Table of Contents Agenda 3 - Valley Regional Transit · The VRT Board will review and acknowledge...

Table of Contents

Agenda 3Approve Minutes of 09/25/17 VRT Board of Directors Meeting

Minutes of 09/25/17 VRT board of Directors Meeting 7Accept Minutes of 09/25/17 Executive Board Meeting

Minutes of 09/25/17 Executive Board Meeting 11Accept Minutes of 11/06/17 Joint Meeting Executive Board/RCC(corrected)

Minutes of 11/06/17 Joint Meeting ExecutiveBoard/RCC (corrected) 14

Accept Minutes of 12/04/17 Executive Board MeetingMinutes of 12/04/17 Executive Board Meeting 18

Confirm Meeting Dates for 2018 & Review Proposed MeetingDates for 2019

Confirm Meeting Dates for 2018 & Review ProposedMeeting Dates for 2019 23

Acknowledge FY2017 Triennial Review – Corrective ActionsUpdate

Memo-FY2017 Triennial Report - Corrective Actions 25FTA Triennial Review - Corrective Actions Update 26

Acknowledge FY2017 Ridership ReportMemo - FY17 Ridership 29

Ratify VRT Social Media PolicyMemo-VRTSocialMediaPolicy 36RESO VBD18-001-Ratify VRT Social Media Policy 37VRT Social Media Policy 39

Acknowledge FY2017 Public Comment ReportVRTPublicCommentReportFY2017 48

Ratify Appointment of Jim McMahon to Boise City MunicipalHealthCare Trust

Resolution VBD18-002-Ratify Appointment of JimMcMahon-Boise City Municipal HealthCare Trust 52

OFFICER ELECTIONS - VRT Board/Executive Board OfficerSuccession

VRT Board/Executive Board Officer Succession 54PUBLIC HEARING - FY2018 Budget Amendment

Memo-FY2017 Budget CF - FY2018 BudgetAmendment 55Notice of Public Hearing-FY2018 Budget Amendment 56RESO VBD18-003-FY2018 Budget Amendment 58Exhibit A - Budget Amendment Detail 60Exhibit B - Major Contracts for January 2018 throughMarch 2018 61

PUBLIC HEARING - Disposal of Surplus & Obsolete Assets for2018

Memo-Disposal of Surplus & Obsolete Assets 62

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Reso-VBD18-004-Assets Disposals for 2018 64Volunteer Driver Fare Changes

Memo-Volunteer Driver Fare Changes 66ValleyConnect 2.0 Draft

Memo-ValleyConnect 2.0 Draft Approval 68Department Staff Reports

Report Executive Director 71Report-Finance & Administration 72Report-Development Department 74Report-Operations Department 77Report-CommunityRelationsJanuary.2017 79Report-Bike Share Program 80

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700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

Valley Regional Transit Board of Directors Meeting Agenda

Monday, January 8, 2018 12:00 p.m.

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

I. CALLING OF THE ROLL & Welcome New Members Chair Garret Nancolas Welcome to Genesis Milam, Meridian City Councilmember, as a primary member to the VRT Board of Directors.

II. AGENDA ADDITIONS/CHANGES

III. PUBLIC COMMENT

IV. RCC Quarterly Report Kara Fink, RCC Kara Fink, Outreach and Partnership Manager for the Office of Idaho Refugees, and a member of the Regional Coordination Council (RCC) representing the Limited English Proficiency population, will provide a report on the FY2018 First Quarter work by the RCC and inform the members of upcoming activities for the second quarter of FY2018.

V. CONSENT AGENDA Items on the Consent Agenda will be enacted by one motion. There will be no separate discussion on these items unless a VRT Board Member requests the item be removed from the Consent Agenda and placed under Action Items.

A. Approve Minutes of 09/25/17 VRT Board of Directors Meeting Ө Pages 7-10 B. Accept Minutes of 09/25/17 Executive Board Meeting Ө Pages 11-13 C. Accept Minutes of 11/06/17 Joint Meeting Executive Board/RCC (corrected) Ө Pages 14-17

The Executive Board approved the Joint Meeting minutes on 12/04/17. A correction was made by the RCC on 12/19/17 under attendance moving Terri Lindenberg from "present" to "absent".

D. Accept Minutes of 12/04/17 Executive Board Meeting Ө Pages 18-22 E. Confirm Meeting Dates for 2018 & Review Proposed Meeting Dates for 2019 Ө Pages 23-24

The members will confirm the Executive Board and VRT Board of Directors meeting dates for 2018 and review the proposed meeting dates for 2019 as reviewed and approved by the Executive Board on 12/04/17.

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F. Acknowledge FY2017 Triennial Review – Corrective Actions Update Ө Pages 25-28

The Fiscal Year 2017 FTA Triennial Review was conducted May 31 - June 1, 2017. The attached memorandum outlines the corrective actions resulting from that review to-date. Members are asked to review and acknowledge the FY2017 Triennial Review - Correction Actions Update.

G. Acknowledge FY2017 Ridership Report Ө Pages 29-35

The VRT Board will review and acknowledge the FY2017 Ridership Report for fixed route, demand response, vanpool vehicles, GoRide program, Boise State shuttle program, & Boise GreenBike Program based upon October 1, 2016 - September 30, 2017.

H. Ratify VRT Social Media Policy Ө Pages 36-47

The VRT Board will review for approval Resolution VDB18-001 to ratify the Valley Regional Transit Social Media Policy as reviewed and approved by the VRT Executive Board and Regional Coordination Council on 11/06/17.

I. Acknowledge FY2017 Public Comment Report Ө Pages 48-51

The members will review and acknowledge the FY2017 Public Comment Report as presented at the 11/06/17 Joint Meeting of the Executive Board and Regional Coordination Council.

J. Ratify Appointment of Jim McMahon to Boise City Municipal HealthCare Trust Ө Pages 52-53 The VRT Board will review for approval Resolution VBD18-002 to ratify the Executive Board's approval (12/04/17) of appointment of Jim McMahon to the Boise City Municipal HealthCare Trust for a two-year, non-voting term.

VI. OFFICER ELECTIONS A. VRT Board/Executive Board Officer Succession Ө Page 54 Chair Garret Nancolas

The members will review for approval the succession of officers for 2018 as noted in the attached memo.

B. Open Position Nominations & Election Chair Garret Nancolas

Chair Garret Nancolas will present the nominations for the open position for the Secretary/Treasurer and the At-large positions as recommended by the Executive Board. Nominations will also be taken from the floor, and vote will be taken.

Following the officer succession vote and elections for open positions, the new chair will conduct the remainder of the meeting.

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VII. ACTION ITEMS A. PUBLIC HEARING - FY2018 Budget Amendment Ө Pages 55-61 Jim McMahon Jim McMahon will present the FY2018 Budget Amendment information which includes the FY2017 Budget Capital Carry-forwards to FY2018 and FY2018 Capital and Operating Amendment amounts. The VRT Board Chair will then conduct a Public Hearing and take formal comments on the FY2018 Budget Amendment.

ACTION ITEM: Following the Public Hearing, the VRT Board will consider for approval Resolution VBD18-003 to approve the FY2018 Budget Amendment.

B. PUBLIC HEARING - Disposal of Surplus & Obsolete Assets for 2018 Ө

Pages 62-65 Billy Wingfield Billy Wingfield will present information regarding Surplus & Obsolete Asset Disposals for one year. The VRT Board Chair will conduct a Public Hearing and take formal comments on the Disposal of Surplus and Obsolete Assets for 2018.

ACTION ITEM: Following the Public Hearing, the VRT Board will consider for approval Resolution VBD18-004 to approve the Disposal of Surplus & Obsolete Asset for 2018.

C. Volunteer Driver Fare Changes Ө Pages 66-67 Ken Schick The VRT Board will review for approval the Volunteer Driver Fare Changes. Information for this item was included in the 09/25/17 VRT Board Meeting packet.

D. ValleyConnect 2.0 Draft Ө Pages 68-70 Stephen Hunt The VRT Board will review for approval the ValleyConnect 2.0 Draft to go out for public education, outreach, and comment. A weblink for the final draft will be sent in a separate email before the meeting date.

VIII. INFORMATION ITEMS

A. Department Staff Reports Ө Pages 71-81 VRT Staff The most current Department/Staff Reports are included in the meeting packet.

IX. ADJOURNMENT

Ө = Attachment Agenda order is subject to change.

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NEXT VRT BOARD OF DIRECTORS MEETING: Monday, April 2, 2018 VRT Board Room 700 N.E. 2nd Street Meridian, Idaho

The public is invited to provide written comment on an agenda item or provide comment at the VRT Board meetings. Please refer to the VRT Board Agenda Preparation and Approval Policy (approved 07/15/09) at the following weblink: https://www.valleyregionaltransit.org/media/1332/boardagenda-preparationandapprovalpolicy.pdf

Arrangements for auxiliary aids and services necessary for effective communication for qualified persons with disabilities or language assistance requests need to be made as soon as possible, but no later than three working days before the scheduled meeting. Please contact Mark Carnopis, Community Relations Manager at 258-2702 if an auxiliary aid is needed.

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https://www.valleyregionaltransit.org/media/1332/boardagenda-preparationandapprovalpolicy.pdf


Valley Regional Transit Board of Directors Meeting Minutes

Monday, September 25, 2017 at 12:00 p.m. VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT

Dave Bieter, Boise Luke Cavener, Meridian Kelli Fairless, VRT Elaine Clegg, Boise (phone) Pat Shalz, CCDC Linda Ihli, VRT Corey Cook, BSU Steve Jett, Greenleaf Rhonda Jalbert, VRT Tom Dale, Canyon County Nathan Leigh, Parma Billy Wingfield, VRT John Evans, Garden City Martin Luttrell, Melba Jim McMahon, VRT Jeff Flynn, CWI Ty Palmer, Meridian Mark Carnopis, VRT Jim Hansen, ACHD Mo Shamseldin, Notus Stephen Hunt, VRT Bob Henry, Nampa Elena Villanueva, Wilder David Pederson, VRT Sandi Levi, Nampa Rick Visser, Ada County Ken Schick, VRT David Lincoln, ACCHD Pam White, Canyon County Jake Hassard, VRT Richard Lockett, Star Kelly Higgs, VRT Garret Nancolas, Caldwell Nick Moran, VRT Brent Orton for Rob Hopper, Caldwell (phone)

Susan Powell, VRT

Rick Ritter, MDC Duane Wakan, COMPASS Joe Stear, Kuna Ken Pidjeon, Citizen Darin Taylor, Middleton Ryan Head, ACHD Jim Tibbs, Ada County Leslie Pedrosa, MV Transportation Stan Ridgeway, Eagle Doug Buckendorf, ATU Local 398 Mark Wasdahl for Amy Revis, ITD (ex-officio)

Kelly Jenkins, Enterprise

Dave Fotsch, Boise GreenBike Chair Garret Nancolas began the meeting at 12:17 p.m. with a quorum present and by phone. AGENDA ADDITIONS/CHANGES - none

PUBLIC COMMENT Ken Pidjeon commented on management contracts which are expiring the end of September.

RCC Quarterly Report Duane Wakan, who represents Local Governments on the Regional Coordination Council, provided the RCC Quarterly Report reporting on the September 19th RCC Orientation Meeting.

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ITEM V-A

CONSENT AGENDA Darin Taylor moved to accept the Consent Agenda as printed; seconded by Tom Dale. The motion was approved unanimously. The Consent Agenda consisted of:

• Approve Minutes of 07/10/17 VRT Board Meeting • Accept Minutes of 08/07/17 Executive Board Meeting • Accept Minutes of 08/28/17 Executive Board Special Meeting • Acknowledge FY2017 Third Quarter Budget Variance Report • Acknowledge FY2017 Cash Balance Report • Approve FY2018 Recurring Procurements • Approve FY2019 Preliminary Budget Calendar • Procurement - Fire Suppression System & Extinguisher Service

o Resolution VBD17-016 to award a contract for fire suppression and facility fire equipment support to Fire Services of Idaho.

