PRESENTATION TO THE SELECT COMMITTEE ON PRESENTATION TO THE SELECT COMMITTEE ON PUBLIC SERVICES (NATIONAL COUNCIL OF PUBLIC SERVICES (NATIONAL COUNCIL OF

PROVINCES)PROVINCES)

ONON

2013/14 ANNUAL PERFORMANCE PLAN OF THE 2013/14 ANNUAL PERFORMANCE PLAN OF THE DEPARTMENT OF PUBLIC WORKSDEPARTMENT OF PUBLIC WORKS

14 May 201314 May 2013

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No Item Slide

1. Part A: Strategic Overview

•INTRODUCTION AND STRATEGIC CONTEXT

•KEY MEDIUM-TERM POLICY PRIORITIES

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2. Part B: Programme and sub-programme budgets and plans

•PROGRAMME 1: ADMINISTRATION

•PROGRAMME 2: IMMOVABLE ASSET INVESTMENT MANAGEMENT

•PROGRAMME 3: EXPANDED PUBLIC WORKS PROGRAMME (EPWP)

•PROGRAMME 4: CONSTRUCTION AND PROPERTY POLICY REGULATION

•PROGRAMME 5: AUXILIARY AND ASSOCIATED SERVICES

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3. Part C: Infrastructure Plan

LINKS TO LONG TERM INFRASTRUCTURE PLAN

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4.HUMAN RESOURCES

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Vision

The Department of Public Works is a custodian of a significant portion of State immovable assets. Charged with the responsibility of effectively managing these immovable assets, as a Government Department we seek to discharge this responsibility in our vision towards being a world class Public Works Department. MissionThe National Department of Public Works aims to promote the government's objectives of economic development, good governance and rising living standards and prosperity by providing and managing the accommodation, housing, land and infrastructure needs for national departments, promoting the national Expanded Public Works Programme and encouraging the transformation of the construction and property industries. In pursuit of this objective the Department of Public Works seeks to:-

Efficiently manage the asset life cycle of immovable assets under the its custodianship;Provide expert advice to all three spheres of Government and state-owned entities on immovable assets;

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● Contribute to the national goals of job creation and poverty alleviation through programme management, leading and directing of public works programmes nationally, of which the Expanded Public Works Programme (EPWP) forms an integral part; and,

Provide strategic leadership to the Construction and Property Industries.

Values

As a major custodian of the State’s immovable assets, the Department of Public Works acknowledges the authority of Parliament through whom we are accountable to the nation. As a department we are value bound to urgency in how we deliver services to user departments while ensuring all tasks are attended to timeously and with diligence. We value a client-focused approach to ensure that all aspects of our work are guided by the need to improve quality service delivery to clients, both internally and externally. Executing our mandate as a department with integrity is central to our work. We therefore reject any form of corruption and/or maladministration, and all employees vow to expose any actions undermining principles of good corporate governance. In doing so we, value teamwork, recognizing that every employee has a specific task and role to perform and the sum of all our actions defines our destiny as an organisation. In achieving these values, we will fulfil the faith that our nation has placed in us.

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Five outcomes form the basis of DPW’s Strategic Plan:

•Outcome 4 - Decent employment through inclusive economic growth;

•Outcome 5 - Skilled and capable workforce to support an inclusive growth path; and

•Outcome 6 - Create efficient, competitive and responsive infrastructure network;

•Outcome 8 - Sustainable human settlements and an improved quality of household life;

•Outcome 12 - An efficient and effective development-oriented Public Service and an empowered fair and inclusive citizenship.

The following areas are relevant to the Outcomes in the Minister’s Performance Agreement:

Outcome 4: Focus areas: reducing youth unemployment, analysing the cost structure of South African economy including input costs in the construction sector, expanding the EPWP, DPW implementation of the state Building Programmes.

Outcome 8: Focus area: Release of land and properties for developmental purposes to the Department of Human Settlements and Land reform and facilitate the re-development of remote area precincts.

Outcome 12: Focus area: DPW as the custodian of all Immovable State Assets ensures that immovable assets utilised for delivering various government services yield functional, economic and social benefits to the state for improved service delivery .

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The following areas within the Department of Public Works are relevant to the National Development Plan:

•The National Development Plan outlines interventions to put the economy on a better footing. The target for job creation is set at 11 million by 2030. Phase 2 of EPWP which covers the period 2009/10 to 2013/14 aims to create 4.5 million work opportunities. The Department of Public Works is a co-ordinator of EPWP programmes in the infrastructure sector. Other job creation projects include the young professionals programme, internship programme and learnership programme for graduates from sectors relevant to the department’s core business, and the resuscitation of regional workshops through the artisan training programme.

•Transition to a low cost carbon economy: The Department of Public Works will continue to implement the energy efficiency programme, water efficiency programme and green buildings framework over the MTEF period in line with South Africa’s strategies to mitigate the effects of global warming, mandated by global protocols.

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National Development Plan continued ……

•An inclusive and integrated rural economy: The Department of Public Works rural development programme focuses on the disposal of state-owned immovable assets in rural areas for developmental purposes and facilitates the re-development of remote area precincts.

•Fighting fraud and corruption: The Department of Public Works is committed to improving internal controls aimed at rooting out tender fraud and corruption.

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The following areas within the Department of Public Works are relevant to the 2013 State of the Nations Address (SONA):

•Tender fraud and price fixing in the infrastructure programme - The Department is undertaking a review of the Supply Chain System in DPW to align the system to more modernised approaches. The Department has invested huge effort into the development of decentralised database, allowing a wider span of control for DPW’s Regional Offices to determine acceptable suppliers. The code of conduct applicable to Supply Chain Practitioners as well as key stakeholders in the Supply Chain System will be closely monitored for compliance. Back office administration of the procurement function is being strengthened to ensure strict compliance to the SCM prescripts.

•Absorption of young people into the EPWP - South Africa is plagued with youth unemployment, high levels of poverty and inadequate skills. The EPWP plays a key role in tackling unemployment and providing access to social services, especially to marginalized communities. Through the EPWP our youth will acquire the necessary work experience and skills to set them on sustainable career paths.

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• Public Works is a significant player in the Presidential Infrastructure Coordinating Committee (PICC) and accorded the responsibility to co-ordinate SIP 1 (Strategic Infrastructure Plan 1), a project to unlock the Northern Mineral Belt with Waterberg as the catalyst. In addition to SIP 1, the Department is committed to deliver over 200 schools across the country. The Department of Basic Education has prioritised 30 schools to be built in the Eastern Cape in the current financial year. The IDT will be the implementation agent on this project.

• Key challenges influencing the performance of the Department include: inadequate controls in Supply Chain Management (SCM) practices, poor lease management, lack of an appropriate accounting platform of the Property Management Trading Entity (PMTE), an incomplete Immovable Asset Register and lack of built environment and property management skills across the value chain.

• A Turnaround Strategy focusing on improving the performance of the Department at 3 levels, has been developed.

• The strategy deals with immediate challenges, strengthening day-to-day core business and moving the Department forward in strategic areas of long term transformation.

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In implementing its Turnaround Strategy the Department’s focus is on the three overarching themes being:

•Stabilisation;•Efficiency enhancement ; and•Sustainability and growth.

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The following projects are receiving priority attention under the Turnaround

Project Number Focus Area

1 Developing a complete and credible register of state immovable assets

2 Conducting a comprehensive audit of Leases and the establishment of a Lease Management Framework.

3 Ensuring progressively improving audit outcomes for the DPW

4 Enhancing the effectiveness and efficiency of the DPW’s regional business operations

5 Actively reducing fraud and corruption in the DPW

6.a

6.b

Resuscitation of WorkshopsAddressing the DPW’s capacity and capability constraints by recruiting, developing and retaining Professional and Technical resources

7 Restructuring the DPW’s Supply Chain to better meet business requirements

8 Improving the DPW’s governance structures and performance review mechanisms

9 Improving the DPW’s compliance with relevant regulations

10 Ensuring the relevance and appropriateness of the body of legislation and regulations within which the DPW operates

11 Supporting the acceleration of Inner City Regeneration and building Headquarters for clients

12 Developing and implementing an effective change management strategy that enables a performance-driven culture

13 Establishing joint technical teams with key client departments for improved planning and execution of projects

14 Meeting the needs of our Prestige clients

15 Developing an IT strategy, architecture and platform that will enable the DPW

16 Provide support to the Limpopo Provincial intervention

17 Improving infrastructure delivery through the application of best practice in terms of processes, structures and systems (IDIP)

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18. a Operationalising the Property Management Trading Entity in terms of the DPW’s mandate18. b Supporting the DBE in the building and beautification of schools in all Provinces18.c Developing a business case for the Independent Development Trust18.d Massifying and embedding the Expanded Public Works Programme into the DPW’s business operations18.e Developing and implementing a Service Delivery Improvement Plan for the DPW18.f Conducting an Organisational Functional Analysis for the DPW in conjunction with the DPSA

• There are four Public Entities reporting to the Department of Public Works. The Entities have identified, inter alia, the following key strategic programmes, for the MTEF period:

• The Construction Industry Development Board (cidb): Growth and Contractor Development, Construction Industry Performance, Procurement and Delivery Management, Construction Registers Services;

• The Council for Built Environment (CBE): Built Environment Academy, Centre for innovation and integrated planning, Public Interest;

• The Agrément SA (ASA): the focus will continue to provide assurance of fitness of purpose for non-standardised construction technology;

• The Independent Development Trust (IDT): Community mobilization and development, provide support to institutions such as NPOs, serve as programme management agency on government infrastructure projects.

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2012/13 2013/14 2014/15 2015/16

Rand thousand

Programmes

Administration 1 047 813 1 148 162 1 148 365 1 150 673

Immovable Asset Management 4 876 314 2 984 045 3 260 568 3 575 359

Expanded Public Works Programme 1 728 812 1 947 969 2 076 445 2 155 740

Property and Construction Industry Policy Regulations 37 436 39 182 41 473 43 381

Auxiliary and Associated Services 38 839 50 678 52 819 54 789

Total for Programmes 7 729 214 6 170 036 6 579 670 6 979 942

Revised Baseline

Revised Baseline

Adjusted baseline

Current Baseline

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2012/13 2013/14 2014/15 2015/16

Rand thousand

Economic classification

Current payments 2 582 173 2 849 420 2 931 622 2 995 466

Compensation of employees 1 329 951 1 468 242 1 584 894 1 679 021

Goods and services 1 242 470 1 371 545 1 336 037 1 305 262

Interest and rent on land 9 752 9 633 10 691 11 183

Transfers and subsidies 4 201 111 2 542 264 2 705 104 2 809 671

Provinces and municipalities 3 090 982 1 224 178 1 276 270 1 328 096

Departmental agencies and accounts 752 986 803 694 853 761 894 463

Foreign governments and international organisations 18 941 20 510 21 741 22 741

Public corporations and private enterprises 50 800 50 000 50 000 50 000

Non-profit institutions 282 724 438 281 497 481 508 316

Households 4 678 5 601 5 851 6 055

Payments for capital assets 945 930 778 352 942 944 1 174 805

Buildings and other fixed structures 837 220 676 206 839 369 1 066 005

Machinery and equipment 83 038 91 162 97 232 102 165

Software and other intangible assets 25 672 10 984 6 343 6 635

Total economic classification 7 729 214 6 170 036 6 579 670 6 979 942

Adjusted baseline

Current Baseline

Revised Baseline

Revised Baseline

• During the 2013 MTEF process, departments were requested to reprioritise and reduce the baseline without requesting any additional funding.

• Under the reprioritisation of the allocation, funds were shifted from low efficiency/priority expenditures towards areas of higher efficiency/priority in determining new 2013 MTEF baseline expenditure estimates.

