct Pay , . $2,3984121 Special Education Program [Rpt. 1197] $2,550,10841SS Learning Assistance Program [Rpt. 1197] . . . . $269,4764162 Better Schools - Staff [Report 1197] $276,9164165 Better Schools - Prof. Dev. [Report 1197] . . . $99,5974165 Transitional Bilingual [Report 1197] $16,8804174 Highly Capable [Rpt. 1197] $38,248.4175 Local Education Program Enhancement [Rpt, 1197] $163,3744198 School Food Services [Rpt. 1197] $19,2704199 Transportation - Operations [Rpt. 1197] . . . . $1,277,2914499 Transportation Reimb, - Depreciation [Rpt. 1197] $119,512

B. Federal 2000-01 School Year Allocations-,5200 Gen, Purpose Direct Grants, Unassd [Rpt. F-195] $06100 Special Purpose, SPI, Unassigned [Rpt. F-195] . $96,4116121 Special Purpose, Medicaid Reimb, [Rpt. 1197] . $15,4776124 Special Education Supplemental [Rpt. 1197] . . $603,2226138 Secondary Vocational Ed., [Rpt. 1197] . . . . $18,7976146 Skills Center [Rpt. 1197] $06151 Remediation, [Rpt. 1197] $125,1526153 Migrant, [Rpt. 1197] . $06176 Targeted Assistance [Rpt. 1197] $23,8936177 Eisenhower Professional Development [Rpt. 1197] $17,532"6198 School Food Services [Rpt. 1197] $203,7586200 Direct Special Purpose Grants [Rpt. F-195] . . . $06264 Bilingual [Rpt. F-195] $06267 Indian Education - JOM [Rpt. F-195] $06268 Indian Education - ED [Rpt, F-195] $06300 Federal Grants Through Other Agencies [Rpt. F-195 $14,9886367 Indian Education - JOM [Rpt. F-195] $06998 USDA Commodities [Rpt. F-195] $53,000

C. Reduction for Revenues Received as a Fiscal Agent , $0D. Total State and Federal Revenues in Levy Base fA+B-C] $28,151,703E. % Incr. in Basic Ed. Funding Per Pupil, 00-01 to 01-02 2.50%F. Excess Levy Base [D * (1 -c (E / 0.55))] . . . . . . . $29,431,326

SCHEDULE II - MAXIMUM LOCAL EFFORT ASSISTANCE (LEA)

A. Levy Authority after Transfers [Summary, Line E] . . , $7,351,807B. 2002 Levy Authority Percentage [Prior Year % ] . . . . 24.89%C. District 12% Levy Amount [(A / B) * ,12] $3,544,463D. 2000 Adj. Assessed Valuation, 2001 Levies [Sched, V] . $2,597,602,443E. District 12% levy Rate [C * 1000 / D] 1.365F. Statewide Average 12% Levy Rate [OSPI Calc.] 1.329G. Maximum 2002 LEA ( ( (E - F) / E) * C] . $93,480

\epiTAHOMA SCHOOL DISTRICT NO. 409

Maple Valley, Washington

MEMORANDUM

October 9, 2001

To: Mike Maryanski, Superintendent

From: Jock McNaughton, Director of Business/Operations^/

Subject: Transportation Bus Issues

I am attaching the memo written by Brenda Brodigan to the bus drivers concerning busrepairs and a memo she wrote to me concerning the actions she has taken and will takeregarding our older buses. The enclosed Estimated Revenue and the Loan PaymentSchedule indicate that we can pay for existing bus loans without the use of GeneralFund monies.

Brenda indicates that we have several 84-passenger buses transporting less than fullloads. With the purchase of 3-4 smaller buses for these routes, we could use the largerbuses for other routes. She has also found that the smaller buses may have anavailability of 1-2 months rather than the 4-6 months for the larger buses. The smallerbuses may allow us to finance the purchases without the use of General Fund monies.We will be receiving bus prices and the State Depreciation Schedule by Friday, so wewill have updated cash flow figures to you by the Board Meeting on October 9. If thefigures pan out, I will request the authority to purchase four (4) additional buses.