• Procurement - Ford OEM Parts o Resolution VBD17-017 to contract with Lithia Ford Lincoln of Boise for Ford OEM parts,

Motorcraft parts, and Ford remanufactured parts. • Procurement - Radio Dispatch Network Support & Equipment Maintenance

o Resolution VBD17-020 to provide radio communications network support and equipment maintenance.

• Ratify Title VI Plan Update - Resolution VBD17-023 • Approve VRT Facility & Equipment Maintenance Policy - Resolution VBD17-024 to provide

guidance and procedures for staff to follow in maintaining a state of good repair for invested infrastructure.

ACTION ITEMS PROCUREMENTS Ada and Canyon Counties Professional Transit Management Contract An Authorization for Expenditure (AFE) and Resolution VBD17-018 for Professional Transit Management Services for Ada and Canyon counties services were distributed to the members. Billy Wingfield & Kelli Badesheim presented information regarding the request to approve Resolution VBD17-018 and noted staff will work with the existing contractors for a month to month agreement through the transition to the new vendor.

Following discussion, Darin Taylor moved to approve Resolution VBD17-018 with the following changes to:

• Section 2 at the end after semi-colon add “and complete the protest period, and upon satisfactory legal review”.

• At end of Section 3 after Sections 1 and 2 – add “in an amount not to exceed $1,308,646 in Ada County and $987,224 in Canyon County”.

The motion was seconded by Richard Locket and was approved unanimously.

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ITEM V-A

Phone System Replacement Billy Wingfield requested the VRT Board review for approval Resolution VBD17-021 to replace and maintain an enterprise phone system. Darin Taylor moved to approve Resolution VBD17-021 to replace and maintain an enterprise phone system; seconded by Joe Stear. The motion was approved unanimously.

VRT Procurement Policy Threshold Changes Jim McMahon requested threshold increases in approval levels for purchases - Resolution VBD17-022 - and explained there is no change in internal control environment processes and procedures that are in place which include: a thorough review of all procurements by Finance, dual control review sign off on all procurements at certain dollar budgets, approved budget, and compliance with State statutes and FTA Circular requirements. Following discussion, Darin Taylor moved to adopt Resolution VBD17-022 with the following changes to Section 1 so it reads, “That the Board of Valley Regional Transit approves the increases in dollar threshold levels for the Executive Director at $49,999, the Executive Board up to $199,999, and the VRT Board of Directors $200,000 and above.“ The motion was seconded by Richard Lockett and was approved as amended. Shared Vehicle Fee Change David Pederson presented the Shared Vehicle Fee Change and requested the VRT Board of Directors approve the proposed fee structure. Bob Henry moved to approve the Shared Vehicle Fee Change; seconded by Jim Hansen. The motion was approved unanimously. Canyon County Service Change Stephen Hunt presented the proposed Canyon County Service Changes which stay within the current budget and increase the number of places people can go. Bob Henry moved to approve the proposed Canyon County Service Changes; seconded by David Lincoln. The motion was approved unanimously. Darin Taylor requested that service to Southwest District Health be a priority to consider in the next services changes.

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ITEM V-A

ValleyConnect 2.0 Stephen Hunt presented the goals, performance measurements, prioritization themes, network design principles and the size and scope of the ValleyConnect 2.0 scenarios. A link to a video regarding the philosophy used to develop the plan will be emailed to the members as well as the PowerPoint which included a slide on performance measures. Jim Tibbs moved to approve the ValleyConnect 2.0 goals, performance measurements, prioritization themes, network design principles, and the size and scope of the ValleyConnect 2.0 scenarios; seconded by Darin Taylor. The motion was approved unanimously. INFORMATION ITEMS Boise GreenBike Presentation Dave Fotsch, Boise Bike Share Program Director, provided an update on the Boise GreenBike. Policy Committee Update re: Commuteride Review Kelli Badesheim will email the members an update regarding the Commuteride Review and next steps in the process.

Harvest Transit Update An update to Harvest Transit’s pilot year was included in the meeting packet.

Volunteer Driver Fare Changes A memo regarding the proposed driver fare changes for the volunteer driver program was included in the meeting packet. This will be an action item at the January 2018 Board meeting.

Department Staff Reports The most current Department/Staff Reports were included in the meeting packet. ADJOURNMENT At 2:15 p.m. a motion was made and seconded to adjourn the meeting. The motion was approved unanimously.

NEXT MEETING: Monday, January 8, 2018 12:00 p.m. VRT Board Room - 700 NE 2nd Street - Meridian, Idaho

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ITEM V-A


Executive Board Meeting Minutes Monday, September 25, 2017 at 11:00 a.m.

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT Dave Bieter, Boise Kelli Badesheim, VRT Luke Cavener, Meridian Linda Ihli, VRT Elaine Clegg, Boise (phone) Rhonda Jalbert, VRT Corey Cook, Boise State University Jim McMahon, VRT Tom Dale, Canyon County Billy Wingfield, VRT Jim Hansen, ACHD Mark Carnopis, VRT Bob Henry, Nampa Kelly Higgs, VRT David Lincoln, ACCHD Jacob Hassard, VRT Garret Nancolas, Caldwell Stephen Hunt, VRT Darin Taylor, Middleton Nick Moran, VRT Jim Tibbs, Ada County Duane Wakan, COMPASS Kelly Jenkins, Enterprise Doug Buckendorf, ATU Local 398 Leslie Pedrosa, MV Transportation Ryan Head, ACHD Maureen Gresham, ACHD

Commuteride Ken Pidjean, Citizen

Chair Garret Nancolas began the meeting at 11:06 a.m. with a quorum present and by phone. AGENDA ADDITIONS/CHANGES Kelli Badesheim requested adding an Information Item to discuss the Request for Proposal for management services in Ada and Canyon counties. Jim Hansen moved to amend the agenda to add Information Item V-A to discuss the Request for Proposal for management services in Ada and Canyon counties; seconded by Bob Henry. The motion was approved unanimously.

PUBLIC COMMENTS - none

CONSENT AGENDA Jim Tibbs moved to approve the Consent Agenda as printed in the packet; seconded by Luke Cavener. The motion was approved unanimously. The Consent Agenda consisted of approval of the minutes of 08/07/17 Executive Board Meeting, approval of the minutes of the 08/28/17 Executive Board Special Meeting, and confirm RCC Applicants - Kelly Berg/Older Adults position, Leslie

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ITEM V-B

Pedrosa/Transportation Integration position, and Duane Wakan – Local Governments position.

ACTION ITEMS Policy Committee Report re: Commuteride Review Chair Garret Nancolas provided a report on the Policy Committee Recommendation regarding the Commuteride Review and noted the current contract with ACHD for Commuteride goes until 2024. The Committee suggested using the next year to work on solutions to come up with a valley-wide solution and to explore:

• JPA Joint Powers Agreement o Are there opportunities to expand vanpool into Canyon County with

existing resources of the Commuteride 32 vans and take advantage of that while explore other things

o Form working group with VRT, ACHD, and Canyon County jurisdictions by the end of the year

• Sustainable Funding Legislation – use the time to work with change in governance and encourage new Governor to support legislation for sustainable funding and have a completed strategic plan by March 2018

• Canyon County Vanpool – develop reliable vanpool by this time next year • Performance Measures - establish a baseline and measure service performance

trends by February 2018. • Develop Regional Transportation Demand Management (TDM) that maximizes

utilization of services and programs across all regional transportation modes by September 2018

Following discussion, Tom Dale moved to thank the Policy Committee for their service but to ultimately take this back to the Executive Board for further deliberation before a recommendation is made to the full Board; seconded by Bob Henry. The motion was approved unanimously. Bob Henry moved to continue the rest of the items (Transit Asset Management FY17 Scoring of Assets and National Transit Database Reporting) to the next Executive Board meeting; seconded by David Lincoln. The motion was approved unanimously. INFORMATION ITEMS Procurement Calendar The most current Procurement Calendar was included in the meeting packet for information only.

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ITEM V-B

ADJOURNMENT At 12:09 p.m. Darin Taylor moved to adjourn the meeting; seconded by Luke Cavener. The motion was approved unanimously.

NEXT MEETING: Joint Meeting VRT Executive Board & Regional Coordination Council Monday, November 6, 2017 VRT Board Room 700 NE 2nd Street Meridian, Idaho

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ITEM V-B


JOINT MEETING MINUTES (corrected)

VRT Executive Board & Regional Coordination Council

Monday, November 6, 2017 at 11:00 a.m. VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

Ex Board MEMBERS PRESENT Ex Board MEMBERS ABSENT OTHERS PRESENT

Dave Bieter, Boise Luke Cavener, Meridian Kelli Badesheim, VRT Elaine Clegg, Boise Linda Ihli, VRT Corey Cook, Boise State University Rhonda Jalbert, VRT Tom Dale, Canyon County Stephen Hunt, VRT Jim Hansen, ACHD Mark Carnopis, VRT Bob Henry, Nampa Jake Hassard, VRT David Lincoln, ACCHD Susan Powell, VRT Garret Nancolas, Caldwell Kelly Higgs, VRT Darren Taylor, Middleton Jim McMahon, VRT Jim Tibbs, Ada County Shauna Miller, ITD Toni Tisdale, COMPASS

RCC MEMBERS PRESENT RCC MEMBERS ABSENT Ken Pidjeon, Citizen Deborah Allen, Vocational/Labor Kelly Berg, Older Adults Ryan Head, ACHD

John Bechtel, Veterans Terri Lindenberg, Rural Providers

Lisa Brady, Educational Programs TBD, Low Income Individuals & Families

Susan Bradley, Transit Rider or Consumer TBD, Non-Emergency Medical Transport

Therrie Butz, Housing

Leslie Felton-Jue, Neighborhood Associations

Kara Fink, Limited English Speaking Population

Annette Harper, Transportation Service Providers

Jason Madsen, Blind & Visually Impaired Community

Jeremy Maxand, Persons with Disabilities Leslie Pedrosa, Transportation Integration Courtney Rosenkoetter, At-large

Eric Selekof, Community Services

Duane Wakan, Local Governments

Chair Garret Nancolas began the meeting at 11:07 a.m. with a quorum of both the VRT Executive Board and the Regional Coordination Council (RCC) present. AGENDA ADDITIONS/CHANGES A correction was noted that at the end of the agenda the next RCC meeting should be listed as December 19, 2017.

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ITEM V-C

PUBLIC COMMENTS – none CONSENT AGENDA - VRT Executive Board Tom Dale moved to accept the VRT Executive Board Consent Agenda; seconded by Elaine Clegg. The motion was approved unanimously. The Executive Board Consent Agenda consisted of approve Minutes of the 09/18/17 VRT Executive Board & ACHD Board of Commissioners Joint Meeting, approve the 09/25/17 Executive Board Minutes, accept 09/19/17 RCC Orientation Corrected Meeting Minutes, approve Transit Asset Management Targets.

CONSENT AGENDA – RCC Tina Wilson moved to approve the RCC Consent Agenda (minutes of the 10/17/17 RCC meeting); seconded by Therri Butz. The motion was approved unanimously.