• As part of reprioritisation, the departments were expected to also identify underperforming programmes that can be closed; as well as where funding taken from such programmes can be redirected towards.

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• Under baseline reduction departments were expected to reduce their estimates of spending by 1% in 2013/14, 2% in 2014/15 and 3% in 2015/16.

• The funds emanating from these reductions will allow government to increase allocations to infrastructure projects, and to finance the impact of higher than expected wage increases.

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• Over the MTEF an amount of R1.1 billion was reprioritized with R1 billion being reprioritized from the infrastructure and the balance of R100 million from Transfers and subsidies (Municipalities) and machinery and equipment.

• The reprioritisation of funds was intended for the following projects under turnaround:

o Turnaround team

o Special Investigating Unit

o Clean Audit

o Project management Support

o Immovable Asset Register

o Lease review

o Internal Audit Support

o Treasury Technical Support Unit (TAU)18

• The reprioritisation of funds for over the MTEF for turnaround is for both Programme 1 and 2 under the following economic classification:

o Compensation of employees1 R329 million

o Goods and services R508 million

o Capital assets (Software) R5 million

• Other reprioritized budget over the MTEF is for the following:

o Independent Development trust R150 million

o EPWP Incentives Non-State Sector R247 million

o Council for the Built Environment R30 million

1The allocation for Compensation of Employees does not include consultants. Consultants payments are categorised under Goods and Services. 19

• Over the MTEF the budget for the Department was reduced by R8.407 billion and the reduction was under the following:

o Infrastructure R1.810 billion

o Devolution of Property Rates R6.487 billion

o EPWP Integrated to Municipalities R110 million

• Infrastructure budget was initially reduced by R810 million with R1 billion being further reduced in January 2013 in line with Cabinet decision of creating fiscal space through the implementation of further savings measure.

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• The reduced infrastructure budget includes R290 million being shifted to Department of Home Affairs for Land Ports of Entry infrastructure projects.

• Devolution of Property Rates Fund to Provinces was reduced with the phasing out of the grant to Provincial equitable share.

• The reduced EPWP Integrated grant to Municipalities was reduced in line with the expected reduction of 1% in 2013/14, 2% in 2014/15 and 3% in 2015/16.

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• The department received additional budget for compensation of employees of R124 million over the MTEF for higher than expected salary increase for salary level 1 to 12 in 2012.

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National Department of Public Works Oversight Role of Provinces relating to payment of municipal rates & taxes

•The national Department of Public Works (NDPW) has no legislative powers over Provinces

which the Department seeks to address via the envisaged Public Works Act;

•National Treasury has acceded to our request that these funds that have been devolved to

the Provinces be earmarked. As a result, Provinces cannot use the funds for any other

purpose except to pay municipal rates and taxes;

•Our oversight role will be through the following governance structures:

o MinMEC – meetings of which take place quarterly;

o Technical MinMEC – chaired by DG of the NDPW and meets prior to the political

MinMEC to agree on technical matters for presentation to the political MinMEC;

o Resuscitated DPW Sector CFO Forum – chaired by National Department of Public

Works CFO to consider all financial and audit matters within the DPW family.

Significant of which is the national and provincial debt for rates and taxes to

municipalities.

o Forum of South African Directors-General (FOSAD) has charged the responsibility of

co-ordinating debts and settlement thereof for rates and taxes to the NDPW.

2012/13 2013/14 2014/15 2015/16

EPWP Non-state Sector 279,897 416,367 472,607 482,900

CIDB 67,614 72,361 77,212 81,386

CBE 28,146 37,959 41,572 44,291

Infrastructure 1 837,220 676,206 839,369 1,066,005

EPWP non-wage costs by the non-state sector 2,827 21,914 24,874 25,416

Augmentation of PMTE 646,849 682,426 723,372 756,647

Parliamentary Village Management Board 7,771 8,198 8,690 9,090

EPWP Incentive Grant to Municipalities 662,135 610,674 632,325 660,966

EPWP Incentive Grant to Provinces – Infrastructure 292,761 355,914 370,947 381,574

EPWP Incentive Grant to Provinces – Social Sector 217,401 257,564 272,972 285,529

Turnaround Programme 202,610 357,547 279,363 200,601

Independent development Trust – Intermediary 9,639 10,169 10,779 11,275

3,254,870 3,507,299 3,754,082 4,005,680

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1. Total budget per APP is R999 million and R837 million is the projected spend.

• The Framework for Strategic Plans and Annual Performance Plans, issued in September 2010, provides a new format and revised timeframes for the compilation of the Strategic Plan and Annual Performance Plan.

• National Treasury issued an Instruction Note (No. 33) in July 2011 on the full compliance to the mandatory requirements of the Framework for Strategic Plans and Annual Performance Plans.

• The existing Chapters 5 and 30 of the Treasury Regulations dealing with Strategic Plans are in the process of being amended to ensure consistency with the requirements of the Framework.

• A Strategic Plan covers a period of at least 5 years ideally from the first planning cycle following an election linked to the identified outcomes of the Presidency.

• A Strategic Plan may be changed during the five year period it covers. However, such changes should be limited to revisions related to significant policy shifts or changes in the service delivery environment

• The Annual Performance Plan sets out what the institution intends doing in the upcoming financial year and during the MTEF to implement its Strategic Plan.

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The format of the APP (including the tables) is prescribed by the National Treasury Framework for Strategic Plans and Annual Performance Plans and aims is to link the plans, budget and performance of the Department.

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Performance indicator Audited/Actual performance Estimated performance

20XX-1

Medium-term targets20XX-4 20XX-3 20XX-2 20XX 20YY 20ZZ

1.1 Short name 1.2 Short name

Performance indicator Reporting period Annual target 20XX

Quarterly targets

1st 2nd 3rd 4th

1.1 Short name Quarterly 1.2 Short name Biannual 1.3 Short name Annual

Programme Performance Indicators and Annual Targets (Table 2)

Strategic Objective Strategic Plan (5 Year Target)

Audited/Actual performance Estimated performance

20XX-1

Medium-term targets20XX-4 20XX-3 20XX-2 20XX 20YY 20ZZ

1.1 Short name

1.2 Short name

Strategic Objectives and Annual Targets (Table 1)

Quarterly targets (Table 3)

PURPOSE OF THE PROGRAMME:To provide strategic leadership and support services, including the accommodation needs and overall management of DPW.

SUB-PROGRAMMES:MINISTRY:The Ministry sub-programme, consisting of the office of the Minister and Deputy Minister, provides

political and administrative support and report directly to the political head.

MANAGEMENT:OFFICE OF THE DIRECTOR-GENERAL:

The office provides strategic leadership, guidance and oversees the overall implementation of DPW’s Strategic Plans, across all functions. The following units are part of the office:

oStrategic Management UnitoIntergovernmental Relations and Parliamentary ServicesoMonitoring & EvaluationoInternal Audit and Investigation Services

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FINANCE AND SUPPLY CHAIN MANAGEMENT:The purpose of the sub-programme is to achieve financial effectiveness for both DPW and the PMTE

through sound financial management, integrated financial planning, responsive and compliant supply chain management.

CORPORATE SERVICES:Corporate Services is a partner in support of DPW’s service delivery objectives. It provides the following

functions:• Human Resources• Information Services• International Relations• Communications• Legal Services• Security Services• Gender and Disability

* NB Quarterly targets in red are activities in the Business Plan that do not form part of the APP.

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2012/13 2013/14 2014/15 2015/16

Rand thousandSubprogrammes

Ministry 30 062 29 628 31 278 32 625

Management 129 085 152 735 134 226 112 018

Corporate Services 419 614 460 899 447 667 446 217

Office Accommodation 469 052 504 900 535 194 559 813

- - - -

Total 1 047 813 1 148 162 1 148 365 1 150 673

Revised Baseline

Revised Baseline

Adjusted baseline

Current Baseline

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2012/13 2013/14 2014/15 2015/16

Rand thousand



Compensation of employees 226 370 227 403 259 347 284 716

Goods and services 773 834 886 773 859 138 834 726


Transfers and subsidies 1 175 1 156 1 195 1 226

Provinces and municipalities 11 11 11 11

Households 1 164 1 145 1 184 1 215

Payments for capital assets 43 773 30 075 25 285 26 448


Software and other intangible assets 25 513 10 816 6 165 6 449

Total 1 047 813 1 148 162 1 148 365 1 150 673

Adjusted baseline

Current Baseline

Revised Baseline

Revised Baseline

• Programme 1 allocation increased by R446 million over the MTEF period. The allocation was adjusted to fund the following:

– R44 million for compensation of employees for Finance and SCM structural review under Turnaround programme.

– R62 million under goods and services for Core support team review under Turnaround programme.

– R81 million for Special Investigation Unit (SIU) review under Turnaround programme.

– R37 million for Internal Audit Support review under Turnaround programme

– R3 million for Technical Support Unit (TAU) review under Turnaround programme.

– R110 million for Finance and SCM Clean Audit review under Turnaround programme.

– R5 million for software and intangible assets under Turnaround programme.

– R30 million for Supply Chain Management support under Turnaround programme

• R75 million received for compensation of employees to cover higher than expected increase in 2012.

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ANNUAL TARGET 2013/14

PERFORMANCE INDICATOR

1ST QUARTER 2nd QUARTER 3rd QUARTER 4th QUARTER

Internal Audit

1 Internal Audit Plan developed and approved by 25 April 2013 by ARMC

Number of Internal Audit Plans developed and approved annually by April.

Internal Audit Plan for2013/14 completedand submitted to Auditand Risk ManagementCommittee forapproval.

Approved Internal Audit Plan communicated to all stakeholders

Internal Audit Plan for2013/14 revised andapproved by Audit& Risk ManagementCommittee.

Develop Internal AuditPlan for 2014/15.

Internal Audit Plan implemented in the form of 9 reports issued quarterly to EXCO and ARMC

Number of reports issued to EXCO and ARMC based on the Internal Audit Plan.

20% Audits executedand reports issued.




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12 Fraud awareness workshops conducted by 31 March 2014

Reviewed and implemented Fraud Prevention Strategy for DPW incorporating Awareness Programs and Investigations.

3 Fraud awarenessworkshops conducted.




4 Progress reports on investigations issued quarterly to EXCO and ARMC

1 Progress report oninvestigated casessubmitted.

1 Progress report oninvestigated casessubmitted.

1 Progress report oninvestigated cases submitted.

1 Progress report oninvestigated cases submitted.

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Strategic Management Unit

1 Annual Performance Plan for

2014/15 compliant with Treasury

Regulations and other relevant

prescripts tabled in Parliament in

March /April 2014.

Number of Annual

Performance Plans for

2014/15 compliant with

Treasury Regulations and other

relevant prescripts tabled in

Parliament.

DPW Strategic Planning Session hosted

Submit 1st draft of

Annual Performance

Plan on 31/08/2013

to National Treasury

and the Department of

Performance Monitoring

and Evaluation

Submit 2nd draft of

Annual Performance

Plan on 30/11/2013

to National Treasury

and the Department of

Performance Monitoring

and Evaluation.

1 Annual Performance

for 2014/15 tabled in

Parliament according

to the Parliamentary

Programme.

3 Branches/ Business Units /Regions

trained on Performance Information

by 31 March 2014.

Number of training sessions

conducted with Branches/

Business Units/ Regions on

Performance Information.

Review of audit findings for 2012/13 and compilation of training material

1 Training session

conducted on

Performance

Information.

1 Training session

conducted on

Performance

Information.

1 Training session

conducted on

Performance

Information.

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1 Risk Register per Branch/Business

Unit at Head Office and Regional

Office updated for 2014/15.

High level risk register for 2014/15

updated and adopted by EXCO.

