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MEMORANDUM

TO:F~:

~) 2002-055I, ~/'-William M. Buie

SUBJECT: H. Brent Coles;Gary Lyman;Misuse of City Funds;False Statements;DATE: 1/11/03CC: Dillon; Buie;

On 12/19103, Helen King, Secretary, Airport Administrative Office, Boisefurnished certain information relative to an inquiry by Buie on 12/18 and 12/19/02 inconnection with an interview of John Anderson. The documents provided by King havebeen filed in the evidence section of the case file. Copies of those documents areattached hereto and a summary follows:(1 )Coles. Red Carpet Club documentation for the membership for Mayor Brent

(2) Letter to Jonathan Howe from John Anderson, dated 6/8/00. Andersonunsuccessfully attempted to obtain Mayor Coles as a speaker in Santiago de Chile on11/06 to 11/09/00. Anderson advised during the interview by Buie that Coles wantedthis trip because he (Coles) had served a mission in Santiago de Chile and wanted toreturn for personal reasons.(3) Grant C. Jones letter to Gary Lyman, dated 11/27/02, with an attachedinvoice, dated 11/15/02.(4) Memo from Jennifer Hoyem to Helen King, dated 12/16/02 regardingpurchasing procedures.(5) Emails concerning a trip to Vancouver, BC planned by the Mayor andJohn Anderson which never took place but which Anderson discussed during the

interview conducted by Buie.

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(6) Copy of the P-Card summary reflecting the payments by the P-Card forthe Airport for Red Carpet memberships for Mayor Coles.

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Red Carpet Club Renewal andReplacement Notification

. G '.f ~I .. J. ..~ . ) ~ . \ . i " .

R~CElveDM A Y 2 1 2 0 0 2

M A V O R fS O F F IC EMr. H. Brent ColesM O YO R B OIS E C IT YPO BoxSOOBoise,lO 83701"()SOO1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I J . l I I I I I I I I I I I I I I I I I I I I I I I I I I I

Our records indicate that your R ed Carpet ClUb membership willexpire shortly. Please r en e w b e fo re the expiration dale below tocontinue enjOying Red carpet Club membership benefits. 1l11sIsthe only renewal no ti ce you 'l l receive. .Your membership expires on: 06/30/02To renew your membership, please remit payment by: 06/15/02You may also renew your membership bycalfing 1-866-UA-CLUBS(in the U.S.) or 1-520-881'{)500 (outside the U.S.).As a Premier Executive- member, you save $150 or15,000 miles off your indMduai membership dues, withadditional savings fo ra S po us e C are l. Th6amounts below arey ou r d is co un te d d ue s.

One-Year/Payment WIth Miteso 40,000 Mileso 65.000 Miles with SPOUSecaret A Spouse Card may be purchased only in conjunction withan incfMdual membership. Hyou and your spoose or domesticpartner have different surnames, please enclose a copy of themarriage certifiCate or an affidaVit of marriage/spouse equiWlency.E-Malt Addre .. of Member

o Bus iness oHomeWould you be willing to participate in market research?Dyes ONoAddress Correction:To change your address, please cross ou t and correct the informationbelow or visit our website at united.com to change)'Oll!: address immediately.

R~~UREMENTCARDPURCHASE

~Mr. H. Brent Coleer h4eeR B OIS E C IT YPO Box 500Boi se , 10 8370 H1500 Approved

,5 t i f f e D / . .IV

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601:5E LEADER:5HIP MEETINGSEPTEMBER 2000Mr. H. BrentCcMOYORBOISEPO Box 500Boise,ID 83701 1 . . 1 . . . 1 1 .1 . . . 1 1 1 .

Our records indicate that your Red Carpet Club membership wil lexpire shoI1ly. Please renew before the expiration date belowtocontinue enjoying Red Carpet Club membership benefits. This isthe only renewal notice you'l recetve. , . 1 / ' "Your membership expires on: 05/31/01To renew your m e mb ers hip , p le as e r em it p ay m en t by: 05/15/01You may also renew your membership by caning '1-866oUAoCWBS(in the U.S.) or 1-52~81-O500 (outside the U.S.).As a Premier E.x.eculive member, you save $150 or15,000 miles off your individual membership dues, withadditional savings for a Spouse Card. The amounts below a r eyour cflSCOUl1teddues.'"'! "

&~={!~~:~II"o 65:000 M i j e s w i 1 f l S P b ' ~ c a r o '~newal. with Spouse Card'-A Spouse Card maybe purchaSed onlyln oonjunctlon~';.,,;an indMcIuaJ membership. If you and your spouse o r d o m e s ti cpartner have different sumames , please e nc lo se a c op y of themarriage c er tif ic at e o r a n a ff id av it o f m a m ag e/ sp o us e e qu iv a le nc y.E-Mail Address of Member