JOINT ACTION ITEMS VRT Social Media Policy Mark Carnopis presented the VRT Social Media Policy for review for approval by the Executive Board members and Regional Coordination Council members. Following discussion, Bob Henry moved to approve the VRT Social Media Policy; seconded by Darin Taylor. The motion was approved unanimously by the VRT Executive Board and RCC. ACTION ITEMS - EXECUTIVE BOARD Public Transportation Balancing Rhonda Jalbert reviewed the unprogrammed 5307SU and Surface Transportation Program-Transportation Management Area (STP-TMA) funding amount for FY2018 which is available to be programmed for Small Urban and Large Urban area projects. The approved recommendation will go to COMPASS Board to be included in the TIP. Rhonda explained $20,505 is available for programming for the Large Urban Area which includes FY2016 Motor Coach/Bus purchase requiring an additional $19,000 to complete the purchase, and ACHD is requiring VRT to cost share for Bus Stop improvements in their 15th & State Bridge Replacement Project for $4,400. Following discussion, Elaine Clegg moved for approval of the $20,505 available to complete the purchase of the motor coach and put the rest for the relocation of the shelter and ask ACHD to absorb the rest of that cost, and also to approve the large urban projects; seconded by Dave Bieter. Further discussion was held regarding staff making the request of ACHD Commissioners to absorb the rest of the

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ITEM V-C

cost of the relocation of the bus stop shelter, and if the answer is no, VRT will go forward with the agreement as is and find the funding in the current budget. Following discussion, the motion was approved unanimously. Rhonda Jalbert reviewed the Small Urban projects requiring funding with a total of $760,500 available which included Middleton Park & Ride Project – cost overruns totaling $150,000, CWI Roundabout Project – anticipated cost overrun of $300,000, and Nampa Transit Oriented Development (TOD) Project in the amount of $310,500. Following discussion, Bob Henry moved to approve the Small Urban funding as presented; seconded by Darin Taylor. The motion was approved unanimously. Public Transportation Programming and Applications Rhonda Jalbert distributed a handout detailing Public Transportation Funding and Needs in the Large and Small Urban Areas and requested the Executive Board adopt the project list to guide the submission in the upcoming application process. Tom Dale moved to approve the prioritization as presented; seconded by Elaine Clegg. The motion was approved unanimously. Kelli Badeshiem clarified that as local match is determined, the projects will be applied for based on the prioritization for these projects. Rhonda Jalbert noted the prioritization process will be brought to a future meeting, with the ValleyConnect 2.0 piece included. INFORMATION ITEMS ValleyConnect 2.0 Stephen Hunt presented the draft ValleyConnect 2.0, and members provided feedback. The final plan which will be before the VRT Board of Directors in January. Comments/Complaints Report FY2017 Mark Carnopis presented the Comments/Complaints Report for FY2017 noting that in the future the report will be presented quarterly. Social media comments will be included in future reports. JOINT WORKSHOP - RCC Strategic Plan The Executive Board and RCC members discussed approaches and activities that the RCC could use to better support the work of the VRT Board and to provide input into developing the RCC Strategic Plan for FY2018 which will be organized around the framework of policy, services, and outreach. Comments from the joint workshop will be incorporated into the RCC Workshop documentation. At the December RCC meeting,

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ITEM V-C

the RCC members will generate a list of more specific questions and email to the Executive Board members for response. INFORMATION ITEMS – continued National Transit Database Rhonda Jalbert reviewed the list of the NTD project objectives and noted additional information will be provided to the Executive Board as the project progresses. Procurement Calendar The most current Procurement Calendar was included in the meeting packet. Department/Staff Reports The most current Department/Staff Reports were included in the meeting packet for information. Rhonda Jalbert announced that City Center Plaza won the Idaho Business Review Top Project of the Year Award, and Main Street Station took second place for Transportation Project. City Center Plaza also received the Idaho Smart Growth Project Award. ADJOURNMENT At 12:41 p.m., Tom Dale moved to adjourn the meeting; seconded by Bob Henry. The motion was approved unanimously. NEXT MEETINGS: VRT Executive Board RCC Monday, December 4, 2017 Tuesday, December 19, 2017 11:00 a.m. 9:00 a.m. VRT Board Room VRT Board Room 700 NE 2nd Street 700 NE 2nd Street Meridian, Idaho Meridian, Idaho

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ITEM V-C


Executive Board Meeting Minutes Monday, December 4, 2017

11:00 a.m. VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT

Dave Bieter, Boise Luke Cavener, Meridian Kelli Badesheim, VRT Elaine Clegg, Boise Corey Cook, Boise State University Linda Ihli, VRT Tom Dale, Canyon County Bob Henry, Nampa Rhonda Jalbert, VRT Jim Hansen, ACHD Jim Tibbs, Ada County Jim McMahon, VRT David Lincoln, ACCHD Mark Carnopis, VRT Garret Nancolas, Caldwell Stephen Hunt, VRT Darin Taylor, Middleton Jake Hassard, VRT Kelly Higgs, VRT Susan Powell, VRT Ryan Head, ACHD Maureen Gresham, Commuteride Matt Stoll, COMPASS Ken Pidjeon, Citizen Larry Maneely, Ada County

Chair Garret Nancolas began the meeting at 11:08 a.m. with a quorum present. AGENDA ADDITIONS/CHANGES Kelli Badesheim requested the following changes be made to the agenda:

• Remove Item V-A-2 Procurement - Automotive Services for Community Transportation - as staff will be conducting a comprehensive scope for on-call automotive services in the near future

• Add Item V-B to consider adopting Resolution VEB17-010 to appoint Jim McMahon to the Boise City Municipal Health Care Trust

Darin Taylor moved to approve the agenda has amended; seconded by Tom Dale. The motion was approved unanimously.

PUBLIC COMMENTS - none

CONSENT AGENDA David Lincoln moved to approve the Consent Agenda; seconded by Jim Hansen. The motion was approved unanimously. The Consent Agenda consisted of:

• Approve Minutes of 11/06/17 Joint Meeting Executive Board/RCC • Accept 10/17/17 RCC Minutes

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ITEM V-D

ACTION ITEMS PROCUREMENT - Main Street Station Cleaning Services Jake Hassard requested the members approve Resolution VEB17-008 for the updated cleaning costs for Main Street Station, which had a scope increase during the first year. Jake noted this is not a budgetary change. Elaine Clegg moved for approval of the Main Street Station Cleaning Services Resolution VEB17-008; seconded by Tom Dale. The motion was approved unanimously. Appointment to Boise City Municipal Healthcare Trust Kelli Badesheim explained that Jim McMahon’s term was up for renewal on the Boise City Municipal Healthcare Trust for a two year non-voting position. The item will be the on January VRT Board agenda for ratification. Tom Dale moved to approve Resolution VEB17-010 to appoint Jim McMahon to the Boise City Municipal Healthcare Trust; seconded by Darin Taylor. The motion was approved unanimously. Meeting Dates for 2018 Meeting dates for 2018 and proposed dates for 2019 were presented and reviewed. Following discussion, Darin Taylor moved to recommend to the VRT Board to approve the dates identified for 2018 and 2019; seconded by Elaine Clegg. The motion was approved unanimously. Staff will send the RCC schedule to the VRT Executive Board members, as well as RCC agendas when they are distributed. Set Public Hearing Date for FY2018 Budget Amendment Jim McMahon requested a Public Hearing date be set for an Amendment to the FY2018 Budget to include carry forwards from FY2017 to FY2018. Darin Taylor moved to set January 8, 2018 as the public hearing date for the FY2018 Budget Amendment; seconded Jim Hansen. The motion was approved unanimously. Set Public Hearing Date for Asset Disposal Kelli Badesheim requested January 8, 2018 be set for the Public Hearing date for the disposal of surplus and obsolete assets for one year.

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ITEM V-D

Jim Hansen moved to approve January 8, 2018 for the Public Hearing date for the disposal of surplus and obsolete assets for one year; seconded by David Lincoln. The motion was approved unanimously.

Proposed Agenda for 01/08/18 VRT Board of Directors Meeting Kelli Badesheim requested approval of the proposed agenda for 01/08/18 VRT Board of Directors Meeting and requested the members authorize the Executive Director to use discretion in adding any other information that may arise before the meeting packet is scheduled to be distributed in early January. During the review of the proposed agenda, items added to the agenda included:

• Add to Consent Agenda - a resolution appointing Jim McMahon to the Boise City Municipal Healthcare Trust

• Correct Action Item - ValleyConnect 2.0 to approve final draft to go out for public comment

• Move Fare Findings from Action Item to Information Item Tom Dale moved to approve the proposed agenda for January 8 and give the Executive Director discretion to add items as needed; seconded by Elaine Clegg. The motion was approved unanimously.

Officer Succession and Nominations for Open Positions The Executive Board members reviewed and confirmed officer succession and discussed nominations for Secretary/Treasurer and at-large positions for the 2018 calendar year. It was noted that the VRT By-laws state that the cities of Boise, Nampa, and Caldwell should all be represented in the officers (VRT Bylaws Article VI-Committees-Section 1). The succession of officers for 2018 would be as follows:

• Jim Hansen (Ada County) will move from chair-elect to the chair position • Tom Dale (Canyon County) will move from vice-chair to chair-elect. • Dave Bieter (Ada County-Boise) will move from sec/treasurer to vice-chair. • Garret Nancolas (Canyon County-Caldwell) will remain on the Executive Board

as immediate past chair. Suggested nominations for open positions included: Secretary/Treasurer (Canyon County) – Darin Taylor At Large – (Canyon County) - David Lincoln At Large – (Canyon County-Nampa) - Mayor At Large (Ada County) - Elaine Clegg At Large (Ada County) - Jim Tibbs

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ITEM V-D

The nominations will be confirmed at the January 8th Executive Board meeting. Nominations will also be taken at the VRT Board of Directors meeting. ValleyConnect 2.0 Stephen Hunt presented the ValleyConnect 2.0 current draft plan which will go out for public outreach and education to get input on the plan and refine scenarios. During discussion, the VRT Executive Board made several recommendations to the plan, including:

• Downplay the redesign scenario and remove the Redesign Scenario map from the plan

• Strengthen the language between transit and development • Describe how this plan leverages existing infrastructure • Add more language about the approach to funding

Elaine Clegg moved to direct staff to prepare ValleyConnect 2.0 as a final draft for Board consideration to move to public comment and in that final draft the redesign scenario be redesigned to text graphics and not a map and staff continue to work on changes as appropriate; seconded by Dave Bieter. The motion was approved unanimously. Regional Public Transportation Authority Funding Kelli Badesheim requested input from the members regarding the funding plan that will be developed in FY2018 that will provide a strategic focus to define a dedicated funding source to meet the investment needs for public transportation in the region as defined by ValleyConnect 2.0. The two COMPASS policy statements of Local Option Sales Tax Authority and RPTA Funding Alternatives (property tax funding mechanism) were reviewed. Following discussion, Darin Taylor moved to approve the second funding mechanism and add impact fee discussion as identified by Jim Hansen as three potential funding revenue sources; seconded by Jim Hansen. Tom Dale offered a substitute motion to include everything except impact fees; seconded by Elaine Clegg. Following discussion, the substitute motion was approved. The original motion was withdrawn. It was requested that impact fees be discussed at a future meeting.

21

ITEM V-D

Regional Vanpool Design and Development Staff will start working through a visioning process to work with the Executive Board on a vision and design criteria for creating a pathway to a future of a comprehensive regional vanpool system which will look at funding considerations and how to phase the project to include a short-term viable Canyon County centered vanpool system. INFORMATION ITEMS COMPASS Board and VRT Board Holiday Lunch Members were reminded of the COMPASS Board and VRT Board Holiday Lunch on Monday, December 18th at noon at the Nampa Civic Center.

Procurement Calendar The most current Procurement Calendar was included in the meeting packet. Department/Staff Reports The most current Department/Staff Reports were included in the meeting packet.

ADJOURNMENT At 1:00 p.m., Darin Taylor moved to adjourn the meeting; seconded by Tom Dale. The motion was approved unanimously. NEXT MEETING: Monday, January 8, 2018 11:00 a.m. (followed by VRT Board of Directors meeting at noon) VRT Board Room 700 NE 2nd Street Meridian, Idaho

22

ITEM V-D


2018 Meeting Schedule

Executive Board Meetings 2018 VRT Board Quarterly Meetings 2018 Monday, January 8, 2018 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon

Monday, January 8, 2018 12:00 p.m. to 2:00 p.m.