Number of risk registers

(strategic and operational)

updated for each Head

Office business unit and each

Regional Offices.

Departmental risk

registers updated

through risk monitoring

for 2013/14 (13

Head Office Branches/

Business Units).

Departmental risk

registers updated

through risk monitoring

for 2013/14 (11

Regional Offices).

Departmental risk

registers updated for

2014/15 (13 Head

Office Branches/

Business Units).

Departmental High Level

risk register updated

and adopted by EXCO

for 2014/15.

Departmental risk

registers updated for

2014/15 (11 Regional

Offices).

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Risk Management training provided

to Risk Management Committee

(RMC); EXCO and Chief Directors.

Risk Management awareness

workshop for 13 Head Office

Branches/ Business units and 11

Regions conducted for 2013/14.

Co-ordinate and issue appointment

letters for 8 risk champions at Head

Office and 11 for Regional Offices.

Number of Risk Management

training sessions and Risk

Management awareness

workshops conducted.

Requests to nominate and appoint risk champions sent to 8 Head Office Branches and 11 Regional Offices.

Risk Management

training for RMC

members, EXCO

and Chief Directors

completed.

Issue letters of

appointment for the

risk management

champions.

Risk awarenessworkshop conductedfor 13 Head OfficeBranches/ BusinessUnits.

Risk awarenessworkshop conducted for11 Regional Offices.

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DPW centralised policy and

procedures portal created within

Knowledge Base System.

Centralised policy and

procedures portal created

within the Knowledge Base

System by 31 March 2014.

Develop a draftguideline/ manual foruploading of policiesand procedures onthe Knowledge BaseSystem.

Development of thepolicy portal withinthe Knowledge BaseSystem.

Testing of the policy portal system conducted by Knowledge Management and Information Services

Guideline/ manual foruploading of policiesand procedures onthe Knowledge BaseSystem submittedfor approval forimplementation byBusiness Units.

Implementation of the policy portal system through uploading of policies and procedures.

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MONITORING AND EVALUATION

M&E Policy institutionalized

through training and

reviewed M&E Policy 31

March 2014.

Approved M&E Policy /Guidelines by 31 March2014.

1 x Compliance Status Report (Compliance to the Policy and Guidelines)



Institutionalise and

implement reviewed

policy within DPW.

Performance Information(Chapter 2) of the AnnualReport completed inaccordance with NationalTreasury guidelines.

Number of reports (Annualand Quarterly) submitted toStakeholders (National Treasury, Auditor-General andParliament).

Data collection (April), Analysis and Verification (May)

Completed PerformanceInformation for 2012/13(Chapter 2) of the AnnualReport in accordancewith National Treasuryguidelines.

No specific targets in Q3 – refer to the Quarterly targets below

No specific targets in Q4 – refer to the Quarterly targets below

4 Quarterly Reports on predetermined objectives completed.

Completed 4th QuarterReport for the periodending March 2013.

Completed 1st QuarterReport for the periodending June 2013.

Completed 2nd Quarter

Report for the period ending September 2013.

Completed 3rd Quarter

Report for the period ending December 2013.

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2 Evaluation reports on DPW

performance and financial

information completed.

Number of evaluation reports on DPW performance and

financial information.

Completed 2nd

evaluation report on DPW performance and

financial information for

the period 31 October 2012 to March 2013.

Undertake process of data collection, analysis and research for information that will inform the Evaluation reports.

Completed 1st

evaluation report on

DPW performance and

financial information for

the period 1 April 2013

to 31 October 2013.

Undertake process of data collection, analysis and research for information that will inform the Evaluation reports.

Customised performanceindicators developed withProvincial Public WorksSector by 31 March 2014.

Developed set of customisedperformance indicators with the Public Works Sector annually by August 2013.

Conduct workshop with

Provincial Public Works

Departments to draft customised performance

indicators.

Signed off customised

performance indicators by

Accounting Officer.

Undertake a process of engaging the Provincial Departments on progress and challenges with reporting against set targets (NDPW provides Support in this regard)

Undertake a process of engaging the Provincial Departments on progress and challenges with reporting against set targets (NDPW provides Support in this regard)

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ANNUAL TARGET

2013/14



Intergovernmental Relations and Parliamentary Services

Approved corporate IGR

strategy and internal

governance charters

implemented by facilitating a total of 72 meetings and programmes.

Number of coordinatedinternal executive meetings and management of DPW’s interaction and engagementwith Parliament and organs of state in all spheres of government.

3 Consultation meetingswith spheres ofgovernment,

3 Briefing sessionswith ParliamentaryCommittees,

3 NEDLAC DevelopmentChamber meetings,

10 Internal topgovernance structuremeetings coordinated.

2 Consultation meetingswith spheres ofgovernment;

4 Briefing sessionswith ParliamentaryCommittees;

3 Oversight visits;

3 NEDLAC DevelopmentChamber meetings;

5 Internal top governancestructure meetingscoordinated.




5 Internal top governancestructure meetingscoordinated.



2 Oversight visits;


10 Internal topgovernance structuremeetings coordinated.

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4 Strategic Plans, 2 AnnualPerformance Plans and 4Annual Reports tabled for ASA, CBE, cidb and IDT.

Number of approvedparliamentary documentspertaining to DPW Public Entities as per PFMA tabled (Strategic Plans, Annual Reports, Questions, International Agreements and Bills).

4 Strategic Plans (CBE, cidb, IDT, ASA) and 2Annual PerformancePlans (CBE, cidb)tabled.

4 Annual Reports (CBE, cidb, IDT, ASA).

2nd Draft Annual Performance Plan / Strategic Plan of DPW’s Entities analyzed.

Final Draft Annual Performance Plan / Strategic Plan of DPW’s Entities approved by Minister.

4 Quarterly performancereview meetings betweenExecutive Authority and DPWPublic Entities coordinated.

Number of coordinated quarterly performance review meetings between Executive Authority and 4 DPW entities and appointment of Boards /Councils.

1 Quarterly performancereview meetingco-ordinated with CBE, cidb, IDT, and ASA.




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ANNUAL TARGET

2013/14



Appoint new members of

Professional Councils / Boards:

- SACAP;

- SACLAP;

- SACQSP;

- SACPVP;

- SACPCMP

- cidb.

Number of coordinated quarterly performance review meetings between Executive Authority and 4 DPW entities and appointment of Boards /Councils.

Recommendation for the Departmental representatives to serve on the selection committee approved by Accounting Officer.

Nomination of Government representatives to serve the new councils approved by Accounting Officer

New members ofProfessional Councilsappointed.- SACLAP;- SACQSP;- SACPVP.

New members ofProfessional Councilsappointed:- SACAP;- SACPCMP.

New members of cidb Board appointed.

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Strategic Management Unit (Risk Management)

•Risk champions will act as change agents in the risk management process;

•They will intervene in and escalate instances where risk management efforts are being hampered; and

•They will be expected to add value to the risk management process by providing guidance and support to manage problematic risks and risks of a transversal nature.

•19 Risk champions will be appointed collectively being 8 at Head Office and 1 in each of the Regional Offices. Key performance indicators with regards to management of risks will be set for the risk champions and effectiveness on implementation will be measured by regular reports and interventions on the escalated issues.

Strategic Management Unit (Knowledge Management)

•The guideline for uploading of policies and procedures on Knowledge Base System will be developed and approved by 31 December 2013.

•Implementation of the System will take place in Quarter 4 and continue into the next financial year.




SCM policy, directives,delegations, businessprocesses and structuredeveloped by 31 March2014.

Completed SCM Policy,Directives, Delegations,Business Processes andStructure by 31 March2014.

Analysis, review and

amendments to SCM Policy,

Directives and Delegations.

Consultation on draft revisionsto SCM Policy and businessprocesses with branches andbusiness units in DPW.

Approval of SCM Policy bythe Accounting Officer.

Training of revised SCMPolicy with branches andbusiness units within DPW.Monitor and report on theimplementation of the SCMPolicy.

Framework for theinstitutionalization ofDemand and AcquisitionManagement developedby 31 March 2014.

Completed Framework forDemand Management by31 March 2014.

Investigate the demandmanagement requirementsof DPW.

Development of a draftFramework for DemandManagement.

Conduct workshops withbranches and business unitswithin DPW for consultationon the draft Framework forDemand Management.

Completed Frameworkfor Demand Managementapproved by the ChiefFinancial Officer.

46

ANNUAL TARGET

2013/14



Framework for theinstitutionalization of an improved AcquisitionManagement functiondeveloped by 31 March2014.

Completed Framework for the institutionalization ofan improved AcquisitionManagement function by 31 March 2014.

The development ofspecifications for termcontracts.

Review improvements to the business processesfor quotation and tenderadministration.

Interim report on the progressand implementation of a decentralized Supplier Registerat all Regional Offices.

Consolidation of a draft framework for AcquisitionManagement that supports the core business units within DPW.

Conduct workshops withbranches and business unitswithin DPW for consultationon the draft Framework forAcquisition Management.

Completed Framework forthe institutionalization of an improved AcquisitionManagement function approved by the ChiefFinancial Officer.

Framework for aContract Managementcapability developed by31 March 2014.

Completed Framework fora Contract Managementcapability by 31 March2014.

Investigate and analysecurrent business processesfor a Contract Managementand capability.

Development of a draftFramework for ContractManagement.

Consultation with branchesand business units within theproject value chain on thedraft Framework for ContractManagement.

Completed Framework forContract Managementapproved by the ChiefFinancial Officer.

47

ANNUAL TARGET

2013/14



Framework for aDocumentationManagement capabilitydeveloped by 31 March 2014.

Completed Frameworkfor a DocumentationManagement capability by 31 March 2014.

Investigate and analysecurrent business processesfor a DocumentationManagement capability.

Develop a draft Framework forDocumentation Management.

Consultation with branchesand business units withinthe project value chainon the draft Framework for DocumentationManagement.

Completed Frameworkfor DocumentationManagement capabilityapproved by the Chief Financial Officer.

Develop an accountingability that is fully compliantwith accounting standardsapplicable by 31 March2014.

Accounting and billingsystem developed by 31 March 2014.

Develop finance policies and procedures aligned to relevant accountingstandards.

Develop terms of reference andprocure software.

Customization of software.

Review system descriptionsand amend businessprocesses.

48




HUMAN RESOURCES

Compile the DPW HR Plan (incl. workplace skills plan, artisan programme,resourcing of core business ofDPW) and submit approvedHR Plan to DPSA by 01 April 2014.

Submission of approved HR Plan to DPSA by 01 April 2014.

Completed 1st Draft of theHR Plan for DPW.

Consultation with line function units and EXCO

Comprehensive HR Planfor DPW submitted toMinister for approval.

Draft recruitment plan for required skills set gap asidentified in the HR Plan; Draft training plan for required skills set gap as identified in the HR Plan.

Department of Public Worksorganisational structure updated by 31 March2014.

Department of Public Works organisational structure updated and approved by Minister by 31 March 2014.

Consultation with allBranches and BusinessUnits within DPW oncurrent vs. requiredcapacity.

Identification of positions that need to be filled,created or abolished.

Updated structuresubmitted for Ministerialapproval.

Development of JobDescriptions for newly created posts/ reviewedposts.

49




4 Employee Health andWellness programmes(emotional, substanceabuse, debt management,awareness & education,physical wellness) developed in line with the Policy by 31 March 2014.

Number of awarenesscampaigns conducted to address employee wellness within DPW.

Employee Health and wellness policy draft circulated to all employees for input and operational plan drafted.

Wellness policy submitted to Labour Relations unit for presentation at the DBC.

Develop programmes for:• Emotional & substanceabuse;• Debt Management;• Awareness andeducation;• Physical wellness.