U l -' eJ1 !Of l 8I ~ uAf1lpany~~ # - - - - - - - - - - - - - - - - - - - - - - - -o Miles deducted from m y Mileage P lus accounto~ Un ited Trav e l CartF (begins with 2016)[JMileage Plus" Finrt ~o ).4asterCar'lt' 0 United" Travel c a r o c -gVm" 0 American Express"o Carte Blanche 0 DinerS Club-o ~ 0JCB Card (Japan) r = =l = : : : :Homeo Business

Would you be willing to participate in rnar1tetresearch?DYes 0 NoAddress Correction: I Q . W l Q k a J

~~~~~~~~~I~--I.~'-Y--'-?------A

To change your name or address, please cross out and correctthe information below:

RIPON

PROCUREMENTCARD

PURCHASE101)'''--_1_1o~",-"",,""""-"fM~onmy-"'_PUo___ 1I1Io1olm_)OIII'_IoINM-- eorp.iQub. P.o._82180.t.aa_CA_. v ...... __ ... __ ... _ 4 - I I - oIou_"'_~""" 'ond_" _ - - - w - - w I I . . ._ 1oIonotoa" ' .... __ .- ........... M r. H . Brent ColesM OY OR B OISE C IT YPOBox 500Boise, 10 83701-0500

Approved

00213713

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A p p c a

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I would like to enjoy the benefits of annual Red Carpet ClubPlease check the appopriate OO.(es):Non-Premier Member - ERgSo $400 or 50,000 miles o $650 or 75,000 mileswith spouse card

II- - - I

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Premiere Member - E2P98o $300 or 40,000 miles U $500 or 60,000(Price reflects duel! dlsc;ount) with spouse card

o Discovere o JC B Card (Japan)1 1 I 1 1 I

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Prel 'l)JM Execut ive- Member - E1P98[W'$250 or 35,000 miles 0 $400 or 55,000

(Price ""fleets dues discount) with spouse card1K'" Member E1K98o $200 or 30,000 miles

(Price ...oecl$ dues d1scwnt)o $300 or 40,000with spouse card

IQO! j 13141 Iqli lff 1719101M}lsage Plus Number

Mailing Infonnation C H EC K O N E: 0BlISINESS 0 H O M Etlc H . Ba:.,t fAlel

E x pi ra ti on D a te :

Nome

t ! . J r r . ' [ 3 0 ; 5 c : c,,{ i u_ LLJS I G W .T U R E ( R eq u ir e d f o r c r ed ~ card po)mEInt)CHECK ONE:Sex: 0Male 0FemaleMarital Status: 0 Married 0 Single" . - {

II\(I

Isor RC C use. Conderge: Corn~te tor cash pa-,rnenl

CASH RECEIPT NO. DATE

LJ_J LLJ UJOale of b i o 1 h :

Spouse, MI name

_ C < > c I e : RCM026

RED CARPETCLUBROOM CO Il [ 1 f) 'O " ar.d ) ' Q U ' " ~U_ ~ dil'f-HOnt U"'~~r !Pi@0.8!U! ! eocese IiDhotOCODYof)'OUr "",m.,. certJncate. A SpallSe card may I)e poo:hased only Incorjuncllon with an Individual membenhip.Membership. are no t r efu nd ab le a nd e re s ub je ct to ReC ruleS andregulations. Membersmust be .lleo'I18)'ears o f . ,, ,. P lease al low 4-6weeks !D r ec el e y ou r

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r~~-':',- _. . ~ ' : : ' : ~ ; : . " : : "~~,-~ "_ . ' ~ . . , - .".", ..,kt::~;~~.~.,-c';/;A,rk-;'.'":' ,".,";:;';;id~;~";ffi:;t : f : : ~ r ; . - ~ ; / ; : "1 Dale of bit'lh: Month Da y 'lear

Promo'ion Code: RCM026 Pricing subject to change without notice,pouse's Mile'ee Plus Number I I110If ygl.l ond )"OloIr l OP C\ II iS O h ave " ,i ff er -eM ~"r..:Ime-s. pl.a&e .ftClo9J:!o phnt~o f ) 'O u r m a rr O lg e certlflCa le , A spou card ma y be pu rch ase d on~ Inc on ju nc ti on w it h a n i nd w id ua l m em be rs hi p.

M em b er sh ip s a re n ot refundab~ a nd a re s ub je ct '0 F fC C r ule s I ! J t I dlegulations. M.mber. must be a t leas t 18 )eOI" of age, Pleas. . flow ~weeks. to r ec eN t y () I.J reare,

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June 8 , 20 00

Jonathan HoweDi re ct or Gene ra lA i rp o rt s Counci l I n te rn at io na lP .O . B ox 16 , 12 15 G eneva IS -A irportSwitzerland

A le xa nd er S t ra hlSe cr et ar y Gene ra lA i rp o rt s Counci l I nt er na ti on al

R E: A CI W orld A ssem bly and Conference, S antiago de Chile, N ovem ber 0 6-0 9, 20 0 0D ear M i sters H ow e and S trahl:H . B rent Coles, M ayor of B oise, Idaho, U .S .A , and ow ner of B oise A irport, is C hairm an of the U nitedS tates C onference of M a yors this y ear. T he U .S . C onference of M a yors includes m ayors from all acrossthe U .S . T he im m ediate past president is M a yor W ellington W ebb of D enver, C olorado.Mayor Coles asked if Airports Council Intemational wuuld be interested inhearing from the Chainna.n ofthe U .S . C onference of M a yors at the W orld A ssem bly in S antiago regarding the im portance that U .S .m ay ors p lace o n city ow ned airp orts.InB ois e A irp ort's case, there is an ex cellent story to tell of the im portance ofair transp ortation to th ecom panies w ith w orld headquarters in B oise. T hese com panies include the S im plot C orporation w ithoperations inN orth and S ou th A m erica. Europe. R ussia. China, and A ustralia. B oise. Idaho also is thew orld h eadq uarters to the M i cron com panies w ith factories InN orth A merica, Europe, and A sia. T hesew orld headquarters have m ade B oise, Idaho, one of the fas tes t grow ing econom ies in the U .S ., and a leaderinmany other asp ects of variou s livability an d econom ic indexes .M a yor C oles has a great story to tell about the im portance of aviation to ou r econom y, balancing the needsof allB oise citizens to k eep this one of th e m os t livable p laces in the U nited S tates, an d leading theco ns tru ctio n o f n ew a trp ort te rm in al f ac ilities , w h ic h is th e la rg es t p ub lic w o rk s p ro jec t in I d aho h is to ry ,w ith ou t r ais in g ra tes a nd c ha rg es to a ir ca rr ie r s.If you would have a place for him 1!3 a speaker, or as a panel member, he would be receptive to yourinvitation.