Monday, February 5 at 11:00 a.m. to 1pm

Monday, March 5 at 11:00 a.m. to 1pm

Monday, April 2 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon

Monday, April 2, 2018 12:00 p.m. to 2:00 p.m.

Monday, May 7 at 11:00 a.m. to 1pm

Monday, June 4 at 11:00 a.m. to 1pm

Monday, July 9 at 11:00 a.m. to 12pm (2nd Monday) Full Board joins Executive Board at noon

Monday, July 9, 2018 12:00 p.m. to 2:00 p.m.

Monday, August 6 at 11:00 a.m. to 1pm

Monday, September 24 at 11:00 a.m. to 12pm (combine Sept & Oct into one meeting) Full Board joins Executive Board at noon

Monday, September 24, 2018 12:00 p.m. to 2:00 p.m.

No Executive Board meeting in October

Monday, November 5 at 11:00 a.m.to 1pm *Executive Board Joint Meeting with RCC

Monday, December 3 at 11:00 a.m. to 1pm

Monday, December 17 at 12:00 p.m. Holiday Lunch – VRT Board & COMPASS Board Nampa Civic Center

More Information: Linda Ihli, Executive Assistant, 258-2706, [email protected]

23

ITEM V-E

mailto:[email protected]

2019 Proposed Meeting Schedule

Executive Board Meetings 2019 VRT Board Quarterly Meetings 2019 Monday, January 7, 2019 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon

Monday, January 7, 2019 12:00 p.m. to 2:00 p.m.

Monday, February 4 at 11:00 a.m. to 1pm

Monday, March 4 at 11:00 a.m. to 1pm

Monday, April 1 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon

Monday, April 1, 2019 12:00 p.m. to 2:00 p.m.

Monday, May 6 at 11:00 a.m. to 1pm

Monday, June 3 at 11:00 a.m. to 1pm

Monday, July 8 at 11:00 a.m. to 12pm (2nd Monday) Full Board joins Executive Board at noon

Monday, July 8, 2019 12:00 p.m. to 2:00 p.m.

Monday, August 5 at 11:00 a.m. to 1pm

Monday, September 30 at 11:00 a.m. to 12pm (combine Sept & Oct into one meeting) Full Board joins Executive Board at noon

Monday, September 30, 2019 12:00 p.m. to 2:00 p.m.

No Executive Board meeting in October

Monday, November 4 at 11:00 a.m.to 1pm *Executive Board Joint Meeting with RCC

Monday, December 2 at 11:00 a.m. to 1pm

Monday, December 16, 2019 at 12:00 p.m. Holiday Lunch – VRT Board & COMPASS Board Nampa Civic Center

More Information: Linda Ihli, Executive Assistant, 258-2706, [email protected]

24

ITEM V-E



TOPIC: FY 2017 Triennial Review – Corrective Actions Update DATE: December 20, 2017 Summary: The Fiscal Year 2017 FTA Triennial Review was conducted May 31 - June 1, 2017. The attached memorandum outlines the corrective actions resulting from that review to date. Staff Recommendation/Request: Staff recommends acceptance of the report. Implication (policy and/or financial): Compliance with FTA grant requirements is a necessary element of receiving Federal assistance. Attachment FTA Triennial Review - Corrective Actions Update More Information: Jim McMahon, Finance Director, 258-2709, [email protected]

25

ITEM V-F


700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: FY2014-16 Triennial Review Findings and Corrective Actions DATE: December 20, 2017 Summary This memo provides an update on the FY2014-16 Triennial Review Findings and Corrective Actions currently being instituted. Although the number of issued findings is still higher (8) than what is generally considered a low frequency number (0 – 4), VRT has made significant progress in decreasing our frequency of findings when comparing against the FY2011-13 Triennial Review by seventy-percent (70%). During that review period, VRT received twenty-six (26) separately identifiable deficiency codes as indicated on page three (3) of this memorandum. During the most recent Triennial Review, VRT received eight (8) findings or deficiency codes that were deemed to require corrective action. The initial results of the review evidenced nine (9) findings. Of these findings, one (D-173) was eliminated by FTA. Of the eight (8) remaining findings, corrective actions and closing have occurred for three (3) of the findings. Presently, one finding still remains open for DBE that is being addressed. Four (4) ADA findings remain open that are also being addressed. Finance will provide a final update to the VRT Board of Directors when all findings have been closed. VRT Strategic Plan Goal 1 – Demonstrate responsible stewardship of public resources. Review Area Deficiency Status Financial Management and Capacity

D-783 – VRT does not have written policies and procedures that address: • managing FTA grant funds, • internal control practices to prevent waste, fraud and abuse, • levels of authority, and • required financial reporting.

FTA 11/20/17 - This deficiency is now closed.

Maintenance D- 117 VRT’s Facilities and Equipment Maintenance Plan does not include any mission critical or safety items. VRT is currently updating its Facilities and Equipment Maintenance Plan.

12/5/17 – FTA I have closed the maintenance deficiencies based on the material presented.

Procurement D-740 A review of VRT’s

12/5/2017 – FTA I have closed the procurement deficiencies

26

ITEM V-F

of 3

procurement policies and procedures identified the following missing or incomplete items: • Requirements for architect and engineer (A&E) contracts – The current procedures do not specifically exclude price as an evaluation factor which is contrary to Brooks Act requirements. • Revenue contracts – VRT’s procedures do not include requirements for revenue contracts. • Organizational conflicts of interest – VRT’s procedures include the definition of, but do not articulate a means for, eliminating or mitigating, such conflicts. • Prohibitions of geographic preferences – VRT’s procedures include coverage for this area but do not include applicable prohibitions for local preferences when FTA funds are used.

based on the material presented.

DBE D-100 DBE goal achievement analysis and corrective action plan not completed or not submitted or deficiencies not addressed

12/5/2017 FTA Please continue working with Chris Macneith for the remaining ADA and DBE deficiencies

Drug and Alcohol Program

D173 – Drug and/or alcohol program vendors not properly monitored

9/27/17 FTA/Consultant: D-173 deficiency had been made in error, there was no deficiency.

Americans with Disabilities Act

D-73 D-165 D-316 D324

12/5/2017 FTA Please continue working with Chris Macneith for the remaining ADA and DBE deficiencies

For More Information: Contact Jim McMahon, Finance Director, (208) 258-2709, or e-mail: [email protected]

27

ITEM V-F


of 3

28

ITEM V-F


TOPIC: Fiscal Year 2017 Ridership Reporting

DATE: December 19, 2017

Summary: ValleyConnect 2.0 defines the performance metrics that will be used to measure the progress of public transportation services in the region. The measures are organized by the three (3) following goals and are intended to provide broad, high-level feedback about transit performance. The goals are:

1. Provide safe and reliable multi-modal transportation choices considering the entire trip from origination to destination.

2. Prioritize investments in efficient fixed-route service that expands public mobility while leveraging, maximizing, and enhancing the utilization of the existing transportation assets and resources.

3. Ensure comprehensive transportation choices and access that support economic growth and enhance quality of life for the region.

Based upon these goals VRT is providing ridership and rides per hour for:

• Fixed Route Service • Demand Response Service • Community Transportation Services • Ada County Highway District Commuteride Services • Boise State Shuttle Service • Boise Green Bike Services.

As data is collected and validated, more information will be given on a yearly basis to the VRT Board of Directors for their information and use in making public transportation decisions.

Staff Recommendation/Request:

Ridership data is for information. More performance metrics will be reported as they become available.

Implication (policy and/or financial): Complete reporting could lead to additional federal funding resources for the region. More Information: Rhonda Jalbert, Development Director, 208.258.2707, [email protected]

29

ITEM V-G


Fixed Route Ridership Ada County Canyon County Total Rides/Hour Total Rides/Hour FY17 1,190,663 14.76 154,756 6.61 FY16 1,185,965 15.39 180,889 8.45 FY15 1,200,095 16.14 203,545 9.65 FY14 1,227,529 16.93 207,598 10.45

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Unl

inke

d Pa

ssen

ger T

rips (

UPT

)

Fixed Route Ridership

FY17R

FY16R

FY15R

30

ITEM V-G

Demand Response Ridership

Ada County Canyon County

Total Rides/Hour Total Rides/Hour

FY17 51,614 2.44 3,570 1.04 FY16 50,864 2.47 6,240 1.23 FY15 50,680 2.56 6,758 1.36 FY14

0

1,000

2,000

3,000

4,000

5,000

6,000

Unl

inke

d Pa

ssen

ger T

rips (

UPT

)

Demand Response Ridership

FY17

FY16

FY15

31

ITEM V-G

ACHD Commuteride Vanpools

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr AVG FY18 FY17 82 82 82 82 FY16 99 89 85 83 89

0

20

40

60

80

100

120

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Vanp

ools

Vanpool Vehicles

FY17

FY16

32

ITEM V-G

Community Transportation/Go Ride Total Rides/Hour

FY17 68,309 1.84 FY16 47,455 1.16 FY15 FY14

Miles 10814.00 Miles 10715.00 Miles 6588.00 Miles 11774.00 Miles 15150.00 Miles 164183.00Hours 787 Hours 1970 Hours 1090 Hours 1035 Hours 2453 Hours 11276Rides 3139 Rides 1694 Rides 3754 Rides 2418 Rides 5906 Rides 16794

Miles 67520.00 Miles 18829 Miles 20381.65 Miles 96046 Miles 40435.00 Miles 10834Hours 5319.3 Hours 2130.42 Hours 3654.31 Hours 3056.45 Hours 2989.34 Hours 836.83Rides 6765 Rides 3295 Rides 8206 Rides 3253 Rides 7623 Rides 861

Miles 7558.00 Miles 34713.77Hours 450.25 Hours 0Rides 317 Rides 4284

FY 17 TOTALSALL GORIDE PROGRAMS

Brown Bus R2W

TOTAL OF ALL GORIDE PROGRAMS

MilesHoursRides

515,541.42 37,047.90 68,309.00

Meridian SC Parma SC Kuna SC Star SC Eagle SC Metro

Meridian ServiceSHIP Harvest Shared Vehicle Volunteer Village Van

33

ITEM V-G

Boise State Shuttle Total Rides/Hour

FY17 183,963 FY16 41,305 10.76 FY15 FY14

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

200,000

Yearly Ridership (Oct 1 - Sept 30)

Unl

inke

d Pa

ssen

ger T

rips (

UPT

)

Boise State Ridership

FY17

FY16

34

ITEM V-G

Boise Green Bike

Total Rides/Member FY17 23,289 2.16 FY16 23,155 3.14 FY15

23,050

23,100

23,150

23,200

23,250

23,300

Yearly Ridership

Unl

inke

d Pa

ssen

ger T

rips (

UPT

)

Boise Green Bike Ridership

FY17

FY16

35

ITEM V-G


TOPIC: VRT Social Media Policy DATE: December 20, 2017 Summary: Valley Regional Transit has had a social media presence since spring 2009. At that time, Twitter and Facebook accounts were set up for ValleyRide bus services. Since then, VRT staff has added four additional Facebook pages – GoRide, Travel Training with ValleyRide, Main Street Station, and Boise GreenBike. Valley Regional Transit chose a combination of traditional and social media that complement each other and distribute information to relevant audiences. The Social Media Policy is designed to inform employees and the public and to ensure transparency and consistency when incorporating social media into VRT communications and outreach efforts. Also, VRT communications, including social media, are public records and must be managed in compliance with public records laws. Discussion about the need for a Social Media policy came up during the May 1, 2017, Joint Meeting of the VRT Executive Board and the Regional Coordination Council. The RCC reviewed the draft policy and suggested several changes at its June 22, 2017 meeting. Those suggestions were incorporated into the final draft of the policy. Staff Recommendation/Request: Staff requests the VRT Board of Directors approved Resolution VEB18-001 to ratify the approval the VRT Social Media Policy as reviewed and approved by the Executive Board and Regional Coordination Council on 11/06/17. Attachment VRT Social Media Policy For detailed information contact: Mark Carnopis, Community Relations Manager, 258-270, [email protected].