Awareness education on health and wellness issues and health screenings facilitated at the regions

GENDER, YOUTH AND PEOPLE WITH DISABILITIES

12 Workshops on Gender,Disability and Youthmainstreaming conductedfor DPW and externalstakeholders by March2014.

Number of workshops/seminars on Gender, disability and Youth mainstreamingconducted for DPW and external stakeholders.

3 Workshops on Gender,Disability and Youthmainstreaming conductedfor DPW and externalstakeholders.

3 Workshops on Gender, Disability and Youthmainstreaming conductedfor DPW and externalstakeholders.

3 Workshops on Gender,Disability and Youthmainstreaming conductedfor DPW and externalstakeholders.

3 Workshops on Gender, Disability and Youthmainstreaming conductedfor DPW and externalstakeholders.

50




4 Progress reports submittedto EXCO on Internationalhuman rights instrumentson the mainstreaming ofGender/Disability and Youth through recruitment,procurement, constitution ofcommittees and job creation in all DPW Programmes by31 March 2014.

Number of progressreports submitted to EXCO on International humanrights instruments on the mainstreaming of Gender/ Disability and Youth through recruitment, procurement,constitution of committees and job creation in all DPWProgrammes.

1 DPW Gender monitoringreport on performance on Gender, Disability andYouth Mainstreaming.

1 DPW Gender monitoringreport on performance onGender, Disability and Youth Mainstreaming.

1 DPW Gender monitoringreport on performance on Gender, Disability andYouth Mainstreaming.

1 DPW Gender monitoringreport on performance onGender, Disability and Youth Mainstreaming.

51




INFORMATION SERVICES

Initiation phase (requirements,business case andprocurement) for the (IntegratedFinancial ManagementSystem) IFMS HR module bycompleted 31 March 2014;

Complete WCSdevelopment, testing andtraining by 31 March 2014.

Development of an integrated Asset Management System.

Development of a UserRequirements Document forIFMS HR Module;

Testing of the Works Control Modules of theIntegrated Asset Register.

Development of aBusiness Case Documentfor IFMS HR Module;

Training of users of WCS on the Integrated AssetManagement System.

Training of users on theWCS module.

Provide user supportfor the IntegratedAsset ManagementSystem in the form of user registrations and password management.

52




SECURITY SERVICES

100 Prioritized personnelto be vetted at Head Office(Regional personnel included)by 31 March 2014.

Number of security clearancesof prioritized personnel issuedby Head Office.

25 Prioritized personnelto be vetted at HeadOffice (Regional personnelincluded).




150 Companies to be screened (includingcompanies appointed byRegional Offices) by 31 March 2014.

Number of companiesscreened at Head Office.

37 Companies to be screened at Head Office(including companiesappointed by RegionalOffices).




53




Physical security measuredinstalled at CGO, Nipilar House, Public Works House, City Centre, Durban RegionalOffice and PolokwaneRegional Office by 31 March 2014.

Number of Public Works buildings upgraded throughphysical security measures.

Physical security measuredinstalled at Nipilar.

Physical securitymeasured installed atCGO.

Physical securitymeasured installed at City Centre, Durban RegionalOffice.

Physical securitymeasured installed at Public Works House,Polokwane Regional Office.

LEGAL SERVICES

Legal opinions provided within 10 working daysfor each case referred byMinistry and DPW Line Function units.

Number of legal opinions provided to Ministry and DPW within 10 days for each referred case.

Legal opinions providedwithin 10 working days for each case referred byMinistry and DPW LineFunction units.



Legal opinions provided within 10 working daysfor each case referred byMinistry and DPW LineFunction units.

54




100% approved bids for services above R500000 verified against bidapprovals

Number of approved bids for services above R500 000verified against bid approval.

100% Approved bidsfor services above R500000 verified against bid approvals

100% Approved bids for services above R500000 verified against bid approvals



100% of referred contracts drafted, amended orcommented on within 10 working days

Number of contractsamended, drafted andcommented on based on requests received.

100% of referred contractsdrafted, amended orcommented on within 10working days.

100% of referred contractsdrafted, amended or commented on within 10working days.

100% of referred contracts drafted, amended orcommented on within 10 working days.

100% of referred contracts drafted, amended orcommented on within 10 working days.

55




COMMUNICATIONS AND MARKETING

Reposition DPW as a brandto the citizens through10 Public ParticipationProgrammes by 31 March2014.

Number of high profile brand recovery plans executed forDPW.

Reposition DPW as abrand to the citizensthrough 3 PublicParticipation Programmes.

Reposition DPW as a brand to the citizens through 3 Public Participation Programmes.

Reposition DPW as a brand to the citizens through 2 PublicParticipation Programmes.

Reposition DPW as a brand to the citizens through 2 PublicParticipation Programmes.

INTERNATIONAL RELATIONS

2 Exchange programmesand institutional capacitybuilding initiatives conductedwithin Public Works sectorin the SADC region (i.e.Zambia) by 31 March2014.

Number of exchangeprogrammes identified in the consolidation of the African Agenda by 31 March 2014.

Initial discussion withidentified partners in the SADC (i.e. Zambia)region.

Identify and agree on areas of engagement.

Development of an action plan in promoting skillsdevelopment.

Monitor and report on the implementation of the developed action plan.

56




Identify and facilitate 2 areasfor training opportunitiesfor the Public Works Sectorwithin BRICS countries (i.e.India) by 31 March 2014.

Number of areas identified fortraining opportunities throughthe South-South and North-South relations by 31 March2014.

Initial discussion withidentified partnersamong BRICS (i.e. India)countries.

Identify and agree onareas of engagement.

Development of an action plan for trainingopportunities.

Monitor and report on the implementation of the developed action plan.

57

PURPOSE OF THE PROGRAMMETo provide and manage Government’s immovable property portfolio in support of Government’s social,

economic, functional and political objectives.

EXPECTED OUTCOMES OF THE PROGRAMME• An efficient, competitive and responsive economic infrastructure network (Outcome 6);• Sustainable human settlements and an improved quality of household life (outcome 8);• An efficient, effective and development oriented public service and an empowered, fair and inclusive

citizenship (Outcome 12).

58

SUB-PROGRAMMES OF PROGRAMME 2:• Strategic Asset Investment Analysis

To plan for life cycle immovable asset management based on credible asset data and portfolio and property analysis to achieve efficiency, economy and effectiveness in the use of DPW’s immovable asset portfolio;

• Projects and Professional ServicesManagement of construction projects consisting of capital and refurbishment projects, creation of work

opportunities by DPW within the construction and infrastructure service industry, provide training for built environment graduates, prioritise expenditure of the infrastructure budget to accrue to BBBEE accredited contractors including Women, Youth and People with disabilities;

• Inner City Regeneration Programme

To cooperate with provincial and local spheres of government towards the regeneration of inner cities/towns.

• Operations Management

To execute property and facilities management projects in a safe and secure working environment at regional level through the acquisition, maintenance, optimal utilization and disposal of immovable assets;

59

• Key Account Management and Prestige Management

To manage relationships between DPW and user departments on the provision of accommodation through facilitating signed Service Level Agreements(SLA), assisting user departments to compile User Asset Management Templates(UAMP), obtaining signed Capital Works Implementation Programmes(CWIP) from user departments and submitting Monthly Key Account Management Reports to user departments.

60

* NB Quarterly targets in red are activities in the Business Plan that do not form part of the APP.

61

2012/13 2013/14 2014/15 2015/16


Infrastructure(Public Works) 837 220 676 206 839 369 1 066 005

Property Management 1 918 659 0 0 0

Strategic Asset Investment Analysis 208 903 144 862 146 534 154 092

Operation Management 984 101 1 130 645 1 188 828 1 246 871

Prestige Management 56 177 52 283 62 464 65 337

Special Projects 70 074 129 105 122 527 101 640

Construction Industry Development Board 67 614 72 361 77 212 81 386

Council for the Built Environment 28 146 37 959 41 572 44 291

Parliamentary Village Management Board 7 771 8 198 8 690 9 090

Augmentation of the Property Management Trading Entity 646 849 682 426 723 372 756 647

Independent Development Trust 50 800 50 000 50 000 50 000

Total 4 876 314 2 984 045 3 260 568 3 575 359

Current Baseline

Revised Baseline

Adjusted baseline

Revised Baseline

62

2012/13 2013/14 2014/15 2015/16

Rand thousand



Compensation of employees 988 450 1 116 526 1 193 204 1 253 163



Transfers and subsidies 2 723 217 855 064 905 177 945 917

Provinces and municipalities 1 918 674 15 15 16


Public corporations and private enterprises 50 800 50 000 50 000 50 000

Households 3 363 4 105 4 316 4 487

Payments for capital assets 900 466 745 530 914 748 1 145 311

Buildings and other fixed structures 837 220 676 206 839 369 1 066 005


Software and other intangible assets 159 168 178 186

Total 4 876 314 2 984 045 3 260 568 3 575 359

Adjusted baseline

Current Baseline

Revised Baseline

Revised Baseline

• R6.5 billion for devolution of property rates was reduced from Programme 2 as the allocation has been phased out to Provinces.

• Infrastructure allocation was reduced by R2.8 billion with R1 billion being reprioritised for Turnaround programme and the balance of R1.8 billion being surrendered back to Treasury.

• R30 million reduced from machinery and equipment to programme 5 to increase goods and services under State Function.

• Total budget allocation of was increased by R540 million over the MTEF to fund the following projects:

– R288 million for compensation of employees for Immovable Asset Management and Project Management under Turnaround programme.

– R175 million for goods and services Immovable Asset Register and Project Management Support under Turnaround programme.

– R150 million for Independent Development Trust (IDT)– R30 million for Council for the Built environment


• The net effect of the total adjustment for programme 2 is R8.7 billion with R8.2 billion relating to funds surrendered to Treasury for Infrastructure and Devolution of Property Rates and the balance being reprioritised to Programme 1.

63

64




Verify 54 647 properties in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register by 31 March 2014

Number of properties populated with essential information in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register.

13 657 Properties verified and updated in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register. by 30 June 2013

Cape Town – 2291Durban – 1912Mmabatho – 1202Nelspruit – 985Polokwane – 1295PE - 1006Pretoria – 1513Umtata – 331Bloemfontein – 1187Kimberley – 918Johannesburg – 991Foreign properties (HO) – 26

13 657 Properties verified and updated in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register by 30 September 2013

Cape Town– 2291Durban – 1912Mmabatho – 1202Nelspruit – 985Polokwane – 1295PE - 1006Pretoria – 1513Umtata – 331Bloemfontein – 1187Kimberley – 918Johannesburg – 991Foreign properties (HO) - 26

13 663 Properties verified and updated in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register by 31 December 2013

Cape Town – 2291Durban – 1912Mmabatho – 1202Nelspruit – 986Polokwane – 1295PE - 1007Pretoria – 1514Umtata – 332Bloemfontein – 1188Kimberley – 918Johannesburg – 991Foreign properties (HO) - 26

13 670 Properties verified and updated in accordance with National Treasury’s minimum requirements on DPW’s Immovable Asset Register by 31 March 2014

Cape Town– 2291Durban – 1913Mmabatho – 1203Nelspruit – 987Polokwane – 1296PE - 1008Pretoria – 1514Umtata – 332Bloemfontein – 1189Kimberley – 919Johannesburg – 991Foreign properties (HO) - 27

65




Confirm ownership (Vesting) of 5 540 land parcels by 31 March 2014.

Number of land parcels confirmed (Vested) and Item 28 (1) Certificates issued.

