Table of Contents Agenda 2...Sep 05, 2018 · F. SUBJECT: Resolution Ratifying North Central Fire...

Table of Contents

Agenda 2Minutes

August 15, 2018 5Payroll

Payroll/Overtime Report 7Warrants

Accounts Payable 13Resolution Approving Employment Agreement of CarolinaCamacho for the Position of Finance Director

Staff Report - Finance Director Employment Agreement 29Resolution Approving the Execution of a Memorandum ofUnderstanding with the County of Fresno for ContinuedImplementation and Funding of AB 939

Staff Report - MOU AB939 37Resolution Ratifying North Central Fire Protection District’sOrdinance No. 2018-01 Amending Ordinance 2016-01Prescribing Regulations Governing Conditions Hazardous toLife and Property from Fire

Staff Report - North Central Fire 70Attachement 'A' 73

Resolution Awarding Contract for the FY 18/19 Street SealingProject

Staff Report - 2018-2019 Sealing Project ContractAward 78

Resolution Awarding Contract for the 2018 Local Street ProjectStaff Report - 2018 Local Street Project Contract Award 83

1

AGENDA KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, September 5, 2018

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

ALL MEETING ATTENDEES ARE ADVISED THAT ALL PAGERS, CELLULAR TELEPHONES AND ANY OTHER COMMUNICATION DEVICES SHOULD BE POWERED OFF UPON ENTERING THE COUNCIL CHAMBERS,

AS THESE DEVICES INTERFERE WITH OUR AUDIO EQUIPMENT.

OPENING CEREMONIES

• Welcome – Mayor • Call to Order • Roll Call • Invocation

At this time the Council wishes to provide anyone an opportunity to give a brief invocation or inspirational thought. In accordance with law, we would request this opportunity not be used to recruit converts, to advance anyone, or to disparage any other faith or belief. If no one steps forward, we will observe a moment of silence so that we may all focus our thoughts on how best to serve our community.

• Pledge of Allegiance – City Clerk

AGENDA APPROVAL/ADDITIONS/DELETIONS To accommodate members of the public or convenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed.

1. PRESENTATIONS/CEREMONIAL MATTERS

None

REQUEST TO ADDRESS COUNCIL

This portion of the meeting is reserved for members of the public to address the Council on items of interest that are not on the Agenda and are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. It is requested that no comments be made during this period on items on the Agenda. Members of the public wishing to address the Council on items on the Agenda should notify the Mayor when that Agenda item is called, and the Mayor will recognize your discussion at that time. It should be noted that the Council is prohibited by law from taking any action on matters discussed that are not on the Agenda. Speakers are asked to please use the microphone, and provide their name and address.

2

2. CONSENT CALENDAR

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.

A. SUBJECT: Minutes RECOMMENDATION: Council approve minutes as presented. ATTACHMENTS: August 15, 2018

B. SUBJECT: Payroll Payroll Report: 7/29/2018 - 8/11/2018: $150,607.28; Retro Pay & Other: $2,334.46; Overtime: $2,544.84; Standby: $1,099.25; Comp Time Earned: 16.50 8/12/2018-8/25/2018: $151,565.99; Retro Pay & Other: $1,718.81; Overtime: $3,959.58; Standby: $1,153.46; Comp Time Earned: 29.01 RECOMMENDATION: Council approve payroll as presented. ATTACHMENTS: Payroll/Overtime Report

C. SUBJECT: Warrants 1. Nos. 14099-14223 $656,526.28 ACH $72,310.06 RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208) ATTACHMENTS: Accounts Payable

Consent Cale ndar

D. SUBJECT: Resolution Approving Employment Agreement of Carolina Camacho for the Position of Finance Director (JK) RECOMMENDATION: Council by motion adopt resolution approving employment agreement for Carolina Camacho for the position of Finance Director. ATTACHMENTS: Staff Report - Finance Director Employment Agreement

E. SUBJECT: Resolution Approving the Execution of a Memorandum of Understanding with the County of Fresno for Continued Implementation and Funding of AB 939 (PG) RECOMMENDATION: Council by motion adopt resolution approving the execution of a memorandum of understating with the County of Fresno for continued implementation and funding of AB 939 ATTACHMENTS: Staff Report - MOU AB939

3

F. SUBJECT: Resolution Ratifying North Central Fire Protection District’s Ordinance No. 2018-01 Amending Ordinance 2016-01 Prescribing Regulations Governing Conditions Hazardous to Life and Property from Fire (MR) RECOMMENDATION: Council by motion adopt resolution ratifying the North Central Fire Protection District’s Ordinance No. 2018-01 amending Ordinance 2016-01 prescribing regulations governing conditions hazardous to life and property from fire. ATTACHMENTS: Staff Report - North Central Fire

3. PUBLIC HEARINGS

None

4. DEPARTMENT REPORTS A. SUBJECT: Resolution Awarding Contract for the FY 18/19 Street Sealing Project (JJ)

RECOMMENDATION: Council by motion adopt resolution awarding the contract for the FY 18/19 Street Sealing Project to VSS International, Inc.

ATTACHMENTS: Staff Report - 2018-2019 Sealing Project Contract Award

B. SUBJECT: Resolution Awarding Contract for the 2018 Local Street Project (JJ) RECOMMENDATION: Council by motion adopt the resolution awarding the contract for the 2018 Local Street Project.

ATTACHMENTS: Staff Report - 2018 Local Street Project Contract Award

5. CITY MANAGER/STAFF COMMUNICATIONS

6. MAYOR/COUNCIL REPORTS

7. CLOSED SESSION

A. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(b) One Potential Case

COUNCIL RECONVENE FROM CLOSED SESSION & REPORT ANY ACTION TAKEN

8. ADJOURNMENT Agenda packet is available for review 72 hours prior to the meeting at the city clerk’s office and on the city website. Items received at the meeting will be available for review at the city clerk’s office. In compliance with the American with Disabilities Act (ADA), if you need special assistance to participate at this meeting, please contact the City Clerk at (559) 846-9380. Notification of 48 hours prior to the meeting will enable the City Clerk to make reasonable arrangement to ensure accessibility to this meeting. Pursuant to the ADA, the meeting room is accessible to the physically handicapped.

4

MINUTES KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, August 15, 2018

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

Present: Mayor Armstrong (RA), Mayor Pro Tem Gary Yep (GY), Michele Arvance (MA), Espi Sandoval (ES) Absent: Raj Dhaliwal (RD) Also Present: City Manager Kunkel, City Attorney Cantú, Lieutenant, Community Services Director, Public Works Director, City Engineer, Assistant Planner, Interim Finance Director

Voting: Yes, No, Absent (Abstain or Recuse if needed)

OPENING CEREMONIES

• Welcome – Mayor

• Call to Order 7:28 p.m.

• Roll Call All Present except RD

• Invocation City Clerk

• Pledge of Allegiance – City Clerk

AGENDA APPROVAL/ADDITIONS/DELETIONS Approved GY/ES (4-0-1) RD

1. PRESENTATIONS/CEREMONIAL MATTERS None

REQUEST TO ADDRESS COUNCIL None

2. CONSENT CALENDAR RA recuse from 2C2 Approved GY/ES excepting 2C2 (4-0-1) RD Approved 2C2 GY/ES (3-0-1-1) RD/RA

A. SUBJECT: Minutes RECOMMENDATION: Council approve minutes as presented.

B. SUBJECT: Payroll

Payroll Report: 07/15/2018 - 07/28/2018: $155,474.37; Retro Pay & Other: $1,665.85; OT: $3,871.27; Standby: $920.65; Comp Time Earned: 9.00

RECOMMENDATION: Council approve payroll as presented.

C. SUBJECT: Warrants

1. Nos. 13993 - 14098 $366,068.78; ACH $72,310.06

2. Excepting; #14087 $155.00, #14088 $3,140.72

RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208)

5

D. SUBJECT: Monthly Investment Report Ending July 31, 2018 (CC)

RECOMMENDATION: Council accept the monthly investment report as presented.

E. SUBJECT: Resolution Rejecting Bids for the B Street Basin Re-Grading Project (JJ)

RECOMMENDATION: Council by motion adopt the resolution rejecting all bids for the B Street Basin Re-Grading Project and direct the City Engineer to re-advertise for bids at a future date when sufficient funding is available for the Project.

Res 18-52

3. PUBLIC HEARINGS None

4. DEPARTMENT REPORTS

A. SUBJECT: Water and Wastewater Rate Study 2018 Draft Report (CC) Presented

RECOMMENDATION: Council to receive and accept Water and Wastewater Rate Study 2018 Draft Report, authorize Prop. 2018 printing and mailing, and set the date for the required public hearing for October 17, 2018.

Approved PH held on Oct 17, 2018 GY/ES (4-0-1) RD

5. CITY MANAGER/STAFF COMMUNICATIONS

6. MAYOR/COUNCIL REPORTS

7. CLOSED SESSION None

RECESS TO SUCCESSOR AGENCY 7:50 p.m.

8. ADJOURNMENT 7: 55 p.m. Approved GY/ES (4-0-1) RD

MINUTES CERTIFICATION

I, MARCI REYES, City Clerk for the City of Kerman, do hereby declare under penalty of perjury that the above Minutes are a true depiction of all actions taken at the City Council meeting held on the first date above written at Kerman City Hall, 850 S. Madera Ave, Kerman, CA.

Date: August 16, 2018 ____________________ Marci Reyes City Clerk

6

CITY OF KERMAN

PAYROLL REPORT

RETRO PAY GROSS COMP TIME

EMPLOYEE SALARY & Other HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT SALARY EARNED

ADMINISTRATION

Alvarez, Josefina 2,369.62$ -$ - -$ - -$ - -$ 2,369.62$ -

Camacho, Josie 1,566.08$ -$ - -$ - -$ - -$ 1,566.08$

Camacho-Collier, Carolina 2,922.54$ -$ - -$ - -$ - -$ 2,922.54$ -

Gonzalez, Diana 2,378.78$ -$ - -$ - -$ - -$ 2,378.78$ -

Kunkel, John 6,182.31$ -$ - -$ - -$ - -$ 6,182.31$ -

Lopez, Jacqueline 1,492.69$ -$ - -$ - -$ - -$ 1,492.69$ -

Mendoza, Gabriela 1,333.00$ -$ - -$ - -$ - -$ 1,333.00$ -

Nazaroff, Helen 2,678.77$ -$ - -$ - -$ - -$ 2,678.77$ -

Reyes, Marcia 3,018.92$ -$ - -$ - -$ - -$ 3,018.92$ -

TOTAL 23,942.70$ -$ - -$ - -$ - -$ 23,942.70$ -

REC/SOCIAL

Arredondo, Barbara 1,612.01$ -$ - -$ - -$ - -$ 1,612.01$ -

Banks, Robert 361.38$ -$ - -$ - -$ - -$ 361.38$ -

Berben Rodriguez, Gabriela 383.50$ -$ - -$ - -$ - -$ 383.50$ -

Burdine-Slaven, Jeanna 1,847.54$ -$ - -$ - -$ - -$ 1,847.54$ -

Camacho, Ramon 253.00$ -$ - -$ - -$ - -$ 253.00$

Errecart, Natalie 278.88$ -$ - -$ - -$ - -$ 278.88$

Gallegos, Philip 3,848.31$ -$ - -$ - -$ - -$ 3,848.31$ -

Gonzalez, Jose Felix 1,958.47$ -$ - -$ - -$ - -$ 1,958.47$ -

Hernandez, Mariah 333.50$ -$ - -$ - -$ - -$ 333.50$ -

Herrick, Samantha 388.13$ -$ - -$ - -$ - -$ 388.13$ -

Hunter, Branden 255.88$ -$ - -$ - -$ - -$ 255.88$ -

Hurlbert, Ronald 369.00$ -$ - -$ - -$ - -$ 369.00$ -

Johnson, Theresa 2,013.77$ -$ - -$ - -$ - -$ 2,013.77$ -

Lujan, Vanessa 634.50$ -$ - -$ - -$ - -$ 634.50$ -

Lujan, Darian 425.50$ -$ - -$ - -$ - -$ 425.50$ -

Marquez, Christopher 310.50$ -$ - -$ - -$ - -$ 310.50$ -

Montalvo, Eric 63.25$ -$ - -$ - -$ - -$ 63.25$ -

Muna, Victor 468.00$ -$ - -$ - -$ - -$ 468.00$ -

Negrete, Dean 442.00$ -$ - -$ - -$ - -$ 442.00$ -

Reyes, Mackenzie 60.50$ -$ - -$ - -$ - -$ 60.50$ -

Ruiz, Rosalba 520.00$ -$ - -$ - -$ - -$ 520.00$ -

Salvador, Mark 2,345.04$ -$ - -$ - -$ - -$ 2,345.04$ -

Sidhu, Nirmal 1,731.23$ -$ - -$ - -$ - -$ 1,731.23$ -

Silva, Jessica 624.75$ -$ - -$ - -$ - -$ 624.75$ -

Villarreal, Arlene 1,626.00$ -$ - -$ - -$ - -$ 1,626.00$ -

Zulewski, Serena 230.00$ -$ - -$ - -$ - -$ 230.00$ -

TOTAL 23,384.61$ -$ - -$ - -$ - -$ 23,384.61$ -

POLICE

Antuna, Eric 2,780.32$ -$ 1.50 70.79$ - -$ - -$ 2,851.11$ -

Antuna, Miguel 2,017.20$ -$ - -$ - -$ - -$ 2,017.20$ 3.75

Barbosa, Isaias 2,559.11$ -$ - -$ - -$ - -$ 2,559.11$ -

Barcoma, Wilbert 3,274.49$ -$ - -$ - -$ - -$ 3,274.49$ -

Belding, Jeff 3,195.64$ -$ - -$ - -$ 8.00 74.90$ 3,270.53$ 4.50

Blohm, Joseph 4,920.78$ -$ - -$ - -$ - -$ 4,920.78$ -

Chapman, Tom 2,696.61$ -$ - -$ - -$ - -$ 2,696.61$ -

Chavez, Stephanie 1,040.00$ -$ 6.50 126.75$ - -$ - -$ 1,166.75$ -

Cubillos, Theresa 2,335.11$ -$ - -$ - -$ - -$ 2,335.11$ -

Davis, Jeff 3,353.14$ -$ - -$ - -$ - -$ 3,353.14$ -

El-Helou, Erika 2,756.40$ -$ 2.50 116.92$ - -$ - -$ 2,873.32$ -

Gallegos, Eric 1,360.00$ -$ - -$ - -$ - -$ 1,360.00$ -

Godfrey, Kyle 1,551.26$ -$ - -$ - -$ - -$ 1,551.26$ -

Golden, John 3,943.78$ -$ - -$ - -$ - -$ 3,943.78$ -

Lehman, Dustin 25.00$ -$ - -$ - -$ - -$ 25.00$ -

Lopez, Matt 612.00$ -$ - -$ - -$ - -$ 612.00$ -

Madruga, Ron 2,701.15$ -$ - -$ - -$ - -$ 2,701.15$ -

PAY PERIOD: July 29, 2018 - August 11, 2018

OVERTIME STANDBY HOLIDAY at 1/2 TIME

Page 1 of 27

CITY OF KERMAN

PAYROLL REPORT



PAY PERIOD: July 29, 2018 - August 11, 2018


Mendoza, Sandra 2,667.82$ -$ - -$ - -$ - -$ 2,667.82$ -

Mumm, Dale 1,874.31$ -$ - -$ - -$ - -$ 1,874.31$ -

Nelson, Christopher J 3,303.14$ 1,650.00$ - -$ - -$ - -$ 4,953.14$ -

Perez, Maria 1,266.43$ -$ - -$ - -$ - -$ 1,266.43$ -

Ramirez, Donald 1,769.08$ -$ - -$ - -$ - -$ 1,769.08$ -

Raigoza, Ray 1,968.00$ -$ - -$ - -$ 8.00 46.86$ 2,014.86$ -

Rodrigues, Mary 1,954.69$ -$ - -$ - -$ - -$ 1,954.69$ -

Seroka, Dylan 2,286.44$ -$ - -$ - -$ - -$ 2,286.44$ -

Tiwana, Manpreet 2,708.57$ -$ 5.50 252.52$ - -$ - -$ 2,961.08$ -

Torres, Karina 1,064.00$ -$ - -$ - -$ - -$ 1,064.00$ -

Valdovinos, Jose 2,081.56$ -$ - -$ - -$ - -$ 2,081.56$ -

TOTAL: 64,066.03$ 1,650.00$ 16.00 566.97$ - -$ 16.00 121.75$ 66,404.75$ 8.25

PUBLIC WORKS

Arechiga, Pastor 1,952.38$ -$ 8.50 307.18$ - -$ - -$ 2,259.56$ 2.25

Arrellano, Antonio 1,241.54$ -$ - -$ - -$ - -$ 1,241.54$ -

Barajas, Michael 2,205.69$ -$ - -$ - -$ - -$ 2,205.69$ -

Castro, Joseph 1,980.62$ -$ 10.00 371.37$ - -$ - -$ 2,351.99$ -

Coronado, Karl 1,368.92$ 684.46$ 22.00 641.68$ - -$ 22.50 385.01$ 3,080.08$ -

Gastelum, Humberto 2,031.87$ -$ - -$ - -$ - -$ 2,031.87$ -

Gonzales, Ruben 2,124.04$ -$ - -$ - -$ - -$ 2,124.04$ -

Hernandez, Julian 1,241.54$ -$ - -$ - -$ - -$ 1,241.54$ -

Isaak, Denise 1,792.62$ -$ - -$ - -$ - -$ 1,792.62$ -

Lutz, Laura 450.00$ -$ - -$ - -$ - -$ 450.00$ -

Madruga, Lydia 397.89$ -$ - -$ - -$ - -$ 397.89$ -

Moore, Ken 3,950.31$ -$ - -$ - -$ - -$ 3,950.31$ -

Ortiz, Carlos 1,328.85$ -$ - -$ - -$ - -$ 1,328.85$ -

Perez, Ruben Lopez 1,241.54$ -$ 6.50 151.31$ - -$ - -$ 1,392.85$ -

Ramirez, Manuel 1,980.62$ -$ - -$ - -$ - -$ 1,980.62$ -

Sanchez, Daniel 1,756.23$ -$ 8.50 275.91$ - -$ - -$ 2,032.15$ -

Soto, Samuel 1,241.54$ -$ - -$ - -$ - -$ 1,241.54$ -

Tinoco, Alfonso 1,566.08$ -$ - -$ - -$ - -$ 1,566.08$ -

Vallejo, Edward 2,841.23$ -$ - -$ - -$ - -$ 2,841.23$ -

Zapata, Domingo 2,106.61$ -$ 5.50 230.41$ - -$ 22.50 592.49$ 2,929.51$ 6.00

TOTAL 34,800.12$ 684.46$ 61.00 1,977.87$ -$ -$ 45.00 977.49$ 38,439.94$ 8.25

PLANNING

Garcia, Destiny 1,207.46$ -$ - -$ - -$ - -$ 1,207.46$ -

PLANNING 2,581.35$ -$ - -$ - -$ - -$ 2,581.35$ -

TOTAL 3,788.81$ -$ - -$ - -$ - -$ 3,788.81$ -

PLANNING COUNCIL

Bandy, R -$ Yep, G 125.00$

Espino, L -$ Armstrong, R 125.00$

Wettlaufer, K -$ Sandoval, E 125.00$

Nunez, M -$ Dhaliwal, R 125.00$

Felker, R -$ Arvance, M 125.00$

Nehring, K -$

Bishop, S -$

Total -$ Total 625.00$

GRAND TOTAL: $150,607.28 $2,334.46 77.00 $2,544.84 - $0.00 61.00 $1,099.25 156,585.83$ 16.50

Page 2 of 28

POLICE DEPARTMENT

Regular ACT Shift SID Training Avoid the Special

Overtime Coverage 21 Grant Events Total

10.5 5.5 16

DOUBLE TIME: (Sunday)0

PUBLIC WORKS DEPARTMENT Sub Total 16

Water Sewer Animal

Control

Special Other-Call Back On

Service Emergencies Control Events Scada Log-Ins Call Total

3.5 0 2 0 38 6 49.5

DOUBLE TIME: (Sunday)

2 1 0 0 2.5 6 11.5

COMMUNITY SERVICES DEPARTMENT Sub Total 61.00

Regular After Hour

Overtime Event Total

0

Sub Total 0

FINANCE / PLANNING DEPARTMENTS

Regular Utility Payroll Dog Clinic Year End

Overtime Billing Audit Total

0

Sub Total 0

Total Hours (All Departments) 77.00POLICE DEPARTMENT:

PUBLIC WORKS DEPARTMENT:

Water Service - 3.5 hrs OT & 2 hrs DT - shut-off and turn-on of service, all water related emergencies

Animal Control -2 hrs OT - vicious or dead animals. (not normally used for stray animals)

Other - 36 hrs OT & 2.5 hrs DT -Street Striping on Saturday,Meter Project,Broken Branches,Problem at Rotary,Towed PD car(SCADA logins 4.5 hrs)

Call Back - 2 hrs OT - Daniel called out to help clean up tree limbs

COMMUNITY SERVICES DEPARTMENT


Regular Overtime - Only as needed.