Regarding the issue raised at the last Board Meeting, Transportation Vehicle Fundmoney, by law, can only be used to pay for buses or bus loans. Our prior General Fundlevies were never ear-marked to supplement the purchase of buses through theTransportation Vehicle Fund (see enclosed 4-Year Transportation Vehicle FundSchedule).

cdl

Attachments

Mcn/T&M/Bus Purchases, 2001-02

Tahoma School DistrictTransportation

MemorandumTo:

From:

Date:

Re:

Bus Drivers

Brenda Brodigan, Transportation Supervisor

Friday, September 21,2001

Bus fumes and related issues

I understand there are some concerns about the older busses in our fleet and thefumes they emit. I would like to address these issues to all drivers so that you areaware of what is being done to resolve the problems and that you feel comfortabledriving these busses if the need arises.

First off I would like to say that these concerns are being taken very serious bymyself and by our mechanics. We have met and talked several times about what weare doing to correct the problems and what measures we can take to prevent or atleast limit the driver's exposure to these fumes. At this point we feel that the busesthat have had recent problems are fixed. However, these buses are old and maydevelop other problems down the road. We will continue to address each busproblem on a case by case basis and as it arises.

Bus# Problem:#31 Leaking oil on to the exhaust manifold and a antifreeze leak. Fixed

both leaks.#34 Fumes forced out of crankcase by pressure. Re-directed the blow by

into the engine air intake for re-bum.#96 Leaking fuel line, was dripping on the exhaust Tightened the line and

cleaned the exhaust system.#18 Leaking fuel line. Replaced gasket.

If for some reason our mechanics can not find the problem or if a bus can not befixed it will be taken off line until it can be looked at or fixed by an outside source.

Pagel

Tahoma School DistrictTransportation

MemorandumTo:

From:

Date:

Re:

Jock McNaughton

Brenda Brodigan, Transportation Supervisor

October 3,2001

Bus Concerns and Action Taken

The follow steps are being taken in response to the drivers concerns about busfumes and odors:

First Phase:Meet with bus mechanics to reviewed processes and procedures.

Check for oil, antifreeze, and exhaust leaks.Check all hoses and fittings.Steam clean engine if necessary to see new leaks.Check the floor of the vehicle for holes and cracks.Check the engine compartment cover for worn seals and insulation.Re-direct the blow by into the engine.

Second Phase:• Randy Millhollen from ESD 121 suggested I talk to Tal Johnson from

Stanwood School District who has had a similar situation.• Talked at great length with Tal Johnson, Director of Transportation for

Stanwood School District regarding process and procedures taken byStanwood, which had extensive environmental testing done on busses in1998/99. Sent 37 page report of testing data and conclusions.

• Meet with Schultz Distributing to review oil quality and possible upgrade.o Will be testing two different brands of higher grade oil in the problem

busses. (On order, will start next week)o Using a fuel additive, Dee-zol which helps reduce air pollution.

• Washington State Labor and Industries - Industrial Hygiene Consultant.Consultation/Program review scheduled for Monday, October 8th at 9:30.Testing of busses will start Tuesday, October 9th.

• Pagel

01/11/99 MON 15:32 FAI 2063444398 GOV BANKING 13004

AMORTIZATION

HHHH ••iii!•iiiiUii •• Mt m >\ iMMMMmilifjilll

| References in th« shaded afoa are for Lander's use only and do not limit the applicability of this document to any particular loan or (tern. I

Borrower: TAHOMA SCHOOL DISTRICT

Disbursement Date: January 13, 1999Interest Rare: 4,250

Payment PaymentNumber Data

1 07-18-1989

1399 TOTALS:

2 01-15-20003 07-13-2000

£000 TOTALS-.