1382 Land parcels confirmed ownership (Vesting) by 30 June 2013

•Port Elizabeth & Umtata – 151•Bloemfontein – 67•Johannesburg & Pretoria – 209•Durban – 283•Polokwane – 148•Nelspruit – 120•Kimberley – 58•Mmabatho – 128•Cape Town – 218

1382 Land parcels confirmed ownership (Vesting) by 30 September 2013


1386 Land parcels confirmed ownership (Vesting) by 31 December 2013


1390 Land parcels confirmed ownership (Vesting) by 31 March 2014


66




2014/15 Custodian Asset Management Plan updated by 31 March 2014.

Number of Custodian Asset Management Plans for 2014/15 updated.

Approval and submission of Custodian Asset Management Plan for 2014/15 through budget cycle.

Commence compilation of Custodian Asset Management Plan for 2015/16.

Completion of Custodian Asset Management Plan inputs for 33 small Departments (1-100 facilities per portfolio)

Completion of Custodian Asset Management Plan inputs for 7 medium Departments (101- 1000 facilities per portfolio)

Completion of Custodian Asset Management Plan inputs for 3 larger Departments (above 1001 facilities per portfolio)

Updated Custodian Asset Management Plan for 2014/15 completed.

67




Compilation of 1 DPW Capital Works Implementation Programme and 1 Planned Maintenance Implementation Programme for 2014/15 based on updated 2014/15 Custodial Asset Management Plan by 31 March 2014.

Number of DPW Capital Works Implementation Programmes and Planned Maintenance Implementation Programmes compiled according to updated Custodial Asset Management Plan.

25% projects emanating from Custodial Asset Management Plan registered



100% DPW Capital Works Implementation Programme and Planned Maintenance Implementation Programme for 2014/15 completed and submitted to the Infrastructure Budget Committee (IBC) for approval.

Rehabilitate 15 properties which will contribute to the reduction of the lease portfolio as per Planned Maintenance Implementation Programme .

Number of State-owned buildings rehabilitated nationally as per the Planned Maintenance Implementation Programme .

15 properties in construction (rehabilitation programme)

15 properties in construction (rehabilitation) programme

15 properties in construction (rehabilitation programme)

15 Properties rehabilitated as per Planned Maintenance Implementation Programme •Durban – 4 •Kimberley – 3•Polokwane – 1•Umtata – 6•Nelspruit -1

68




100 Buildings accessible as per CWIP.

Number of State-owned buildings made accessible for persons with disabilities nationally as per the CWIP.

100 buildings in various stages of design and construction.

20 Buildings made accessible as per CWIP.

•Bloemfontein - 5•Durban - 4•Johannesburg – 6•Mmabatho-5


•Cape Town – 5•Kimberley – 5•Mmabatho – 10•Nelspruit - 10


•Cape Town – 5•Kimberley – 5•Mmabatho – 8•Polokwane – 22•Port Elizabeth - 10

Release 19 properties for human settlement

Number of properties released for human settlement as identified by Department of Human Settlements and Human Settlements Agency

7 Properties released for human settlements

•Bloemfontein – 1•Cape Town – 1•Polokwane – 4•Johannesburg - 1

6 Properties released for human settlement

•Bloemfontein – 1•Cape Town – 1•Polokwane - 4


•Polokwane - 3


•Polokwane - 3

69




Release 16 properties for land reform purposes

Number of properties released for land reform purposes as identified by DRDLR.

5 Properties released for land reform purposes

Cape Town – 2Polokwane – 1Kimberley – 1Nelspruit – 1


Cape Town – 2 Polokwane –1Mmabatho - 2


Cape Town – 1Mmabatho - 2


Cape Town – 1Mmabatho - 2

70

Immovable Asset Register: Completeness

•The Department of Public of Works (DPW) appointed a service provider in October 2011 to programme manage the Immovable Asset Register (IAR) Programme, and to augment insufficient internal capacity in the process.

•DPW has completed desktop analysis verifying and validating properties belonging to National Government under DPW’s custodianship against the Deeds Data, Chief Surveyor General Data, National and Provincial Immovable Asset Registers.

•DPW is currently reconciling the properties against the latest Deeds data dated April 2013 to track movements in property ownership since the initial analysis.

•The verified and validated properties determined the scope of work for physical verification to be conducted by the two appointed Service Providers. Verification of 54 647 properties will be completed by 31 March 2014.

•An Operating Model (including skills and capacity) to ensure maintenance and sustainability of the IAR programme is currently being developed for completion by 31 March 2014.

71

Immovable Asset Register: Vesting

•DPW has developed a Vesting position paper to ensure effective management of vesting processes among all custodians of immovable assets in the national and provincial spheres of government.

•The business case highlighting monthly targets and required resources is currently under development, and is to be completed by 30 April 2013.

•Vesting of land parcels continues in parallel with data reconciliation and validation exercise (Deeds data, Chief Surveyor General Data, National and Provincial Immovable Asset Registers).

•The National Vesting Task Team, including all national and provincial custodians has been established to manage, monitor vesting progress and address challenges in the vesting process.

72




300 Construction projects1 to be completed by 31 March 2014 (status 6A)

•Bloemfontein – 26•Cape Town – 48•Durban – 37•Johannesburg – 22•Head Office - 27•Kimberley – 19•Mmabatho -19•Nelspruit – 14•Polokwane – 19•Port Elizabeth – 28•Pretoria – 26•Umtata - 15

Number of projects to be completed (status 6A) nationally (within Head Office and 11 Regional Offices) as per the Capital Works Implementation Programmes and Planned Maintenance Implementation Programmes for 2013/14.

40 Construction projects to be completed (status 6A) nationally.




1Refer to the attached list for details of the 300 projects to be completed.

73




40 000 Work opportunities to be created by DPW by 31 March 2014

•Bloemfontein – 3480•Cape Town – 6370•Durban – 4889•Johannesburg – 2889•Head Office - 3630•Kimberley – 2593•Mmabatho -2593•Nelspruit – 1926•Polokwane – 2519•Port Elizabeth – 3704•Pretoria – 3407•Umtata – 2000

Number of work opportunities created by DPW through projects in construction stage at Head Office and 11 Regional Offices.

10 000 Work opportunities to be created nationally by DPW.




74




140 Exempted Micro Enterprises appointed on construction projects by 31 March 2014

•Bloemfontein – 14•Cape Town – 14•Durban – 14•Johannesburg – 14•Kimberley – 14•Mmabatho -14•Nelspruit – 14•Polokwane – 14•Port Elizabeth – 14•Umtata – 14

Number of Level 3-4 Exempted Micro Enterprises appointed on identified Construction Projects Head Office and 11 Regional Offices.

Appoint 30 Exempted Micro Enterprises on construction projects nationally.




75




Appointment of 40 Cooperatives by 31 March 2014 in

•Bloemfontein – 4•Cape Town – 4•Durban – 4•Johannesburg – 4•Kimberley – 4•Mmabatho -4•Nelspruit – 4•Polokwane – 4•Port Elizabeth – 4•Umtata – 4


Appointment of 10 Cooperatives nationally.




76




Appointment of 70 contractors under Contractor Incubation Program by 31 March 2014 in

•Bloemfontein – 7•Cape Town – 7•Durban – 7•Johannesburg – 7•Kimberley – 7•Mmabatho - 7•Nelspruit – 7•Polokwane – 7•Port Elizabeth – 7•Umtata - 7


Appointment of 10 contractors under Contractor Incubation Program nationally.




77




55 Contractors (5 in each Regional Office) receives Competence Certificate through mentoring and training by 31 March 2014.

Number of trained contractors receiving Competency Certificates.

55 Contractors recruited and training starts.

Training continues for 55 contractors.

Training continues for 55 contractors.

Training completed for 55 contractors.

Infrastructure constructed for artisan workshops in 4 Regions (Polokwane, Umtata, Pretoria, and Cape Town) by 31 March 2014.

Number of artisan workshop facilities constructed within identified Regions.

Commence procurement process to appoint contractors for Polokwane, Umtata, Pretoria, and Cape Town.

Appointment of Service Providers (contractors) Polokwane, Umtata, Pretoria, and Cape Town works facilities.

Construction works commences at Polokwane, Umtata, Pretoria, and Cape Town for phase 1 - refurbishments of existing structures.

Construction Works continues, Polokwane, Umtata, Pretoria, and Cape Town.

78

ANNUAL TARGET

2013/14



Application to City of Tshwane for the Proclamation of Salvokop as a Township submitted by March 2014. Complete Precinct Development Plans for two precincts (West Capital and Paul Kruger) by September 2013. Identify 4 sites within Paul Kruger Precinct for Head Office accommodation of national departments by March 2014.

Number of sites identified for national government departments Head Office accommodation within the City of Tshwane.

Draft Precinct Development Plans (West Capital and Paul Kruger) delivered by April 2013 for scrutiny and comment;

Service provider appointed for Salvokop proclamation project.

Precinct Development Plans completed for two precincts (West Capital and Paul Kruger) by September 2013.

Project deliverables managed continuously.

Development Plans for Paul Kruger precinct analysed by Dec 2013.

Project deliverables managed continuously.

4 sites within Paul Kruger Precinct identified for Head Office accommodation of national departments by March 2014.

Application submitted to the City of Tshwane for the Proclamation of Salvokop as a Township by March 2014.

79

• In 2013/14 an allocation of R 70.1 million was made towards the development

of 6 precincts. The 6 precincts have been reduced to 4 due to some of the

boundaries of the central precincts being extended (master planning exercise).

The 4 Precincts are listed as follows:

o Paul Kruger

o West Capital

o Caledon

o Sunny Park

• Within these precincts the following projects are registered which includes

township establishment, bulk infrastructure services requirements well as

rehabilitation projects.




Management of 2778 private leases annually at the Regional Offices in accordance with approved business processes and approved directives

Number of private lease agreements managed by the 11 Regional Offices in accordance with the approved business processes and approved directives

Management of 2778 private leases at the 11 Regional Offices in accordance with the approved business processes and approved directives:

•Bloemfontein - 198•Durban - 414•Johannesburg - 219•Cape Town - 353•Kimberley - 215•Port Elizabeth - 364•Pretoria - 243•Mmabatho - 169•Nelspruit - 206•Polokwane - 201•Umtata - 196







81




Development of a Business Case for Property Management to guide the processes for the leasing of private property by 31 March 2014.

(Toward completion of a Framework for Property Management)

Business Case for Property Management developed by 31 March 2014

Development of a Business Case for Property Management with Environmental scan, situation assessment, stakeholder assessment.

Development of a Business Case for Property Management with desired outcomes.

Development of a Business Case for Property Management with options analysis and recommendations.

Development of Business Case for Property Management with implementation strategy.

Implementation of the Lease Review Turnaround recommendations by 31 March 2014.

Implementation of Lease Review Turnaround recommendations by 31 March 2014.

Implementation of the Lease Review Turnaround recommendations and business processes re-engineering.

Implementation of the Lease Review Turnaround recommendations.



82




Appointment of a service provider to manage the day-to-day call centre by 31 March 2014.

Number of day-to-day maintenance calls (open and closed) managed in terms of the day-to-day maintenance guidelines

Draft terms of reference for the appointment of the service provider.

Appointment of the service provider for the day-to-day maintenance call centre

Quarterly report on the day-to-day maintenance calls logged and closed at the call centre.

Quarterly report on the day-to-day maintenance calls logged and closed at the call centre.

Management of 51049 day-to-day maintenance calls (open and closed calls) in accordance with day-to-day guidelines

Number of day-to-day maintenance calls (open and closed) managed in terms of the day-to-day maintenance guidelines


•Bloemfontein -1870•Durban- 7643•Johannesburg-5694•Cape Town-9915•Kimberley-1849•Port Elizabeth-2931•Pretoria-12765•Mmabatho-1550•Nelspruit-1265•Polokwane-3785•Umtata-1782


•Bloemfontein -1870•Durban- 7643•Johannesburg-5694•Cape Town-9915•Kimberley-1849•Port Elizabeth-2931•Pretoria-12765•Mmabatho-1550•Nelspruit-1265•Polokwane





83




Development of a Business Case for Facilities Management indicating: Environmental scan, situation assessment, stakeholder assessment, desired outcomes, options analysis and recommendations by end March 2014.