IWA:hkH:\WPCJOHNlac i .doe

Sincerely,

Boise

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RECEIVED".-.,i ') -. .. .',-vii t : . . - . }.. -. _ " . . . .Grant C. Jones4584 North Futurity Avenue

Boise, Idaho 83704-1200336-1019, extension 4112 (office)377--8787 (home)

N ovem ber 27, 2 00 2 ~., ~~ ..I .

GRANT JONES ~Gene ra l Manager . Bus Services . ~M r. Gary LymanM ay or's O fficeC ity of B oise1 50 N o rth C ap ito l B o ulev ardB o is e, I dah o 8 37 02

4788 South O r ch ar d Boise , ID 1170S(201)136-1019 x 112.Fax(20I)3~1http://www.viatnlm.OtJgj(mesralcilyolboisc.org

Dear Gary: E nclosed is an invoice for this year's p ublic relations activities for the B oise A irp ort. T heinvoice is based on the sam e annual am ount as last year ($ 20 ,0 00 ) and for quarterlyinstallments.My public relations services will be centered around the construction of the new terminal,an d activ ities w ill in clu de m ed ia relatio ns , v ario us p rom otio nal effo rts , p lan ning o f g ran dop en ing activ ities. d ev elo pm en t an d im p lem e ntatio n o f a S ou th w es t B o is e n eig hb orh oo drelations plans, etc.P lea se d on 't h es ita te to co ntact m e at 3 36 --1 01 9. ex ten sio n 4 11 2 ( office) o r 3 77 -8 78 7(home) if I can answ er any q ues tio ns o r p ro vid e a dd itio na l in fo rm a tio n.Sincerely,

Grant C. Jones

http://www.viatnlm.otj/http://www.viatnlm.otj/

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..:' l"...

GRANT C. JO N ES4584 N. Futurity Avenue Boise, ID 83704208/377-8787 (hm) 208/336-1019 x 4U2 (wk)

Invoice

November 1.5, 2002

Public Relations-- Boise Air TerminalSeptember 15, 2oo2--5eptember 15, 2003 Fee $20,000

To be paid quarterly$5,000 due December 15, 2002 $5,000 due March 15, 2003$5,000 due June 15, 2003$5,000 due September 15, 2003. .

Tbankyoul

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.- -~.-. -.-.--' .._, .. - ,~~-._-_ -_ . ---, - - - _ -~~Ien .Kin}..~~.:y~rc~_~si~~Manu~1 Page 1

From:To:Date:Subject:

Jennifer HoyemHelen King12/16/021:07PMRe: Purchasing Manual

Sorry, it isn't available on-line yet. Here is your requested info. Let me know if you need anymore or not.Expenditures From $5,000 To $25,000These require informal, written bids and issuance of a Purchase Order with bid summary sheet, letterbids, and other bid documentation attached to the order form. The contemplated cost is defined astheestimated full acquisition cost including all purchases for the time period reasonably associated with thepurchase.Follow procedures described in the instructions for Expenditures from $1.500 to $5.000. except thatspecifications for these purchases must be in writing, and written bids are required. If specialcircumstances exist which, in the Department's opinion, preclude receiving written bids, the Departmentmay request that the Purchasing Agent authorize solicitation of telephone bids. Coordination withTechnical Advisors is required as outlined below for "Expenditures over $25,000."Projects under $10,000Work under $10,000 is not considered to be "Public Works" as defined by Idaho Code (54-1903). Whilewe are not required to comply with the Public Works laws for work under $10,000, the code DOES NOTprovide a means to award the work if the low bid comes in over the $10,000 threshold. For example, ifyour estimate for a project is under $10,000, and the actual bids are all over $10,000, you must follow therulesas they apply to over $10,000 transactions, even though you may not have included thoserequirements in your bid specifications. If you solicit bids from contractors that do not have a public workslicense, and the bids come in over $10,000, you cannot award the bid. The best solution is to obtain bidsfrom only contractors that have the appropriate Public Works License, but there are times when thatstandard is difficult to follow.There are no requirements that you obtain performance or payment bonds for these projects, but you maychoose to as common sense dictates. You should require, at a minimum, a letter contract, that describesthe work, the terms and conditions, and the insurance and indemnification requirements. All constructioncontractors should provide proof of general liability insurance, and workers compensation insurance (seepage 6 of this memorandum). The City Risk Manager has compiled a users manual for determininginsurance and indemnification requirements. Please contact the Risk Manager for a copy (394-3784).There are no other "public works" requirements for work under $10,000.