4 01-1S-20015 07-13-2001

• 2DQ 1 TOTALS:

B 6 01-15-2002~. 7 07-13-2002

2002 TOTALS:

B 01-15-20033 07-15-2003

2003 TOTALS:

10 01-15-20041 1 07-1 S-2004

2004 TOTALS:

12 01-15-200513 07-15-2005

2005 TOTALS:

14 01-16-2006

2006 TOTALS;

Lander; u.s. BANK NATIONAL ASSOCIATIONGovammant Bkg.1420 Fifth Aw,Seattle. WA 98101

Payment InterestAmount Paid

65,132.76 17,622.79

68r132.76 17,622.79

5S, 132.7 6 16,621.9168,132.75 15,334.46

136.265.62 31,966.3788,132.76 14,358.0868,132.76 12,972.91

136,266.62 . 27,328.9968,132.76 11,889.7466,132.76 10,594.58

136,265.62 22,684.32

68,132.76 9,820,3368,132.76 5,112.67

136,288.52 17,633.00

68,732.76 6,343,3758,132.76 5,553.17

136,265.52 12,496.34

68,132.70 4,2H4.8366,132.76 2,820.51

138,265,52 7.075.3466,132.78 1,448.B3

66,132.78 1.44S.B3

Repayment Schedule: InetallmentCaleulatian Method: 365/330 US Rule

Principal RemainingPaid Balance

50,609.97

50,503.9751,610.8B52,796.30

104,309.1653,778.6866,159.85

108,936.5359,143,0257,638.18

113,681.20

56,612.4360,020.09

118,632.52

61,139.3962,578.59

123,768.9863,877.9395,312.26

129,130.18

66,684.25

66,684.26

765,202.81

713,691.96960,893.66

607.116.98561,557.13

496,814.11439,275.93

379,663.50319,643.41

258,454.02195.874,43

131,996.5066,684.25

0.00

TOTALS: 963,BS8.fi6 13S.145.ftB SI 5,7 12.78

NOTICE: This is an estimated loan amortization schedule. Actual amounts may vary if payments are made on different dates or in differentamounts.

I

02/12/01 MOW 11:27 FAX 2063444598 GOV BANKING ®002

Pag*: 1 "School Bus Financing 2000 '~~J

rincipal : $196,257.19 amortized over 7 Years at 5 .84% (Actual/360 Interest)Issued : 12-28-2000 with first payment on 6-30-2001

/Payment : Semiannually (Principal + Interest)