Utility Billing - Completed on the 1st of each month.

Payroll - Completed bi-weekly.

Dog Clinic - Once a year clinic held after business hours.

Year-End Audit - Completed over a period of time at the end of each fiscal year.

Grant – hrs - AVOID Grant

Regular Overtime – On occasion, but very rare due to the amount of part-time employees.

Sewer Emergencies - 1 hr OT - SCADA problems/Sewer emergencies. (SCADA controls pumps, wells and sewer, lift stations, all sewer and storm drain related

issues)

Regular Overtime – 5 hrs - late arrests, .5 hrs late calls, 5 hrs rpt writing

Overtime Categories - Number of Hours

Special Events -

CITY OF KERMAN

OVERTIME SUPPLEMENTAL PAYROLL REPORT


(see notes below for overtime description)


PAY PERIOD 7/29/18-8/11/18

After Hour Event – Occurs only if a full-time employee would have to stay for clean-up or as a facility attendant.


Shift Coverage – hrs - shift coverage due to officers being out on vacation, or called in sick, hrs DT due to call out on Sunday

On-Call Duties - 6 hrs OT & 6 hrs DT - reading and recording flow meters on wells and sewer plant; feed and clean kennels, verify WWTP running effectively,

etc. OT is for two weekends and/or any holidays.

ACT – 5.5 hrs -Act duties: surveillance, warrants, etc.

Special Investigation Division (SID) – Special police action is required such as a search warrant, surveillance, and other crime patterns, etc.

Special Events -

Gen Share/Finance Shared/Payroll/Council Overtime Report 9

CITY OF KERMAN

PAYROLL REPORT



ADMINISTRATION

Alvarez, Josefina 2,344.62$ -$ - -$ - -$ - -$ 2,344.62$ -

Camacho, Josie 1,541.08$ -$ - -$ - -$ - -$ 1,541.08$ -

Camacho-Collier, Carolina 2,897.54$ -$ - -$ - -$ - -$ 2,897.54$ -

Gonzalez, Diana 2,353.78$ -$ - -$ - -$ - -$ 2,353.78$ -

Kunkel, John 6,182.31$ -$ - -$ - -$ - -$ 6,182.31$ -

Lopez, Jacqueline 1,467.69$ -$ - -$ - -$ - -$ 1,467.69$ -

Mendoza, Gabriela 1,308.00$ -$ - -$ - -$ - -$ 1,308.00$ -

Nazaroff, Helen 2,678.77$ -$ - -$ - -$ - -$ 2,678.77$ -

Reyes, Marcia 3,018.92$ 1,509.46$ - -$ - -$ - -$ 4,528.38$ -

TOTAL 23,792.70$ 1,509.46$ - -$ - -$ - -$ 25,302.17$ -

REC/SOCIAL

Arredondo, Barbara 1,612.01$ -$ - -$ - -$ - -$ 1,612.01$ -

Burdine-Slaven, Jeanna 1,847.54$ -$ - -$ - -$ - -$ 1,847.54$ -

Gallegos, Philip 3,848.31$ -$ - -$ - -$ - -$ 3,848.31$ -

Gonzalez, Jose Felix 1,933.47$ -$ - -$ - -$ - -$ 1,933.47$ -

Hurlbert, Ronald 279.00$ -$ - -$ - -$ - -$ 279.00$ -

Johnson, Theresa 1,988.77$ -$ - -$ - -$ - -$ 1,988.77$ -

LeBlanc, Noah 302.50$ -$ - -$ - -$ - -$ 302.50$ -

Lujan, Vanessa 634.50$ -$ - -$ - -$ - -$ 634.50$ -

Lujan, Darian 460.00$ -$ - -$ - -$ - -$ 460.00$ -

Muna, Victor 416.00$ -$ - -$ - -$ - -$ 416.00$ -

Negrete, Dean 468.00$ -$ - -$ - -$ - -$ 468.00$ 3.00

Rocha, Felix 810.00$ -$ - -$ - -$ - -$ 810.00$ -

Ruiz, Rosalba 520.00$ -$ - -$ - -$ - -$ 520.00$ -

Salvador, Mark 2,345.04$ -$ - -$ - -$ - -$ 2,345.04$ -

Sidhu, Nirmal 1,731.23$ -$ - -$ - -$ - -$ 1,731.23$ 3.00

Silva, Jessica 557.38$ -$ - -$ - -$ - -$ 557.38$ -

Villalobos, Stacey 302.50$ -$ - -$ - -$ - -$ 302.50$ -

Villarreal, Arlene 1,626.00$ -$ - -$ - -$ - -$ 1,626.00$ -

TOTAL 21,682.24$ -$ - -$ - -$ - -$ 21,682.24$ 9.00

POLICE

Antuna, Eric 2,642.82$ -$ 8.00 377.55$ - -$ - -$ 3,020.37$ -

Antuna, Miguel 2,017.20$ -$ - -$ - -$ - -$ 2,017.20$ -

Barbosa, Isaias 2,559.11$ -$ - -$ - -$ - -$ 2,559.11$ -

Barcoma, Wilbert 3,224.49$ -$ - -$ - -$ - -$ 3,224.49$ -

Belding, Jeff 3,145.64$ -$ - -$ - -$ 6.50 60.85$ 3,206.49$ 4.50

Blohm, Joseph 4,920.78$ -$ - -$ - -$ - -$ 4,920.78$ -

Chapman, Tom 2,559.11$ -$ - -$ - -$ - -$ 2,559.11$ -

Chavez, Stephanie 312.00$ -$ - -$ - -$ - -$ 312.00$ -

Cubillos, Theresa 2,335.11$ -$ 5.50 229.34$ - -$ - -$ 2,564.45$ -

Davis, Jeff 3,303.14$ -$ - -$ - -$ - -$ 3,303.14$ 4.50

El-Helou, Erika 2,618.90$ -$ 4.00 187.06$ - -$ 8.50 66.25$ 2,872.22$ -

Gallegos, Eric 1,360.00$ -$ 4.00 102.00$ - -$ - -$ 1,462.00$ -

Godfrey, Kyle 1,413.76$ -$ 6.00 159.05$ - -$ - -$ 1,572.80$ -

Golden, John 3,881.28$ -$ - -$ - -$ - -$ 3,881.28$ -

Lehman, Dustin 52.69$ -$ - -$ - -$ - -$ 52.69$ -

Lopez, Matt 680.00$ -$ - -$ - -$ - -$ 680.00$ -

Madruga, Ron 2,676.15$ -$ 5.50 262.84$ - -$ - -$ 2,938.99$ -

Mendoza, Sandra 2,642.82$ -$ 5.50 259.56$ - -$ - -$ 2,902.38$ -

Mumm, Dale 1,874.31$ -$ - -$ - -$ - -$ 1,874.31$ 2.01

Munoz, Roque 1,040.00$ -$ 4.00 78.00$ - -$ - -$ 1,118.00$ -

Nelson, Christopher J 3,303.14$ -$ - -$ - -$ - -$ 3,303.14$ 4.50

Perez, Maria 1,266.43$ -$ - -$ - -$ - -$ 1,266.43$ -

Ramirez, Donald 1,769.08$ -$ - -$ - -$ - -$ 1,769.08$ -

Raigoza, Ray 1,968.00$ -$ - -$ - -$ 8.00 46.86$ 2,014.86$ -

Rodrigues, Mary 1,929.69$ -$ - -$ - -$ - -$ 1,929.69$ -

PAY PERIOD: August 12, 2018 - August 25, 2018


Page 1 of 210

CITY OF KERMAN

PAYROLL REPORT



PAY PERIOD: August 12, 2018 - August 25, 2018


Seroka, Dylan 2,223.94$ -$ - -$ - -$ - -$ 2,223.94$ -

Tiwana, Manpreet 2,571.07$ -$ 15.00 688.68$ - -$ - -$ 3,259.75$ -

Torres, Karina 1,099.00$ -$ - -$ - -$ - -$ 1,099.00$ -

Valdovinos, Jose 2,056.56$ -$ 13.00 477.42$ - -$ - -$ 2,533.98$ -

Villasenor, Francisco 1,040.00$ -$ 6.00 117.00$ - -$ - -$ 1,157.00$ -

TOTAL: 64,486.22$ -$ 76.50 2,938.49$ - -$ 23.00 173.96$ 67,598.68$ 15.51

PUBLIC WORKS

Arechiga, Pastor 1,927.38$ -$ 9.50 415.59$ - -$ 16.50 397.52$ 2,740.50$ -

Arrellano, Antonio 1,291.54$ -$ - -$ - -$ - -$ 1,291.54$ -

Barajas, Michael 2,205.69$ -$ - -$ - -$ - -$ 2,205.69$ -

Castro, Joseph 1,980.62$ -$ 5.50 204.25$ - -$ 6.00 148.55$ 2,333.42$ -

Coronado, Karl 1,368.92$ -$ - -$ - -$ - -$ 1,368.92$ -

Gastelum, Humberto 2,031.87$ -$ - -$ - -$ - -$ 2,031.87$ -

Gonzales, Ruben 2,124.04$ -$ - -$ - -$ - -$ 2,124.04$ -

Hernandez, Julian 1,291.54$ -$ - -$ - -$ - -$ 1,291.54$ 4.50

Isaak, Denise 1,792.62$ -$ - -$ - -$ - -$ 1,792.62$ -

Lutz, Laura 555.00$ -$ - -$ - -$ - -$ 555.00$ -

Madruga, Lydia 2,122.09$ -$ - -$ - -$ - -$ 2,122.09$ -

Moore, Ken 3,950.31$ -$ - -$ - -$ - -$ 3,950.31$ -

Ortiz, Carlos 1,303.85$ -$ - -$ - -$ - -$ 1,303.85$ -

Perez, Ruben Lopez 1,241.54$ -$ - -$ - -$ - -$ 1,241.54$ -

Ramirez, Manuel 1,980.62$ -$ 1.50 55.71$ - -$ - -$ 2,036.33$ -

Sanchez, Daniel 1,731.23$ -$ - -$ - -$ - -$ 1,731.23$ -

Soto, Samuel 1,291.54$ -$ 1.50 34.92$ - -$ - -$ 1,326.46$ -

Tinoco, Alfonso 1,541.08$ -$ 10.25 310.62$ - -$ 22.50 433.43$ 2,285.13$ -

Vallejo, Edward 2,841.23$ -$ - -$ - -$ - -$ 2,841.23$ -

Zapata, Domingo 2,106.61$ -$ - -$ - -$ - -$ 2,106.61$ -

TOTAL 36,679.32$ -$ 28.25 1,021.09$ -$ -$ 45.00 979.50$ 38,679.91$ 4.50

PLANNING

Garcia, Destiny 1,182.46$ -$ - -$ - -$ - -$ 1,182.46$ -

Pimentel, Olivia 2,818.04$ 209.35$ - -$ - -$ - -$ 3,027.39$ -

TOTAL 4,000.50$ 209.35$ - -$ - -$ - -$ 4,209.85$ -

PLANNING COUNCIL

Bandy, R 75.00$ Yep, G 125.00$

Espino, L -$ Armstrong, R 125.00$

Wettlaufer, K 75.00$ Sandoval, E 125.00$

Nunez, M 75.00$ Dhaliwal, R 125.00$

Felker, R -$ Arvance, M 125.00$

Nehring, K -$

Bishop, S 75.00$

Total 300.00$ Total 625.00$

GRAND TOTAL: $151,565.99 $1,718.81 104.75 $3,959.58 - $0.00 68.00 $1,153.46 158,397.84$ 29.01

Page 2 of 211

POLICE DEPARTMENT

Regular Court Shift ACT Training Avoid the Special

Overtime Coverage 21 Grant Events Total

9 3 19 15 8 22.5 76.5

DOUBLE TIME: (Sunday)0

PUBLIC WORKS DEPARTMENT Sub Total 76.5

Water Sewer Animal

Control

Special Other-Call Back On

Service Emergencies Control Events Scada Log-Ins Call Total

6 0.75 0 0 8 6 20.75

DOUBLE TIME: (Sunday)

0 0 0 0 1.5 6 7.5

COMMUNITY SERVICES DEPARTMENT Sub Total 28.25

Regular After Hour

Overtime Event Total

0

Sub Total 0


Regular Utility Payroll Dog Clinic Year End

Overtime Billing Audit Total

0

Sub Total 0

Total Hours (All Departments) 104.75POLICE DEPARTMENT:

PUBLIC WORKS DEPARTMENT:

Water Service - 6 hrs OT - shut-off and turn-on of service, all water related emergencies

Animal Control - vicious or dead animals. (not normally used for stray animals)

Other - 8 hrs OT & 1.5 hrs DT - Street striping on Saturday, meter project, broken branches, problem at Rotary, towed PD car(SCADA logins 5.5 hrs)

Call Back -

COMMUNITY SERVICES DEPARTMENT


Regular Overtime - Only as needed.

Utility Billing - Completed on the 1st of each month.

Payroll - Completed bi-weekly.

Dog Clinic - Once a year clinic held after business hours.

Year-End Audit - Completed over a period of time at the end of each fiscal year.

After Hour Event – Occurs only if a full-time employee would have to stay for clean-up or as a facility attendant.


Shift Coverage – 19 hrs - shift coverage due to officers being out on vacation, or called in sick, hrs DT due to call out on Sunday

On-Call Duties - 6 hrs OT & 6 hrs DT - reading and recording flow meters on wells and sewer plant; feed and clean kennels, verify WWTP running effectively,

etc. OT is for two weekends and/or any holidays.

Training – 4 hrs - holster training, 4 hrs TLO training

ACT – 15 hrs - search warrant, surveillance, and other crime patterns, etc.

Special Events -

CITY OF KERMAN

OVERTIME SUPPLEMENTAL PAYROLL REPORT


(see notes below for overtime description)


PAY PERIOD 8/12/18-8/25/18

Court – 3 hrs - attending court proceedings

Regular Overtime – On occasion, but very rare due to the amount of part-time employees.