(Toward completion of a Framework for Facilities Management)

Business case for facilities management developed indicating Environmental scan, situation assessment, stakeholder assessment, desired outcomes, options analysis and recommendations by 31 March 2014.

Progress report on a Business Case for Facilities Management indicating Environmental scan, situation assessment, stakeholder assessment.

Progress report on Business Case for Facilities Management indicating desired outcomes.

Progress report on Business Case for Facilities Management indicating Options Analysis.

Progress report on Business Case for Facilities Management indicating recommendations.

84




2376 Inspections (main and follow up inspections) for state and leased facilities conducted and verification of the occupation by 31 March 2014.

Each regional office is required to conduct 216 inspections (main and follow up inspections) by 31 March 2014.

Number of inspections conducted on identified state facilities and leased facilities nationally for compliance to OHS Act and regulations.

594 Inspection reports (main & follow up inspections) for state and leased facilities completed. (54 main and follow up inspections completed in each Regional Office).

1188 Inspection reports (main & follow up inspections) for state and leased facilities completed. (108 main and follow up inspections completed in each Regional Office).

1782 Inspection reports (main & follow up inspections) for state and leased facilities completed. (162 main and follow up inspections completed each Regional Office Office).

2376 Inspection reports (main & follow up inspections) for state and leased facilities completed. (216 main and follow up inspections in each Regional Office).

85




Conduct inspections of 589 construction projects (main and follow up inspections)

Number of inspections conducted on identified construction project sites nationally for compliance to OH&S and regulations.

152 Consolidated inspection reports on construction projects (main and follow up inspections) completed by the Regional Offices. •Pretoria – 12•Johannesburg – 13•Cape Town – 26•Port Elizabeth – 11•Durban – 21•Bloemfontein – 10•Kimberley – 06•Umtata – 16•Polokwane – 13•Mmabatho – 14•Nelspruit – 07•Head Office - 03



147 Consolidated inspection reports on construction projects (main and follow up inspections) completed by the Regional Offices. •Pretoria – 12•Johannesburg – 13•Cape Town – 25•Port Elizabeth – 11•Durban – 21•Bloemfontein – 10•Kimberley – 06•Umtata – 16•Polokwane – 13•Mmabatho – 12•Nelspruit – 06•Head Office – 02

86




Verification of 10590 state properties for the payment of rates and taxes to municipalities for properties under custodianship of DPW 31 March 2014.

Number of properties verified for the payment for rates and taxes for properties under the custodianship of DPW

Verification of 10590 state properties for the payment of rates and taxes to municipalities for properties under custodianship of DPW

•Bloemfontein-1321•Durban-1015•Johannesburg-1167•Cape Town-2515•Kimberley-1222•Port Elizabeth-1094•Pretoria-85•Mmabatho-487•Nelspruit-824•Polokwane-597•Umtata-263







87




Verification of 7700 state properties for the payments of municipal services by 31 March 2014

Number of state-owned and leased properties verified for payment of municipal services

Verification of 7700 state properties for the payments of municipal services








88




Verification of 1827 leased properties for the payments of municipal services by 31 March 2013

Number of state-owned and leased properties verified for payment of municipal services

Verification of 1827 leased properties for the payments of municipal services

Bloemfontein - 144Durban - 251Johannesburg - 173Cape Town -227Kimberley - 141Port Elizabeth - 236Pretoria - 183Mmabatho - 116Nelspruit - 128Polokwane - 127Umtata - 101



1827 leased properties for the payments of municipal services

Bloemfontein - 144Durban - 251Johannesburg - 173Cape Town -227Kimberley - 141Port Elizabeth - 236Pretoria - 183Mmabatho - 116Nelspruit - 128Polokwane - 127Umtata – 101



89




1453 property current rental debtors managed in terms of the signed contract terms and conditions, relevant legislations/ regulations and policy by 31 March 2014

Number of property rental debtors managed in terms of the signed contract terms and conditions, relevant legislations/regulations and policy.

1453 Property current rental debtors managed in terms of the signed contract terms and conditions, relevant legislations/ regulations and policy








90

91

ANNUAL TARGET

2013/14



Update service delivery standards by 31 March 2014.

Updated service delivery standards for immovable asset life cycle management by 31 March 2014.

Update service delivery standards processes related to planning.

Update service delivery standards for processes related to execution of projects.

Update service delivery standards processes related to property acquisition and management.

Update service delivery standards processes related to maintenance of properties.

Sign remaining 21 (of the 46) Service Level Agreements with identified user departments by 31 March 2014.

Number of Service Level Agreements signed between DPW and identified user departments.

SLA’s signed with 5 user departments




Provide training to 10 of 43 user departments (DoD, DoJ & CD, DCS, DHA, SAPS, DoL, DWA, DRDLR, DAFF, DPW) on compliance to GIAMA in terms of the UAMP by 31 March 2014.

Number of identified user departments trained on the compliance to GIAMA in terms of the UAMP.

1 Workshop with 2 user departments (DoJ & CD and DAFF) on UAMP guideline document.

1 Workshop with 2 user departments (DRDLR & DHA) on UAMP guideline document.

1 Workshop with 2 user departments (DCS & DoL) on UAMP guideline document.

1 Workshop with 4 user departments (SAPS, DPW, DWAF & DoD) on UAMP guideline document.

92

ANNUAL TARGET

2013/14



Bi-annual progress reports submitted to the DPW Accounting Officer on the compilation and submission of User Asset Management Plans by 43 user departments and entities to National Treasury in compliance with GIAMA.

Number of progress reports submitted to the DPW Accounting Officer on the compilation and submission of User Asset Management Plans by 43 user departments and entities to National Treasury in compliance with GIAMA.

Progress update on new strategic accommodation requirements received from user departments.

1 Progress report completed and submitted to the DPW Accounting Officer on the compilation of User Asset Management Plans by 43 user departments in compliance with GIAMA.

Submit progress report on options analysis report and system information submitted to user department (template 1-12).

1 Progress report completed and submitted to the DPW Accounting Officer on the compilation of User Asset Management Plans by 43 user departments in compliance with GIAMA.

Complete 43 user departments UAMP templates by 31 March 2014.

Number of user departments UAMP templates (1-12) completed annually as per GIAMA requirements.

Send system information to 43 user departments

Interact with 43 user departments to verify and update the system information submitted.

Submit populated templates (1-12) to 43 user departments.

Concurrent report confirming UAMP report submitted by user departments to National Treasury

93

ANNUAL TARGET

2013/14



11 Monthly reports submitted annually to 45 user departments by 31 March 2014.

Number of monthly reports submitted per user department on all implementation programs for 45 user departments.

3 Monthly reports submitted to 45 user departments.



3 Monthly reports submitted monthly to 45 user departments.

94

ANNUAL TARGET

2013/14



Develop a framework for Client Value Propositions that define service packages for 2 major Prestige clients by 31 March 2014.

Client Value Propositions approved for 2 major prestige clients containing the following elements: profile of the Client, accommodation requirements, current service baseline, identification of the improvement gap, proposals on the improved delivery strategy and implementation, tools for monitoring service delivery by 31 March 2014.

Define the template for a Client Value Propositions for 2 major Prestige clients.

Develop the Client Value Proposition to cover the following elements: profile of the Client, accommodation requirements, current service baseline, identification of the improvement gap, proposals on the improved delivery strategy and implementation, tools for monitoring service delivery.

Submit Client Value Propositions to EXCO and the Accounting Officer for approval.

Report on the progressive implementation of the Client Value Propositions by internal executing units.

95

ANNUAL TARGET

2013/14



Develop policy framework for domestic services and interior design & décor by 31 March 2014.

Number of policy frameworks developed for non-infrastructure service packages for Prestige clients.

Develop diagnostic reports on the current levels of service relating to interior design & décor and domestic services.

Develop policy framework for interior design & décor to address the shortcomings in current levels of service.

Develop policy framework for domestic services to address the shortcomings in current levels of service.

Submit policy frameworks to relevant stakeholders (EXCO, Accounting Officer & Clients) for approval.

Sign SLA’s 2 key Prestige clients by 31 March 2014.

Number of Service Level Agreements signed between DPW and 2 key Prestige clients.

Submit 2 unsigned SLAs for consideration and signature.

Follow up with monthly reminder s to Prestige clients who have not signed SLAs.

Finalise consultations, facilitate and obtain signed SLAs.

SLAs for 2 key Prestige clients signed.

Provide training to 2 key Prestige clients on compliance to GIAMA in terms of the UAMP by 31 March 2014.

Number of clients trained on the compliance to GIAMA in terms of the UAMP.

Provide training to 2 key Prestige clients on compliance to GIAMA in terms of the UAMP.

Monitor compliance to GIAMA in terms of the UAMP.

Assess compliance to GIAMA in terms of the UAMP.

Identify training gaps, adjust and review the training programme.

96

ANNUAL TARGET

2013/14



Report quarterly on the compilation, submission and implementation of User Asset Management Plans by 2 key Prestige clients throughout the planning process in compliance with GIAMA.

Number of quarterly reports completed on the compilation, submission and implementation of User Asset Management Plans by 2 key Prestige clients throughout the strategic planning process in compliance with GIAMA.

1 Quarterly progress report completed on the compilation, submission and implementation of User Asset Management Plans by 2 key Prestige clients throughout the planning process in compliance with GIAMA.




97

ANNUAL TARGET

2013/14



Report quarterly on progress on all implementation programs for planning, acquisition, maintenance and disposal of accommodation for 2 key Prestige clients.

Number of quarterly progress reports completed on all implementation programs for planning, acquisition, maintenance and disposal of accommodation for 2 key Prestige clients.

1 Quarterly progress report completed on all implementation programs for planning, acquisition, maintenance and disposal of accommodation for 2 key Prestige clients.




98

The following user departments have not signed SLA’s with DPW:

Defence, Health, Military Veterans, Trade & Industry, Department of Justice &

Constitutional Development, National Youth Development Agency, National

Treasury, Statistics South Africa, DPSA, Government Communications &

Information Systems, DCS, Arts and Culture, Labour, Mineral Resources,

ICASA, Department of Communications, Government Printing Works,

Department of Home Affairs, Department of Cooperative Governance, Film

Publication board, Traditional Affairs.

PURPOSE OF THE PROGRAMMEEnsure the creation of work opportunities and the provision of training for unskilled, marginalised and

unemployed people in South Africa by coordinating the implementation of the Expanded Public Works Programme.

EXPECTED OUTCOME OF THE PROGRAMMEDecent employment through inclusive economic growth (Outcome 4).

99

100

2012/13 2013/14 2014/15 2015/16


Expanded Public Works Programme 264 152 275 367 291 941 308 082

Performance Based Incentive Allocations 1 464 660 1 672 602 1 784 504 1 847 658

Total 1 728 812 1 947 969 2 076 445 2 155 740

Revised Baseline

Adjusted baseline

Current Baseline

Revised Baseline

101

2012/13 2013/14 2014/15 2015/16

Rand thousand


Current payments 272 174 282 764 299 791 316 296



Interest and rent on land 64 64 68 71

Transfers and subsidies 1 455 071 1 662 583 1 773 875 1 836 537

Provinces and municipalities 1 172 297 1 224 152 1 276 244 1 328 069

Non-profit institutions 282 724 438 281 497 481 508 316

Households 50 150 150 152

Payments for capital assets 1 567 2 622 2 779 2 907


Total 1 728 812 1 947 969 2 076 445 2 155 740

Adjusted baseline

Current Baseline

Revised Baseline

Revised Baseline

• R110 millions reduced from transfers and subsidies for Integrated grant to Municipalities in line with budget reduction of 1% for 2013/14, 2% for 2014/15 and 3% for 2015/16.

