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TABLE OF CONTENTS Introduction ................................................................................................................................................................ 3 How Does Migration Work? .......................................................................................................................... 4 Migrations Value Prop ........................................................................................................................................ 6 Case Studies ................................................................................................................................................................ 7 Conclusion .................................................................................................................................................................... 8

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INTRODUCTION Modern migration is very different to the rip and replace projects of old. Whether helping organizations to move away from expensive, difficult to maintain legacy systems or providing a simple mechanism to move on-premises solutions to the cloud, Simflofy migration has the answer. Simflofy migration offers a robust and structured mechanism for organizations to migrate their information. It simplifies and quite literally transforms the way corporate content and data assets are moved to a better place. (See Figure 1.) Migration allows organizations to move content between 60+ of the world’s leading business and content applications, network, and cloud storage systems, email archives, and much more. It reviews, cleanses, and enriches the information being moved between systems and has a wide range of functions including de-duplication, image conversion, and personally identifiable information (PII) detection. Information is ready for use the second it hits its new home.

By working in harmony with Simflofy federation, migration removes the need for big bang migrations. Content and data migration can be performed in the background - less risk, less stress, and a robust, controlled, and reversible process.

Figure 1: Legacy ECM Systems Migrated to New ECM System

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HOW DOES MIGRATION WORK? Gone are the days when a document migration was as simple as running a file dump and a script to load the new repository. Spending four to six weeks creating the scripts to custom load your document collection and then several trial and error attempts to move thousands, or at most a few hundred thousand, documents wasn’t trivial but was common for most migration. Today’s migrations are usually about billions of documents being stored in several different sources and sometime being moved to several destinations. Yesterday’s migration solutions don’t address today’s migration challenges. DISCOVERY AND MAPPING Migration starts with mapping and often involves several different sources. This mapping needs to be reviewed by affected parties to ensure its accuracy. A detailed review is often performed to ensure that every document type is being addressed. Certain keywords may need to be set or calculated for those that change from source to destination platform or were not in the source platform. With Simflofy this is easy. After pointing to a source or destination repository, the system performs a discovery. The discovery returns every document type and keyword in the system in a readable format. It also creates a table of the document types in both the source and destination repositories that were used for mapping. Mapping is done by type and involves selecting a source and destination keyword pairs. If new keyword values are needed, the system supports simple logic to generate those values. Simflofy even allows for easy integration of third-party tools for tasks such as categorization, classification, or analytics.

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Figure 3: Migration Process Flow

TEXT SCRIPTS, NOT TEST MIGRATION Usually a test migration involves testing a subset of documents, but Simflofy treats migration like any standard quality assurance (QA) program. Once the mappings have been completed, a test is run set against the migration. Simflofy reports any errors that might exist. The test script will ensure that expected keywords will migrate appropriately. Simflofy is both a migration and a federation platform. There’s no need to worry about migrations failing and needing to roll-back the migration. “NEW” DOCUMENT MIGRATION Simflofy migrates each document individually. One document may “fail” during migration, but not the entire job. If an error does occur on a document, Simflofy can pause a migration or let the migration go on as you fix the errors. When the first migration pass is completed, Simflofy knows which documents did not migrate due to errors. This means that you can easily fix errors and run a migration refresh. And since Simflofy keeps track of changes to documents, you don’t need to disconnect users from your production system. You simply continue to run migration updates until all changes have been refreshed. This is why the Simflofy migration approach completes migrations faster than most other tools. Traditionally most large migrations are scheduled during non-peak hours to ensure that network performance isn’t adversely affected. Simflofy can be scheduled to slow down

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migrations during peak hours and speed up during down time to take advantage of network bandwidth. Migrations can also be run as several projects and chained together. The migration job can perform de-duplication and identify PII detection. De-duplication looks at each file and its keyword to calculate the odds of being a duplicate. PII detection can indicate if a file includes sensitive information like tax ids. Third-party tools can be added to the migration process. For example, tools to extract additional information from the documents or create a PDF file.

MIGRATIONS VALUE PROP

• Designed for business analysts • User Interface driven • Designed to migrate billions of documents on-premises or to the cloud, or both • Faster migrations mean faster time to the real value of Alfresco, such as Workflow,

Records Management, Collaboration, and Applications Simflofy is the fastest migration platform available today. It can migrate billions of documents from Alfresco, Box, DocuWare, Dropbox, Google Drive, Hadoop, IBM Content Manager, IBM Filenet, Microsoft Sharepoint, Microsoft Sharepoint Online, OpenText Content Server, OpenText Documentum, OpenText LiveLink, Salesforce, Xerox DocuShare, and even FTP and the file system, to any of those repositories. Or, this same platform can be used to federate these repositories and allow them to work as one.

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CASE STUDIES Don't take our word for it. Simflofy has helped more than 100 companies unlock their siloed content. Organizations such as a fortune 100 insurance company, an international oil and energy company, McKesson, NYCERS, Department of State, and Department of Energy are all realizing significant business value from using Simflofy. Fortune 100 Insurance Company A fortune 100 insurance company is using Simflofy to migrate content to a modern cloud-based ECM solution in Amazon Web Service (AWS). The solution provided electronic file and records management capabilities that integrate seamlessly with the company’s core insurance applications. The company expects to save more than $20M million over five years thanks to a massive reduction in paper, printing, and document storage costs. By migrating to the cloud, Simflofy also helped the company streamline compliance with data privacy and retention regulations worldwide. International Oil and Energy Company Simflofy is helping an international oil and energy company increase efficiency and productivity across every single business function by creating a single, software-agnostic platform that will extract value from all the company’s systems. The company is also leveraging Simflofy to obtain value from disparate data sources, which includes digitized paper records and assets in the field (rigs, jackets, vessels). Once its digitization is complete, Subject Matter Experts will be able to access everything they need in a matter of minutes, dramatically saving time, and reducing the duplication of efforts.

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CONCLUSION Enterprise content management (ECM) migrations are about more than just extract, transform, and load, yet many organizations still try to use the methods and tools of the past to migrate their valuable content from one ECM to another. More often than not, this ends in failure because of the complexities of the ECM architecture. At Simflofy, we have combined our many years of experience in the ECM space with modern tools and methodologies to develop Simflofy migration. A product developed specifically for ECM systems and their complexities. Simflofy migration gives you the tools to effectively discover, scaffold, migrate, audit, and validate the migration from start to finish. This means we can migrate your content, folders, and workflows (including all versions, access control list’s (ACL), metadata, etc.) in a way that is scalable, automated, and flexible in a user and mobile friendly interface. Migration offers a robust and structured mechanism for organizations to migrate their information. It simplifies and transforms the way corporate content and data assets are moved to a better place. Simply put, migration was made for content.

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