Sewer Emergencies - .75 hrs OT - SCADA problems/Sewer emergencies. (SCADA controls pumps, wells and sewer, lift stations, all sewer and storm drain

related issues)

Regular Overtime – 9 hrs - mdic investigations/interviews


Special Events - 22.5 hrs - KHS Football games

Gen Share/Finance Shared/Payroll/Council Overtime Report 12

Accounts Payable

User:

Printed:

jcamacho

8/30/2018 1:22 PM

Checks by Date - Detail by Check Date

Check No Check DateVendor NameVendor No Check Amount

Invoice No ReferenceDescription

10147 EMPLOYMENT DEVELOPMENT DEPARTMENT08/03/2018ACH08032018 HR- C PR TAX DEPOSIT- 08/03/2018- SDI PAYABLE= PIT AMOUNT 4,277.31

08032018 HR- C PR TAX DEPOSIT- 08/03/2018 SDI PAYABLE= SDI AMOUNT 1,467.06

5,744.37Total for this ACH Check for Vendor 10147:

10517 FEDERAL TAXES PAYROLL 08/03/2018ACH08032018 HR- C PAYROLL TAX DEPOSIT- 08/03/2018 FIT PAYABLE= TAX WITHHOLDI 13,209.37

08032018 HR- C PAYROLL TAX DEPOSIT- 08/03/2018 FICA MED PAYABLE- MEDICARE 4,592.76

08032018 HR- C PAYROLL TAX DEPOSIT- 08/03/2018 FICA PAYABLE= SOCIAL SECUR 19,637.74


10518 KERMAN POLICE OFFICERS ASSN 08/03/2018ACH08032018 HR- C MEMBERSHIP DUES- 08/03/2018 685.50

685.50Total for this ACH Check for Vendor 10518:

10519 KERMAN MUNICIPAL EMPLOYEES ASSN08/03/2018ACH08032018 HR- C MEMBERSHIP DUES- 08/03/2018 142.50

142.50Total for this ACH Check for Vendor 10519:

10520 ICMA-RC 08/03/2018ACH08032018 HR- C DEFERRED COMP- 08/03/2018 4,982.40


10522 CALPERS 08/03/2018ACH08032018 HR- C EMPLOYER PAID CONTRIBUTIONS 13,194.67

08032018 HR- EMPLOYEE PAID CONTRIBUTIONS 10,120.76

08032018 HR- ROUNDING ADJ -0.01


72,310.06Total for 8/3/2018:

Report Total (6 checks): 72,310.06

Page 1AP Checks by Date - Detail by Check Date (8/30/2018 1:22 PM)

13

http://ssi.NET?action=object&object=APVendor&id=10147






Accounts Payable

User:

Printed:

jcamacho

8/30/2018 11:45 AM

Checks by Date - Detail by Check Date



10040 AT&T MOBILITY 08/16/201814099287274263292 PD - ACT CELL PHONE IPAD SERVICE 7/1/18 - 7/31/18 230.45

287274331982 PD - JULY MDT WIRELESS SERVICE 7/1/18 - 7/31/18 287.61

518.06Total for Check Number 14099:

11355 BADGER METER 08/16/20181410080022888 FIN - BEACON HOSTING SERV UNIT JULY 2018 102.30

80022888 FIN - BEACON HOSTING SERV UNIT JULY 2018 102.30


10054 BLUE SHIELD OF CALIFORNIA 08/16/201814101182200004935 HR - SEPTEMBER MEDICAL COVERAGE 48,968.60

48,968.60Total for Check Number 14101:

11516 LARRY & ANNA BRADFORD 08/16/20181410208072018 CS - DEPOSIT REFUND SC 8/11/18 150.00

08072018 CS - DEPOSIT REFUND SC 8/11/18 EVENT CANCELLATION 150.00


10617 C A REDING CO INC 08/16/201814103477799 BPO - LANIER MP C3503 COPIER CONTRACT #16184-01 46.82


10087 CEN-CAL CONSTRUCTION 08/16/201814104I180810695 CS - INSTALL LOCKS FOR CABINETS PD OP ROOM 475.00


11517 VERONICA CERVANTES 08/16/201814105145188 CTC - DEPOSIT REFUND CTC 8/11/18 200.00


11484 CINTAS CORPORATION NO 2 08/16/20181410607312018 VAR - UNIFORMS MATS & SUPPLIES - MEASURE C 61.45

07312018 VAR - UNIFORMS MATS & SUPPLIES - UNIFORMS 43.10

07312018 VAR - UNIFORMS MATS & SUPPLIES - STREETS-ARTICLE VIII 23.19

07312018 VAR - UNIFORMS MATS & SUPPLIES - BLDG MAINT 1.52

07312018 VAR - UNIFORMS MATS & SUPPLIES - LANDSCAPE & LIGHTING 57.11

07312018 VAR - UNIFORMS MATS & SUPPLIES - WATER OPERATIONS 104.78

07312018 VAR - UNIFORMS MATS & SUPPLIES - PLANNED REC 1.52

07312018 VAR - UNIFORMS MATS & SUPPLIES - REC ADMIN 51.72

07312018 VAR - UNIFORMS MATS & SUPPLIES - BLDG/PARKS OPERATIONS 1,370.60

07312018 VAR - UNIFORMS MATS & SUPPLIES - BLDG 1.64

07312018 VAR - UNIFORMS MATS & SUPPLIES - SEWER OPERATIONS 94.76

07312018 VAR - UNIFORMS MATS & SUPPLIES - VEHICLES 24.83

Page 1AP Checks by Date - Detail by Check Date (8/30/2018 11:45 AM)

14











07312018 VAR - UNIFORMS MATS & SUPPLIES - SOLID WASTE 8.41

07312018 VAR - UNIFORMS MATS & SUPPLIES - STORM DRAIN 11.00


11498 COMCAST CABLE COMMUNICATIONS MANAGEMENT LLC08/16/20181410768299593 PD - AUG ETHERNET LINE 658.44


10128 DEPARTMENT OF JUSTICE 08/16/201814108318712 PD - LIVE SCAN PRINTS 389.00

318712 PD - 2 BACKGROUND PRINTS 132.00


11518 DEBORAH DEWISE 08/16/201814109142953 CTC - DEPOSIT REFUND CTC 8/12/18 200.00


10203 HUB INTERNATIONAL OF CA 08/16/20181411014886 CTC - SPECIAL EVENT INSURANCE JULY 2018 F CARBAJAL 150.74


10204 IDTS INC 08/16/20181411138228 PD - 1 NEW ENROLLMENT S CHAVEZ 5.00

38228 PD - 1 PRE-EMPLOYMENT S CHAVEZ 60.00

38228 PD - 3 ANNUAL ENROLLMENTS NELSON RAIGOZA VALDOVINOS 15.00


10205 INDEPENDENT STATIONERS 08/16/201814112S100300080 ADM - HR OFFICE SUPPLIES 781.49

S100301507 CS - HACIENDA ASP SUPPLIES 37.50

S100301508 CS - PLANNED REC FLYER PAPER 67.34


10239 KERWEST INC 08/16/20181411345344 BPO - LEGAL NOTICES PUBLIC HEARING 8/13/18 90.00

45345 BPO - LEGAL NOTICES PUBLIC HEARING 8/13/18 90.00


11445 LECHOWICZ + TSENG MUNICIPAL CONSULTANTS08/16/20181411406302018 FIN - WATER & WASTEWATER RATE STUDY PYMT #5 4,152.87

06302018 FIN - WATER & WASTEWATER RATE STUDY PYMT #5 4,152.87


11519 YENCY LOPEZ RAMIREZ 08/16/201814115129292 CTC - DEPOSIT REFUND SH 8/11/18 100.00


10260 METRO UNIFORM & ACCESSORIES 08/16/201814116174975 PD - UNIFORM FOR RES OFC VILLASENOR 320.11

175422 PD - UNIFORM FOR RES OFC MUNOZ 116.14



15













10265 MONTOY LAW CORPORATION 08/16/20181411707312018 ADM - JULY LEGAL SERVICES 3,444.50


10289 P.G.& E. 08/16/2018141184055166878-9 LLD - INSTALLMENT LOAN LED 1,207.83

4055166878-9 LLD - MONTHLY SERVICE 06/27/18 - 7/26/18 1,562.56

5467738309-0 WTR/SWR/SD - MONTHLY SERVICE 06/27/18 - 7/26/18 36,461.41

5467738309-0 WTR/SWR/SD - MONTHLY SERVICE 06/27/18 - 7/26/18 19.71




10596 RED WING BUSINESS ADVANTAGE ACCOUNT08/16/201814119409-1-23548 PW VAR - SAFETY BOOTS V MUNA 33.06

409-1-23548 PW VAR - SAFETY BOOTS V MUNA 50.00

409-1-23548 PW VAR - SAFETY BOOTS V MUNA 50.00

409-1-23797 PW VAR - SAFETY BOOTS D ZAPATA 50.00



409-1-23821 PW VAR - SAFETY BOOTS P ARECHIGA 65.18










10337 SLUMBERGER LUMBER 08/16/20181412007312018 CS - COMM CTR MAINT/REPAIR SUPPLIES #3116 25.90

07312018 CS - PARKS MAINT/REPAIR SUPPLIES #3116 171.16

07312018 CS - BLDG MAINT/REPAIR SUPPLIES #3116 946.89


10754 SUPPLYWORKS 08/16/201814121450750575 CTC - JANITORIAL SUPPLIES 23.57

450750583 CTC - JANITORIAL SUPPLIES 8.36

450750591 CTC - PARK MAINT SUPPLIES 119.29


10906 TAMARACK PEST CONTROL 08/16/201814122419502 CTC - PEST CONTROL SPRAY CTC AUGUST 2018 100.00


11520 TERRIS BARNERS WALTERS BOIGON HEATH08/16/201814123INV00709 ADM - JULY 2018 SERVICES FEE 2 14,181.33


10371 TJ LAW & ASSOCIATES INVESTIGATIONS08/16/2018141241615 PD - BACKGROUND PEEK & VILLASENOR 1,200.00


16












10644 US BANK EQUIPMENT FINANCE 08/16/201814125364061648 PD - LANIER MPC4503 COPIER LEASE AUG CONTRACT #500-0436878-000 177.51


11515 VALLEY PRO PAINTING 08/16/20181412608142018 CS - PAINT & PREP CTC STAGE WALLS 525.00


10717 VORTAL INC 08/16/2018141271341 ADM - MONTHLY WEB HOSTING & MTG JULY 50.00


124,952.26Total for 8/16/2018:

11355 BADGER METER 08/17/20181412880021830 FIN - BEACON HOSTING SERV UNIT JUNE 2018 60.57

80021830 FIN - BEACON HOSTING SERV UNIT JUNE 2018 60.57


10619 EDD 08/17/201814129L1724819360 VAR - 2ND QTR EMPLOYMENT TAX 2018 A ROCHA 110.50

L1724819360 VAR - 2ND QTR EMPLOYMENT TAX 2018 A ROCHA 110.50

L1724819360 VAR - 2ND QTR EMPLOYMENT TAX 2018 A AYALA 143.00


10162 FRESNO COUNTY TREASURER 08/17/201814130SO15810 PD - JAN - MARCH PRISONER PROCESSING SERVICE 275.80

SO15827 PD - APRIL - JUNE PRISONER PROCESSING SERVICE 441.28


10166 FRESNO-MADERA AGENCY ON AGING 08/17/2018141312013 NUT - SITE SUPPLIES 37.76

2013 NUT - 5 NON QUALIFIED MEALS 17.60


10203 HUB INTERNATIONAL OF CA 08/17/201814132143550 CTC - SPECIAL EVENT INSURANCE JUNE 2018 N SOLIS 171.38


11327 SHIRLEY KOLLEEN 08/17/20181413306302018 FIN - 1/2 OF SEWER FEES COLLECTED 1,228.50


10282 OFFICE DEPOT 08/17/201814134154587128001 CS - OFFICE SUPPLIES 70.61

154587128001 CS - OFFICE SUPPLIES 70.61





17















10286 O'REILLY AUTOMOTIVE INC 08/17/20181413506292018 VE EQUIP - SUPPLIES 3 INV <$50 60.91


10337 SLUMBERGER LUMBER 08/17/20181413606282018 LLD - SUPPLIES 2 INV <$50 3.74


11520 TERRIS BARNERS WALTERS BOIGON HEATH08/17/201814137INV00709 ADM - JUNE 2018 SERVICES FEE 1 4,986.39


7,983.65Total for 8/17/2018:

10019 AFLAC 08/22/201814138886234 HR - AUGUST EMPLOYEE VOLUNTARY INSURANCE 122.70


11523 BELNICK INC 08/22/201814139INV-6110616 CS - 32 REPLACEMENT CHAIRS 878.78


10617 C A REDING CO INC 08/22/201814140478778 PD - LANIER MP 4503 7/13/18-8/12/18 CONTRACT #16500-01 138.42


10087 CEN-CAL CONSTRUCTION 08/22/20181414140 CS - FURNISH & INSTALL UPPER CABINETS PD OPS 2,705.00

45 CS - REMAINING BALACE REMODEL PD OPS 10,966.00


10092 CENTRAL VALLEY TOXICOLOGY INC 08/22/201814142280245 PD - BLOOD TEST CASE 18-2200 78.00

28047 PD - BLOOD TEST CASE 18-2238 38.00


10096 CHILDS AND COMPANY INC 08/22/201814143112897 CS - REPLACEMENT KEYS KPD & PARKS 167.79


10104 COMCAST 08/22/201814144815550021014764 TECH - TECHNOLOGY SVC 8/14/18-9/13/18 SR CTR 8155500210147646 191.04

815550021026546 TECH - TECHNOLOGY SVC 8/14/18-9/13/18 SR CTR 8155500210265463 146.04

815550021026548 TECH - TECHNOLOGY SVC 8/14/18-9/13/18 COMM CTR 8155500210265489 146.04


10106 CONSOLIDATED EDISON SOLUTIONS INC08/22/201814145


18














446367 SWR - SOLAR POWER 7/1/18 - 8/1/18 29,748.04


10715 DC HEATING AND COOLING 08/22/2018141460756 CS - REPLACE CONDENSOR FAN MOTOR CTC 484.14

0759 CTC - REPLACE CONDENSOR FAN MOTOR X 2 788.20


10654 DIVINE DESSERTS 08/22/201814147394239 CC - AUG COUNCIL MEETINGS 30.00


10144 ELBERT DISTRIBUTING INC 08/22/201814148P10011254 PD MAINT - VARIOUS MAINT SUPPLIES 214.13

P10011254 VE MAINT - VARIOUS MAINT SUPPLIES 214.13


10151 EWING IRRIGATION PRODUCTS 08/22/2018141495855161 PARKS - IRRIGATION SUPPLIES 372.96

5911777 LLD - IRRIGATION SUPPLIES 341.77

5911777 PARKS - IRRIGATION SUPPLIES 642.02



10154 FASTENAL COMPANY 08/22/201814150CAFR268672 PARKS - SUPPLIES 6 ITEMS <$50 60.71

CAFR268672 STRTS - SUPPLIES 3 ITEMS <$50 25.74

CAFR268672 LLD - SUPPLIES 3 ITEMS <$50 45.91

CAFR268672 SWR - SUPPLIES 3 ITEMS <$50 45.39

CAFR268672 WTR - SUPPLIES 2 ITEMS <$50 12.89


10157 FERGUSON ENTERPRISES INC 08/22/2018141511382954 SWR - GASKETS 18.55

1393239 WTR - FIRE HYDRANT PARTS 528.36


10169 FRESNO PET CEMETERY 08/22/20181415234278 AAC - 14 ANIMAL CARCASSES DISPOSED OF 176.20


10185 GRAINGER 08/22/2018141539859258726 CS - PARKS MAINT QUICK COUPLER KEYS 196.78

9862587400 CS - BLDG MAINT TRIGGER SPRAY BOTTLES 75.95

9867541543 CS - PARKS BATHROOM SINK 92.47


10201 HORIZON 08/22/2018141541V129732 LLD - IRRIGATION SUPPLIES 123.09


10205 INDEPENDENT STATIONERS 08/22/201814155


19













S100302206 CS - DISINFECTANT WIPES 13.96


10215 J - S AUTO SALES 08/22/20181415608022018 VE - TOWING FOR #1373 100.00


BP-J & J & B VALLEY CONSTRUCTION INC 08/22/20181415718-RES-0069 BPO - C & D REFUND TRACT 5636 LOT 31 922 JOSEPH 589.03

18-RES-0122 BPO - C & D REFUND TRACT 5636 LOT 32 908 JOSEPH 620.00


10236 KERMAN RADIATOR SERVICE 08/22/20181415825113 VE - STOCK RADIATOR 45.00


10259 MES VISION 08/22/201814159182203088101 HR - SEPTEMBER VISION PREMIUM 736.67


10260 METRO UNIFORM & ACCESSORIES 08/22/201814160175572 PD - UNIFORM FOR RES OFC MUNOZ 201.76


10261 MID VALLEY DISPOSAL INC 08/22/20181416107312018 SWA - ROLL OFF/FRANCHISE FEES -1,269.80

07312018 SWA - CITY PORTION FOR JULY 2018 -20,331.29

07312018 SWA - JULY 2018 SW CHARGES 101,656.44


11442 MINTIER HARNISH LP 08/22/201814162KERGPU-04 BPO - CONTRACT PLANNING SERVICES JULY 2018 27,172.06


10832 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA08/22/20181416363227365 CS - PHYSICAL TRANSIT B ARREDONDO 93.00


10282 OFFICE DEPOT 08/22/201814164183009692001 WTR - OFFICE SUPPLIES 42.23

183009692001 SWR - OFFICE SUPPLIES 42.23


183010151001 WTR - OFFICE SUPPLIES 5.94


10285 ONTRAC 08/22/2018141658812313 BPO - PLAN CHECK OVERNIGHT DELIVERY FEES 18.80


10286 O'REILLY AUTOMOTIVE INC 08/22/20181416607102018 VE SUPPL - SUPPLIES 2 INV <$50 57.19

07182018 PD REP - SUPPLIES 2 INV <$50 38.20


20


http://ssi.NET?action=object&object=APVendor&id=BP-J &












07202018 VE MAINT - SUPPLIES 2 INV <$50 31.36

413622 VE REP - BATTERY FOR #1397 103.62

413740 VE REP - HEADLIGHTS #1458 241.87

414606 VE REP - BLOWER MOTOR #1407 66.11

414625 VE REP - SUPPLIES 1 INV <$50 32.98

415074 BLDG - FLOOR MATS FOR SHOP 372.19

415325 BLDG - FLOOR MATS FOR SHOP 124.06

416638 VE REP - BRAKES & SUSPENSION ARMS #1407 261.06


11521 BREANA PIMENTEL 08/22/201814167140106 CTC - DEPOSIT REFUND SH 8/18/18 100.00


10927 PROFESSIONAL PRINT & MAIL INC 08/22/20181416894500 WTR - 1000 WATER WASTING CITATION DOOR HANGERS 316.47


10316 R G EQUIPMENT OF FRESNO INC 08/22/20181416934377 CAP - TRACTOR MOWER 48" DECK ASSEMBLY 13,000.00


11364 SAFARILAND LLC 08/22/2018141701010-149781 PD - 1 BULLET PROOF VEST W/CARRIER RES OFC M MARTINEZ 583.07


11114 SHERWIN WILLIAMS 08/22/2018141718836-3 STRTS - SPRAYER TIPS 97.79


10335 SILVA AUTO GROUP INC 08/22/20181417236173 VE REP - LIGHTER SOCKETS #1402 42.74

36188 PD REP - FRONT ROTORS #1488 185.54


10337 SLUMBERGER LUMBER 08/22/20181417307102018 MEDIANS - SUPPLIES 2 INV <$50 ACCT #3115 83.54

07102018 WTR - SUPPLIES 3 INV <$50 ACCT #3305 63.97

07232018 PARKS - SUPPLIES 2 INV <$50 ACCT #3115 48.98

07302018 STRTS - SUPPLIES 2 INV <$50 ACCT #3115 35.71

07312018 BLDG - SUPPLIES 2 INV <$50 ACCT #3115 24.76

B346108 WTR - 1 ROLL POLY FILM FOLDING KNIFE ACCT #3305 118.75

B346689 MEDIANS - SAWZALL HIGH DEMAND KIT ACCT #3115 275.32

B347359 BLDG - BALLAST & CONNECTORS PW OFFICE ACCT #3115 53.93

B347875 VE EQUIP - SUPPLIES 1 INV <$50 ACCT #3115 2.07

C228721 BLDG - SUPPLIES 1 INV <$50 ACCT #3115 21.57

C228721 STRTS - SUPPLIES 1 INV <$50 ACCT #3115 10.79

C228764 SWR - SUPPLIES 1 INV <$50 ACCT #3305 22.34

C228764 WTR - SUPPLIES 1 INV <$50 ACCT #3305 22.34

C228868 SIDEWALKS - WHEELBARROW SAWZALL BLADE ACCT #3115 165.72

C228869 MEDIANS - WHEELBARROW ACCT #3115 140.35

C229053 CTC - SUPPLIES 1 INV <$50 ACCT #3305 35.61

C229186 PARKS - GLOVES KNIVES ACCT #3115 72.17


21











10603 SOLENIS LLC 08/22/201814174131338551 SWR - PRAESTOL POLYMER 4,120.62


10357 TAYLOR MADE IRRIGATION 08/22/20181417515905 WTR - PARTS FOR HYDRANT 7.97

15910 WTR - PARTS FOR HYDRANT 28.16



11502 TIREHUB LLC 08/22/2018141764304289 PD REP - 3 TIRES FOR PD STOCK 357.00


10168 UNITY IT 08/22/201814177MSP-23375 SWR - SCADA SUPPORT JULY 2018 42.50

MSP-23375 WTR - SCADA SUPPORT JULY 2018 42.50


10644 US BANK EQUIPMENT FINANCE 08/22/201814178363698036 BPO - LANIER MP C3503 COPIER LEASE CONTRACT #500-0413760-000 149.01