• Budget allocation of R248 million was reprioritised from Integrated Grant to Municipalities to fund Non-state sector.


102




255 Municipalities reporting on EPWP targets by 31 March 2014.

Number of municipalities reporting on EPWP targets.

60 Municipalities to report on EPWP targets.




1 230 000 Work opportunities to be created through EPWP by 31 March 2014.

Number of work opportunities created through EPWP aligned to the EPWP Business Plan targets approved by Cabinet.

300 000 Work opportunities to be created through EPWP.



1 230 000 Work opportunities to be created through EPWP.

103




• 40% Youth (492 000)

• 55% Women (676 500)

• 2% Persons with disabilities (24 600)

by 31 March 2014.

Percentage of EPWP participation among designated groups (percentage of women, youth and persons with disabilities) aligned to the EPWP Business Plan targets approved by Cabinet.

40% Youth (120 000) 55% Women (165 000) 2% Persons with disabilities (6 000)




3 500 Youth participation in the National Youth Service programme by 31 March 2014.

Number of youth participating in the National Youth Service programme in the Department of Public Works per year.

500 Youth participation in the National Youth Service programme.

1 250 Youth participation in the National Youth Service programme.



104

TARGET 2013/14 PERFORMANCE INDICATOR


140 000 Work opportunities created on provincial access roads by 31 March 2014.

Number of Expanded Public Works Programme work opportunities created on provincial access roads.

35 000 Work opportunities created on provincial access roads.




105

106

• The EPWP integrated grant to Provinces and Municipalities is applicable to the Infrastructure and, Environmental and Culture sectors.

• The projects implemented using the EPWP integrated grant in the Infrastructure sector include: roads and storm water projects, sanitation projects and building projects.

• The projects implementing in the Environmental and culture sector include: Beautification projects, greening projects and Waste collection projects.

107

• In terms of disbursement, 100% of the Integrated grant to Provinces and Municipalities has been disbursed by the National Department of Public Works.

• In terms of expenditure, for the 12/13 financial year, by the end of February 2013, for Provinces, 45.5% of the grant transferred had been spent by Public bodies. For Municipalities, 48.7% of the grant transferred has been spent. The reports for end of March 2013 are still being received from the Public bodies. For Municipalities expenditure until the end of June 2013 will be monitored for the 12/13 financial year.

• Follow up has been made with different Public bodies to follow up implementation and spending on the integrated grant. Withholding letters were also written to Public bodies that were not complying with the requirements of the grant.

• Low expenditure in the different Public bodies has been due to internal challenges faced by the public bodies like delays in procurement.

EPWP Incentive Grants2013/14(R’000)

2014/15(R’000)

2015/16(R’000)

EPWP Integrated Grant to Municipalities 610,674 632,325 660,966

EPWP Integrated Grant to Provinces – Infrastructure

355,914 370,947 381,574

Social Sector EPWP Incentive Grant for Provinces – Social Sector

257,564 272,972 285,529

TOTAL 1,224,152 1,276,244 1,328,069

Incentive allocation disburses funds to provinces, municipalities and non governmental organizations based on set job creation targets

108

109

Summary by Province

Allocation (R'000)

Transferred to date (R’000)

Transfers as % of Allocation

Expenditure by Public Bodies

% of Transfers spent

Eastern Cape 98 626 98 709 100 44 121 44.7

Free State 37 135 37 135 100 16 125 43.4

Gauteng 175 837 175 837 100 72 889 41.5

KwaZulu-Natal 84 987 84 987 100 18 425 21.7

Limpopo 48 082 48 082 100 23 709 49.3

Mpumalanga 29 795 29 795 100 22 162 74.4

Northern Cape 32 659 32 659 100 17 296 53.0

North-West 38 167 38 167 100 39 214 102.7

Western Cape 53 952 53 952 100 38 037 70.5

Total 599 240 599 240 100 291 978 48.7

Report on performance of EPWP will be submitted to the Portfolio committee during the financial year

Province Allocation (R’000)

Eastern Cape 79,577

Free State 18,001

Gauteng 15,606

KwaZulu-Natal 102,137

Limpopo 49,370

Mpumalanga 34,291

Northern Cape 14,045

North West 17,266

Western Cape 25,621

Total 355,914

110

Report on performance of EPWP will be submitted to the Portfolio committee during the financial year

Province Allocation (R’000)

Eastern Cape 49,728

Free State 8,545

Gauteng 27,652

KwaZulu-Natal 24,306

Limpopo 57,717

Mpumalanga 1,961

Northern Cape 19,879

North West 50,870

Western Cape 16,906

Total 257,564

111

Province Allocation (R'000)

Transferred to date

Transfers as % of Allocation

Expenditure by Public Bodies (R’000)

% of Transfers spent as of end of February 2013

Eastern Cape 60 333 60 333 100 33 015 54.7

Free State 21 391 21 391 100 8 736 40.8

Gauteng 18 835 18 835 100 4 098 21.8

KwaZulu-Natal 79 506 79 506 100 70 167 88.3

Limpopo 48 983 48 983 100 4 799 9.8

Mpumalanga 26 255 26 255 100 4 695 17.9

Northern Cape 9 915 9 915 100 186 1.9

North-West 10 444 10 444 100 2 942 28.2

Western Cape 17 100 17 019 100 4 587 26.8

Total 292 762 292 681 100 133 225 45.5

112

PURPOSE OF THE PROGRAMME

• To promote growth and transformation in the construction and property industries.• To promote uniformity and best practices in the construction and immovable asset

management in the public sector.

EXPECTED OUTCOME (S) OF THE PROGRAMME

Skilled and capable workforce to support an inclusive growth path (Outcome 5).

113

* NB Quarterly targets in red are Business Plan targets and do not form part of the APP.

114

2012/13 2013/14 2014/15 2015/16


Construction Industry Development Programme 21 013 22 048 23 521 24 602

Property Industry Development Programme 16 423 17 134 17 952 18 779

- - - -

Total 37 436 39 182 41 473 43 381

Revised Baseline

Revised Baseline

Adjusted baseline

Current Baseline

115

2013/14 2013/14 2014/15 2015/16

Rand thousand





Interest and rent on land 35 37 39 40

Transfers and subsidies 100 200 200 200

Households 100 200 200 200

Payments for capital assets 124 125 132 139

Machinery and equipment 124 125 132 139

Total 37 436 39 182 41 473 43 381

Revised Baseline

Revised Baseline

Adjusted baseline

Current Baseline

• No budget adjustments were made in Programme 4.

116

ANNUAL TARGET

2013/14



Tabling legislation in Parliament addressing ASA’s governance by 31 July 2013.

Governance of Agrément South Africa (ASA) resolved through appropriate legislation by 31 July 2013.

Consult stakeholders on draft ASA legislation.

Submit draft ASA legislation to Cabinet for approval to table in Parliament.

Participate in the Parliamentary process.


Submit the final BEP Policy for approval by 31 December 2013.

Built Environment Professions (BEPs) Policy developed and approved by 31 December 2013.

Finalise Draft BEP Policy for consultation.

Consultation with key stakeholders on Draft of BEP Policy completed.

Finalise and submit the BEP Policy for internal approval

Give effect to Policy Decision:•Revise Policy (if not approved) or•Begin Drafting of Bill (if approved).

Tabling of Expropriation Bill in Parliament by 30 June 2013.

New legislative framework for expropriation tabled in Parliament by 30 June 2013.

Finalise Draft Expropriation Bill following the consultation process.

Submit Draft Expropriation Bill to Cabinet for approval to table in Parliament.



117

The timelines for the tabling of the Agrément South Africa Bill have been reviewed to accommodate parallel process for the tabling in Parliament by July 2013.

ANNUAL TARGET

2013/14



IDT Business Case submitted for internal approval by 31 March 2014.

Governance and accountability structure of the Independent Development Trust (IDT) established by 31 March 2014.

Planning process, including finalisation of budget and identification of stakeholders.

Consultation with key stakeholders on first draft of IDT Business Case completed.

Second draft of IDT Business Case developed.

IDT Business Case submitted for Ministerial approval.

PMTE Business Case submitted for approval by 31 March 2014.

Appropriate business model and structure of the Property Management Trading Entity (PMTE) identified by 31 March 2014.

Planning process, including finalisation of budget and identification of stakeholders.

Consultation with key stakeholders on first draft of PMTE Business Case completed.

Second draft of PMTE Business Case developed.

PMTE Business Case submitted for Ministerial approval.

118

• Purpose of the programme: Provide for various services including: compensation for losses on the government assisted housing scheme, assistance to organisations for the preservation of national memorials and to meet the protocol responsibilities for state functions.

• Compensation for losses: Provides compensation for losses in the state housing guarantee scheme when public servants fail to fulfil their obligations. This sub-programme has no staff complement and has a total budget of R1.2 million, all of which is used for goods and services, specifically on contractors.

• Assistance to Organisations for Preservation of National Memorials: Provides funding to the

Commonwealth War Graves Commission and to the United Nations for maintaining national memorials. This sub-programme has no staff complement and has a total budget of R64.9 million, all of which is transferred to foreign governments and international organisations for the maintenance of national memorials.

• State functions: Provides for the acquisition of logistical facilities for state functions. The sub-programme aims to ensure effective and efficient delivery of all state function activities. This sub-programme has no staff complement and has a total budget of R83.3 million, all of which is used for goods and services, mainly on contractors.

• Sector Education and Training Authority: Aims to influence training and skills development throughout

the construction industry. This sub-programme has no staff complement and has a total budget of R8.7 million, all of which is transferred to the Construction Education and Training Authority.

119

120

2012/13 '2013/14 '2014/15 2015/16


Compensation for Losses 2 165 284 421 532

Distress Relief 1 1 1 1

Loskop Settlement 1 1 1 1

Assistance to Organisations for Preservation of National Memorials 18 941 20 510 21 741 22 741

State Functions 15 125 27 132 27 740 28 465

Sector Education and Training Authority 2 606 2 750 2 915 3 049

- - - -

Total 38 839 50 678 52 819 54 789

Adjusted baseline

Revised Baseline

Current Baseline

Revised Baseline

121

2012/13 '2013/14 2014/15 2015/16

Rand thousand




Transfers and subsidies 21 548 23 261 24 657 25 791


Foreign governments and international organisations 18 941 20 510 21 741 22 741

Households 1 1 1 1

Total 38 839 50 678 52 819 54 789

Adjusted baseline

Current Baseline

Revised Baseline

Revised Baseline

• Additional budget of R30 million over the MTEF under goods and services was allocated as reprioritisation from Programme 2 under machinery and equipment.

• The allocation for State Functions is based on the number of state events planned annually and an estimation of the possible events that might take place. The costs for previous events are used as the baseline to estimate future expenditure.

• The allocation for State Functions is budgeted under Goods and Services as contractors are used to provide the required services on all state events.

122

TARGET 2013/14 PERFORMANCE INDICATOR


Infrastructure support provided for 12 planned events by 31 March 2014.

Number of Prestige events supported with infrastructure related services.

Infrastructure support provided for 4 planned events.




123

SUB-PROGRAMME: INFRASTRUCTURE

The acquisition of infrastructure for DPW’s own accommodation needs as well as for the prestige portfolio, land ports of entry, dolomite risk management, inner city regeneration programmes and accessibility programmes in terms of the disability policy is funded from the Infrastructure (Public Works) allocation.