Payor : Tahoma School District

Bank fee $500 includedBond Counsel $4,000, includedNot prepayable

PMT# Date

i

23

4.5

l6

89

1011

1213

14

12-28-20006-30-2001

FYOO Totals

12-30-20016-30-2002

FY01 Totals

12-30-20026-30-2003

FY02 Totals

12-30-20036-30-2004

FY03 Totals

12-30-20046-30-2005

FY04 Totals

12-30-20056-30-2006

FY05 Totals

12-30-20066-30-2007

FY06 Totals

12-30-2007

FY07 Totals

PaymentAmount

$17,

$17,

$17,$17,

$34,

$17,$17,

$34,

$17,$17,

$34,

$17,$17,

$34,

$17,$17,

$34,

$17,$17,

$34,

$17,

$17,

333

333

333333

666

333333

666

333333

666

333333

666

333333

666

333333

666

333

333

.44

,44

.44

.44

.as

,44.44

.66

.44,44

-88

.44

.44

.88

.44

.44

.88

.44

.44

.88

.44

.44 •

PrincipalPayment

$11,

$11,

$11,$12,

$24,

$12,$12,

$25,

$13,$13,

$27,

$14,$14,

$28,

$14,$15,

$30,

$15,$16,

$32,

$16,

$16,

475

475

847227

075

562959

522

320715

035

122557

680

974429

403

876353

230

833

833

.38

,38

.88,66

.54

.61,58

.19

.28

.71

.99

.88

.40

.28

.31

.31

.62

.89

.60

.49

,70

.70

InterestPayment

$5,858

$5,858

$5,485$5,105

$10,591

$4,770$4,373

$9,144

$4,013$3,617

$7,630

$3,210$2,776

$5,986

$2,359$1,904

$4,263

$1,456$979

$2,436

$499

$499

.06

.06

.56,78

,34

.83

.86

.69

,16.73

.89

.56

.04

.60

.13

.13

,26

.55

.84

.39

,74

.74

PrincipalBalance

$196$184

$172$160

$148$135

$121$108

$94$79

$64$49

$33$16

,257,19,781.81

,933.93,706.27

,143.66,184.08

,863.80,148.09

,025.21,467.81

,493.50,064.19

,187.30,833.70

$0.00

Attachment to AddendumBulletin No. 74-01 T/TSE

September 4, 2001

FINALSTATE-DETERMINED PURCHASE PRICES

2001-02 School YearEFFECTIVE SEPTEMBER 1, 2001

: : : Funding : : :

Capacity : :

10 to 24

10 to 34

10 to 34

35 to 48

35 to 48

49 to 60

49 to 60

61 to 77

61 to 84

' : • : • :vBus:\ • .

: : yjype .::',::.:

A-1

A-2

B

C

D

C

D

C

D

Lifetime.:

8

8

8

13

- 13

13

13

13

13

.;:;: Diesel: ;••

•: : : :AUtaJTiatlc: :

$37,462.02

$39,712.00

$45,581 .76

$49,812.99

$55,560.90

$52,493.82

$58,180.10

$59,979.26

$65,345.33

x-xV-x'iGaS--: - . : ; : .

AulomatiQ! : :

$33,931.46

$37,100.80

$43,616.83

*Heavy 78 to 84

"Heavy 85 to 90

D

D

18

18

$66,880.50

$68,073.17

* School buses In these categories must be equipped with all of the following:

1 . At a minimum 78 actual passenger seating positions (front engine) or

75 actual passenger seating positions (rear engine).

2. At a minimum a 230 hp engine.

3. At a minimum an MT 643 transmission.

4. At a minimum a 13,200 pound front axle.

5. At a minimum a 23,000 pound rear axle.

For school buses equipped with a wheelchair lift add: $9,398.79

DR. TERRY BERGESON • OLD CAPITOL BUILDING • PO BOX 47200 • OLYMPIA WA 98504-7200



Current Bus Loans

October 9, 2001

REVENUE EXPEDITURES

Period Trans. FromBalance Gen. Fund

Aug. 20012001-022002-032003-042004-052005-062006-072007-08

TOTALS

DepreciationExistingBuses New Buses*

121,520118,500114,200106,300101,000

83,00073,000

$717,520

Interest

12,0007,5006,5005,50035001,0002,000

$38,000

Existing Loan New LoanPayments Payments*

170,933170,933170,933170,933102,80034,66717,334

CashBalance

EOY

$200,681163,268118,33563,102

8,96910,66960,002

117,668

$838,533


Figures to be available at October 9, 2001 Board Meeting.

men/bus purchases 2000-01(d)

4-YEAR TRANSPORTATION VEHICLE FUND SCHEDULE

REVENUE - EXPENDITURES

1997-2001

REVENUE

SchoolYear

1997-981998-991999-002000-01

Depreciation

$65,02092,956

114,581118,320

Interest

$11,32914,46117,20118,881

Bus Loans

$815,713

196,257

Misc.