11505 VALLEY COMMUNICATION ENGINEERING08/22/20181417915543 WTR - REMOVE & TEST AC DRIVE WELL #17 568.00


10391 VALLEY FARM SUPPLY STORES 08/22/20181418007032018 LLD - SUPPLIES 4 INV <$50 89.57

07032018 WTR - SUPPLIES 13 INV <$50 266.33

07032018 SWR - SUPPLIES 8 INV <$50 173.55

07062018 PARKS - SUPPLIES 3 INV <$50 54.75

07132018 MEDIANS - SUPPLIES 2 INV <$50 22.18

07172018 VE SUPPL - SUPPLIES 4 INV <$50 46.78

07302018 STRTS - SUPPLIES 2 INV <$50 27.15

119135 LLD - 3 HULA HOES 71.23

119185 SWR - TOOL BOX #1404 53.98

119185 WTR - TOOL BOX #1404 53.98

119222 SWR - NOZZLE GUN SPRAY GUN 150.02

119302 PARKS - GAS CAN FUEL MIX BATTERIES PIPE 108.87

119302 STRTS - ROLLER QUIKRETE BOLTS SCREW DRIVERS 38.41

119368 STRTS - SPRAY HEAD WIRE CONNECTORS WIRE 55.67

119452 WTR - CREDIT -16.73

11951 VE EQUIP - WEED EATER HEADS 107.94

119554 SM EQUIP - STIHL HEDGE TRIMMER 498.80

119657 VE EQUIP - STIHL BLOWER HANDLE 107.96

127266 WTR - WATER METER SUPPLIES 77.05

127266 SWR - UTILITY KNIFE SHOVEL 43.82

127266 WTR - UTILITY KNIFE SHOVEL 43.82

127305 VE EQUIP - EDGER BLADES GRIPS 65.30

127305 STRTS - GLOVES 21.58

127326 VE EQUIP - AIR FILTER TRIM HANDLE BRACKET ASSEM 455.60


22











11522 EMALINA VARGAS 08/22/201814181129572 CTC - DEPOSIT REFUND CTC 8/18/18 400.00


10406 WEST HILLS OIL INC 08/22/201814182236462 VE - DIESEL FUEL 500 GAL 1,918.72

60334 VE - TRANSIT FUEL 162.78

60334 VE - ACT PROGRAM PD 513.60

60334 VE - FUEL JUL 16-31 5,105.41


10413 YAMABE & HORN ENGINEERING INC 08/22/20181418340595 WHITESBRIDGE & VINELAND TRAFFICE SIGNAL 1,480.00

40596 TRACT NO 5478 WESTERN INSURANCE LAWSUIT 180.00

40597 DOUBLE L MHP WATER SERVICE PROJECT 900.00

40598 TRACT NO 5832/5921 FINAL MAP 1,965.00

40599 VINELAND AVE WIDENING SOUTH 2,526.25

40600 WATER METER INSTALLATION PROJECT FINAL PHASE 320.00

40601 SPR 14-03 KERMAN CROSSINGS PHASE II 300.00

40602 WWTP POND 8 FINISH GRADING 68.75

40603 KUSD HIGH SCHOOL ATHLETIC SITE REVIEW 120.00

40604 B STREET BASIN REGRADING 342.50

40605 VINELAND AVE WIDENING NORTH 5,077.68

40605 VINELAND AVE WIDENING NORTH 676.07

40606 KEARNEY BLVD REHABILITATION 1,364.65

40606 KEARNEY BLVD REHABILITATION 177.85

40607 CA AVE SIDEWALK PHASE II 918.50

40607 CA AVE SIDEWALK PHASE II 265.25

40608 STANISLAUS AVE PARK 350.00

40609 2018 STREET RECONSTRUCTION PROJECT 4,217.50

40610 DEL NORTE TRUNK SEWER & STREET RECONSTRUCTION 495.00

40611 FY 17/18 STREET SEALING PROJECT 1,977.50

40612 2018 LLMD ASSESSMENT 1,021.25

40613 2018 GENERAL PLAN UPDATE 290.00

40614 FY 19/20 CDBG APPLICATION 1,755.00

40615 FY 17/18 GENERAL ENGINEERING GENERAL 600.00


220,048.53Total for 8/22/2018:

10386 US BANK CORPORATE PAYMENT 08/30/201814184JB 07252018 AAC - 3 BAGS OF DOG FOOD 64.72

JB 07262018 PD - COPSWEST TRAINING 9/17-20/18 380.00

JB 07262018 PD - CREDIT FOR $15 OVERCHARGE -15.00

JB 07312018 PD - WIPES FOR LIVE SCAN MACHINE 19.34

JB 07312018 PD - REFRESHMENTS FOR KPD ADVISORY MTG 21.89

JB 08072018 PD - NNO SUPPLIES 207.52

JB 08092018 PD - POLICE CAR MAGNETS 182.89



JB 08212018 PD - SHARPS NEEDLE DISPOSAL CONTAINER 13.96

JK 08062018 ADM - CA CITY MGMT FOUNDATION 400.00

JK 08142018 ADM - BOARDROOM SUPPLIES 77.56


23







KM 07312018 VE EQUIP - TAILGATE LIFT ASSIST SYSTEM 250.75

KM 08022018 PD REP - TIRE REPAIR KITS 26.76

KM 08022018 VE REP - TIRE REPAIR KITS 26.75

KM 08032018 WTR - CA RURAL WATER ASSOC CLASS MOORE & VALLEJO 250.00

PG 08072018 CS - AFB AD BANNER 82.57

PG 08102018 CS - SNO CONE CUPS NNO 7.33

PG 08102018 CS - MOVIE IN THE PARK NNO 385.00

PG 08132018 CTC - TOOL BOX 32.19

PG 08152018 REC - HACIENDA SNACK SUPPLIES 78.28

PG 08202018 CS - PRINTER INK 19.89

PG 08202018 CS - PHOTO PAPER 31.30


10014 ADMINISTRATIVE SOLUTIONS INC 08/30/20181418508242018 HR - AUGUST SEC 125 EMPLOYEE CONT 2,596.64

08242018A HR - SEPTEMBER EMPLOYER FLEX PLAN 11,200.00

136013 HR - SEPT BLUE SHIELD PLAN ADMIN 900.00

136014 HR - SEPT DENTAL CLAIMS FUNDING 4,676.00

136015 HR - SEPT SEC 125 PLAN ADMIN 125.00


10048 BERKADIA G 08/30/20181418601-0223760-1 SWR - DEBT SERVICE INTEREST PMT 3,082.13


10617 C A REDING CO INC 08/30/2018141874796973 PD - LANIER MPC307 COPIES 7/17/18 - 8/16/18 CONTRACT #17566-01 61.20

479787 ADM - LANIER MPC8002 CONTRACT #17105-01 7/19/18 - 8/18/18 132.04

479788 CS - LANIER MPC4504 COPIES 7/19/18 - 8/18/18 CONTRACT #17145-01 44.84


10079 CAMCO 08/30/20181418898101 SWR - SPRAYER & SUPPLIES FOR WWTP 68.47


10087 CEN-CAL CONSTRUCTION 08/30/20181418941 CS - FURNISH & INSTALL LAMINATE PD OPS ROOM 995.00


10096 CHILDS AND COMPANY INC 08/30/201814190112979 CS - REPLACEMENT DEADBOLTS ROTARY & CTC 277.80


10103 COLONIAL LIFE 08/30/2018141913420205-0901569 HR - AUGUST EMPLOYEE CONTRIBUTION 557.28

3420205-0901569 ROUNDING ADJ -0.04


10105 COMMUNITY HOSPITALS OF CENTRAL CALIFORNIA08/30/2018141921287 PD - JULY BLOOD DRAW 175.00


10107 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC08/30/201814193


24












2574-405940 STRTS - PHOTOCELLS FOR STREETLIGHTS 132.94


10108 COOKS COMMUNICATIONS CORP 08/30/201814194137899 PD REP - CUSTOM FOAM FOR GUNBOX #1511 242.94


10109 COUNTY OF FRESNO 08/30/20181419507302018 PD - JULY PARKING ACTIVITY 1,169.00


11382 DATA TICKET INC 08/30/20181419691585 PD - JULY PARKING ACTIVITY 771.65


10128 DEPARTMENT OF JUSTICE 08/30/201814197322131 PD - 6 BLOOD ALCOHOL ANALYSIS 210.00


10148 ENTENMANN-ROVIN CO 08/30/2018141980137892-IN PD - RECORDS BADGE #208 124.67

137697-IN PD - REPAIR AND REFINISH BADGE #61 57.73


10151 EWING IRRIGATION PRODUCTS 08/30/2018141995975408 PARKS - IRRIGATION SUPPLIES 445.74









10166 FRESNO-MADERA AGENCY ON AGING 08/30/2018142002034 NUT - 1 NON QUALIFIED MEALS 3.91


11524 GELCO SUPPLY INC 08/30/20181420153402 SWR - ROOT KILLER 282.81


10205 INDEPENDENT STATIONERS 08/30/201814202S100302974 CS - SUPPLIES FOR HACIENDA ASP 9.44


10234 KERMAN FLORAL & GIFTS 08/30/20181420320435 CC - CONDOLENCES AMARO FAMILY 80.98

20449 CC - CONDOLENCES JOHNSON FAMILY 75.58



25













10239 KERWEST INC 08/30/20181420445374 ADM - CLASSIFIED PART TIME AUTO 25.00

45379 ENG - BIDS 2018 LOCAL STREET PROJECT 525.00


11142 KIMBALL MIDWEST 08/30/2018142056524110 VE SUPPL - IMPACT TOOL FOR SHOP TOOL BOX 321.67


10678 MAC'S EQUIPMENT INC 08/30/20181420608317596 VE EQUIP - BUSHING LINK FOR TRACTOR 34.50


10260 METRO UNIFORM & ACCESSORIES 08/30/201814207176290 PD - UNIFORM FOR RES OFC T PEEK 333.17


10272 MUTUAL OF OMAHA 08/30/201814208770464570 HR - SEPT LIFE INSURANCE 425.87

770464570 HR - SEPT VOLUNTARY LIFE 1,242.03

770464570 HR - SEPT LTD INSUR EMPLOYER 544.66

770464570 HR - SEPT LTD INSUR EMPLOYEE 544.65


10282 OFFICE DEPOT 08/30/201814209177023597001 WTR CONSERV - OFFICE SUPPLIES 29.85

177023597001 SD - OFFICE SUPPLIES 6.75


177023597001 VE - OFFICE SUPPLIES 14.66

177023597001 PARKS - OFFICE SUPPLIES 11.52

177023597001 STRTS - OFFICE SUPPLIES 46.55

177023597001 WTR - OFFICE SUPPLIES 9.56

187079927001 PD - RISER DESK TOP 372.51

187079928001 PD - DUAL MONITOR STAND 183.56

187822680001 PD - STACKABLE TRAYS FOR PATROL OPS 76.71

187822836001 PD - CLEAR LABEL 61.74

190382922001 PD - OFFICE SUPPLIES 54.17


10289 P.G.& E. 08/30/2018142102881141119-9 CS - TRANSIT FUEL 7/19/18 - 8/19/18 231.67

3920400666-0 STRT - MONTHLY UTILTIES 7/17/18 - 8/15/18 4,216.85

6206788690-3 CS - MONTHLY UTILTIES 6/29/18 - 8/6/18 68.30




9081203718-3 CS - MONTHLY UTILTIES KATEYS PARK 7/23/18 - 8/21/18 80.47


11364 SAFARILAND LLC 08/30/2018142111010-151389 PD - 1 BULLET PROOF VEST W/CARRIER OFC MUMM 604.66

I010-153115 PD - 1 BULLET PROOF VEST W/CARRIER SGT BELDING 604.66

I010-153115 PD - 1 BULLET PROOF VEST W/CARRIER RES OFC LOPEZ 604.66

I010-153115 PD - 1 BULLET PROOF VEST W/CARRIER RES OFC GODFREY 604.66


26












10862 SIGNMAX 08/30/2018142120029068-IN STRT SIGNS - 10 STREET SIGNS 310.43


10337 SLUMBERGER LUMBER 08/30/201814213B349519 PD - 3 KEYS FOR STORAGE CONTAINER AT THE RANGE 6.41


11460 SUPERIOR POOL PRODUCTS LLC 08/30/201814214Q2002770 WTR - 200 GAL BULK CHLORINE WELL 12 408.15

Q2002771 WTR - 140 GAL BULK CHLORINE WELL 15 285.70


10754 SUPPLYWORKS 08/30/201814215452015852 CTC - PARK MAINT SUPPLIES 99.73

452055817 CTC - JANITORIAL SUPPLIES 15.87


11126 TELSTAR INSTRUMENTS 08/30/20181421695579 WTR - VFD REPLACEMENT WELL 12 9,597.00


10381 UNITED HEALTH CENTERS 08/30/20181421708012018 PD - EMPLOYMENT PHYSICAL RESERVE F VILLASENOR 150.00

08142018 PD - EMPLOYMENT PHYSICAL RESERVE T PEEK 150.00


10168 UNITY IT 08/30/20181421823324 PD - PORT TO VGA 51.80

23401 PD - SWITCH FOR PATROL OPS REMODEL 477.40

MSP-2336 TECH - MONTHLY TECH SUPPORT SERVICES JULY 2018 2,774.40


10644 US BANK EQUIPMENT FINANCE 08/30/201814219364061598 SWR - LANIER COPIER LEASE CONTRACT #500-0504699-000 59.56

364061598 WTR - LANIER COPIER LEASE CONTRACT #500-0504699-000 59.56


10377 US POST OFFICE 08/30/20181422008242018 VAR - ADVANCE PMNT PERMIT 2 2,517.99

08242018 VAR - ADVANCE PMNT PERMIT 2 1,498.80

08242018 VAR - ADVANCE PMNT PERMIT 2 863.31

08242018 VAR - ADVANCE PMNT PERMIT 2 119.90


10390 VALLEY EXCAVATION INC 08/30/2018142212450 CAP WTR - HELSEM & KERMAN GARDEN METER PROJECT 61,363.35


10405 WELLS FARGO BANK N.A. 08/30/201814222


27














09152018 PFA DEPT SERVICE INTEREST PMT 70,705.82

09152018 PFA DEPT SERVICE PRINCIPAL PMT 100,000.00


10406 WEST HILLS OIL INC 08/30/20181422360538 VE - FUEL AUG 01-15 4,647.68

60538 VE - ACT PROGRAM PD 264.83

60538 VE - TRANSIT FUEL 264.95


303,541.84Total for 8/30/2018:

Report Total (125 checks): 656,526.28


Report Total: 728,836.34

28


City of Kerman “Where Community Comes First”

MAYOR MAYOR PRO-TEM Rhonda Armstrong Gary Yep COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER Michele Arvance Raj Dhaliwal Espi Sandoval

DEPARTMENT: ADMINISTRATION STAFF REPORT

CITY COUNCIL MEETING COUNCIL MEETING DATE: SEPTEMBER 5, 2018

To: Mayor and City Council From: John Kunkel, City Manager Subject: Resolution Approving Employment Agreement of Carolina Camacho for the Position of Finance Director RECOMMENDATION Council by motion adopt resolution approving employment agreement for Carolina Camacho for the position of Finance Director. EXECUTIVE SUMMARY The City Council wishes to enter into an agreement with Ms. Camacho in for the position of Finance Director. The agreement is Exhibit ‘A’ of the resolution and follows this report. DISCUSSION The agreement contains the following provisions:

A. The contract will be for five years with the option of two additional years. The contract will commence July 1, 2018.

B. The rate of Administrative Leave 3.08 hours each biweekly pay period. C. Personal Leave days of 4 days per year, which shall be charged against sick leave.

FISCAL IMPACT The agreement calls for 5% increases each year upon favorable evaluations for the five years of the agreement. Attachments: A. Resolution w/Exhibit

29

City Council Staff Report Page 2 of 8 Resolution Approving Employment Agreement of Carolina Camacho

Attachment ‘A’

RESOLUTION NO. 18-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN APPROVING EMPLOYMENT AGREEMENT OF CAROLINA CAMACHO

WHEREAS, CITY and EMPLOYEE wish to entered into an Employment Agreement effective July 1, 2018, and;

WHEREAS, the employee has served as the interim finance director and

WHEREAS, CITY and EMPLOYEE desire to elevate Ms. Camachoto the position of Finance Director and,

WHEREAS, the Agreement attached as Exhibit ‘A’ is for a five year period with two optional years and, provides for adjustments in benefits.

NOW THEREFORE, BE IT RESOLVED, the City Council hereby approves the Employment Agreement and authorize the City Manager to sign on behalf of the City.

The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 5th day of September 2018 and passed at said meeting by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

The foregoing resolution is hereby approved. ____________________________ Rhonda Armstrong Mayor ATTEST: __________________________ Marci Reyes City Clerk

30


Exhibit ‘A’

CITY OF KERMAN

EMPLOYMENT AGREEMENT FOR FINANCE DIRECTOR

This Employment Agreement (“Agreement”) is made and entered on July 1, 2018, by and between the City of Kerman (“City”) and Carolina Camacho (“Employee”) (collectively known as “Parties”).

RECITALS

A. Employee has served as Interim Finance Director since the retirement of the City’s prior Finance Director.

B. City desires to employ Employee as Finance Director as an at-will employee, to provide certain benefits, and to establish certain terms and conditions of Employee’s employment on an at-will basis as Finance Director through this Agreement.

C. Employee desires to be employed as an at-will Finance Director for the City in accordance with

and the terms of this Agreement. D. It is in the best interest of the City and Employee that they enter a new written employment

agreement and thereby renew the employment relationship.

NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises and covenants herein contained which are made a part of this Agreement, the Parties agree as follows:

AGREEMENT

1. Employment. The City Council hereby appoints Employee as Finance Director and Employee hereby accepts such

employment under the terms and conditions of this Agreement. 2. Entire Agreement.

a. This Agreement contains the entire agreement by and between the City and Employee and fully supersedes any and all resolutions and policies of the City with respect to employer-employee matters and any prior agreements or understandings, written or oral, with respect to each matter addressed in this Agreement. No other agreements, oral or written, shall be deemed to exist or bind any of the parties hereto.