10. Projects from $10,000 to $25,000State licensing laws, contractor and subcontractor naming laws, the bona fide Idaho residence law,performance and payment requirements, win all apply to construction projects in excess of $10,000 thatare bid by the departments.Purchasing has developed a revised informal construction" bid document. If you use this document for allyour informal construction work, you will comply with the laws and requirements without the need tointerpret the code and become an expert. That document has been sent to all the project managers wewere able to identify; please let us know if you did not receive a copy. We will send out additional copiesupon request. The document is available electronically, in WP.For your use, The following are State Code requirements for Public Works construction:Sec. 44-1001. Employment ofresidents of Idaho (requires that Idaho residents be employed on projects

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over $10,000)In all state, county, municipal, and school construction, repair, and maintenance work under any of thelaws of this state the contractor, or person in charge thereof must employ ninety-five percent (95%) bonafide Idaho residents as employees on any such contracts except where under such contracts fifty (50) orless persons are employed the contractor may employ ten percent (10%) nonresidents, provided however,in all cases such employers must give preference to the employment of bona fide Idaho residents in theperformance of such work; provided, that in work involving the expenditure of federal aid funds this actshall not be enforced in such a manner as to contlict with or be contrary to the federal statutes prescnolnga labor preference to honorably discharged soldiers, sailors, and marines, prohibiting as unlawful anyother preference or discrimination among the citizens of the United States.Sec. 44-1002. Terms of employment and wage contracts

. In all contracts hereafter let for state, county, municipal, and school construction, repair, and maintenancework under any of the laws of this state there shall be inserted in each of said contracts a provision bywhich the contractor must employ ninety-five percent (95%) bona fide Idaho residents as employees onany job under any such contract except where under such contracts fifty (50) or less persons areemployed the contractor may employ ten percent (10%) nonresidents, provided, however, in all casesemployers must give preference to the employment of bona fide residents in the performance of saidwork, and no contract shall be let to any person, firm, association, or corporation refusing to execute anagreement with the above mentioned provisions in it; provided, that, in contracts involving the expenditureof federal aid funds this act shall not be enforced in such a manner as to conflict with or be contrary to thefederal statutes prescribing a labor preference to honorably discharged soldiers, sai lors, and marines,prohibiting as unlawful any other preference or discrimination among citizens of the United States.Sec. 54-1218. Public work (requires that a licensed engineer or architect prepare the plans and specs forwork over $10,000)It shall be unlawful for this state, or for any county, city, school district, irrigation district, drainage district,highway district, or other subdivision of the state, having power to levy taxes or assessments againstproperty situated therein, to engage in the construction of any public work when the public health or safetyis involved unless the plans and specmcanons and estimates nave been prepared by, and the constructionreviewed by a registered professional engineer. We have contracts in place for architectural andengineering services. Please contact us for more information.Sec. 54-1901. DefinitionsFor the interpretation of this act, unless the context indicates a different meaning:

a. "Person" includes any individual, f irm, copartnership, corporation, association or otherorqanlzation, or any combination thereof acting as a unit.

b. "Public works contractor," which term is synonymous with the term "builder," "sub-contractor"and "specialty contractor: and in this act referred to as "contractor" or "licensee," includes any personwho, in any capacity, undertakes, or offers to undertake, or purports to have the capacity to undertake anyconstruction, repair or reconstruction of any public work, or submits a proposal to, or enters into a contractwith. the state of Idaho, or any county, city, town, village, school district, irrigation district, drainage district,sewer district, fire district, or any othertaxlnq subdivision or district of any public or quasi-publiccorporation of the state, or with any agency of any thereof, or with any other public board, body,commission, department or agency, or officer or representative thereof, authorized to let or awardcontracts for the construction, repair or reconstruction of any public work .

c. "Public works construction" includes any or all of the following branches:

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(1) Heavy construction, which is defined as constructing substantially in itsentirety any fixed works and structures (not Including "building construction"), without limitation, for any orall of the following divisions of subjects: irrigation, drainage, sanitation, sewerage, water power, watersupply, reservoirs, flood control, reclamation, inland waterways, railroads, grade separations, subways,track elevation, elevated highways, hydro-electric developments. aqueducts. transmission lines. duct lines.pipelines, locks, dams, dykes, levees, revetments, channels, channel cutoffs, intakes, drainage,excavation and disposal of earth and rocks, foundations, piers, abutments, retaining wails, viaducts,shafts, tunnels, airports, air bases and airways, and other facilities incidental to the same;

(2) Highway construction, which is defined as all work included in highwayconstruction contracts, including, without limitation, highways, roads, streets, bridges, tunnels, sewer andstreet grading, street paving, curb setting, surfacing and other facilities incidental to any of the same;

(3) Building construction, which is defined as all work in connection with any structure. now built, being built, or hereafter built , for the support, shelter and inclosure of persons, chattels, personaland movable property of any kind, requiring in its construction the use of more than two (2) unrelatedbuilding trades or crafts.

(4) Specialty construction, which is defined as any work in connection withany public works construction, requiring special skill and the use of specially skilled trades or crafts. (Forexample, landscaping, irrigat ion system instal lation, paving, etc. There are over 509 different categories.)IF you are not sure whether a trade is governed by the licensing laws, please call Purchasing forassistance.

d. "Federal aid funds" mean a direct grant in aid, matching funds, or loan from an agency of thefederal government and designated for a specific public works project. Revenue sharing funds, federalimpact funds, timber stumpage fees, and similar indirect allowances and subsidies not designated for aspecific public works project shall not be regarded as "federal aid funds" within the meaning of thissection.

e. "Bid" or "bidder" means any proposal submitted by a public works contractor to a public entityin competitive bidding for the construct ion, alterat ion, repair or improvement of any public worksconstruction.Sec. 54-1902. Unlawful to Engage in Public Works Contracting without license (requires the appropriatelicense for work over $10,000. and that the general contractor perform at least 20% of the work)It shall be unlawful for any person to engage in the business or act in the capacity of a public workscontractor within this state without first obtaining and having a license therefor, as herein provided, unlesssuch person is particularly exempted as provided in this act, or for any public works contractor tosubcontract in excess of eighty per cent.(80%) of the work under any contract to be performed by him assuch public works contractor according to the contract prices therein set forth, unless otherwise providedin the specifications of such contracts. Nor shall a public works contractor accept a bid from any personwho at that time does not possess the appropriate license for the project involved. Nor shall a publicworks contractor accept bids to sublet any part of any contract for specialty construction from a specialtycontractor who at that time does not possess the appropriate license in accordance with this act;provided, however, that no contractor shall be required to have a license under this act in order to submita bid or proposal for contracts for public works financed in whole or in part by federal aid funds, but at orprior to the award and execution of any such contract by the state of Idaho, or any other contractioqauthority mentioned in this act, the successful bidder shall secure a license as provided in this act.Sec. 54-1926. Performance and payment bonds required of contractors for public buildings and publicworks of the state, political subdivisions and other public instrumentalities - Requirements for bonds -Govemmental obligations (requires performance -and payment bonds for work over $10,000; in an amountequaling 100% of the value of the project)

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T __ __ ._

~~Ien King ..~.f(e.: ~urchasin~.M~n~~I .. ~ .

Before any contract for the construction, alteration, or repair of any public building or public work orimprovement of the state of Idaho, or of any county, city, town, municipal corporation, townShip, schooldistr ict, public educational institut ion, or other political subdivision, public authority, or publicinstrumentality, or of any officer, board, commission, institution, or agency of the foregoing, is awarded toany person, he sha11umish to the state of Idaho, or to such county, city, town, municipal corporation,township, school district, public educational institution, or other political subdivision, public authority, orpublic instrumentality, or to such officer, board, commission, institution, or agency thereof, bonds whichshall become binding upon the award of the contract to such person, who is hereinafter designated as"contractor";