$279

1161

Total

$76,376923,139131,793333,519

EXPENDITURES

SchoolYear

1997-981998-991999-002000-01

BusPurchases

$19,120815,713

3,434196,257

Bus LoanPayments

$68,133136,266153,599

Total

$19,120883,846139,700349,856

men/Transportation Vehicle Fund, 1997-0110/3/2001

lloPolicy 3510

StudentsPage 1 of 2

ASSOCIATED STUDENT BODIES

An associated student body (ASB) shall be formed in each school within thedistrict whenever one or more students in that school engage in money-raisingactivities with the approval and at the direction or under the supervision of thedistrict. An associated student body shall be a formal organization of students,including sub-components or affiliated student groups. Each associated studentbody shall submit a constitution and bylaws to the board for approval. Theconstitution and bylaws shall identify how student activities become approved asstudent body activities and establish standards for their supervision, governanceand financing. Subject to such approval process, any lawful activity thatpromotes the educational, recreational or cultural growth of students as anoptional extracurricular or co-curricular activity may be considered for recognitionas an associated student body activity. Any lawful fund raising practices that areconsistent with the goals of the district and which do not bring disrespect to thedistrict or its students may be acceptable methods and means for raising fundsfor student body activities. Elementary schools—afe—exempt from theserequirements-: The board of directors may act or delegate the authority to a staffmember to act as the associated student body for any school which contains nograde higher than grade six.

The principal shall designate a staff member as the primary advisor to the ASBand assure that all groups affiliated with the ASB have an advisor assigned toassist them. Advisors shall have the authority and responsibility to intervene inany activities that are inconsistent with district policy, ASB standards, studentsafety or ordinarily accepted standards of behavior in the community. When indoubt, advisors shall consult the principal regarding the propriety of proposedstudent activities. Student activities cannot include support or opposition to anypolitical candidate or ballot measure.

Each ASB shall prepare and submit annually a budget for the support of the ASBprogram to the board for approval. The budget shall not include privatenonassooiated student-body--fuftd&7 All property and money acquired by ASB's,except private nonassociated student body funds, shall be district funds and shallbe deposited and disbursed from the district's associated student body programfund. Money acquired by associated student body groups through fund raisingand donations for scholarships, student exchanges and charitable purposes shallbe private nonassociated student body fund moneys. SoJicjlation of funds fornonassociated student body fund purposes must be voluntary and must beaccompanied by notice of the intended use of the proceeds and the fact that thedistrict will hold the funds in trusjjbr their intended purpose. Nonassociatedstudent body fund moneys shall be disbursed as determined by the group raisingthe money. Private nonassociated student body funds shall be held in trust by

Policy 3510Students

Page 2 of 2

the district for the purposes indicated during the fund raising activities^ and untilthe student group doing the fund raising requests disbursement of the funds andthe accounts of the fundraising are complete and reconciled.

Monoy acquired by aocociated ctudont body groupc through fund raising anddonations for coholarshipo, student exchanges and charitable purposes ohall beprivate nonasoociatod otudont body fund moneys held in trust by the ochooldistrict. Solicitation of funds for nonascociatod student body fund purpoooc rnuctbe voluntary and must bo aooompanied by notice of the intended uoo of theproceeds and the fact that the diGtrict will hold the funds in trust for their intondodpurpose;—Nonassooiated studeftt-kedy fund-moneys-shall be disbursed -asdetermined by the group raising the money.

Cross Reference: Policy 6020 System of Funds and Accounts

Legal Reference: RCW 28A.325.020 Associated student bodies— Powers andresponsibilities affecting

RCW 28A.325.030 Associated student body programfund — Created— Source of funds —Expenditures— Budgeting— Care ofother moneys received by students forprivate purposes

- WAG - 392-438-030 - Powere — Authority- -and policy of board

WAG Ch. 392-138 _ Finance— Associated student body

Adopted: 041383Revised: 082791Revised: 042500Revised: 041001Revised:Tahotna School District

111Procedure 351 OP

StudentsPage 1 of 2

ASSOCIATED STUDENT BODIES

The ASB's in the schools of the district shall operate within the followingguidelines:

Structure1. ASB's are mandatory in grades 7 through 12 whenever students engage

in money-raising activities with the approval and under the supervision ofthe district. ASB's are not mandatory at the elementary level (K-6).However, any money raised with the approval and under the supervisionof the district must be administered in the same way as ASB money,

2. The school board has the authority over ASB's. ASB's are subject to thesame laws as the district, including accounting procedures, budgets andwarrants.