31


b. The provisions of the City Personnel Policies and Procedures adopted on April 18, 2018, as amended from time to time, shall be applicable to Employee only where not in conflict with this Agreement; provided, however, that City Personnel Policies and Procedures shall not be considered part of this Agreement, and the City Council reserves the right, in its sole discretion, to unilaterally change the applicability of the terms of the Personnel Rules and Regulations without notice to Employee.

c. An amendment or modification of this Agreement shall be effective only if in writing, approved as required by law, and signed by City and Employee. An amendment or modification shall be designated as “Amendment No. ___ to Agreement for Employment of Finance Director.”

3. Term of Agreement. This Agreement is for a term of five (5) years commencing on July 1, 2018, and ending on June 30,

2023. The term of this Agreement shall be at the will of either party.

4. At-Will Employment.

Employee is an “at-will” employee who shall serve at the sole will, discretion and pleasure of the City Manager. Accordingly, the City may terminate Employee’s employment under this Agreement at any time, with or without cause, for any reason, or for no reason at all. Employee may also terminate this Agreement at any time.

5. Compensation.

Commencing July 1, 2018, Employee shall be paid an annual base salary of $79,104.00 ($6,592.00 per month). Employee shall be eligible for a five percent increase each year upon satisfactory evaluation for the five year term of the contract. She will be paid in accordance with the City’s payroll procedures.

6. Benefits.

a. Vacation. The purpose of vacation leave is to enable Employee to return to work

mentally and physically refreshed. Accrued vacation shall accrue as follows:

(i) Up to and including five years of service – fifteen (15) working days per year.

(ii) Six years through fifteen years of service – twenty (20) working days per year. (iii) Sixteen years of service or more – twenty-five (25) working days per year.

(iv) Employee shall be entitled to carry over unused vacation leave for one (1) year.

(v) Notwithstanding the number of hours accrued, Employee may only take ten (10)

consecutive work days off as vacation at a time.

(vi) Employee may accrue no more than the maximum vacation hours shown in the following schedule:

• 1 to 5 years 150 hours 32


• 6-15 years 200 hours • 16 or more years 250 hours

b. Sick Leave. Employee shall accrue sick leave at a rate of ten (10) days per year.

Employee shall be allowed to use sick leave for a personal illness or the illness of an immediate family member or as may be required by state or federal law. Immediate family member under this section means the employee’s spouse, domestic partner, children, mother, or father. Sick Leave will be credited to employee bi-weekly.

c. Retirement. The City contracts with CalPERS for retirement benefits of 2% at 60 for Miscellaneous Employees (three year average). As an Employee hired prior to July 1, 2012, the Employee pays 3% of her salary as a contribution toward CalPERS retirement and the City pays 4%. The City shall pay its required employer contribution and Employee shall pay her required employee contribution.

d. Health Plans. Employee shall be eligible to participate in the same medical, dental and vision plans that may be offered to employees.

e. Leave Required By Law. Notwithstanding any other provision in this Agreement, to the extent not already provided for under current leave policies and provisions, Employee shall be entitled to take any leave as may be required by state or federal law including but not limited to Family Care Leave, FMLA, CFRA, Military Leave, Jury Duty, and School Related Leave for children in kindergarten or grades 1 through 12 and updated leave required by law, as may be set forth in City’s Personnel Policies and Procedures.

g. Holiday Leave. Employee shall be entitled to holiday leave for holidays

observed by City. h. Administrative Leave. Employee shall be credited with 3.08 hours of

Administrative Leave each biweekly pay period. Employee may use Administrative Leave as time off or may cash out up accrued hours of Administrative Leave. Administrative Leave not taken or compensated during the calendar year in which it is credited shall not be added to any such leave granted in a following year, nor shall it be carried over.

i. Personal Leave. Employee may designate up to four (4) days of personal leave

each year which shall be charged against her sick leave and shall not be carried over from one year to the next.

j. Professional Development Activities. Employer recognizes the value of providing Employee with the specialized training and professional development opportunities necessary to allow Employee to gain greater skill and efficiency in the performance of her duties. Employer shall, subject to budget limitations, also pay registration, enrollment, and other related expenses of Employee for professional and official travel, meetings, and occasions useful to the continued professional development of Employee and to adequately pursue necessary official and other related functions for Employer, subject to prior approval by the City Manager.

k. Automobile and Mileage Allowance. In the event that Employee has to use

her personal vehicle for authorized City business the rate of mileage reimbursement shall be the current rate established by the IRS.

7. Duties and Responsibilities

33


a. Employee shall serve as the Finance Director of the City and shall perform the

functions and duties specified in state law, applicable City ordinances, and administrative rules and regulations as the same may presently exist or may hereafter be amended or adopted, and perform other legally permissible and proper duties and functions consistent with the job description for Finance Director, incorporated herein by this reference, and including other duties as assigned from time to time by the City Council and City Manager.

b. Employee agrees to devote her productive time, ability and attention to the City’s

business. For the duration of this Agreement, Employee shall not hold secondary employment, and shall be employed exclusively by the City, subject to any exceptions approved in writing by the City Manager. As an exempt employee, Employee shall not receive overtime or extra compensation for work performed outside normal business hours. Employee understands that she may be required to work hours other than regular City business hours in order to accomplish the duties of Finance Director.

8. Performance Evaluations

a. The City Council and City Manager will review Employee’s performance annually and at such time as they determine a performance evaluation is necessary.

b. At each annual evaluation and as otherwise deemed appropriate by the City Council

and/or City Manager, goals and performance objectives determined necessary will be provided to Employee.

9. Termination of Employment

a. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right

of Employee to resign at any time from her position with the City. Employee is requested, but is not required, to give at least thirty days written notice to the City prior to the effective date of resignation.

b. Subject to the provisions of Section 10 of this Agreement, nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Manager to terminate this Agreement and the services and employment of Employee at any time, at the sole discretion of the City Manager with or without cause, for any reason, or for no reason. Employee acknowledges that he shall not have and any rights to a hearing or an appeal of any kind. c. Employee shall receive payment for all accrued unused vacation at the time of her separation from employment.

10. Severance Pay

a. This severance pay provision in no way changes or modifies Employee’s status as an

at-will employee. In the event City terminates Employee’s employment, Employee will be entitled to severance pay in an amount equal to three (3) months base salary for years 1 to 3 of the Agreement and six (6) months base salary for the remaining years of the Agreement.. The foregoing severance pay language shall not apply and City has no obligation under this Agreement to pay any severance pay in the event Employee is terminated for misconduct in office as defined below. The foregoing severance pay language shall not apply and City has no obligation under this Agreement to pay any severance amount in the event Employee resigns or terminates this Agreement.

b. The term “misconduct in office” as used in this Agreement shall mean: 34


(i) Intentional malfeasance or misfeasance or gross neglect of duty engaged in by

Employee while carrying out her duties; or

(ii) Employee’s impairment due to alcohol or other substance abuse which in the reasonable judgment of City affects or interferes with, or may interfere with, EMPLOYEE’S performance or capacity to properly discharge her duties; or

(iii) The commission by Employee of a felony or a crime involving moral turpitude

(whether or not prosecuted), the charge or indictment of Employee by a governmental or prosecutorial authority of the same or the pleading by Employee of no contest (or similar plea) to the same, whether or not committed in the course of her employment; or

(iv) Employee’s committing of any act of dishonesty against City or using or

appropriating for her personal use or benefit any funds or property of City, unless such appropriation was specifically authorized by the City.

11. Indemnification The City shall defend, hold harmless and indemnify Employee against any tort, civil rights,

personnel, discrimination, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act of omission occurring in the performance of Manager’s duties in accordance with the provisions of California Government Code section 825. The City shall provide a defense in accordance with Government Code section 995. The City may decline to defend and/or indemnify Employee only as permitted by the California Government Code. The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment therefrom.

12. Notices Notices pursuant to this Agreement shall be in writing and served by mailing via the United States

Postal Service, first class postage prepaid, addressed as follows:

THE CITY John Kunkel, City Manager City of Kerman 850 S. Madera Ave. Kerman, CA 93631 THE EMPLOYEE Carolina Camacho 850 S. Madera Ave. Kerman, CA 93630

Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial process. Notice shall be deemed given as of the date of personal

35

City Council Staff Report Page 8 of 8 Resolution Approving Employment Agreement of Carolina Camacho service or as of the date of mailing of such written notice, postage prepaid, with the United States Postal Service.

13. Employee’s Independent Review Employee acknowledges that he has had the opportunity and has conducted an independent review

of the financial, tax, and legal effects of this Agreement. Employee has not relied upon any representation of City, its officers, agents, or employees other than those expressly set forth in this Agreement.

14. Miscellaneous

a. The text herein shall constitute the entire agreement between the parties. This Agreement may not be modified, except by written agreement executed by both parties.

b. If any provision, or any portion thereof, contained in this Agreement is held

unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect.

c. This Agreement shall be governed by the laws of the State of California and venue

for any proceedings shall be in Fresno County.

d. The parties agree that any ambiguity in this Agreement shall not be construed or interpreted against or in favor of either party.

e. This Agreement may be executed in counterparts containing original signatures.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written

below.

CITY OF KERMAN EMPLOYEE ____________________________________ __________________________________ Rhonda Armstrong, Mayor Carolina Camacho Date: _________________________ Date: _______________________ ATTEST: ____________________________________ Marci Reyes, City Clerk APPROVED AS TO FORM: ______________________________________ Hilda Cantú Montoy, City Attorney

36


MAYOR MAYOR PRO-TEM Ronda Armstrong Gary Yep COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER Michele Arvance Raj Dhaliwal Espi Sandoval

DEPARTMENT: PARKS AND RECREATION STAFF REPORT


To: Mayor and City Council From: Philip Gallegos, Parks, Recreation and Community Services Director Subject: Resolution Approving the Execution of a Memorandum of Understanding with the County of Fresno for

Continued Implementation and Funding of AB 939

RECOMMENDATION

Council by motion adopt resolution approving the execution of a memorandum of understating with the County of Fresno for continued implementation and funding of AB 939 EXCUTATIVE SUMMARY The recommended action will allow the County, as lead agency, to continue to implement county-wide AB 939 education, public information and household hazardous waste (HHW) management programs and facilities through utilization of the current AB 939 Surcharge Fee. The AB 939 Surcharge Fee is required to fully-fund the activities covered by the Successor MOU, including operation of the Regional Permanent HHW Facility (HHW Facility) and a local network of HHW drop-off sites (Local HHW Network), and development of additional Facility (ies) as needed. The term of the Successor MOU is ten years, with an option for one-five-year extension. DISCUSSION

AB 939 requires each county and city in the State to prepare, implement and update solid waste management plans in order to meet State diversion mandates. In addition, the State requires all jurisdictions to properly handle generated HHW, through recycling and/or disposal of these materials at an appropriate facility. The County as Lead Agency continues to provide this service to all jurisdictions within Fresno County through the Successor MOU. The County and the 15 cities within the Fresno County entered into an MOU in 1993, 2004 and again in 2009 to coordinate county-wide implementation of related education and public information and HHW management programs. The current MOU expires on January 5, 2019. In 2009, the County and the 15 cities agreed to increase a portion of the AB 939 Surcharge Fee from $0.65 to $2.40 per disposed ton of Fresno County generated solid waste. This increase was to fully-fund the activities covered by the MOU, including development and operation of the Regional Permanent HHW Facility (HHW Facility) and a local network of HHW drop-off sites (Local HHW Network).

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City Council Staff Report Page 2 of 33 Successor AB 939 Memorandum of Understanding The Successor MOU will continue to provide for services to: 1) manage the increase in types and volumes of waste required by legislation to be managed as HHW, and 2) respond to requests from residents of Fresno County to have more and better access to HHW management services. This is planned through development, construction and operation of a new relocated HHW Facility, other facilities as needed and expansion of the Local HHW Network. A new addition to the Successor MOU allows that if the portion of the Trust Fund Reserves allocated to the HHW Facility and associated activities reaches $11.5 million in total, the MOU Committee will initiate the process to lower the portion of the Surcharge Fee of $2.40 per disposed ton of Fresno County generated solid waste, to $0.00. This will continue until a new relocated HHW Facility is constructed and operational or the Trust Fund Reserves falls below $6.0 million. In addition, a new provision to include a Local Task Force (LTF) as required by the State and previously approved by the County and all the cities within Fresno County was added to the Successor MOU. The County Department of Public Works and Planning staff and representatives of the 15 cities within Fresno County have been working closely together to prepare the Successor MOU. County staff has held several meetings over the past few months and the recommended Successor MOU reflects a collaborative effort to enhance accountability and program effectiveness. The Successor MOU has an initial term of ten years with an option for one five-year extension. The option will be automatically exercised, unless a majority of the cities and County vote not to exercise the option for renewal. The Successor MOU contains a mutual indemnification clause, as did the previous MOU. In summary, it is recommended that the City Council approve and authorize the City Manager to execute the Successor MOU between the County and the City of Kerman regarding the provision of county-wide education and public information, HHW management programs, and development and operation of the HHW Facility (ies) and the Local HHW Network.

FISCAL IMPACT

The MOU will have no financial impact. Attachments:

A. Resolution w/Exhibit

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City Council Staff Report Page 3 of 33 Successor AB 939 Memorandum of Understanding

Attachment ‘A’


RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN AUTHORIZING APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH

THE COUNTY OF FRESNO FOR CONTINUED IMPLEMENTATION AND FUNDING OF AB 939

WHEREAS, pursuant to California Public Resources Code section 41781.01, subdivision (a), the State of California has established a goal of 75% source reduction, recycling, and composting by 2020;

WHEREAS, new State laws, including Health and Safety Code section 39730.6 and Public Resources Code, Division 30, Part 3, Chapter 13.1, commencing with Section 42652 (Senate Bill 1383, Lara, Chapter 395, Statutes of 2016), are currently being promulgated and will increase the need for regional programs to reduce methane generation by diverting 50% of organics from landfill by 2020 and 75% by 2025;

WHEREAS, COUNTY and the City of Kerman (CITY) will continue to join together to prepare and implement

required waste management and other related plans and programs;

WHEREAS, the CITY entered into a PREDECESSOR MOU, starting on April 27, 1993, which was superseded by another PREDECESSOR MOU on June 8, 2004, and again superseded by an another PREDECESSOR MOU on January 6, 2009, for the purpose of joining together to prepare, update and implement waste management plans and programs;

WHEREAS, the CITY has designated the COUNTY as the lead agency (Lead Agency) to implement and operate waste management programs/services that are best accomplished on a regional basis;

WHEREAS, the CITY previously determined that a mechanism is needed to enhance their ability to communicate and collaborate on MOU-related issues, and that the appropriate mechanism to serve those purposes is the MOU Committee (Committee), which consists of Delegates from each City within Fresno County agreeing to this MOU;

WHEREAS, the Committee shall continue to provide the Lead Agency with input and direction from the City on MOU-related programming and budget allocations, as more thoroughly provided herein below.

WHEREAS, the initial term of this MOU (Exhibit ‘A’) shall be for ten (10) years commencing on the date first

indicated above, that this MOU is executed by the Board and shall be automatically renewed for one (1) additional five (5)-year period, unless a majority of the Jurisdictions hereto vote not to exercise the option for renewal

NOW, therefore, the City Council of the City of Kerman does hereby find, determine and resolve the City Manager and/or designee is hereby directed to execute the Memorandum of Understating (MOU).

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City Council Staff Report Page 4 of 33 Successor AB 939 Memorandum of Understanding The foregoing resolution was approved and adopted by the City Council of the City of Kerman at a regular meeting held on the 5th day of September 2018, by the following vote:


The foregoing resolution is hereby approved. _____________________________ Rhonda Armstrong Mayor ATTEST: ____________________________ Marci Reyes City Clerk

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Exhibit ‘A’

MEMORANDUM OF UNDERSTANDING

This AB 939 MEMORANDUM OF UNDERSTANDING (MOU), made and entered into this

5th day of September, 2018 by and between the County of Fresno, a political subdivision of the

State of California, hereinafter referred to as “COUNTY”, and the cities of CLOVIS, COALINGA,

FIREBAUGH, FOWLER, FRESNO, HURON, KERMAN, KINGSBURG, MENDOTA, ORANGE

COVE, PARLIER, REEDLEY, SAN JOAQUIN, SANGER and SELMA, all collectively hereinafter

referred to as “CITIES”, is the successor agreement to that certain MOU, originally entered into

on April 27, 1993, renewed on June 8, 2004, and again renewed on January 6, 2009;

hereinafter referred to collectively as “PREDECESSOR MOU(s).”

WITNESSETH

WHEREAS, California Public Resources Code section 41780, subdivision (a) (added by

AB 939, the “Integrated Waste Management Act of 1989,” codified at California Public

Resources Code section 40000 and following, and referred to herein as “AB 939”) requires each

city and county in the State to prepare and implement jurisdiction-specific plans to divert twenty-

five percent (25%) of solid waste generated by 1995 and fifty percent (50%) by 2000;

WHEREAS, pursuant to California Public Resources Code section 41781.01, subdivision

(a), the State of California has established a goal of 75% source reduction, recycling, and

composting by 2020;

WHEREAS, required programs that include Source Reduction, Recycling, Composting,

Hazardous Waste Management and Public Education are best coordinated on a regional basis;

WHEREAS, new State laws, including Health and Safety Code section 39730.6 and

Public Resources Code, Division 30, Part 3, Chapter 13.1, commencing with Section 42652

(Senate Bill 1383, Lara, Chapter 395, Statutes of 2016), are currently being promulgated and

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will increase the need for regional programs to reduce methane generation by diverting 50% of

organics from landfill by 2020 and 75% by 2025;

WHEREAS, COUNTY and CITIES may join together to prepare and implement required

waste management and other related plans and programs;

WHEREAS, the COUNTY and the CITIES are hereinafter referenced as the

"Jurisdictions" when referred to collectively, and as “Jurisdiction” when referenced generally in

singular terms;

WHEREAS, the Jurisdictions entered into a PREDECESSOR MOU, starting on April 27,

1993, which was superseded by another PREDECESSOR MOU on June 8, 2004, and again

superseded by an another PREDECESSOR MOU on January 6, 2009, for the purpose of joining

together to prepare, update and implement waste management plans and programs;

WHEREAS, California Law authorizes the local governments and public entities to pay

for waste management plans, programs, preparation and implementation through a solid waste

surcharge;

WHEREAS, the Jurisdictions have designated the COUNTY as the lead agency (Lead

Agency) to implement and operate waste management programs/services that are best

accomplished on a regional basis;

WHEREAS, the Jurisdictions previously determined that a mechanism is needed to

enhance their ability to communicate and collaborate on MOU-related issues, and that the

appropriate mechanism to serve those purposes is the MOU Committee (Committee), which

consists of Delegates from each Jurisdiction agreeing to this MOU;

WHEREAS, California Law requires the creation of an Local Task Force (LTF) to review

local and regional plans;

WHEREAS the Jurisdictions approved the restructuring of the LTF, based on adopted

resolutions demonstrating the concurrence of a majority of the cities which contain a majority of

the population of the incorporated areas of the County, in accordance with the provisions of

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Public Resources Code Section 40950 (b) and designated the Committee to serve in the

capacity and perform the functions of the LTF;

///

WHEREAS, the Committee formed a separate Subcommittee (LTF Subcommittee) to

perform the LTF functions, as defined in Section IX of this MOU, including developing its own

separate set of guidelines and rules to govern itself and conduct business in order to facilitate

the development of waste management related plans and programs;

WHEREAS, the Committee shall continue to provide the Lead Agency with input and

direction from the Jurisdictions on MOU-related programming and budget allocations, as more

thoroughly provided herein below.