1. A performance bond in any amount to be fixed by the contracting body, but in no eventless than fifty per cent (50%) of the contract amount conditioned upon the faithful performance of thecontract in accordance with the plans, specifications and conditions thereof. Said bond shall be solely forthe protection of the public body awarding the contract. (On most formal bid projects, the City normally. requires a performance bond in the amount of 100% of the contract. For informal bids, you may elect torequire only the 50% amount)

2. A payment bond in an amount to be fIXed by the contracting body but in no event lessthan fifty per cent (50"10) of the contract amount, solely (or the protection of persons supplying labor ormaterials, or renting, leasing, or otherwise supplying equipment to the contractor or his subcontractors inthe prosecution of the work provided for in such contract. (On most formal bid projects, the City normallyrequires a payment bond in the amount of 100% of the contract. For informal bids, you may elect torequire only the 50% amount)

3. Public bodies requiring a performance bond or payment bond in excess of fifty per cent(50%) of the total contract amount shall not be authorized to withhold from the contractor or subcontractorany amount exceeding five per cent (5%) of the total amount payable as retainage. Further, the publicbody shall release to the contractor any retainage for those portions of the project accepted by thecontracting public body and the contractors as complete within thirty (30) days after such acceptance.Contractors, contracting with SUbcontractors pursuant to contract work with a public body, shall not beauthorized to withhold from the subcontractor any amount exceeding five per cent (5%) of the total amountpayable to the subcontractor as retainage. The contractor shall remil the retain age to the subcontractorwithin thir ty (30) days after completion of the subcontract.

Each bond s ha ll b e executed by a surety company or companies duly authorized to dobusiness in this state, or the contractor may deposit any of the type of government obligations listed insubsectlon (h) of section 54-1901, Idaho Code, in lieu of furnishing e surety company performance orpayment bond or bonds. In the case of contracts of the state or a department, board, commission,institution, or agency thereof the aforesaid bonds shall be payable to the state, or particular state agencywhere authorized. In case of all other contracts subject to this act, the bonds shall be payable to thepublic body concerned.

Said bonds shall be filed in the office of the department, board, commission, institution,agency or other contracting body awardlng the contract.Nothing in this section shall be construed to limit the authority of the state of Idaho or

other public body herein-above mentioned to require a performance bond or other security in addition tothese, or in cases other than the cases specified in this act.

It shall be illegal for the invitation for bids, or any person acting or purporting to act, onbehalf of the contracting body to require that such bonds tie furnished by a particular surety company, orthrough a particular agent or broker.67~2309.Written plans and specifications for work to be made by officials - Availability. and Design BuildauthorityAll officers of the state of Idaho, the separate counties, cities, towns, villages or school districts within the

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Helen King - Re: Purchasing Manual------"_ ~.-~.~..- - ,- . --~~~ -.~-~~-------

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state of Idaho, all boards or trustees thereof or other persons required by the statutes of the state of Idahoto advertise for bids on contracts for the construction, repair or improvement of public works, publicbuildings, public places or other work, shall make written plans and specifications of such work to beperformed or materials furnished, and such plans and specifications shall be available for all interestedand prospective bidders therefor, providing that such bidders may be required to make a reasonabledeposit upon obtaining a copyof such plans and specifications; all plans and specifications for saidcontracts or materials shall state, among other things pertinent to the work to be performed or materialsfurnished, the number, size, kind and quality of materials and service required for such contract, and suchplans and specifications shall not speclfy or provide tile use of any artlcles of a specific brand or mark, orany patented apparatus or appliances when other materials are available for such purpose and when suchrequirements