Financial Operations1. The district must have an ASB program fund budget approved by the

school board.

2. All ASB money is accounted for, spent, invested and budgeted the sameway as other public money.

3. Disbursements may be made either by warrant, imprest bank accounts orpetty cash funds.

4. ASB purchases of $7,500 must comply with state bid procedure asoutlined in the district bid requirements policy and procedure. Purchasesof the same goods or services for more than one school must beconsidered together when establishing the purchase amount andapplicability of bid requirements.

5. All property acquired by ASB monies become property of the schooldistrict.

6. Associated student body groups may raise private nonassociated studentbody fund moneys through fund raising and donations for scholarships,student exchanges and charitable purposes. Such fund raising anddonation solicitation must meet the requirements for other ASB fundraisingand those requirements specific to nonassociated student body funds,including clear notice to all donors of the purpose of the fund raising.Students wishing to use district facilities to raise private non-associatedstudent body funds must comply with district policy and proceduresregarding community use of school facilities. The district shall recoup its

Procedure 351 OPStudents

Page 2 of 2

cost for handling the accounting for complex fundraisjng programs forprivate nonassociated student body fund monev.Those portions of ASBmonioo that constitute bona fide voluntary donations and are identified asdonations at the time of collection may be-expended as gifts or grants forcharitablo or scholarship purposes, including otudont exchange programs.

7. Purposes that directly further or support the school district's oducationalprogram—both corcurricular and extracurricular—are suitable use for ASBfunds, ifthe activities are optionalfor students.

8. ASB funds may not be used for gifts or recognition to individuals forprivate benefit; however, canned food-eetteotiens; gifts to the needy-efsupporting an exchange student aro allowed. Private nonassociatedstudent body funds may be raised for scholarships, student exchangesand charitable purposes, pursuant to district policy and procedure.


fli-Policy 6020

Management SupportPage 1 of 3

SYSTEM OF FUNDS AND ACCOUNTS

The district shall maintain a system of funds with the county treasurer inaccordance with state law and the accounting manual approved by the statesuperintendent of public instruction. The funds are:

1. General Fund: The fund is financed primarily from local taxes, statesupport funds, federal grants, and local receipts. These revenues areused specifically for financing the ordinary and legally authorizedoperations of the district for all grades. The fund includes moneys whichhave been segregated for the purpose of carrying on specific activitiessuch as the basic education program, the program for the handicappedand so on. The fund is managed in accordance with special regulations,restrictions and limitations and constitutes an independent fiscal andaccounting entity.

2. Capital Projects Fund: The fund contains the proceeds from the sale ofbonds, state school construction matching moneys, transfers from thedistrict's basic education allotment, the proceeds of special leviesearmarked for building purposes, earnings from capital projects fundinvestments, rental or lease proceeds, and proceeds from the sale ofproperty. Permissible expenditures from the sale of bonds including theinterest earnings, thereof, may include the acquisition of land or existingbuildings, improvements to buildings and/or grounds, design andconstruction and/or remodeling of buildings, or initial equipment, providedthe proposition approved by the voters authorizing the raising of suchmoneys includes these items. Proceeds from other sources may be usedfor major renovation and replacement including but not limited to roofing,heating and ventilating systems, floor covering and electrical systems;renovation of play fields and other district real property; and energy auditsand capital improvements and major items of equipment and furniture.Any residue within the fund left over exclusively from an excess levy for aspecific purpose must be transferred to the general fund and subsequenttax collections shall be credited to the general fund by the countytreasurer. Any residue from the sale of bonds and interest on investmentsmust be transferred to the debt service fund when no longer needed forthe purpose for which it was raised.