36

ITEM V-H


VEB18-001

VALLEY REGIONAL TRANSIT BOARD RESOLUTION

Ratify VRT Social Media Policy RESOLUTION VBD18-001

BY THE BOARD OF VALLEY REGIONAL TRANSIT RATIFYING THE VRT SOCIAL MEDIA POLICY AS APPROVED BY THE EXECUTIVE BOARD AND REGIONAL COORDINATION COUNCIL

WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as “Valley Regional Transit”) was created to serve Ada and Canyon counties; and

WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a

regional public transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and

WHEREAS, Valley Regional Transit has had a social media presence since

spring 2009 with Twitter and Facebook accounts for ValleyRide bus services and four additional Facebook pages for GoRide, Travel Training with ValleyRide, Main Street Station, and Boise GreenBike; and

WHEREAS, the Social Media Policy is designed to inform employees and the

public and to ensure transparency and consistency when incorporating social media into VRT communications and outreach efforts; and

WHEREAS, VRT communications, including social media, are public records and

must be managed in compliance with public records laws; and WHEREAS, on 11/07/17 the VRT Executive Board and the Regional Coordination

Council reviewed and approved the VRT Social Media Policy; and WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional

Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT:

Section 1. That the Board of Valley Regional Transit approves the VRT Social Media Policy and ratifies the approval made by the VRT Executive Board and Regional

37

ITEM V-H

VEB18-001

Coordination Council on 11/07/17. Section 2. That this Resolution shall be in full force and effective immediately upon

its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8th day of January, 2018. APPROVED by the Board Chair this ___day of __________, 2018.

ATTEST: APPROVED:

________________________ _____________________________ EXECUTIVE ASSISTANT CHAIR

38

ITEM V-H

39

ITEM V-H

40

ITEM V-H

41

ITEM V-H

42

ITEM V-H

43

ITEM V-H

44

ITEM V-H

45

ITEM V-H

46

ITEM V-H

47

ITEM V-H

VRT Public Comment Report

(Reporting period: Oct. 1, 2016 – Sept. 30, 2017) Summary: During FY 2017, VRT received 514 public comments.

BREAKDOWN BY TYPE OF INPUT: Complaints*: 433 Compliments: 35 Service requests: 7 Suggestions: 39

BREAKDOWN BY SERVICE CATEGORY BOISE Demand Response (ACCESS)

Complaints Compliments Service Requests Suggestions 46 total, 31 valid 11 1 1 Complaints breakdown (in order of frequency): Discourteous Driver: 11 complaints, 5 valid; Aggressive/Careless Driving: 11 complaints, 7 valid; Missed Passenger: 8 complaints, 3 valid; On-time Performance, 7 complaints, 7 valid; Inaccurate/Conflicting Information: 4 complaints, 4 valid; one each of the following (all valid): Policies and Procedures, Problems with Passenger, Transit Equipment/Facilities, Personal Property, General. Fixed Line

Complaints Compliments Service Requests Suggestions 251 total, 105 valid 12 6 33 Complaints breakdown (in order of frequency): Discourteous Driver: 62 complaints, 26 valid; Aggressive/Careless Driving 59 complaints 26 valid; Missed Passenger: 56 complaints, 16 valid; On-Time Performance: 22 complaints, 10 valid; Time Schedule: 8 complaints, 7 valid; ADA, 7 complaints, 5 valid; Policy and

48

ITEM V-I

Procedure: 6 complaints, 2 valid; Inaccurate/Conflicting Info: 5 complaints, 5 valid; General Suggestions, 5 complaints, 4 valid; Problems with Passengers, 4 complaints, none valid; Traffic Related, 4 complaints, 1 valid; Recommendations, 2 complaints, 0 valid, Personal Property, 2 complaints, 0 valid; Bus Service Cuts, 2 complaints, 2 valid; Park & Ride Lots/Shelter: 2 complaints, 0 valid; Misc., 2 complaints, 1 valid; one each of the following: Transit Equipment, Overcrowded Bus, New Route Changes

Complaints by Route (most to least): Route 9 State Street: 27; Routes 7A/7B: 25; Route 5 Emerald: 24; Route 3 Vista: 21 Route 4 Roosevelt: 15; Route 10 Downtown to Hill Road: 13; Routes 8, 8X: 13; Route 2 Broadway: 12; Route 6 Orchard: 12; Route 12 Towne Square Mall to Maple Grove: 12; Route 1 Parkcenter: 11; Route 29 Overland: 9; Route 17 Warm Springs: 8; Route 14 Hyde Park: 7; Route 28 Cole/Victory: 6; Route 16 VA Shuttle: 6; Route 11 Garden City: 3

NAMPA/CALDWELL Demand Response (ACCESS)

Complaints Compliments Service Requests Suggestions 5 total, 2 valid 1 0 0 Complaints: Discourteous Driver: 1 complaint, valid; Transit Equipment/Facilities: 1 complaint, not valid; Aggressive /Careless Driving: 2 complaints neither valid; On-time performance: 1 complaint, valid. Fixed Line

Complaints Compliments Service Requests Suggestions 57 total, 21 valid 4 0 2 Complaints: Aggressive/Careless Driving: 16 complaints, none valid; Missed Passenger: 14 complaints, 5 valid; On-Time Performance: 13 complaints, 8 valid; Discourteous Driver: 6 complaints, 2 valid; Policies and Procedures: 3 complaints, 3 valid; Inaccurate/conflicting Information: 2 complaints, 2 valid; Transit and

49

ITEM V-I

Equipment Facilities, 2 complaints, neither valid; Internet Information: 1 complaint, 1 valid

Complaints by route (most to least): Route 53 Nampa North: 12; Route 52 Caldwell North: 11; Route 51: Nampa South: 10; Route 54 Caldwell South: 4; Route 55 CWI Shuttle: 1

RIDELINE CUSTOMER SERVICE

Complaints Compliments Service Requests Suggestions 9 total, 7 valid 1 0 0 Complaints: Discourteous Customer Service Specialist: 6 complaints, five valid; Inaccurate/Conflicting Information 3 complaints, 2 valid

GORIDE VEHICLES

Complaints Compliments Service Requests Suggestions 14 total, 13 valid 5 0 0 Complaints: Aggressive Drive: 7 complaints, 7 valid; On-time Performance: 1 complaint, valid; discourteous driver, 2 complaints, 2 valid; Missed Pick-up: 2 complaints, 2 valid; Inaccurate/Conflicting Information, 1 complaint, not valid; Problem with a Passenger: 1 complaint, valid

INTERCOUNTY SERVICE

Complaints Compliments Service Requests Suggestions 49 total, 21 valid 1 0 3 Complaints: On-time Performance: 14 complaints, 6 valid; Aggressive/Careless Driving: 14 complaints, 1 valid; Missed Passenger: 9 complaints, 7 valid; Air Conditioning/Heating Issues: 3 complaints, 1 valid; Policies and Procedures: 3 complaints, 1 valid; Inaccurate/conflicting Information: 3 complaints, 2 valid; Park & Ride Lots/Shelters/Bench: 1 complaint, 1 valid; General Recommendation, 1 complaint, 1 valid; Bus Info/Signage: 1 complaint, 1 valid

50

ITEM V-I

Complaints by route (most to least): Route 40 Nampa/Meridian Express:15; Route 41 Happy Day Transit Center/Boise State: 9; Route 42 CWI/Towne Square Mall: 7; Route 45: BSU Express: 6; Route 43: Caldwell Express: 4; Route 44 Highway 44 Express: 4

VALLEY REGIONAL TRANSIT

Complaints Compliments Service Requests Suggestions 1 total, 1 valid 0 0 0 Complaints: Aggressive Driving: one complaint, one valid

*All complaints are reviewed by staff. There are three categories of conclusion:

Valid Invalid Inconclusive

System summary: Complaints (per 10,000 rides) This report will be updated when the final ridership numbers for FY2017 become available.

51

ITEM V-I

VEB18-002


Ratify Appointment to the Boise City Municipal Health Care Trust RESOLUTION VBD18-002

BY THE BOARD OF VALLEY REGIONAL APPROVING APPOINTMENT OF JIM MCMAHON, VRT FINANCE DIRECTOR, TO THE BOISE CITY MUNICIPAL HEALTH CARE TRUST FOR A TWO YEAR TERM AS A NON-VOTING MEMBER


WHEREAS, there currently exists that certain Joint Powers Agreement by and

between the City of Boise City (“City”) and Valley Regional Transit (“VRT”), with the Effective Date of September 10, 2013 (the “Joint Powers Agreement”), the purpose of which is to provide for a joint public agency self-funded health care plan; and

WHEREAS, City and VRT, under the Joint Powers Agreement, have established

and created the Boise Municipal Health Care Trust (“BMHCT”) which together with a separate joint employee health care plan trust agreement, effective January 1, 2014, entered into between City, VRT, and BMHCT (the “BMHCT Trust Agreement”) comprise a joint public agency self-funded health care plan (“Plan”); and

WHEREAS, the Community Planning Association of Southwest Idaho

(“COMPASS”) as approved by the COMPASS Board on 07/21/14, was added to the Joint Powers Agreement of the Boise Municipal Health Care Trust on 08/20/14 by VRT Resolution VBD14-016; and

WHEREAS, Jim McMahon, VRT Finance Director, was appointed to the Boise Municipal Health Care Trust on 04/04/16 by Resolution VBD16-004; and WHEREAS, Jim McMahon will continue as the VRT representative to the Boise Municipal Health Care Trust for a two year, non-voting position; and

WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40.

52

ITEM V-J

VEB18-002

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT:

Section 1. That the Executive Board ratifies the appointment of Jim McMahon, VRT Finance Director, to the Boise Municipal Health Care Trust as approved by the VRT Executive Board on 12/04/17.

Section 2. That this Resolution shall be in full force and effective immediately upon

its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8th day of January, 2018. APPROVED by the Board Chair this ___day of __________, 2018.