would prevent competitive bidding on the part of dealers or contractors in other articles ormaterials of equivalent value, utility or merit. The design-build method of construction may be employedby public officials in contracts for the construction, repair, or improvement of public works, public buildings,public places or other work. For purposes of this section, a design-build contract is a contract between apublic entity and a non-governmental party in which the non-governmental party contracting with the publicentity agrees to ootn Clesign and build a structure, roadway or other item specified in the contract. In anyaction which shalt arise under this section, the court may assess a civil penalty not to exceed five hundreddollars ($500) to be paid by the public entity.Sec. 67M 231D. Subcontractors to be Listed on Bid of General Contractor: (requires that the "big three"subs be listed, HVAC, Electrical, and Plumbing)Hereafter, before the state of Idaho, the separate counties, cities, towns, villages or school districts withinthe state of Idaho shalf let contracts for the construction, alteration or repair of any and all buildings,improvements or public works, and such construction. alteration or repair requires plumbing, heating andair-conditioning work, or electrical work, the general contractor shall be required to include in his bid thename, or names and address, or addresses, of thc subcontractors who shall, in the event the contractorsecures the contract, subcontract the plumbing, heating and air-conditioning work, and electrical workunder the general contract; provided, however, that this act shall not apply to the construction, alterationor repair of public buildings under the jurisdiction of the board of regents of the University of Idaho; furtherthat this act shall have no application to the preparation and submission of plans and specificationspursuant to section 50-1105 [50-316], Idaho Code.Failure to name subcontractors as required by this section shall render any bid submitted by a generalcontractor unresponsive and void. Subcontractors named in accordance with the provisions of this sectionmust possess an appropriate license or certificate of competency issued by the state of Idaho covering thecontractor work classification in which the subcontractor is named.Sec. 67-2348. Preference for Idaho domiciled contractors on public works.To the extent permitted by federal laws ana regulations, whenever the state of Idaho, or any department,division, bureau or agency thereof, or any city, county, school district, irrigat ion district, drainage district ,sewer district, highway district, good road district, fire district, flood district, or other public body, shall letfor bid any contract to a contractor for any public works, the contractor domiciled outside the boundaries ofIdaho shall be required, in order to be successful, to submit a bid the same percent less than the lowestbid submitted by a responsible contractor domiciled in Idaho as would be required for such an Idahodomiciled contractor to succeed over the bidding contractor domiciled outside Idaho on a like contractbeing let in his domiciliary state.

> Helen King 12/16/02 . M > ----Is this available on the ranel yet? Since we turned in all o~ manuals, how do I get info~pro~essional se~ic;es under $25,000. I need that portiofr-ot the manual. Can you e-mailJo m e if it isn'tavailable on thEl)tltranet yet?/~/ .'Thanks. .// .> . .Helen King, Admin Secretary

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Helen KingAnderson, John7/17/02 8:28AMBaggage tour at Vancouver

I have scheduled for August 20 at 2:30 p.m. Your tour guides will be Vancouver Director of Engineeringand the baggage system operator. My contact is arranging a meeting after the tour with VancouverDirector of Operations. Unfortunately, their President and CEO is not available any of the days you andthe Mayor are so the Director of Operations will fill in. That meeting will happen around 4:00 or 4:30depending on when the tour ends. I check on hotels in the area, and the contact suggested FairmontVancouver which is in the same' building. He said it is very nice; I have the phone number. I also havesome airline schedules, etc. I believe the Mayor prefers to leave the 19th rate afternoon. However, wecan get you in and out the same day if you prefer.Helen King, Admin SecretaryBoise Airport3201 Airport WayBoise, 10 83705PH: 208-383-3110r = AA: 208-343-9667e-mail: hking@ci!:yofboise.org

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Helen KingShrum, Lynn7/18/025:00PMRe: Mayor's Trip to Vancouver