3. Debt Service Fund: The fund is for the redemption of outstanding bondsand the payment of bond interest, the fund is not a warrant fund.Disbursements are made by the county treasurer by means of treasurer'schecks. Provision shall be made annually for the making of a levysufficient to meet the annual payments of principal and semiannualpayments of interest. The proceeds from the sale of real property may beplaced in this fund or in the capital projects fund, except for the amountrequired to be expended for the costs associated with the sale of suchproperty.

4. Associated Student Body Program Fund: The board is responsible for theprotection and control of student body financial resources just as it is forother public funds placed in its custody. The financial resources of thefund are for the benefit of students. Student involvement in the decision-


Page 2 of 3

making processes related to the use of these funds is an integral part ofthe associated student body, except that the board may delegate theauthority to a staff member to act as the associated student body for anyschool which contains no grade higher than grade six. Moneys raised bystudents through recognized student body organizations shall bedeposited in and disbursed from the fund that is maintained by the countytreasurer. The fund is subject to management and accounting proceduresthat are similar to those required for all other district moneys. ASBconstitutions shall provide for participation by ASB representatives in thedecisions to budget for and disburse ASB moneys. Private nonassociatedstudent body fund moneys ..raised, for scholarships, student exchangesand charitable purposes shall be held in trust by the district.

5. Transportation Vehicle Fund: The transportation vehicle fund includes theproceeds from the sale of transportation vehicles; leas, rental, oroccasional use of surplus buses; depreciation reimbursement for district-owned buses; proceeds of transportation vehicle fund levies; optionaltransfers from the general fund; and investment funds coming from thetransportation vehicle fund, the transportation vehicle fund may be usedto purchase and/or rebuild buses on a contract or cash basis. Money maybe transferred from the transportation vehicle fund to the debt servicefund exclusively for the payment of debt and interest incurred by thetransportation vehicle fund. Such a transfer does not constitute a transferof moneys from the transportation vehicle fund with the meaning of RCW28A.160.0130.

The district shall maintain a system of bank accounts as follows:

1. A district depository and/or transmittal bank account;

2. An associated student body imprest bank account for each school havingan associated student body organization approved by the board; and

3. Imprest bank accounts in such numbers as are necessary to meet thepetty cash needs of the schools and divisions of the district. The boardmay authorize the establishment of such accounts.

The board shall approve each imprest bank account. A custodian shall beappointed for each such account that shall be independent of invoice processing,check signing, general accounting and cash receipts functions.

Legal Reference: RCW 28A.325.010 Fees for optional noncredit extra curricularevents-Disposition

RCW 28A.325.020 Associated student bodies-Powers andresponsibilities affecting


Page 3 of 3

RCW

RCWRCW

RCWRCW

RCW

RCW

WACWACWACWAC

28A.325.030

28A.320.33028A.505.140

39.4442.17.130

43.09.200

43.09.210

392-123392-138392-138-055382-138-060

State Auditor Bulletin 301, III(E)

Associated student body program fund™Created-Source of funds-Expenditures—Budgeting-Care of other moneys receivedby students for private purposesSchool funds enumerated-Deposits in--UseRules and regulations for budgetaryprocedures-Review when superintendent(SPI) determines budget irregularity-Revised budget, state board's financial planuntil adoptionBonds-Form, Terms of sale, Payment, etc.Forbids use of public office or agencyfacilities in campaignsDivision of municipal corporations—Uniformsystem of accountingDivision of municipal corporations-Separateaccounts for each fund or activityFinance-School District BudgetingFinance—ASB MoneysImprest bank checking accountPetty cash fundsPetty Cash

Adopted: 042898Tahoma School District

113Procedure 6020P

Management SupportPage 1 of 3

SYSTEM OF FUNDS AND ACCOUNTS

The following guidelines shall be used in managing bank accounts:

1. The amount of the school account shall be based on the highest amountof funds expended in one month. The amount shall be approved by theboard of directors.

2. The board of directors shall appoint a staff member to serve as custodianof the fund. A surety bond shall be secured in the amount of the fund.