ATTEST: APPROVED:

________________________ _____________________________ EXECUTIVE ASSISTANT CHAIR

53

ITEM V-J


TOPIC: VRT Board Officer Succession and Nominations for Calendar Year 2018 DATE: December 21, 2017 Summary At the 12/05/17 Executive Board meeting, the members reviewed officer succession for 2018 as listed below and proposed nominations for open officer positions to be approved at the January 8, 2018 VRT Board meeting. Background The Valley Regional Transit Board voted at the April 2011 Board meeting to proceed with a change to the governance structure of VRT. The change maintained the existing representative Board structure and created an Executive Board elected from the full VRT Board of Directors. The VRT Board of Directors meets quarterly to conduct the governance business of the organization. The Executive Board meets monthly to execute the actions of the full VRT Board of Directors. Each January the VRT Board of Directors confirms a new slate of Executive Board members. The chair, chair-elect, and vice-chair are in the line of succession and those members move up one position. The current chair remains on the Executive Board as the immediate past-chair. The bylaws require at least one member be placed on the Executive Board from Boise, Caldwell, Nampa, and Boise State University. Officer Succession The succession of officers for 2018 would be as follows:

• Jim Hansen (Ada County) will move from chair-elect to the chair position • Tom Dale (Canyon County) will move from vice-chair to chair-elect. • Dave Bieter (Ada County-Boise) will move from sec/treasurer to vice-chair. • Garret Nancolas (Canyon County-Caldwell) will remain on the Executive Board

as immediate past chair. • Corey Cook – Boise State University

Suggested nominations for open positions:

• Canyon County – Sec/Treasurer – Darin Taylor • Canyon County - At-large – David Lincoln • Canyon County - At-large – TBD from Nampa • Ada County – At-large – Luke Cavener • Ada County – At-large – Jim Tibbs • Ada County – At-large – Elaine Clegg

Nominations will also be taken from the VRT Board of Directors at the 01/08/18 VRT Board meeting. For additional information contact: Kelli Badesheim, Executive Director, 258-2712, [email protected]

54

ITEM VI-A



TOPIC: FY2017 Budget Carryforwards and FY2018 Budget Amendment DATE: December 20, 2017 Summary: Annually, the VRT Board reviews and approves an amendment to the current fiscal year budget to carry forward unexpended funds from the previous year’s budget to the current year budget and/or to amend the current year budget for new capital and operating requests that are warranted subsequent to the Board’s approval action on July 10, 2017. The Budget Amendment for FY2018 adds $4,416,837 in unexpended capital funds from the FY2017 Budget associated with VRT and Subrecipient capital projects. Also included in the amendment are new capital and operating expenses of $1,300,416 on a net basis for various VRT and Subrecipient projects. The total amendment to the FY2018 Budget is $5,717,253. Details of the requested budget amendment are shown in Exhibit A. Also, attached is a list of the major contracts for January 2018 through March 2018 for procurement authorization delegation to the Executive Board. Staff Recommendation/Request: Staff requests the Executive Board review for approval the proposed Budget Amendment for FY2018 – Resolution VBD18-003. Implication (policy and/or financial): Should the budget amendment not be adopted, funding will not be authorized for the capital projects and operating expenses as noted in Exhibit A. Highlights:

• VRT Board adopted the FY2018 Budget on July 10, 2017. • FY2018 Budget Amendment going before the VRT Board of Directors in Public

Hearing on January 8, 2018.

Attachments Notice of Public Hearing for FY2018 Budget Amendment Exhibit A - Budget Amendment Detail Exhibit B - Major Contracts for January 2018 through March 2018 For detailed information contact: Jim McMahon, Finance Director, 258-2709, [email protected].

55

ITEM VII-A


Notice of Public Hearing Valley Regional Transit Board Consideration of FY2018 Budget Amendment

In accordance with Idaho Code Title 40 Chapter 21, Section 12, Valley Regional Transit notifies the public that it intends to review and consider for adoption a budget amendment for Fiscal Year 2018. The Valley Regional Transit Board of Directors will meet at 12:00 PM on Monday, January 8, 2018 at the Valley Regional Transit administrative offices, 700 NE 2nd Street, Meridian Idaho. People are welcome to make comments at the January 8th public hearing, limiting their comments to no more than three (3) minutes. Comments may also be mailed, faxed or e-mailed by 4:00 PM, Thursday January 4, 2018 to the destinations listed below. All comments will be provided to the Valley Regional Transit Board for review. Mailing address: Valley Regional Transit Fax Number: (208) 846-8564 FY2018 Budget Am. Attn: FY2018 Budget Hearing E-mail: [email protected] 700 NE 2nd St. Suite 100 Subject: FY2018 Budget Amendment Hearing Meridian, ID 83642 FISCAL YEAR 2018 BUDGET REVENUES Valley Regional Transit Directly Generated Revenues $503,135 Non-Transportation Revenues 25,000 Federal Assistance 3,207,886 Local Assistance 1,785,418 $5,521,439 Boise Transportation Management Area Transit Services Directly Generated Revenues $ 716,052 Auxiliary Revenues 65,717 Other Revenues 185,232 Federal Assistance 2,527,472 Local Assistance 5,499,356 $8,993,829 Nampa Urbanized Area Transit Services Directly Generated Revenues $ 169,651 Auxiliary Revenues 9,806 Federal Assistance 982,718 Local Operating Assistance 584,711 $1,746,886 Capital Federal Capital Assistance $6,932,877 Local Capital Assistance 1,021,148 $7,954,025

56

ITEM VII-A

EXPENSES

Valley Regional Transit Wages and Salaries $1,321,771 Fringe Benefits 854,842 Professional Services 1,201,314 Materials and Supplies 93,290 Utilities 112,327 Casualty and Liability 72,711 Purchased Transportation 1,139,273 Miscellaneous 230,003 Subrecipient Pass-Thru 437,000 Interest 400 Leases and Rentals 58,508 $5,521,439 Boise Transportation Management Areas Transit Services Wages and Salaries $3,326,685 Fringe Benefits 3,279,111 Professional Services 499,198 Materials and Supplies 1,005,251 Utilities 137,495 Casualty and Liability 480,737 Miscellaneous 154,810 Interest 15,956 Leases and Rentals 94,586 $8,993,829 Nampa Urbanized Area Transit Services Wages and Salaries $ 766,100 Fringe Benefits 143,132 Professional Services 247,650 Materials and Supplies 348,405 Utilities 34,220 Casualty and Liability 167,146 Miscellaneous 30,750 Interest Expense 5,533 Leases and Rentals 3,950 $1,746,886 Capital Capital Projects $7,954,025

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ITEM VII-A

VBD18-003


FISCAL YEAR 2018 BUDGET REVISIONS Budget Amendment

RESOLUTION VBD18-003 BY THE BOARD OF VALLEY REGIONAL TRANSIT TO ADOPT THE FISCAL YEAR 2018 BUDGET AMENDMENT TO SUPPORT VALLEY REGIONAL TRANSIT’S PROGRAM OF PROJECTS UNDER THE DIVISIONS OF REGIONAL PLANNING AND PROGRAM SUPPORT, BOISE TRANSPORTATION MANAGEMENT AREA (TMA) SERVICES, AND NAMPA URBANIZED AREA (UZA) TRANSIT SERVICES.

WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as “Valley Regional Transit”) was created to serve Ada and Canyon Counties; and


regional public transportation authority, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and

WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit,

as a regional public transportation authority, has power to raise and expend funds as provided in Idaho Code Chapter 40, Title 21 and to make contracts as may be necessary or convenient for the purposes of the Regional Public Transportation Authority Act; and

WHEREAS, Valley Regional Transit is required by Idaho Code § 40-2112(5) to

adopt an annual budget not later than the Tuesday following the first Monday in September for the ensuing fiscal year; and

WHEREAS, the Valley Regional Transit Board adopted the FY2018 Budget at the

July 10, 2017, VRT Board meeting by Resolution VBD17-010; and WHEREAS, Valley Regional Transit is required to include all federally funded

projects in the Transportation Improvement Program (TIP) and the State Transportation Improvement Program (STIP); and

WHEREAS, Valley Regional Transit is required to include all federally funded

planning projects in the Unified Planning and Work Program Transportation Supplement adopted by the Community Planning Association of Idaho, the federally designated metropolitan planning organization for Ada and Canyon Counties as a condition of receiving federal planning assistance funds; and

58

ITEM VII-A

VBD18-003

WHEREAS, Valley Regional Transit set a time and place for a public hearing on the FY2018 Budget Amendment, and met all the required notification and public posting requirements as outlined in Idaho Code Sections 40-2112(5) and 40-206; and

WHEREAS, Idaho Code § 40-2109(5) provides that the Board of Valley Regional


Section 1. That the Valley Regional Transit Board of Directors adopts the Fiscal Year 2018 Budget Amendment, which includes the budget carry-forwards from FY2017 to support capital projects of VRT and subrecipients, eleven (11) FY2018 budget increases and two (2) budget decreases for operating, capital and subrecipient pass-thru expenses in the VRT Service Area - Exhibit A – FY2018 Details of Amendment.

Section 2. That the VRT Board of Directors delegates the procurement authority

to the Executive Board to approve the major procurement contracts for January 2018 through March 2018 – Exhibit B.

Section 3. That this Resolution shall be in full force and effect immediately upon

its adoption by the Board of Directors of Valley Regional Transit and its approval by the Board Chair.

ADOPTED by the Board of Valley Regional Transit, this 8th day of January 2018. APPROVED by the Board Chair this ___day of __________, 2018.

ATTEST: APPROVED:

________________________ ____________________________ EXECUTIVE ASSISTANT CHAIR

59

ITEM VII-A

Description

Federal

Funding

Local

Funding Total Amount

VRT CAPITAL CARRYFORWARDS

Revenue Vehicles 1,085,341$ 85,975$ 1,171,316$

State Street Transit Orientated Development (Note 1) 279,000 146,900 425,900

HVAC/CNG Design, Phone System, IT Projects 88,042 182,357 270,399

Equipment 153,794 24,206 178,000

Main Street Station 76,103 ‐ 76,103

Non‐Revenue Vehicles 60,564 5,646 66,210

Shop Equipment ‐ Lifts 40,000 10,000 50,000

Subtotal 1,782,844$ 455,084$ 2,237,928$

FY2018 VRT & SUBRECIPIENT CAPITAL BUDGET AMENDMENTS

CWI Roundabout 863,000$ 863,000$

City of Middleton Park‐N‐Ride ‐ Increase 120,000 120,000

Nampa Transit Orientated Development 310,000 62,000 372,000

Mobility On Demand ‐ IT Application 160,000 100,000 260,000

Boise GreenBike Capital (Note 2) 182,000 60,000 242,000

Service Changes ‐ Addition 36,000 9,000 45,000

Motorcoach/Bus ‐ Additional Funding Required 17,605 1,395 19,000

Rolling Stock ‐ 1ea. ‐ 28 ft. Cutaway Bus ‐ Reduction (Note 3) (128,000) (32,000) (160,000)

ACHD Replacement Vehicles ‐ Reduction (Note 3a) (606,466) (606,466)

Subtotal 954,139$ 200,395$ 1,154,534$

VRT OPERATING BUDGET AMENDMENTS

Division 41 ‐Village Van Additional Service 43,800$ 43,800$ 87,600$

Division 41 ‐ Acquisition of Service Increase (Note 4) 32,791 ‐ 32,791

Nampa Transit Orientated Development (Note 5) 23,986 23,986

Bus Shelter Removal & Replacement 1,395 110 1,505

Subtotal 101,972$ 43,910$ 145,882$

SUBRECIPIENT CAPITAL CARRYFORWARDS (Note 4)

City of Nampa 1,611,861$ ‐$ 1,611,861$

Middleton Park‐n‐Ride 346,622 ‐ 346,622

Revenue Vehicles ‐ Subrecipient 134,426 ‐ 134,426

BSU Park‐n‐Ride 86,000 ‐ 86,000

Subtotal 2,178,909$ ‐$ 2,178,909$

GRAND TOTALS 5,017,864$ 699,389$ 5,717,253$

Note 1: Local Match contribution includes $125,000 from the City of Boise and $21,900 in In‐Kind Match.

Note 2: Excess Local Match will be held and utilized for future BGB capital match purposes.

Note 3: FY2018 Capital Budget was $160,000. Adjusted to $0.00.

Note 3a: FY2018 Capital Budget was $838,466. Adjust down by $606,466 to $232,000.

Note 4: Local Match provided by Subrecipient. VRT simply passes through the Federal dollars.

Note 5: Local Match to be provided by operational savings.

FY2017‐18 Capital & Operating

Carryforwards and Amendments


60

ITEM VII-A-Exhibit A


FY 2018 BUDGET AMENDMENT

MAJOR CONTRACTS FOR JANUARY 2018 THROUGH MARCH 2018

PROCUREMENT AUTHORITY DELEGATION

TO EXECUTIVE BOARD

Exhibit B

Contract For: Budgeted Cost

Revenue Vehicles – Ada County System $1,171,316

Boise GreenBike Capital $242,000

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ITEM VII-A-Exhibit B


TOPIC: Disposal of Surplus and Obsolete Assets DATE: December 20, 2017 Summary: VRT and ValleyRide have and will be accumulating surplus and obsolete assets, most of which will be beyond their useful life or not practically repairable. The VRT disposal policy requires a public hearing prior to these assets being transferred to our contributing jurisdictions, donation, sale, or selling for scrap. At the 12/04/17 Executive Board meeting, the members approved a public hearing for asset disposal covering January 2018 through December 2018, be scheduled for January 8, 2018, at the VRT Board meeting. Staff Recommendation/Request: Staff requests the VRT Board grant authority to the Executive Director to approve disposal of VRT assets from January 2018 – December 2018. Implication (policy and/or financial): Generally donations or transfers generate good will from the public and the receiving institution. Sale or scrapping an item will usually generate a modest income. Highlights: Potential items for disposal include:

• Buses beyond their useful life. These vehicles are not suitable for the GoRide program.