NOW, THEREFORE, it is agreed by the Parties hereto as follows:

I. PURPOSE AND STRUCTURE OF THE MOU:

A. The Lead Agency shall be responsible for the coordination and implementation of

countywide programs/services covered under the MOU.

B. The Jurisdictions, through their appointed Delegates, are responsible for

identifying the programs to be provided under the MOU and for assisting the Lead Agency with

the development and implementation of the programs identified. Basic responsibilities of each

Jurisdiction shall include, but not be limited to, attendance of its Delegate at Committee

meetings and MOU-related workshops, providing local data and/or contact information,

providing input and direction on MOU programming and budget proposals, reviewing proposals

and reports, referring interested persons residing within its territorial boundaries to MOU

programs, referencing MOU programs in that Jurisdiction’s promotional materials and other

documents as appropriate, and providing meeting/staging sites within its respective Jurisdiction

located within its territorial boundaries as needed. It is anticipated that any additional/specific

responsibilities of the Jurisdictions shall be defined in the most current Annual Work Plan (see

Section III).

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C. The Jurisdictions previously determined that successful implementation of AB 939

and waste management plans and programs requires a mechanism to enhance communication

and collaboration on MOU-related issues among the Jurisdictions located in Fresno County, and

it is agreed that the Committee is the appropriate mechanism to serve this purpose under the

provisions of this MOU.

D. The duties and responsibilities of the Committee shall include, but not be limited

to:

1. Serving as the primary forum for discussion of AB 939 compliance-related

issues. This provision does not preclude any Jurisdiction from implementing its own local

program(s) and/or from participating in, or establishing any additional entities for addressing its

own local AB 939 compliance issues.

2. Working with the Lead Agency to identify the regional AB 939-related

programs/services to be provided under the MOU.

3. Endorsing and monitoring implementation, by the Lead Agency, of those

MOU-related programming and budget allocations specifically authorized under the MOU, by

approval of the Annual Work Plan by a majority of Delegates.

E. The Committee shall consist of one Delegate from each Jurisdiction. The following

provisions are not intended to prevent or discourage any interested party from attending or

appropriately participating in a Committee meeting:

1. A CITY’s Delegate shall be designated by, and serve at the pleasure of, the

CITY Manager or other similar appropriate authority in that Jurisdiction. The COUNTY’s

Delegate shall be designated by, and serve at the pleasure of, the Resources Division Manager

or other similar appropriate authority in the COUNTY.

2. The designated Delegate of each Jurisdiction will have voting rights. A

Delegate shall be a representative of their respective Jurisdiction, empowered to represent that

Jurisdiction’s position and to cast that Jurisdiction’s vote, on items that come before the

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Committee. A Jurisdiction’s CITY Manager or other similar appropriate authority in that

Jurisdiction, or the COUNTY’s Resources Division Manager or other similar appropriate

authority in the COUNTY, may designate an Alternate Delegate with knowledge of the

respective Jurisdiction’s solid waste system and/or planning programs and the Alternate

Delegate may cast proxy votes on Committee votes. For any votes related to expenditures or

finances, the Alternate Delegate must get prior or subsequent written approval from the

Delegate, and provide that approval to the Lead Agency within 30 days of the respective vote.

Nothing in this paragraph or MOU shall be interpreted, or in any way construed, as preventing or

prohibiting a Jurisdiction from selecting a Delegate and/or Alternate Delegate that is not

employed by the respective Jurisdiction. For example, a Jurisdiction, following the designation

requirements of this MOU, may designate a waste hauler to serve as their Delegate and/or

Alternate Delegate.

3. It is understood and acknowledged that Delegates and Alternate Delegates

will represent the interests of their respective Jurisdiction and provide the collective input the

Committee needs to provide the Lead Agency with appropriate advisory direction to facilitate its

efforts, consistent with the limited purposes set forth herein.

4. Once the presence of a Quorum (as defined in Section I.E.4.(a)) is

established, a simple majority of the number of Delegates who are either physically present at

said meeting or represented by a proxy vote, is required to approve and authorize actions taken

by the Committee, unless the Committee by such a majority vote previously has adopted a

policy or procedure establishing some other standard.

a. A Quorum, which is required to transact business on behalf of the

Committee, is established by the presence of a majority of the Delegates or Alternate

Delegates, i.e. nine (9) total Delegates, duly assembled or represented by a proxy vote.

b. A Delegate unable to attend a meeting may authorize, in writing or

by e-mail/fax, a representative to attend the meeting and vote in his/her place. A Delegate’s

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representative shall notify the Chairperson of said authorization prior to the quorum count.

5. The Chairperson may, at his/her discretion, or when requested by a least

two (2) Delegates, request that a particular vote be by mail, fax and/or e-mail, when special

conditions or unusual time constraints preclude voting on an issue at a Committee meeting.

Delivery of the request will be pursuant to the notice provisions in Section XII. ///

For this vote to be a valid, all three (3) of the following conditions must be met:

a. The ballot must be received by all of the Delegates in a timely manner.

b. To be counted, the ballots must be returned to the Chairperson by the

deadline cited in the request.

c. A majority of the total Delegates, in attendance for that vote, must return

their ballots to approve Committee related business.

F. Committee meetings:

1. There will be a Chairperson and a Vice-Chairperson. The current

Chairperson and Vice-Chairperson, as of the date that this MOU is first executed, shall remain

in their respective positions until the beginning of the first new fiscal year after this MOU is

executed. At the first meeting of every new fiscal year, the Chairperson will step down, the Vice-

Chairperson will become the next Chairperson and a new Vice-Chairperson will take the Vice-

Chairperson position. The terms for the Chairperson and Vice-Chairperson will be one (1)-year,

ending at the first meeting of each fiscal year, at which time the then Chairperson will step

down, be replaced by the then Vice-Chairperson, and the next Vice-Chairperson will be named.

This process will continue until all Jurisdictions have had an opportunity for a Delegate to serve

as a Chairperson, and then the process will repeat itself. No Jurisdiction shall hold a position as

Chairperson twice until all Jurisdictions have had an opportunity to serve as a Chairperson.

Vice-Chairpersons will not be voted into place, and instead will be the Delegate of the

successive Jurisdiction, as determined by following order: 1) CLOVIS; 2) COALINGA; 3)

FIREBAUGH; 4) FOWLER; 5) FRESNO (City); 6) FRESNO (County); 7) HURON; 8) KERMAN;

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9) KINGSBURG; 10) MENDOTA; 11) ORANGE COVE; 12) PARLIER; 13) REEDLEY; 14) SAN

JOAQUIN; 15) SANGER; and 16) SELMA. Any Jurisdiction may elect to forgo serving as a Vice-

Chairperson or Chairperson, but doing so waives the respective Jurisdiction’s right to serve until

that Jurisdiction’s next turn. The Chairperson and Vice-Chairperson shall have all of the

standard powers and duties that are normally vested in the office of a committee chairperson

relating to the scheduling and conduct of the Committee’s meetings.

2. It is the intent of the parties hereto that at least four (4) Committee meetings

shall be scheduled each fiscal year. One (1) Committee meeting shall be designated as the

Annual Meeting. The Annual Meeting shall be appropriately scheduled to allow for the adoption

of an Annual Work Plan (AWP) for the following fiscal year and for the review/update of all

activities performed under this MOU since the previous Annual Meeting. The Chairperson or

Vice-Chairperson, in consultation with the Delegates, shall convene additional meeting(s) of the

Committee whenever there is sufficient business to conduct.

3. Working closely with the Chairperson or Vice-Chairperson, the Lead

Agency shall be responsible for making Committee meeting arrangements (e.g., noticing, siting,

taking attendance), assisting with the preparation of the agenda, and taking minutes at

Committee meetings.

4. Any Delegate may call for a vote, via a request delivered pursuant to the

notice provisions in Section XII, of the Committee on whether to schedule an additional

Committee meeting or to place an item on the agenda. If there is no meeting ongoing at the time

of the request, and if no meeting is scheduled within 30 days of the request, the Delegate may

agree to wait until the next scheduled meeting, or may require the Chairperson or Vice-

Chairperson to put the question to the Delegates by mail or fax (proxy vote) within ten (10)

working days of the request.

G. Modification or Amendment of Committee policy and procedures:

1. The Committee may choose to: a) adopt additional, or modify existing,

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Committee policies and procedures; and/or b) formalize the duties and the responsibilities of the

Committee’s members beyond those described in this MOU, consistent with the scope of

Committee’s functions and its advisory role.

///

2. Any proposed change(s) to any provision of Section I, Subsections A

through H, relating to the R List, the AWP and the Committee Policies and Procedures, must be

noticed, pursuant to Section XII, thirty (30) days in advance. The notice must include a proxy

ballot form and a message indicating the date, time and location of the meeting at which the

proposed change(s) will be discussed and voted upon.

H. The Lead Agency agrees that, at the request of the Committee, it will take the lead

in making arrangements, for such additional MOU-related programming and budget proposals

as are not specifically authorized under this MOU, to be brought before the legally constituted

governing bodies of each of the respective Jurisdictions for their appropriate consideration.

II. REPORTING ON AB 939 PROGRAMMING AND RELATED WASTE MANAGEMENT.

The Lead Agency will provide to the Delegates, at the initial meeting of the Committee

during each fiscal year throughout the term of this MOU, the AB 939 MOU Report List (“R List”)

for that fiscal year.

A. The R List, as updated and revised from time to time, but at least once every

Fiscal Year, shall: (1) describe briefly the contents of each report to be provided to the

Committee Delegates; (2) indicate who is responsible for collecting the data and preparing the

report (Reporter); and (3) indicate the frequency with which the report is to be submitted to the

Delegates. Each report shall be provided by the due date established in the R List. The Reporter

may request, and the Committee Chairperson or Vice-Chairperson may grant, additional time to

complete a given report when additional time is deemed appropriate.

B. At least once during each Fiscal Year, 1) the Lead Agency will review and, when

appropriate, recommend to the Committee, changes to the R List; and 2) the Committee shall

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act upon that recommendation, voting to request that the Lead Agency revise the current R List

as the Committee deems appropriate. When adopted by the Committee, the most recently

amended R List shall supersede the previous R List.

C. The Lead Agency, in accordance with Section III below, shall prepare an Annual

Work Plan (AWP). The AWP shall define: (1) the programs and services to be provided and

funded under this MOU; and (2) the responsibilities of the Jurisdictions related to

implementation of the AWP.

III. AB 939 ANNUAL WORK PLAN:

A. The AWP, as periodically updated and revised, defines the programs and services

to be provided under this MOU. At a minimum, the AWP shall include a description of: (1) the

programs to be provided and funded under the MOU; (2) each Jurisdiction’s responsibilities

under the AWP; and (3) a proposed budget indicating all projected revenues and AWP projected

expenditures.

B. The AWP shall be prepared, revised or updated no less than once every fiscal

year. The Lead Agency shall prepare the AWP, and any updates or revisions thereof, at the

request of and in consultation with the Committee. By a simple majority vote of the Delegates, a

new, updated or revised AWP shall supersede the previous AWP.

C. The budget in the AWP shall include a proposed allocation of funds for the

development and/or operation of required and desired facilities, plans and programs. Funds

allocated to facilities, plans and programs, which are not needed to cover current year

expenditures, may be accumulated as Reserves.

IV. SOURCE AND USE OF FUNDS:

A. The Jurisdictions agree that the appropriate mechanism for financing the programs

and services defined in the AWP is through a surcharge on each ton of landfilled solid waste

generated in Fresno County, hereinafter identified as the "AB 939 Surcharge". This provision

does not preclude the use of funds from other sources, such as a grant or program service fees

49


(e.g., solar panel drop-off fees), if such alternative funding: (1) does not increase the financial

obligation of the Jurisdictions under this MOU; and (2) is approved by a majority vote of the

Delegates.

B. It is hereby agreed by all of the Jurisdictions that the AB 939 Surcharge shall

remain in place throughout the Term, as defined in Section VI, of this MOU, or until such time as

the amount of the AB 939 Surcharge changes pursuant to Section V.B, Section V.C, and/or the

MOU is superseded/terminated as set forth in Section VII.

C. AB 939 Surcharge revenues shall be used solely for the activities outlined in this

MOU, the AWP, and any subsequent revisions of the AWP and/or amendments of the MOU.

D. It is anticipated that the COUNTY, as the Lead Agency for development and

implementation of regional AB 939-related programs and services, shall be the primary provider

of programs and services defined in the AWP, with the exception of those programs and

services provided by contractors and/or vendors.

1. All costs incurred by the COUNTY in meeting its responsibilities as defined

in the most current AWP, including MOU-related COUNTY expenditures for labor, overhead,

contractors and/or vendors, shall be fully reimbursed to the COUNTY from the AB 939

Surcharge, so long as said reimbursements do not exceed the dollar amounts allocated in the

current AWP, as approved by the Delegates of the Committee pursuant to Section III.

2. The Lead Agency shall have the authority to make routine program-related

expenditures (e.g., salaries, advertising, printing, premiums, overhead), without specific prior

approval of the Committee, so long as said expenditures are: (a) consistent with the expenditure

categories and dollar amounts established in the current AWP; and (b) do not require the

COUNTY to enter into a contract requiring approval by the Fresno County Board of Supervisors

(Board). Details of such routine expenditures shall be reported to the Committee on a quarterly

basis as determined by the Lead Agency or its designee.

3. Under no circumstances shall the total of actual program-related

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expenditures exceed the total expenditures authorized in the AWP. This provision does not

prohibit expending more than the amount budgeted for a specific line item, if said additional

expenditure is fully offset by a reduced expenditure(s) in one or more other line items. In the

event of unanticipated revenue (e.g., grant award(s) or actual surcharge revenues in excess of

the amount projected), the Lead Agency may propose and request the Committee, thorough its

Delegates, to approve an amendment to the budget in the current AWP and if required, to

request the COUNTY’s Board to amend any associated COUNTY budget line items.

E. Any MOU-related agreement between the COUNTY and an outside contractor or

vendor shall not be submitted to the COUNTY’s Board for approval without first having been

authorized, in accordance with the provisions hereof, by means of a majority vote of the

Delegates.

F. The COUNTY shall provide the opportunity for members of the Committee to

participate in any Request for Proposal/contract development process related to the MOU.

G. Unless specifically budgeted for in the AWP, expenditures incurred by non-

COUNTY Jurisdictions while participating in the regional programs/services under this MOU,

shall not be reimbursed with AB 939 Surcharge revenues.

H. Collection of AB 939 Surcharge Revenues

1. Each Jurisdiction in Fresno County that provides, allows, permits and/or

contracts for the collection of solid waste and recyclables (Material) generated within its

territorial or jurisdictional boundaries, hereby agrees in good faith to use its best efforts to

include in any future instrument authorizing, permitting and/or contracting for such service,

provisions requiring said service provider(s) (hereinafter to be known as “Jurisdiction’s Hauler”)

to do all of the following:

a. Collect and submit monthly data to the COUNTY indicating the type

of Material collected and the origin, amount and destination (initial and final) of all said Material

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City Council Staff Report Page 16 of 33 Successor AB 939 Memorandum of Understanding that the Jurisdiction’s Hauler collected and managed during each month. The Jurisdiction shall

require that the Jurisdiction’s Hauler use the Haulers’ Report form provided by the COUNTY,

that said report provide all the data requested by the COUNTY and that said report be submitted

to the COUNTY in a timely manner and at the intervals specified by the COUNTY. (It is

anticipated that the COUNTY shall request that the Jurisdiction's Hauler submit the Hauler's

Report on a quarterly basis.)

b. The Jurisdiction’s Hauler must indicate in the Haulers’ Report if the

initial destination of that Jurisdiction’s Material is a landfill (at which the entire load will be buried)

or an intermediary facility (e.g., a transfer station, materials recovery facility, recycling facility, or

a facility that manages green waste or biomass, construction and demolition debris or a landfill

that provides one or more of these services) that will ultimately landfill only a portion of that

Jurisdiction’s Material.

c. Calculate the total dollar amount of the AB 939 Surcharge on every

ton of Material generated within the territorial or jurisdictional boundaries of said Jurisdiction,

and that the Hauler’s Report indicates was landfilled, both within and outside of Fresno County.

The tonnage on which the AB 939 Surcharge is calculated shall equal the number of tons that

the Jurisdiction’s Hauler reports, or causes to be reported, to the Department of Resources

Recycling and Recovery (CalRecycle), as having been generated within, and subsequently

landfilled by or on behalf of, said Jurisdiction.

d. Upon request, provide the COUNTY with documentation from the

final destination(s) to which the Jurisdiction’s Material was taken, indicating the final disposition

of that Material.