3. Use of imprest funds shall be restricted to those obligations which cannotbe handled by purchase order.

4. Imprest funds may not be used to circumvent any laws related topurchasing.

5. All receipts which are submitted for reimbursement shall be dated andsigned by the submitter.

6. Imprest accounts shall be replenished at least monthly by warrant ofcheck payable to the custodian. The replenishment must be made byvoucher with appropriate receipts attached.

7. Whenever an individual's appointment as custodian in terminated theimprest fund must be replenished and turned over to the fiscal officer.

8. Local audits of each imprest account by someone other than thecustodian of the account shall be made on a surprise and unscheduledbasis at least twice per year.

Associated Student Body Fund ProceduresThe following guidelines shall be in effect in the operation of the respectiveassociated student bodies:

1. The principal shall appoint the primary advisor to the ASB. He/she shallbe responsible for designating advisors to the various student subgrouporganizations affiliated with the ASB. For schools with no grade higherthan grade six, the board may delegate the authority to a staff member toact as the associated student body.

2. The principal shall be responsible for supervising the accounting functionsto be performed at the building level. The building-level accountingprocedures shall be consistent with the accounting functions performed atthe district office level.

3. At the beginning of each year, the ASB shall submit a report whichdescribes in summary those activities which constitute ASB programs.


Page 2 of 3

4. The ASB shall participate in the determination of the purposes for whichASB financial resources shall be budgeted and disbursed. Such purposesshall be reflected in the ASB budget which is submitted to the board ofdirectors for its approval.

5. The ASB shall approve all expenditures before money shall be disbursedfrom the fund.

6. ASB funds may be used for any-purposes consistent with school districtpolicy and approved by the governing body of the organization^ ao4subject to the provisions incorporated into the student body constitutionand bylaws. Private non-associated student body fund ASB-monev heldby the district is limited to bo ucod for scholarships, charitablecontributions, and student exchange programs and is limited to fundsdenoted for that specific purpose,. a«4 that have been so identified at thetime of their collection. Such funds must be contributed on a voluntarybasis.

7. Otkef—Ffund-raising activities not associated with an ASB-sponsoredorganization, including raising private nonassociated student body funds,are not permitted by law to be done under the direction or supervision ofstaff nor with the use of district equipment, supplies, facilities or otherdistrict resources unless the district is fully reimbursed for all such costs.The principal shall have the authority to arrange for non-ASB funds to beheld in trust in separate accounts in the fund so long as students areinformed in advance that a charge shall be made to cover the full cost ofthe service.

8. For schools with students in grade seven or above, evidence of studentapproval must appear on all vouchers supporting a disbursement of ASBmoney. This includes purchase orders and imprest fund check requests.

9. ASB moneys must be on deposit with the county treasurer with theexception of an imprest banking account and petty cash. Such fundsshall be administered in the manner required by the regulations of thestate board of education.

Management of District Bank AccountsMoneys received for the district shall be handled as follows:

1. Receipts shall be given for all moneys;

2. All moneys received by the district, except those received by the countytreasurer on behalf of the district, shall be deposited in the district'stransmitta! account. Provisions shall be made for individual buildings tohave access to night depository. In no cases shall money remain in abuilding for more than 24 hours;

3. Receipts from special events shall be deposited intact;


Page 3 of 3

4. All moneys in the transmittal account shall be transmitted to the countytreasurer no later than the first of each month. Such transmittals shall beaccompanied by a report indicating the sums to be credited to each of thedistrict's funds;

5. An accurate record shall be kept of all expenditures from each imprestaccount. Reimbursement to the maximum permitted shall be made toeach imprest account by voucher each month; and

6. Local audits for each imprest account shall be made on a surprise andunscheduled basis at least twice per year. In addition, whenever there isa change of administrator, the imprest accounts which he/sheadministered shall be audited by the district.


TAHOMA SCHOOL DISTRICT NO. 409 Maple Valley, Washington ...

Documents

Transcript of TAHOMA SCHOOL DISTRICT NO. 409 Maple Valley, Washington ...