• Support vehicles beyond their useful life that are not suitable for vehicle sharing • Obsolete spare parts inventory • Desk side computers, monitors, and peripherals • Server computers no longer of use or capable of reasonably costing upgrades • Worn out or broken furniture.

More information contact: Billy Wingfield, Operations Director, 208-258-2726, [email protected] Attachments Detailed Listing of Potential Items for Disposal Resolution VBD18-004 – Disposal of Surplus and Obsolete Assets

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ITEM VII-B


Detailed disposal list FY18

LocationAsset Name Description DateAcquired EstLife (months)

Actual Life (months) Cost DeprYTD VIN

Go-Ride S005 2002 Support Van (#S005) 5/18/2004 96 168 $39,882.00 $0.00 WD2YD241225349705

Ada County 9904 1999 Ford E-450 (#9904) 12/5/2005 60 228 $19,500.00 $0.00 1FDXE47F9XHA973849906 1999 Ford E-450 (#9906) 12/5/2005 60 228 $19,500.00 $0.00 1FDXE47F7XHA97366

Canyon County N2502 2005 El Dorado Aerotech (#2502) 2/1/2005 60 156 $57,067.93 $0.00 1FFDXE45S75HA51730N2505 2005 El Dorado Aerotech (#2505) 2/8/2005 60 156 $57,067.93 $0.00 1FFDXE45S25HA51733N2508 2005 El Dorado Aerotech (#2508) 2/14/2005 60 156 $57,067.93 $0.00 1FFDXE45S85HA51736

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ITEM VII-B

VBD18-004


Surplus Asset Disposal and Sales

RESOLUTION VBD18-004

BY THE BOARD OF VALLEY REGIONAL TRANSIT TO APPROVE THE DISPOSAL OF VRT SURPLUS ASSETS



regional public transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and

WHEREAS, Valley Regional Transit desires to effectively manage VRT assets and

dispose of unneeded resources at the highest value; and WHEREAS, Valley Regional Transit has an existing Surplus Property Policy and

Procedures manual that was adopted in 2010; and WHEREAS, Valley Regional Transit expects to have surplus assets to dispose of

between January 2018 through December 2018; and WHEREAS, Valley Regional Transit needs to comply with current Federal and State

of Idaho rules and regulations; and WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional


Section 1. That the Board of Valley Regional Transit grants authority to the Executive Director to approve VRT disposals for the time period of January 2018 through December 2018; and

Section 2. That the Board of Valley Regional Transit directs staff to determine the

most advantageous method(s) of asset disposal; and

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ITEM VII-B

VBD18-004

Section 3. That this Resolution shall be in full force and effective immediately upon

its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8th day of January, 2018. APPROVED by the Board Chair this _____ day of __________, 2018.

ATTEST: APPROVED:

________________________ ____________________________ EXECUTIVE ASSISTANT CHAIR

65

ITEM VII-B


TOPIC: Volunteer Driver Fare Changes DATE: December 20, 2017 Summary: The Volunteer Driver program provides transportation services to individuals with mobility needs that fall outside the current fixed route system. In summer 2017, VRT staff conducted a review of the program and identified the need for several program changes. These changes include updates to the current fare structure and apping the mileage reimbursement for program volunteers. The changes are expected to better align program expenses with the comprehensive cost of delivering this service.

• Overview: The Volunteer Driver program has remained largely unchanged since its creation five years ago. In FY17, VRT assigned a Mobility Coordinator to oversee program operations and recruit volunteers. These recruitment strategies have grown the program from five (5) drivers to nine (9) over the last year. Volunteer Driver hours provide in-kind match to secure Federal Transit Funds for operation supports.

• Current fare/reimbursement structure: Fares for the current program consists of a $3 rider fare for each eight (8) mile segment. Volunteers are reimbursed $.54/mile for all travel associated with providing a ride.

• Proposed fare/reimbursement structure: VRT staff is proposing a shift in the fare policy to $5 for the first 12 miles, and an additional $0.50 per every mile over 12 miles. Furthermore, VRT will look to cap volunteer reimbursements at 12 miles for travel to and from a revenue generating trip.

• Comparison with other transportation options: The proposed fare increase will continue to provide an affordable transportation alternative. A similar 12 mile trip would cost approximately $37 in a taxi or $17 in an Uber or LYFT.

Staff Recommendation/Request: Staff request the VRT Board approve the proposed fare change for the volunteer driver program. Highlights:

• Next Steps: VRT will bring the proposed fare changes to the public throughout the Fall. Public Outreach activities will include:

o Outreach with current drivers at quarterly driver safety meetings. o Outreach to current riders via a phone survey and written questionnaire.

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ITEM VII-C

o Proposed changes and feedback forms will be posted on the VRT website and social media outlets.

o VRT issued press release. More Information: Ken Schick, Mobility Coordinator, 208-559-1888, [email protected]

67

ITEM VII-C



TOPIC: ValleyConnect 2.0

DATE: January 8, 2018 Summary: Valley Regional Transit (VRT) is in the process of updating the ValleyConnect, VRT’s six year capital and service plan. This update is being coordinated with the Compass Communities In Motion update and will reflect the regions goals and objectives for public transit. ValleyConnect 2.0 will guide future VRT activities and be used to help coordinate VRT activities with our stakeholders. ValleyConnect 2.0 will include plans for significant growth in fixed route and other VRT programs. This growth is based on Communities in Motion and a review of our peers. The plan will explore the transit activities that VRT would take in the following two fixed route scenarios: Scenario Est. Fixed Route

Operating Dollars Est. Annual Fixed Route Service Hours

Est. Total Capital Costs

Intermediate Scenario $20,000,000 200,000 $98,000,000 Growth Scenario $40,000,000 400,000 $191,000,000 ValleyConnect 2.0 is a plan for how the residents of Ada and Canyon counties can maintain the freedom to move even while the region continues to add more jobs, people, and opportunities.

• Increase the number of jobs and households with access to transit: Connect Meridian, Kuna, Eagle, Nampa, Caldwell, Parma, and Wilder.

• Increase the amount of transit service by four (4) times. (There are currently approximately 100K annual hours.)

• Create a grid of frequent reliable transit: Nine (9) frequent routes across Ada and Canyon County – 15 minutes all day with service until 9PM or later. (There are currently no frequent services.)

• Create a grid of congestion-free transit services: Over 100 of Miles of premium service (There are currently no premium services. State Street would be the first. We are planning on adding Fairview, Vista, Overland, Chinden, and Curtis to that.)

• Increase the hours of operation: Most all-day services (almost 70%) have service until 9PM, eight (8) routes run seven (7) days a week (That would be 15 routes that run until 9PM or later. Currently, there are only two (2).)

• Increase transit use: Target ridership increase – 800% to between 10-12 million annual boardings. (Today we have approximately 1.2 million)

ValleyConnect 2.0 was developed in collaboration with local jurisdiction land-use and development plans. It is supportive of Boise’s Transportation Action Plan, providing higher levels of transit service on identified mixed use corridors. It is supportive of Nampa’s plans to intensify development in the Nampa Gateway corridor. It connects growing communities of Kuna, Star,

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ITEM VII-D

and Middleton. It integrates the current Bus Rapid Transit plans for State Street which connect the cities of Boise, Eagle, and Garden City and supports transit oriented development in that corridor. It increases access to health care facilities such as the St. Luke’s and St. Alphonsus campuses in both Ada and Canyon counties. It improves transit accessibility to educational facilities. It creates high quality, frequent transit connections between Caldwell and Nampa and connects with developing centers such as the Treasure Valley Marketplace. ValleyConnect 2.0 also responds to public requests for longer hours of service, more frequent service, and more weekend service and lays the foundation for rail service in the region. This draft also incorporates staff, RCC, and Board member comments; specifically, it addresses the following;

• Incorporates the rail planning into the plan • Refines the description of three scenarios including updating the definition of the Redesign

Scenario • Further describes the relationship of the ValleyConnect 2.0 plan with on-going service

plans • Provides a draft of potential funding options and the needs to further develop a specific

funding plan • Incorporates current Capital and operating needs • Outlines some of the non-fixed route operating and capital needs • Removes the Redesign scenario • Strengthens the connection between transit decisions and land-use • Strengthens the emphasis on the application of innovative strategies

This draft has also been edited by a technical writer and illustrated and laid out by a graphic designer to help reinforce and communicate the core messages. The Valley Regional Transit staff believes the current draft plan is ready for a robust public and stakeholder outreach to gain further insight on the ValleyConnect 2.0 scenarios. Valley Regional Transit staff will continue to work with the VRT Board and Executive Board to complete an outline of potential funding. VRT staff has presented this draft to the Technical Resource Group, the Executive Board, and the Regional Coordination Council for their input and comment, and they have all provided input and recommended that the VRT Board approve this draft document for public outreach and review. Staff Recommendation/Request: Action Item. Staff recommends that the VRT Board approve the current draft plan for robust public and stakeholder outreach to solicit input on the plan and refine scenarios. VRT staff will prepare and present the findings of the outreach process to the VRT Board and prepare the final completed ValleyConnect 2.0 plan for Board action in the first half of 2018.

Implication (policy and/or financial): Although this action does not have direct financial impacts, approval of the goals, performance measures, prioritization themes, network design principles, and size and scope of the scenarios will define:

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ITEM VII-D

• How VRT will use performance measurement to inform its progress toward its goals • Identify the themes VRT will consider when prioritizing projects • Establish the principles VRT will consider when designing new fixed route services or

restructuring existing services • Establish the scope of VRT growth plans which will inform and guide funding discussions,

identification of transit needs, grant strategies, etc. Highlights:

Completed:

• March 2017 – Drafted plan goals and objectives and Finalized SWOT analysis • April 2017 – Completed public and stakeholder input on transportation needs, Drafted Initial

ValleyConnects2.0 conceptual networks • May 2017 – Finalized ValleyConnect 2.0 outline, discussed network design principles, and the

role of community transportation and technology • June 20, 2017 – ValleyConnect 2.0 status update to Regional Coordination Council (RCC) for

their information. • June 2017 – Identified initial capital needs and programmatic supports and presented them to

the Technical Resource Group (TRG) for their comment • July 2017 – Identified draft performance metrics and presented them to the Technical

Resource Group (TRG) for their comment • August – Identified draft prioritization themes and presented to the Technical Resource Group

(TRG) for their comment • September – ValleyConnect 2.0 status update to Regional Coordination Council (RCC) and

VRT Board of Directors for their comment and concurrence. • November – Present draft of ValleyConnect 2.0 at joint VRT Executive Board and RCC for

comment and recommendation • January – Present final draft of ValleyConnect 2.0 for VRT Board approval

Upcoming: • January to March 2018 – Initiate a robust education and outreach phase with stakeholders and

the general public and report findings to Valley Regional Transit Board of Directors • April 2018 – Present completed ValleyConnect 2.0 plan to VRT Board for action • 2018 – Establish performance metric targets and prioritization process

More Information: Stephen Hunt, Principal Planner, 208.258.2701 [email protected]