2. The method by which the Jurisdiction’s Hauler shall agree to pay to the

COUNTY the AB 939 Surcharge (as calculated in accordance with the immediately preceding

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City Council Staff Report Page 17 of 33 Successor AB 939 Memorandum of Understanding Section IV Subsection H, Items 1a through c) shall depend upon the initial destination of the

Material.

a. If the initial destination of the Material collected by the Jurisdiction's

Hauler is a County-operated landfill, the Jurisdiction's Hauler is not required to remit the AB 939

Surcharge to the COUNTY. As a component of the landfill tipping fee, the AB 939 Surcharge

shall automatically be collected from all Jurisdictions’ Haulers entering a COUNTY-operated

landfill to dispose of Material. The funds so collected shall be deposited in the Solid Waste

Surcharge Trust Fund.

b. If the initial destination of the Material collected by the Jurisdiction's

Hauler is the Clovis Landfill, the Jurisdiction's Hauler is not required to remit the AB 939

Surcharge to the COUNTY. The City of Clovis hereby acknowledges and agrees that it will

continue to collect and remit to the COUNTY, in accordance with Fresno County Ordinance

Code Section 8.20.070.A, the equivalent dollar amount of the AB 939 Surcharge Fee for every

ton of Material generated in Fresno County that is landfilled at the Clovis Landfill during the

applicable time frame.

c. If the initial destination of the Material is not a COUNTY-operated

landfill or the Clovis Landfill, the Jurisdiction’s Hauler shall be required to remit, directly to the

COUNTY, the dollar equivalent of the AB 939 Surcharge on every ton of the Material that the

Jurisdiction’s Hauler takes to said facility, except as provided for in Section IV, Subsection H,

Item 2d (below).

d. The amount of the AB 939 Surcharge payment to be remitted to the

COUNTY may be adjusted downward by the COUNTY, based on actual tonnage landfilled, if

the Jurisdiction's Hauler chooses to, and is able to, meet all of the following conditions:

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(i) Provide documentation of the number of tons of the Material

that will/have been buried in any landfill (whether located inside or outside of Fresno County)

that is not operated by Fresno County or the City of Clovis; and

(ii) Provide documentation of the number of tons of the Material

that will/have been buried in a landfill that is operated by Fresno County or the City of Clovis;

and

(iii) Provide documentation of the number of tons of the Material that

will not/ have not been landfilled (e.g., recycled, composted); and

(iv) Remit directly to the COUNTY the dollar equivalent of the AB

939 Surcharge for every ton of that Material documented in Section IV, Section H, Item (2)(d)(i)

above.

3. Unless there are already equivalent provisions in place, each of the

Jurisdictions hereby agrees in good faith to use its best efforts to include provisions equivalent

to those indicated in Section IV, Subsection H, Item 1 and Item 2, in any future instruments

authorizing, permitting and/or contracting for such service entered into (or the term of which is

extended by amendment) by any Jurisdiction subsequent to the date of such Jurisdiction’s

execution of this MOU.

4. It is hereby understood, agreed, promised, by all Jurisdictions, that

the AB 939 Surcharges are necessary to provide the services under the MOU, and that Lead

Agency may, in its discretion, suspend or terminate the provision of any services provided under

this MOU to any Jurisdiction that fails to ensure that payment of that Jurisdiction’s AB 939

Surcharges are remitted or otherwise recovered, in accordance with this MOU.

V. AMOUNT OF AB 939 SURCHARGE

A. History of Fresno County’s Solid Waste Management Fee, i.e. the “AB 939

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SURCHARGE.”

1. On May 19, 1987, the Fresno County Board of Supervisors passed a

Resolution, which amended the Master Schedule of Fees, Charges and Costs

Recovery, adding section 2806, of Section 2800, and adopted a $.50, per ton,

Waste Management Surcharge.

2. On December 11, 1990, the Fresno County Board of Supervisors amended the

Master Schedule of Fees, Charges and Costs Recovery, increasing the County

Solid Waste Management Fee by $.65 per ton, to require a $1.15 County Solid

Waste Management Fee.

3. On January 5, 1993, The Fresno County Board of Supervisors amended the

Master Schedule of Fees, Charges and Costs Recovery, increasing the County

Solid Waste Management Fee by $.51 per ton, to require a $1.66 County Solid

Waste Management Fee.

4. On January 13, 2009, the Fresno County Board of Supervisors amended the

Master Schedule of Fees, Charges and Recovered Costs for Fresno County,

putting in place a method whereby the County Solid Waste Management Fee

would be increased by $.35 every year for five years.

5. As a result of the foregoing actions, amendments, resolutions, and other Board

actions, the current Solid Waste Management Fee is $3.41 per-ton.

In order to operate the MOU mandated facilities, programs and services, connected with the

activities outlined in this MOU, the Board will maintain the Fresno County Solid Waste

Management Fee (AB 939 Surcharge) of three-dollars and forty-one-cents ($3.41) per-ton of

landfilled solid waste generated in Fresno County, as included in the American Avenue Landfill

tipping fees.

B. Amendment Process

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1. Should the Committee vote to initiate an amendment, suspension, revision,

change, or other modification, of the AB 939 Surcharge, or should an amendment, suspension,

revision, change, or other modification of the AB 939 be necessitated by Section V.C of this

MOU, the Committee will initiate the Amendment Process.

2. In consultation with the Committee, the Lead Agency shall prepare, and

provide to each of the other Jurisdictions a draft resolution and/or ordinance relating to the

desired AB 939 Surcharge amendment, suspension, revision, change, or other modification.

The draft resolution and/or ordinance shall indicate a Target Date and a Target Period for

implementation. While it is anticipated that the dollar amount of the AB 939 Surcharge will be

maintained at the level indicated in Section V of this MOU, the Lead Agency may recommend

and the Delegates of the Committee may authorize, at the time the Lead Agency prepares the

draft resolution and/or ordinance, recommended changes in the timing and/or the dollar amount

of the AB 939 Surcharge.

3. Based upon the parameters indicated in the draft resolution and/or

ordinance, each of the Jurisdictions shall be requested by the Lead Agency to prepare, execute

and provide an appropriate resolution, executed by its respective governing body, requesting

that the COUNTY’s Board adopt any proposed changes to the AB 939 Surcharge.

4. If and when all Jurisdictions’ respective Boards (with the exception of

COUNTY’s Board) or Councils adopt resolutions proposing changes to the AB 939 Surcharge,

the Lead Agency shall prepare an agenda item and appropriate resolution(s) and/or ordinance

requesting that the COUNTY’s Board approve and implement the proposed amendment,

suspension, revision, change, or other modification, to the AB 939 Surcharge by adoption of the

COUNTY’s resolutions and/or ordinance.

5. Unless and until such time as the AB 939 Surcharge has been amended,

the AB 939 Surcharge shall remain at the current $3.41 per-ton of landfilled solid waste

generated in Fresno County.

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6. In the event that the amount of the AB 939 Surcharge is amended,

suspended, revised, changed, or modified by action of the Fresno County Board of Supervisors,

the new total amount of the AB 939 Surcharge will be deemed to replace all references to the

$3.41 AB 939 Surcharge in this MOU, without the need for any formal amendment hereto.

7. The Jurisdictions hereby acknowledge their understanding that in the event

that the amount of the AB 939 Surcharge is ever decreased, suspended, or in any way reduced

below its current amount, that any attempt to later increase, reinstitute, or otherwise revoke the

decrease, suspension or reduction thereof, will require further Board action.

/// C. Solid Waste Surcharge Trust Fund Account Cap.

It is the intention of the Jurisdictions that the combined sum of the component portions of

the Solid Waste Surcharge Trust Fund Account for (1) the Household Hazardous Waste Facility

Fee ($1.75/ton) and (2) the State-Mandated AB 939 Integrated Waste Management Plan Fee

($0.65/ton) shall not exceed $11.5 million prior to the siting, building, and full operation of a new

Household Hazardous Waste facility in Fresno County. Accordingly, in the event that the

combined sum of the component portions of the Solid Waste Surcharge Trust Fund Account for

(1) the Household Hazardous Waste Facility Fee ($1.75/ton) and (2) the State-Mandated AB

939 Integrated Waste Management Plan Fee ($0.65/ton) reaches a total in excess of $11.5

million prior to the siting, building, and full operation of a new Household Hazardous Waste

facility in Fresno County, the following will occur:

1. Using and following the Amendment Process in Section V.B, the Lead Agency

will draft any necessary resolution and/or ordinance, to present to the Fresno

County Board of Supervisors, for purposes of amending, suspending, revising,

changing, or modifying, the component portions of the AB 939 Surcharge for

(1) the Household Hazardous Waste Facility Fee ($1.75/ton) and (2) the State-

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Mandated AB 939 Integrated Waste Management Plan Fee ($0.65/ton), so as

to result in the foregoing component portions being reduced to $0.00/ton.

2. If Section V.C.1 is ever successfully implemented, and results in any reduction

in the total AB 939 Surcharge, the Jurisdictions agree, promise, and covenant,

that in the event that the sum total of the Solid Waste Surcharge Trust Fund

drops below $6.0 million, that the Lead Agency, using and following the

Amendment Process in Section V.B, will draft any necessary resolution and/or

ordinance to present to the Fresno County Board of Supervisors to increase

the component portions of AB 939 Surcharge for (1) the Household Hazardous

Waste Facility Fee and (2) the State-Mandated AB 939 Integrated Waste

Management Plan Fee.

3. If after implementing and accomplishing an Amendment Process that is

compelled by Section V.C.1, the Solid Waste Surcharge Trust Fund drops

below $6.0 million, then the obligations discussed in Section V.C.1 will not be

mandated again until the Solid Waste Surcharge Trust Fund Account totals

more than $11.5 million.

4. Under no circumstances, shall anything in this Section V.C, compel the

Jurisdictions to amend, suspend, revise, change, or modify, the component

portions of the AB 939 Surcharge (for the Department of Health Service Fee

and the Solid Waste Management Fee), which total $1.01 per ton.

5. If at any time after the execution of this MOU and before its termination thereof,

a new Household Hazardous Waste facility is sited, built, and fully operational,

within Fresno County, Section V.C.1 will be rendered permanently inapplicable.

D. Audits of the Solid Waste Surcharge Trust Fund Account

All programs, revenues, and reserves associated with the AB 939 Surcharge will undergo

an audit no less than once every five (5) years of the Term of the MOU, calculated from the date

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this MOU is fully executed, including the five (5) year extension, if applicable. The audit will be

completed by a third party consultant hired by Fresno County and billed to the AB 939 Solid

Waste Surcharge Trust Fund Account. Results of the audit will be shared with the Jurisdictions

within thirty (30) days of the Lead Agency’s receipt of the final and complete audit.

E. Annual Review of Solid Waste Surcharge Trust Fund Account

The Committee will conduct an annual review of the amounts in the Solid Waste

Surcharge Trust Fund Account during the last Committee meeting of every fiscal year. Thirty

(30) days prior to the review, the Lead Agency will provide the Committee Members with all data

and information related to the current state of the Solid Waste Surcharge Trust Fund Account.

VI. TERM:

A. The initial term of this MOU shall be for ten (10) years commencing on the date

first indicated above, that this MOU is executed by the Board and shall be automatically

renewed for one (1) additional five (5)-year period, unless a majority of the Jurisdictions hereto

vote not to exercise the option for renewal as set forth in Section VI, Subsection B (Renewal

Option).

B. Renewal Option

1. Each of the CITIES’ governing bodies hereby authorizes its respective CITY

manager or equivalent officer, or respective CITY manager’s or equivalent officer’s designee,

and the COUNTY hereby authorizes the Director of the Public Works and Planning Department

or their designee, upon receipt of a Renewal Option Ballot, delivered pursuant to the notice

provisions in Section XII, as the respective authorized agents of each such Jurisdiction, to

complete and to submit said ballots on behalf of their respective CITIES and COUNTY, voting to

either approve or reject the Renewal Option.

2. Renewal Option Ballots may be submitted by mail, fax or in person, but

must be received by the Chairperson before the Renewal Option meeting is called to order. At

that special meeting, the Chairperson shall count the valid Renewal Option Ballots submitted.

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To be valid, a Renewal Option Ballot must have been signed by that governing body’s

authorized agent, as specified in the immediately preceding Section VI.B.1, and be received

before the submittal deadline. If a simple majority of the valid Renewal Option Ballots received

by the Chairperson is in support of the Renewal Option, this MOU shall automatically be

extended an additional five (5)-year period as provided in Section VI, Subsection A.

3. Notice of the results of the Renewal Option Ballots shall be in accordance

with Section XII.

4. If the majority of the Renewal Option Ballots cast are not in support of the

Renewal Option, the MOU shall automatically expire at the end of the initial ten (10) -year

period. At such time, it will be each Jurisdictions’ responsibility, according to California Code, to

comply with the laws, rules, regulations, and requirements of the laws related to waste

management, and to provide waste management plans and services, including amending state

plans, and administering plans that would otherwise be handled by this Committee.

VII. TERMINATION:

A. Options for Changing the Term

The term of the MOU may be changed using one of the following options:

1. All Jurisdictions pass resolutions authorizing an amendment to the MOU to

increase, reduce or end the Term authorized in Section VI, Subsection A (above); or

2. All Jurisdictions pass resolutions authorizing a subsequent successor MOU,

in which case this MOU would expire on the date that such subsequent successor MOU

becomes effective.

B. Disbursement of Cash Balance in the Solid Waste Surcharge Trust Fund Account

(Trust Fund)

Should the Jurisdictions choose not to renew, extend or amend the term of this MOU,

and no Successor MOU has been approved or is approved six (6) months after this MOU

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expires, then the Lead Agency shall calculate and disburse the cash balance in the Solid Waste

Surcharge Trust Fund (AB 939 Surcharge) Account. For purposes of this Section VII.B, the only

amounts that may be disbursed out of the Trust Fund, will be amounts paid into the Trust Fund

as a result of (1) the Household Hazardous Waste Facility Fee and (2) the State-Mandated AB

939 Integrated Waste Management Plan Fee (at the time of this MOU’s execution, these

component portions of the AB 939 consisted of $2.40 out of every $3.41 AB 939 Surcharge

Fee). Unless the Jurisdictions unanimously pass a resolution within thirty (30) days before the

MOU’s termination date, defining and implementing an alternative method for calculating and

distributing the cash balance in the AB 939 Surcharge Account (Option Two), the Lead Agency

shall proceed in accordance with Option One:

1. Option One: Proportional Disbursement.

For Option One, the following, in the order listed, will occur:

a. Lead Agency will make an accounting of the Trust Fund, including a

determination regarding the total disbursable amount in the Trust Fund,

as well as any outstanding debts or other monetary obligations, and

determine the total amount that may be disbursed. Lead Agency will set

aside sufficient money to satisfy any and all debts and obligations and

then calculate the then remaining total disbursable amount in the Trust

Fund. This remaining total will be the amount that will be disbursed

pursuant to this Option One.

b. Lead Agency will take the total disbursable amount and divide it into two

equal halves. Each half will be disbursed as delineated below.

c. Lead Agency will send a request, delivered pursuant to the notice

provisions in Section XII, for documentation and proof to each

Jurisdiction. This Request shall request proof of all amounts each such

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Jurisdiction paid into the Trust Fund during the ten (10) years preceding

the request for documentation, as well as information regarding the

Jurisdiction’s respective population at the time of the request.

d. Within thirty (30) days of the Lead Agency’s request, all Jurisdictions

wishing to seek a portion of any disbursement will provide Lead Agency

with documentation proving all amounts the respective Jurisdictions paid

into the Trust Fund during the preceding ten (10) years, as well as their

populations at the time of the request. It is and will be each Jurisdictions’

responsibility to prove the foregoing.

e. No sooner than sixty (60) days after the provision and receipt of all

information requested in Section VII.B.1.d, Lead Agency will total all

amounts proved by each Jurisdiction into one lump sum.

f. The first half of the total disbursable amount will be divided amongst the

entitled Jurisdictions based upon the amounts each respective

Jurisdiction paid into the Trust Fund over the preceding ten (10) years.

For each Jurisdiction entitled to a disbursement, Lead Agency will

compare the amount the respective Jurisdiction paid into the Trust Fund

over the ten (10) year period, with the total amount paid by all entitled

Jurisdictions over the ten (10) period, by dividing the amount the

Jurisdiction paid by the total amount paid by all entitled Jurisdictions.

The first half of the total disbursable amount in the Trust Fund will be

multiplied by the resulting number. The calculated amount will equal the

first portion of the respective Jurisdiction’s entitlement to disbursement.

g. After calculating the foregoing amounts, the second half of the

disbursable amount in the Trust Fund will be divided amongst the

Jurisdictions entitled to a disbursement by multiplying the ratio of each

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such Jurisdiction’s population compared to the total population provided

by all entitled Jurisdictions by the second half of the disbursable amount.

The resulting numbers will equal the second portion of the respective

Jurisdiction’s disbursement. For example, if there is $100,000.00 in the

second half of the disbursable amount, and a Jurisdiction’s population

represents five-percent (5%) of the total reported population, that

Jurisdiction will be entitled to $5,000.00.

h. Within ninety (90) days of completing the foregoing calculations, the

Lead Agency will give notice, pursuant to Section XII, to all Jurisdictions

regarding the foregoing requests, responses, and calculations, and the

Lead Agency will disburse the amounts owing to each Jurisdiction.

i. Any Jurisdiction that fails to provide documentation or proof of amounts

paid, including those that provide inadequate documentation or proof of

amounts paid, or proof of the population of the Jurisdiction, pursuant to

this Option One, will not be entitled to any disbursement.

j. For purposes of this Option One (1), in the event that there are any

Jurisdictions that are not entitled to a disbursement, as delineated

above, those Jurisdictions’ populations will not be taken into account for

purposes of any of the calculations in this Option One (1).

2. Option Two: An alternative method defined and adopted by resolution by

the governing bodies of all Jurisdictions no less than 30 days before the MOU’s termination

date.

C. Disbursement of Assets acquired using monies from the Trust Fund will be determined

by way of Option Two, in Section VII.B.2.

VIII. AMENDMENTS

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A. The Committee may amend any provision of this MOU. Amendments of the AB

939 Surcharge are governed by Sections V.B and V.C.

1. With the exception of certain MOU provisions governing the Committee’s

scope of work as expressly specified above, (i.e., those provisions related to the R List, the

AWP and the Committee Policies and Procedures), the approval of any proposed amendment of

any other provision of this MOU requires that an appropriate amendment resolution and

accompanying amendment to this MOU be executed by the governing body of each and every

one of the Jurisdictions.

2. Upon the request of and in consultation with the Committee, the Lead

Agency shall prepare for this purpose and provide, to the City Manager of each of the CITIES, a

draft of an appropriate amendment resolution and accompanying amendment to this MOU.

3. Based upon the parameters indicated in the draft amendment resolution,

each Jurisdiction shall be asked to prepare, execute and provide the Lead Agency with an

executed amendment resolution and an executed counterpart original signature page of the

accompanying amendment to this MOU, following approval of same by its respective governing

body.

4. If and when an amendment resolution has been executed and provided by

all of the Jurisdictions, the Lead Agency shall prepare an agenda item and appropriate

resolution requesting the COUNTY’s Board to execute the COUNTY’s amendment resolution

and to execute a counterpart original signature page of the requested amendment to the MOU.

B. The Committee may propose and execute changes or amendments to the R List

and/or the AWP (Section II and Section III) and/or Committee Policy and Procedures (Section I),

by a simple majority vote of the Delegates casting ballots, so long as:

1. All such proposed changes/amendments to the R List, the AWP and the

Committee Procedures and Policies are noticed, pursuant to Section XII, to the Delegates at

least thirty (30)-days in advance. The notice must include a proxy ballot form and a message

64


indicating the date, time and location at which the proposed change(s)/amendment(s) will be

discussed and voted upon.