Infrastructure Plan

1. New, replacement, upgrade and additions

No of projects

Programme Outcome Main appropriation

Adjusted Appropriation

Revised Estimate

Medium Term Estimates

2009/10 2010/11 2011/12 2012/13 2012/13 2012/13 2013/14 2014/15 2015/16

157 Departmental 62,778,000 261,201,000 285,294,000 278,000,000 -76,402,036 201,597,964 156,786,376

181,509,092

272,130,787

179 Accessibility 14,635,000 18,978,000 11,386,000 28,000,000 -4,443,964 23,556,036 25,080,096

14,000,729

7,532,622

40Dolomite Risk Management 21,168,000 11,861,000 32,167,000 130,000,000 -67,400,000 62,600,000

115,887,000

147,228,254

141,100,074

134Land Ports of Entry 654,613,000 390,354,000 283,414,000 585,000,000 -307,900,000 277,100,000

202,300,518

228,015,738

363,391,597

6Inner City Regeneration 100,746,000 127,035,000 33,271,000 140,000,000 20,000,000 160,000,000

70,123,962

16,340,267

101,305,117

85 Prestige 399,644,000 446,445,000 365,876,000 323,742,000 -49,342,000 274,400,000 106,028,048

252,274,920

180,544,803

125


Infrastructure Plan

1. New, replacement, upgrade and additions

No. Project DescriptionApproved project budget

1Port Elizabeth, Eben Donges building alterations and refurbishment including air conditioning and mechanical installation.

48 863 224

2 Pretoria, heritage - 38 church square (old reserve bank building): upgrading. 33 073 080

3 Maseru Bridge, construction of facilities at border post. 21 142 222

4Port Elizabeth, service products, Department of Labour: Port Elizabeth employment factory: complete repairs and renovations.

18 770 030

5Golela border post: redevelopment project: housing component construction of residential accommodation.

18 709 060

6 Pretoria, Justice College, upgrading and refurbishment. 14 846 163

7 Pretoria, magistrate's office, restoration of old magistrate court. 14 340 090

8Pretoria, Thaba Tswane,,drms: DOD Thaba Tswane West, Swartkops air force base, Tekbase, Tekbase South, Thaba Tswane East: replacement and upgrade of bulk sewer system

12 500 000

9Pretoria, drms: DOD & SAAF 68 air school north and south: bulk water connection and secondary engineering services: replacement and upgrade.

11 136 602

10Boesmansnek, border post, Boesmansnek; Ongeluknek and Ramatselison''s ports of entry: BCOCC: repair; maintenance and upgrading of buildings and infrastructure; electrical installations and mechanical equipment. 11 000 000

126


Infrastructure Plan

1. New, replacement, upgrade and additions (cont….)


11Swartkopfontein, border post, DPW: Swartkopfontein gate port of entry: appointment of contractors: maintenance and servicing of buildings, civil, mechanical and electrical installations.

10 906 889

12Various Centres, drms 3b: investigation of properties located on dolomite: northwest, northern cape and free state. 10 270 649

13 Pretoria, salvokop:power pylons and 2 new substations. 10 000 000

14Pretoria, drms: DOD & SAAF military areas south of Pretoria: demolition of buildings/facilities and ground rehabilitation affected by dolomite instability

9 984 973

15All days, border post, maintenance and servicing of building civil; mechanical and electrical installations at Pontdrift; Platjan; Zanzibar Port Entry. 9 564 500

16 Pretoria, central, workshops, DPW Minnaar Street workshops - phase one upgrade and refurbishment 8 739 934

17Sani Pass, border post, Sani Pass: KZN: appointment of consultants and contractors for the relocation and development of Sani Pass border post. 8 550 563

18Kwathema, drms: SAPS Kwathema, Springs, Etwatwa, Putfontein and DOJ springs and Kwathema: engineering services replacement and upgrade. 8 529 967

19 Durban, regional office, heritage - old building: upgrading 8 453 116

20Beit Bridge, border post, DPW: Beitbridge Port Of Entry: appointment of contractors: maintenance and servicing of buildings, civil, mechanical and electrical infrastructure and installation. 8 401 890

127

2. Maintenance and repairs

No of projects

Outcome Main appropriation


Revised Estimate


2009/10 2010/11 2011/12 2012/13 2012/13 2012/13 2013/14 2014/15 2015/16

1488 1,537,061,358 1,710,399,627 1,412,577,601 1,899,066,602 - 1,701,115,808 1,906,801,463 1,940,979,808 2,454,086,509

128


Infrastructure Plan



1 Baviaanspoort prison: repair and maintenance of buildings, wet services and civil infrastructure 14 627 254

2Cato manor: complete R&R to station complex as well as buildings accommodating special task teams and the cid's.

16 311 084

3Durban central: complete R&R to station complex, all single quarters, as well as other surrounding buildings within the complex; excluding Natalia court.

61 626 468

4 Follow on contract: maintenance of electrical and mechanical installations 37 875 000

5 Follow on: Thaba Tshwane prison: repair and maintenance of building, wet services and civil infrastructure 18 850 000

6 Heritage - facilities management contract for prestige facilities 41 788 623

7 Immovable asset register enhance programme 13 640 617

8 Maintenance of building and related services 18 002 646

9PE and surrounding areas: preventative maintenance, servicing and repairs of electrical equipment in state buildings

17 227 059

10 Pietermaritzburg old and new prison : maintenance for bulk electrical and mechanical installations 17 672 249

129


Infrastructure Plan



11 RAMP: follow-on contract 18 489 925

12 Repair and maintenance of buildings related services and civil infrastructure 20 210 141

13 Repair and maintenance of civil works, roads, storm water and services 23 625 000

14 Repair and maintenance of mechanical and electrical installations 11 884 151

15 Repair and renovation of the entire prison, installation of geysers and new sewerage line 11 298 183

16 Repair and renovations of official quarters including finding alternative accommodation 17 053 758

17 Repair of housing accommodation, buildings and related services 29 250 000

18 Repair of housing, buildings and related services 12 994 688

19 Repair of prison buildings and related services 12 687 215

20 Repairs and renovations including electrical installation 20 720 198

130

3. Rehabilitation, renovations and refurbishment

No of projects

Outcome Main appropriation


Revised Estimate


2009/10 2010/11 2011/12 2012/13 2012/13 2012/13 2013/14 2014/15 2015/16

1090 204,654,674 303,799,353 707,058,237 887,712,398 - 694,485,497 923,198,537 1,399,020,193 1,480,913,491

131


Infrastructure Plan

1. Rehabilitation, renovation and refurbishment


1 Civil infrastructure 8 313 063

2Durban - various government buildings: repair, modernization and maintenance of passenger and goods lifts

12 716 365

3 Facilities management for engineering project 16 300 867

4 Group 4 prisons: repair and upgrade of buildings and related services: contract 1 (prison precinct) 22 553 507

5 Heritage - Mowbray : de Meule : upgrade of kitchen and repairs and renovations 9 750 155

6 Heritage - rehabilitation of ex commando buildings: 4,5,42,4 3,46,51,52, 57 and 101 12 619 451

7 Heritage - rehabilitation of old prison - 21 Moss Street 23 686 646

8 Heritage - rehabilitation of SANDF: John Ross Highway 13 573 400

9 Innes chambers: repair, renovations and refurbishment 126 560 000

10 Internal external repair and renovations including elect/mechanical 18 981 418

11Johannesburg - various Government buildings: repair, modernization and maintenance of passenger and goods lifts

12 484 159

132


Infrastructure Plan

1. Rehabilitation, renovation and refurbishment


12 Newcastle H.J.Van Eyk complex: complete R&R to entire complex. 22 821 969

13 Rehabilitation of 8 mill street building for saps 16 097 349

14 Rehabilitation of offices for DPW (15 de Villiers Street) 750 000

15Repair and upgrade of buildings, related services, electrical and mechanical installations and civil infrastructure

7 482 061

16 Repair and upgrade to buildings 111, e/block and kitchen : contract 2 10 128 500

17 Repair to Masimanyani police complex 2 250 000

18 Replace existing security fence with new concrete security wall 12 000 000

19 Replacement of 16 lifts at Civitas building: Department of Health 13 012 504

20 Ulundi administrative complex block: complete R&R to complex block as well as living quarters. 20 358 082

133

• Currently undertaking a review with the intention of developing and implementing a new structure for the organisation that responds to:o GIAMA - 2007-(Section 3(a-d) ( i-v)o DPW White Paper of 1997.o Strategic Plan of the Department .o Stabilising personnel expenditure.o Reducing number of contract employees.o Reduction in outsource services e.g. Security and Cleaning.

• The current structure was approved in 2003

• A number of individuals were appointed without due consideration to personnel budget implications e.g. water project

• Professional/technical posts were sacrificed for support staff

135

The revised structure to be underpinned by the following principles:

•Alignment between the National and Regional Offices

•Establishment of joint teams that :

o Brings together professionals and Project Managers.

o Brings together representatives from Client Departments, as well as DPW AIM and KAM.

o Will drive projects from inception to delivery.

•Improved levels of Delegations and assignment of accountability.

•Shared Support Services.

•Alignment between Branches within Head Office

•Centralisation of Professional Services - Optimum utilisation of scarce and critical skills

•Strengthening of capacity within regional offices and as the implementing arms of the Department

•Decentralised model with a strong centre 136

Contextualising the current vacancies:-•There are 1139 (as at 18/4/2013) vacancies within the organisation - all unfunded.•Personnel budget for 2013/14 is R1,468 bn.•Where as R1,527bn is required to pay all existing employees.•If all positions are filled including vacancies as reflected on current approved structure – approximately R1,865bn is required•The cost of contract employees is approximately R130m – including professionals

From the above it is clear:•Allocated Budget for personnel is insufficient for current filled posts.•There are no Funded Vacancies in the organisation

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Interventions to address the situation:-•Managing very closely the filling of vacancies as they arise and contracts of employees

•Monthly monitoring of personnel budget

•Received funding from NT as part of turnaround-R65m to fill critical vacancies of Professionals/Technical – 88 posts advertised. To be filled during June/July 2013

•Approached Departments and entities to Second Personnel

•Establishing joint teams - aligned to major client Departments – members drawn from National and Regional Offices – ensure optimum utilisation of limited personnel

•Invited retired professional project managers to join DPW – they will be part of joint teams and act as mentors and transfer skills

•Negotiation with NT to fund urgent and critical needs – used to fund identified urgent/critical positions

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Interventions to address the situation:-•Service providers have been appointed under the Turnaround to provide additional capacity to:

o Asset Investment Management - To complete the registered land reconciliation & analysis by 31 March 2013 to ensure each state land custodian is reflecting respective registered land parcels in their IAR and AFS.

o Property and Facilities Management - Resolving the backlog of leases, conduct a desktop review of all current leases relating to office accommodation, perform a physical verification, perform a comprehensive review of the leasing business processes, policies, and strategy.

o Finance and Supply Chain Management - Clear negative audit findings.

o Internal Audit and Investigation Services - Deal with the backlog of investigations. A service provider will be appointed in May 2013 to capacitate both the Internal Audit and Investigation functions.

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Timeframes going forward:

•Activity 1: Complete organisational structure to the level of Director-30 May 2013.

•Activity 2: Complete organisational structure including all levels and costs - 30 June 2013

•Activity 3: Consultations within the organisation and with Labour - 30 July 2013.

•Activity 4: Obtain approval for the structure and implementation plan

•Activity 5: Consultation with NT as part of the MTEF - June onwards

•Activity 6: Change of Programme structure- September 2013.

•Activity 7: Phased implementation commencing wef 1 April 2013.

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National Department of Public Works (NDPW)Head Office: Public WorksCGO BuildingCnr Bosman and MadibaPretoria CentralPrivate Bag X65Pretoria0001Website: http://www.publicworks.gov.za

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