70

ITEM VII-D



TOPIC: Executive Director Report DATE: December 21, 2017 Highlights: The VRT Board will be considering the adoption of the draft ValleyConnect 2.0 plan. I will be focusing a good deal of my time next quarter supporting the robust community outreach we will be initiating following the Board’s action in January. As the year comes to a close, I have been reflecting on the very productive year we have had in 2017. We completed a Triennial Review process with FTA, completed a backlog of capital projects, completed community outreach throughout the region for the planning process, executed a new management services contract for our fixed-route services, and initiated a variety of activities that will lead to policy recommendations that will help us effectively implement the goals of ValleyConnect 2.0. I am also reflecting a lot on the coming year and have been encouraging the staff to really think about the fundamentals of delivering high quality mobility choices for our region. We recently completed our annual audit. We completed our audit this year with one nonfinancial finding in procurement that has already been addressed. The auditors were very complementary about the VRT finance staff and the control environment for VRT. While our financial controls are strong, we are noticing some weaknesses in our financial information and reporting processes that I will be working closely with the staff and ultimately the Board to address. We will also be working closely with the Executive Board and the VRT Board to consider funding strategies that can lead to the implementation of the ValleyConnect 2.0 growth scenario. This scenario envisions quadrupling the number of service hours in the fixed-route system throughout the two-county area. This is going to take a more robust and stable funding source to achieve. I feel very fortunate to have the opportunity to lead VRT and work on behalf of the communities that our Board members represent. More information contact: Kelli Badesheim, Executive Director, 208-258-2712, [email protected]

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ITEM VIII-A


700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: Finance and Administration Activity Report DATE: December 20, 2017 Summary This memo provides an update on the accomplishments of the Finance and Administration Department. VRT Strategic Plan Goal 1 – Demonstrate responsible stewardship of public resources. Highlights: Budget/Finance

• The Accounting Department completed the FY2017 Annual Audit. Presently, Staff is updating the Management Discussion & Analysis document that is presented as an introduction to the financial statements. Staff completed the QR-4 Budget To Actual and Cash Position Reports for the fiscal year.

• VRT is presently engaged in a standard IRS payroll audit for calendar year 2015.

Grant Management • Two Applications have been started in TrAMS for Boise/Nampa Operations and STP -

5307 LU Funds. • Working on agreements for FY18 and legacy carry forward agreements with

Subrecipients.

Procurement • The Procurement Calendar that documents procurements through FY2018 has been

updated.

• The following procurements were finalized in December: o Snow plow, Snow Removal for MSS and bus stops o Rain Gutter Replacement o Graphics and Technical Writing for ValleyConnect 2.0

• Currently working on the following procurements:

o Graphics for Vehicles o On-Call Architecture o Benches for MSS/Nampa o HVAC Maintenance o Automotive Service and Repair o Bus Passes

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ITEM VIII-A

of 2

• VRT Finance, Operations and Development staff are currently working on the following procurements:

o HDTC Exterior Remodel o City of Middleton Park and Ride Design and Construction o CWI Infrastructure- Roundabout o On Call Architecture and Design o Annunciators o HVAC and CNG System Design & Replacement – Boise

For More Information: Contact Jim McMahon, Finance Director, (208) 258-2709, or e-mail: [email protected]

73

ITEM VIII-A



TOPIC: Development Department Monthly Report DATE: December 21, 2017 Summary: Update of Development Department activities for the month of December 2017 VRT Strategic Plan Goal 1 - Demonstrate responsible stewardship of public resources Performance based decision-making

• ValleyConnect 2.0 A final draft will go to the VRT Board of Directors in January of 2018 to approve for outreach and education. The final draft with changes will be presented to the VRT Board in April 2018.

• 2040 Public Transportation Plan (COMPASS Lead) Public transportation will have a larger presence in the upcoming Communities in Motion update. As a separate chapter, there will be more detail about the future of transit service in the region including how commuter rail could be incorporated into the Treasure Valley’s transportation options. VRT staff and COMPASS staff combined the ValleyConnect 2.0 Technical Resource Group and the Communities In Motion Public Transportation Work Group to maximize the time and input of group participants and ensure both planning efforts were well coordinated. The policies, concepts, and potential projects in both Communities in Motion update and ValleyConnect 2.0 are consistent and support each other.

• National Transit Database (NTD) Reporting VRT has been reviewing with ITD and NTD: what data is being submitted, what data can be submitted, and who should be submitting the data. Staff is working with a public transportation provider group to work through this item to ensure full reporting for all public transportation in our region. Applications for NTD ID numbers for Boise State and ACHD Commuteride was submitted.

• Transit Asset Management Staff is working with a public transportation provider group to work through this item to provide a Transit Asset Management Policy for the Board to review and approve.

• Fare Tariff Findings for the fare analysis and other items will be submitted to the Executive Board for review and prioritization.

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ITEM VIII-A

Increase ridership and revenue • Service Changes

Service Changes o Canyon County – changes have been approved and staff is working

towards a mid – January implementation.

Goal 3 - Build institutional and regional capacity Regional Capital Enhancements

• Boise Operations Facility Upgrades HVAC/CNG project is underway. Drawings are being reviewed and plans for permitting will be submitted. Construction will be in the summer of 2018.

• Happy Day Transit Center Interior Remodel and Site Improvements

Second Phase of improvements has been scoped and approved by the VRT Directors. Implementation of this project will be in FY18.

• College of Western Idaho Roundabout

Staff is working on the Environmental Document Approval. Design funding cannot be utilized until the NEPA document is complete and approved by the FTA.

• Middleton Park & Ride

Construction has started and will be complete in early 2018.

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ITEM VIII-A

• Nampa Transit Orientated Development A location in South Nampa is being reviewed and a Documented Categorical Exclusion (DCE) is being put together by staff and the Technical Resource Group (TRG) for this project. 5339 Bus and Bus Facilities grant and 5339 SU grant were submitted for this project.

• State Street Transit Orientated Development Study

Consultant and agency staff completed a review of existing conditions of the corridor and four potential Transit Oriented Development locations, conducted stakeholder interviews, held a Community Advisory Committee meeting, drafted a Bus Rapid Transit whitepaper, and developed a project website. In the first quarter of 2018, this group will continue to refine the TOD and BRT vision. The project is expected to be completed by the fall of 2018.

Other Development Activities

• National Transit Data (NTD) Reporting - FY17 year-end reporting is beginning and data is being collected.

• Title VI –Final submission was approved at the September 25, 2017 and submitted to FTA

• Budget – No new items to report.

o Applications were submitted for: Safe Routes to School for Ada County; Safe Routes to School for Canyon County; Rolling Stock (Valley Regional Transit and Boise State); and Boise Green Bike

More Information: Rhonda Jalbert, Development Director, 208.258.2707. [email protected]

76

ITEM VIII-A



TOPIC: Operations Department Monthly Report DATE: December 21, 2017 Summary: Status update of activities related to Safety, Traditional Transportation Services, Specialized Transportation (mobility), Information Technology, Intelligent Transportation Systems, Customer Service (Rideline), & Coordinated Marketing. Valley Regional Transit’s Operations Department is responsible for providing support and oversight of the Ada and Canyon County operations, Customer Service “Rideline” Department, Specialized Transportation, Marketing activity; Information Technology & Intelligent Transportation System functions. The Operations Director also serves as the regional Safety Officer responsible for policy development, emergency planning, coordination and implementation of first responder transportation and logistics support. Highlights

o The new contract for Professional Management Services of the Ada & Canyon County Systems has been finalized and is currently in the first stages of implementation. The schedule for completing the first phases of transition tasks is on pace for completion in late December of 2017.

o Proposed Staffing Plan: The Operations Department recently presented a draft staffing plan for approval. The staffing plan will look to address priority needs in the operation department while building additional capacity for future outreach and marketing initiatives.

o Carry forward projects: Operations Department is currently in the process of

identifying carry forward dollars associated with capital projects not completed within the fiscal year.

o Air Show Support: The Operations Department provided over 10k rides in

support of the Boise Air Show in of October 2017.

Transportation Activities Ada County

• Vehicle Procurements: • Tire Contract: Completed • Triennial Review: Completed with improved outcome compared to

previous audits in all areas of compliance. One of the notable findings included ADA.

Canyon County System

• Vehicle Procurements: Completed and currently in revenue service. • Tire Contract: Completed

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ITEM VIII-A

• Triennial Review: Completed with improved outcome compared to previous audits in all areas of compliance. One of the notable findings included ADA.

Customer Service

• Department Restructure: Phone System procurement and training underway. • Staffing new facilities: The Canyon County facility is currently staffed during

regular business hours. Mobility Programs

• Coordinated Marketing • Website upgrades are in progress.

• TDM Department and supports have been in the process of development. ETA, January 1, 2018

Mobility Operations

• Vehicle Share pool: See mobility update • Volunteer Program

Information Technology

• Phone System replacement in progress • Capital replacement plan for IT currently being reviewed by Development

Department

Intelligent Transportation Systems • Additional Staffing – Data Base Administrator • Installation of new fare boxes in Canyon County

More Information: Billy Wingfield, Operations Director, 208.258.2726. [email protected]

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ITEM VIII-A



TOPIC: Community Projects/Outreach Efforts Update DATE: December 20, 2017 Summary: This memo provides updates on current and future community outreach

efforts, including those related to VRT Strategic Plan goals. VRT Strategic Plan Goal 2 - Build community partnerships/Build advocates for public transportation

• Regional Outreach Toolkit and Speakers Bureau Goal 3 – Build institutional and regional capacity

• Secure and Stable Funding Sources o Public transportation ambassadors and outreach campaign o Coalitions and partnerships

Highlights: » I am working with staff on the development of an outreach plan for ValleyConnect 2.0. The outreach will center on collecting comment from the public, stakeholders, and others on VC 2.0. This input will be reviewed by the VRT Board prior to approval of VC 2.0 in April. » Completing work on public informational materials for the ValleyRide service changes that will be implemented on Monday, January 15, 2018. The second phase of the outrreach, which will center on marketing the service changes, is under development. » We continue to receive public feedback about our new website, which combined four websites into one. We are continuing to refine and troubleshoot the website. The web address is: www.valleyregionaltransit.org.

» The 18th annual Stuff the Bus toy drive on December 2nd was a big success. During the event, more than 10,000 toys were collected for the Salvation Army.

More Information: Mark Carnopis, Community Relations Manager, (208) 258-2702, or [email protected]

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ITEM VIII-A

http://www.valleyregionaltransit.org/



TOPIC: Bike Share Program DATE: December 19, 2017 VRT Strategic Plan Goal 3 - Build institutional and regional capacity

• Regional Capital Enhancements Highlights: Program Administration

• The Boise GreenBike system now has 60 active station hubs and flex hubs. • As of December 21, 2017 Boise GreenBike has 11,145 active members, who

have made 65,484 unique trips since the beginning of the program, covering 135,624 miles and burning 5.4 million calories.

• The station hub at Boise City Hall has been moved to its permanent location on the newly renovated City Hall Plaza. The kiosk will be hard wired, which will require less maintenance and provide greater reliability.

Sponsorship Plan

• We are currently in the process of renegotiating our title sponsorship contract with SelectHealth and St. Luke’s, as well as several of the station sponsorship contracts. It is our goal to wrap up those contract negotiations by the end of the calendar year.

• Title Sponsorship o SelectHealth & St. Luke’s

• Station sponsors: o Boise Co-op (renewed) o Banner Bank (3 stations - in process) o University of Idaho – Boise (renewed) o CCDC (2 stations) (one in process) o Bodybuilding.com (in process) o Treasure Valley Clean Cities Coalition (renews in 2018) o ACHD o Harris Ranch o Dutch Bros Coffee o HDR o The Watercooler (Local Construct)

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o Midas Gold • Membership Card Sponsorship – sponsorship renewed for 2 more years!

o Key Bank • Helmet Sponsorship

o Idaho Power • We continue to schedule meetings with potential sponsors.

More Information: Dave Fotsch, Boise Bike Share Director, 208-331-9266 (cell), [email protected]

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