2. A majority of Delegates must participate, in person or by proxy. (Any

Delegate submitting a valid abstention shall be counted as a participant.) The votes shall be

calculated by adding the number of valid proxy ballots (received from Delegates not physically

present at the meeting) to the number of votes cast by those Delegates in attendance at the

meeting.

IX. PURPOSE OF THE LTF SUBCOMMITTEE

A. The Jurisdictions approved the restructuring of the LTF designating the Committee

to serve in the capacity and perform the functions of the LTF. The Committee formed a separate

Subcommittee (LTF Subcommittee) to perform these LTF functions developing its own separate

set of guidelines and rules to govern itself and conduct business. The LTF Subcommittee

guidelines include rules regarding the LTF formation, authority of the LTF, membership,

meetings, designation of officers, responsibilities, voting, and other related items. The duties

and responsibilities of the LTF Subcommittee are defined in Public Resources Code Section

40950, subdivision (c) as, “To ensure coordinated and cost-effective regional recycling system,

the task force shall do all of the following:

1. Identify solid waste management issues of countywide or regional concern.

2. Determine the need for solid waste collection and transfer systems, processing

facilities, and marketing strategies that can serve more than one local jurisdiction

within the region.

3. Facilitate the development of multijurisdictional arrangements for marketing of

recyclable materials.

4. To the extent possible, facilitate resolution of conflicts and inconsistencies

between or among city and county source reduction and recycling elements.”

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B. As established under Public Resources Code Section 40950, subdivision (d), “The

task force shall develop goals, policies and procedures which are consistent with guidelines and

regulations adopted by the board (CalRecycle), to guide the development of the siting element

of the countywide integrated waste management plan.”

C. The LTF Subcommittee meetings will only be scheduled as needed to address

business as required under Public Resources Code Section 40950. These meetings will be

scheduled and noticed, pursuant to Section XII, and held at the conclusion of regular Committee

meetings.

D. A quorum, for purposes of the LTF Subcommittee, shall be five (5) Jurisdictions.

X. [Intentionally Omitted]

XI. HOLD HARMLESS:

A. The COUNTY hereby agrees to indemnify and hold harmless each of the signatory

CITIES and their respective agents and employees, from and against all loss or expense

(including reasonable costs and attorney’s fees) by reason of liability imposed by law upon such

signatory CITY for damages because of bodily injury, including death at any time resulting

therefrom, sustained by any person or persons or on account of damage to property, including

loss of use thereof, arising out of or as a consequence of the performance of this work.

Provided, however, that the duty imposed by this Paragraph shall be binding upon the COUNTY

only if, and only to the extent, that such injury to persons or damage to property is due to

negligence of the COUNTY.

B. Each of the signatory CITIES hereby agrees to indemnify and hold harmless the

COUNTY and its agents and employees, from and against all loss or expense (including

reasonable costs and attorney’s fees) by reason of liability imposed by law upon the COUNTY

for damages because of bodily injury, including death at any time resulting therefrom, sustained

by any person or persons or on account of damage to property, including loss of use thereof,

arising out of or as a consequence of the performance of this work. Provided, however, that the

66


duty imposed by this Paragraph shall be binding upon a signatory CITY only if, and only to the

extent, that such injury to persons or damage to property is due to negligence of such signatory

CITY.

XII. NOTICE

Unless it is provided otherwise, for purposes of this MOU, each Jurisdictions’ Delegate or

the Delegate’s designee shall be provided with notice for any and all matters regarding or relating

to this MOU, as provided in this Section.

The Jurisdictions’ Delegates or their designees shall serve as the persons to receive any

and all notice, as required by this MOU, or in any way related to this MOU. Each Jurisdiction, as

applicable, may request that notice be sent to their Alternate Delegate, if any, in addition to the

notice that is sent to the Jurisdictions’ Delegates. Each Jurisdiction will provide contact information

for their Delegates, and Alternate Delegates if so desired, as follows:

1. Telephone number;

2. Email address;

3. Physical address capable of receiving all forms of mail, delivery, etc.

All notices between the Jurisdictions provided for or permitted under this MOU must be in writing

and delivered either by personal service, by first-class United States mail, by an overnight

commercial courier service, or by e-mail transmission. A notice delivered by personal service is

effective upon service to the recipient. A notice delivered by first-class United States mail is

effective three COUNTY business days after deposit in the United States mail, postage prepaid,

addressed to the recipient. A notice delivered by an overnight commercial courier service is

effective one COUNTY business day after deposit with the overnight commercial courier service,

delivery fees prepaid, with delivery instructions given for next day delivery, addressed to the

recipient. A notice delivered by e-mail is effective when transmission to the recipient is completed

(but, if such transmission is completed outside of COUNTY business hours, then such delivery

shall be deemed to be effective at the next beginning of a COUNTY business day), provided that

the sender maintains a read-receipt of the completed transmission. For all claims arising out of or

67


related to this MOU, nothing in this section establishes, waives, or modifies any claims

presentation requirements or procedures provided by law, including but not limited to the

Government Claims Act (Division 3.6 of Title 1 of the Government Code, beginning with section

810).

XIII. SEVERABILITY:

Should any part of this MOU be determined to be unenforceable, invalid, or beyond the

authority of either party to enter into or carry out, such determination shall not affect the validity

of the remainder of this MOU, which shall continue in full force and effect; provided that, the

remainder of this MOU can, absent the excised portion, be reasonably interpreted to give effect

to the intentions of the parties.

XIV. COUNTERPARTS:

This MOU may be executed in any number of counterparts, each of which when so

executed and delivered shall be deemed to be an original, and such counterparts together shall

constitute one and the same instrument and agreement.

XV. ENTIRE AGREEMENT:

This MOU constitutes the entire agreement among the Jurisdictions with respect to the

subject matter hereof and supersedes all previous negotiations, proposals, commitments,

writings, advertisements, publications, and understandings of any nature whatsoever unless

expressly included in this MOU.

/// IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year

first hereinabove written.

CITY OF KERMAN COUNTY OF FRESNO

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City Council Staff Report Page 33 of 33 Successor AB 939 Memorandum of Understanding John Kunkel, City Manager City of Kerman

Sal Quintero, Chairperson of the Board of Supervisors of the County of Fresno

ATTEST: Bernice E. Seidel Clerk of the Board of Supervisors County of Fresno, State of California

By Deputy FOR ACCOUNTING USE ONLY:

ORG No.: 9015 Account No.: N/A Requisition No.: N/A

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City of Kerman

“Where Community Comes First”


DEPARTMENT: CITY CLERK STAFF REPORT


TO: Mayor and City Council FROM: Marci Reyes, City Clerk SUBJECT: Resolution Ratifying North Central Fire Protection District’s Ordinance No. 2018-01

Amending Ordinance 2016-01 Prescribing Regulations Governing Conditions Hazardous to Life and Property from Fire

RECOMMENDATION Council by motion adopt resolution ratifying the North Central Fire Protection District’s Ordinance No. 2018-01 amending Ordinance 2016-01 prescribing regulations governing conditions hazardous to life and property from fire. EXECUTIVE SUMMARY Ratification by the City of Kerman City Council before it can go into effect. The Ordinance is an amendment to Fire Code Ordinance No. 2016-01 adopted in 2017. The purpose of Fire Code Ordinance 2018-01 is to amend the District Fire Code Ordinance No. 2016-01 prescribing regulations governing conditions hazardous to life and property from fire. The District does hereby find that it is reasonably necessary to make certain changes and modifications in the requirements contained in the rules and regulations adopted pursuant to Section 17922 and 18935, et seq. of the California Health and Safety Code; that such change or modifications are herein more particularly set forth. The City Council may choose to delegate enforcement of the Fire Code to its building official or to the Fire Chief. The City’s building official will need to recognize when the requirements of the Fire Code may be applicable, but day to day enforcement of the Fire Code should be delegated to the Fire Chief. Attachments: A. Resolution w/Exhibit

70

City Council Staff Report Page 2 of 3 Resolution Ratifying the North Central Fire Protection District’s Ordinance

Attachment ‘A’


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN, CONCURRING IN THE FINDINGS OF THE NORTH CENTRAL

FIRE PROTECTION DISTRICT RATIFYING ORDINANCE NO. 2018-01 AMENDING ORDINANCE 2016-01 PRESCRIBING REGULATIONS

GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE

WHEREAS, NORTH CENTRAL FIRE PROTECTION DISTRICT (the “District”) provides the City of Kerman with fire prevention and emergency fire suppression services; and WHEREAS, the District does hereby find that it is reasonably necessary to make certain changes and modifications in the requirements contained in the rules and regulations adopted pursuant to Section 17922 and 18935, et seq. of the California Health and Safety Code; that such change or modifications are herein more particularly set forth; and WHEREAS, the City of Kerman is required to determine whether to ratify, modify or deny the ordinance adopted by the District and take certain related actions NOW, THEREFORE IT IS HEREBY FOUND, DETERMINED, RESOLVED AND ORDERED as follows:

1. The Council hereby concurs with, and adopts as its own, the express findings of North

Central Fire Protection District’s purpose of Fire Code Ordinance 2018-01 (Attachment ‘A’) is to amend the District Fire Code Ordinance No. 2016-01 prescribing regulations governing conditions hazardous to life and property from fire.

2. The Council hereby ratifies North Central Fire Protection District’s Ordinance No. 2018-01,

and incorporated herein by this reference. The District adopted Ordinance No. 2018-01 on August 23, 2018 and said Ordinance shall be effective within the City of Kerman from and after the adoption of this resolution.

3. The Council hereby delegates the enforcement of the ordinance to the chief of the fire

protection district that adopted the ordinance, or his or her authorized representative.

4. The City Clerk is directed to transmit a copy of this resolution to the District within 15 days of its adoption. The City Clerk is further directed to file a copy of the findings of the district, and any findings of the city, county, or city and county, together with the adopted ordinance with the Department of Housing and Community Development, Division of Codes and Standards, P.O. Box 1407, Sacramento, CA 95812-1407.

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City Council Staff Report Page 3 of 3 Resolution Ratifying the North Central Fire Protection District’s Ordinance

The forgoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Kerman held on the 5th day of April, 2017, by the following vote to wit:


The forgoing resolution is hereby approved.

________________________

Rhonda Armstrong Mayor ATTEST: _____________________ Marci Reyes City Clerk

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DEPARTMENT: PLANNING AND DEVELOPMENT STAFF REPORT


To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Resolution Awarding Contract for the FY 18/19 Street Sealing Project RECOMMENDATION Council by motion adopt resolution awarding the contract for the FY 18/19 Street Sealing Project to VSS International, Inc. EXECUTIVE SUMMARY The FY 18/19 Street Sealing Project consists of asphalt repair and pavement sealing within three areas of the City. Area No. 1 consists of the Boyd Subdivision, generally located at the southeast corner of Kearney Boulevard and Park Avenue. Area No. 2 consists of Tract 3397, 4529, 4560, 4775, and 4846, generally located between Vineland Avenue, Merlot Avenue, Sunset Avenue, and El Mar Avenue. Area No. 3 consists of Tract 4792 and 4853, generally located on the east side of Vinaland Avenue from Sunset Avenue to El Mar Avenue. A Vicinity Map is included as Attachment B for reference. Area No. 1 and 2 were included in the Base Bid for the Project, while Area No. 3 was included as Additive Alternate No. 1 due to concerns with increased construction costs. The Project was advertised and bids were received from two contractors on Wednesday, August 1, 2018. The lowest responsive and responsible bidder was VSS International, Inc. in the amount of $264,713.40 for the Base Bid and $26,446.25 for Additive Alternate No.1, for a total of $291,159.65. Staff recommends that Council award both the Base Bid and Additive Alternate No. 1 to VSS International, Inc. in the amount of $291,159.65. DISCUSSION The City advertised for bids for the Project and bids were received from two contractors on Wednesday, August 1, 2018, and the results are as follows:

Contractor Base Bid Add. Alt. No. 1 Total VSS International, Inc. $264,713.40 $26,446.25 $291,159.65 R.J. Berry Jr., Inc. $294,666.25 $56,365.75 $351,032.00 Engineers Estimate $203,000.00 $35,000.00 $238,000.00

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City Council Staff Report Page 2 of 5 Award of Contract for the FY 18/19 Street Sealing Project The bid documents stipulated that the bids be compared on the basis of the Base Bid. The Base Bid received from VSS International, Inc. is $61,713 above the engineer’s estimate. The higher costs received are indicative of the recent increase in demand for contractors by the land development sector and increases in material prices. Although the Base Bid submitted by VSS International is over budget, their bid for Additive Alternate No. 1 was less than the engineer’s estimate. In Staff’s opinion, the bid submitted for Additive Alternate No. 1 is a good value and Staff recommends that Additive Alternate No. 1 be awarded in addition to the Base Bid. Staff has reviewed the bid submitted by VSS International, Inc., along with information regarding their previous work experience. Based on review, Staff has determined the bid to be responsive and VSS International, Inc. to be a responsible contractor.

FISCAL IMPACT The total estimated Project cost is $340,000, including design, construction management, and contingency. The Project will be funded with Local Transportation Funds. The City’s Budget includes $240,000 for this Project. If awarded, the Budget will need to be amended to cover the increase in Project cost of $100,000. Sufficient Local Transportation Funds are available to cover the increased costs.

PUBLIC HEARING Not Required. Attachments:

A. Resolution B. Vicinity Map

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City Council Staff Report Page 3 of 5 Award of Contract for the FY 18/19 Street Sealing Project

Attachment ‘A’

RESOLUTION NO. 18-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN AWARDING CONTRACT FOR THE FY 18/19 STREET SEALING PROJECT

TO VSS INTERNATIONAL, INC.

WHEREAS, the Invitation to Bid for the FY 18/19 Street Sealing Project was published in the Kerman News on

July 11, 2018 and July 18, 2018 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037 and;

WHEREAS, the Project consists of asphalt repair and sealing of pavement within designated areas, within the City of Kerman; and

WHEREAS, the following bids for the Project were publicly opened and read aloud at the Kerman City Hall on August 1, 2018 at 2:00 p.m.:

Contractor Base Bid Add. Alt. No. 1 Total VSS International, Inc. $264,713.40 $26,446.25 $291,159.65 R.J. Berry Jr., Inc. $294,666.25 $56,365.75 $351,032.00

WHEREAS, the City Engineer’s Estimate for the Base Bid was $203,000.00 and for Additive Alternate No. 1 was $35,000.00; and

WHEREAS, the bid documents state that the bids will be compared on the basis of the Base Bid.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES AS FOLLOWS:

1. Upon the recommendation of the City Engineer, the FY 18/19 Street Sealing Project be awarded to: VSS International, Inc., 3785 Channel Drive, West Sacramento, CA 95691 in the amount of Two-Hundred Ninety-One Thousand One-Hundred and Fifty-Nine Dollars and Sixty-Five Cents ($291,159.65.00).

2. The City Manager is authorized to sign the City's standard form of agreement for construction projects, as contained in the bid package on behalf of the City of Kerman.

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City Council Staff Report Page 4 of 5 Award of Contract for the FY 18/19 Street Sealing Project The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 5th day of September, 2018, and passed at said meeting by the following vote:


The foregoing resolution is hereby approved. Rhonda Armstrong

Mayor ATTEST: Marci Reyes City Clerk

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City Council Staff Report Page 5 of 5 Award of Contract for the FY 18/19 Street Sealing Project

Attachment ‘B’

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DEPARTMENT: PLANNING AND DEVELOPMENT STAFF REPORT


To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Resolution Awarding Contract for the 2018 Local Street Project

RECOMMENDATION Council by motion adopt the resolution awarding the contract for the 2018 Local Street Project. EXECUTIVE SUMMARY The 2018 Local Street Project consists of the reconstruction of the existing pavement along B Street from First Street to Madera Avenue, Sunset Avenue from Madera Avenue to 6th Street, and 8th Street from Kearney Boulevard to G Street. The Project also includes the construction of concrete curb and gutter, sidewalk, alley approaches, and curb ramps where they are damaged and/or non-compliant with ADA requirements. A Vicinity Map is included as Attachment B for reference. B Street and Sunset Avenue were included as the Base Bid and 8th Street was included as Additive Alternate No. 1, due to concerns with increased construction costs. The Project was advertised and bids were received on Friday, August 31, 2018. The bid results will be presented at the Council Meeting. Due to the timing of the Project with Winter upcoming, Staff are trying to get the Project to construction as rapidly as possible. DISCUSSION The 2018 Local Street Project is included in the City’s Capital Improvement Plan and was developed based on information from the City’s Pavement Management System, input from Staff, and field review of pavement conditions. The bid results and information regarding lowest responsive and responsible bidder will be presented at the Council Meeting.

FISCAL IMPACT The total estimated Project cost, pre-bid, is $631,000, including design, construction management, and contingency. The Project will be funded with Local Transportation Funds. The City’s Budget includes $473,000 for this Project. Any potential amendments to the Budget will be discussed at the Council Meeting, after bids have been received. PUBLIC HEARING Not Required. Attachments:

A. Resolution B. Vicinity Map

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City Council Staff Report Page 2 of 4 Award of Contract for the 2018 Local Street Project

Attachment ‘A’

RESOLUTION NO. 18-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN AWARDING CONTRACT FOR THE 2018 LOCAL STREET PROJECT

TO CONTRACTOR TBD.

WHEREAS, the Invitation to Bid for the 2018 Local Street Project was published in the Kerman News on August

15, 2018 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037 and;

WHEREAS, the Project consists of the reconstruction of the existing pavement along B Street from First Street to Madera Avenue, Sunset Avenue from Madera Avenue to 6th Street, and 8th Street from Kearney Boulevard to G Street, along with concrete improvements, within the City of Kerman; and

WHEREAS, the following bids for the Project were publicly opened and read aloud at the Kerman City Hall on August 31, 2018 at 10:00 a.m.:

Contractor Base Bid Add. Alt. No. 1 Total To Be Provided at Council Meeting - - -

WHEREAS, the City Engineer’s Estimate for the Base Bid was $420,000.00 and for Additive Alternate No. 1 was $73,000.00; and

WHEREAS, the bid documents state that the bids will be compared on the basis of the Base Bid.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES AS FOLLOWS:

1. Upon the recommendation of the City Engineer, the 2018 Local Street Project be awarded to: Contractor & Address TBD in the amount of Amount TBD ($Amount TBD).

2. The City Manager is authorized to sign the City's standard form of agreement for construction projects, as contained in the bid package on behalf of the City of Kerman.

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City Council Staff Report Page 3 of 4 Award of Contract for the 2018 Local Street Project The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 5th day of September, 2018, and passed at said meeting by the following vote:


The foregoing resolution is hereby approved. Rhonda Armstrong

Mayor ATTEST: Marci Reyes City Clerk

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City Council Staff Report Page 4 of 4 Award of Contract for the 2018 Local Street Project

Attachment ‘B’

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