Since the meeting is set for 2:30 on the 20th, would the Mayor rather fly up and back in one day? I thinkwe can get a flight out of there late enough to accommodate. Or would he rather stay over and comeback the morning of the 21st? I need to know where to start looking. Thanks.Helen King, Admin SecretaryBoise Airport3201 Airport WayBoise,lD 83705PH: 208-383-3110FAX: 208-343-9667e-mail: hking@cityofboise.org>>>Lynn Shrum 07/15/02 09:35AM >Is it just one day or going on the 20th and coming back early on the 21st? Yes', he is still available.> Helen King 07/15/02 09:33AM >Finally, I have a message back on our dates available. The contact there suggests August 20th, as toomany of their people are out the following week. He suggests a tour of the baggage services at 2:30, ameeting with their Operations Director either just before or just after the tour. Is the Mayor still available forthe 20th if I go ahead and schedule it? They expect me to call back today.Thanks .Helen King, Admin SecretaryBoise Airport3201 Airport WayBoise, ID 83705PH: 208-383-3110FAX: 208-343-9667e-mail: hking@citvofboise.org

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Helen KingShrum, Lynn6/13/2002 1:42 PMMayor's Trip to Vancouver Airport

My contac t there called tcday. It appears that Sept. 27 will work with their people. He is looking at a meeting with their Director of Operat ions around11:00 a.m., then on to Ihe lour, finishing up about 4:00 p.m. We have some options on the travel. They can either leave here 3:10 on the 26th arr ivingin Vancouver 5:50 pm, or they can leave the 27th at 6:30 a.m, arriving there at 9:05 a.m. Depart the 27th 6:1 p.m. arrive back in Boise 10:34 p.m.There is a nice hotel on the airport if they decide to go up the afternoon of the 26th. My contact there will confirm thai all arrangements are made inthe next few days, but I need to know about the flight arrangements soon to book them. Please let me know what to plan. Thanks.Helen King, Admin SecretaryBoise Airport3201 Ajrport Will'Boise, ID 83705PH : 208-383-3110FA)(.: 208-343-9667e-mail: hking@cilyOfboise.org

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Helen King - RE: Boise Mayor Coles & Airport Director visit toVancouverAirportF rom : "Je ff W es t" To: "H e len K ing" Date: 9/3/200210:17 AMSubject : RE: B ois e M a yo r C ole s & A irp ort D ire cto r v is it to Va nc ou ve rA irp ortHelen,If you ever want to reschedu le, we'd be happy to accomodate you.Regards,Jef f

- -- - -O r ig in a J M e s s a ge - -- - -From: H e le n K in g [m a il to :H K ing@c i ty o fb o is e .or g ]Sent: M onday , A ugus t 1 9,2 0 0 27:3 5 A MTo: Je ff W es tC c: J oh n A nd ers onSubject : R E : B ois e M a yo r C ole s & A i rp o rt D i re c to r v is it t oV a n co u ve rA i rp o rt

Once again, lnanks so much for your errons on our oenall. pemaps. one cay In me nnure, we can rennn me ravor.

Mr. Anderso.n and I want to.thank you fer all ihGwork YDUha~ done to.make this meetin" and tour take place. Unfortunately.we werejust notified that we have to cancel the trip to Vancouver. The Mayor discovered during his scheduling meet ing late last week thai he mtJst tiein Washington D.C. the 26th and il is impossible for him 10 make the connections to Vancouver for the 21th. Since our bui lding project ismoving ahead rapidly. there isn't enough time left for Mr. Coles to se e your baggage system before we move ahead with ours. Helen K ing. Admin Secre ta ryB o is e A i np o rt3201 Airport W ayB ois e. 1 0 83105PH: 208-383-3110FAX: 2oa-343-9661e-mail: hking@d!yofboise.org> >> " Je ff W e st " < J ef f_ W e st @y vr .c a> 08/16/02 10:55AM >> >Helen ,T o c on firm , I have booked tw o m eetings on F riday S ep tem ber 27th fo r M ayor C oles and M r. A nderson .1 1 00 -1 20 0h - M eet w ith Y VR O pera tions D irecto r and s ta ff1 30 0-1 50 0h - T our o f baggage sys tem s (tim e can be extended if req uired)Iam on v acation until S ep tem ber 3 rd . If you w ish to d iscuss fu rther during tha t tim e, p lease contact M attB um s of our o ffice a t 6 04-2 76 -776 4 ..Thanks & regards,J eff W e stS u pe rv is o r F a cility S y ste m sV a nc ou ve r In te rn atio na l A ir po rt A u th orityt el . 6 0 4 -2 7 6 -6 3 6 5fax 604-232-6196

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- -- - -O r ig in a l M e s s ag e -- - -F r om : H e le n K i ng [ m a il to :H K i ng @ c it yo fb o is e .o rg ]Sent: W ednes day, Ju ly 2 4,2 0 0 28:0 8 A MT o: J eff W es tSUbject; Boise Mayor Coles e x Airport Director visit to VancouverAirport

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I receiv ed notice yes terday tha t M ayor C oles cannot m ake the trip to Vancouv er in A ugus t asp lanned due to som e unexp ected p ress ing city bus ines s , H ow ever, he has as ked tha t I try tores chedu le fo r Sep tem ber 2 7th if tha t can be arranged. W ould you p leas e check w ith the p eop le onyour end and le t m e K now if th is da te w ill w ork,W e 're s orry fo r the inconv en ience and ap prec iate your e ffo rts on our beha lf.H ele n K in g, A dm in S ecre ta ryB o is e A irp o rt3 20 1 A irp ort W ayBo ise , 10 83705PH: 208-363-3110FAX: 208 -343 -9667e-mai l : hk inq@citvofboise.org

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Helen King - RE:Boise Mayor Coles & Airport Director visit to VancouverAirport

From: Jeff West" To: "Helen King" Date: 8/t6/2002 10:57 AMSubject: RE:Boise Mayor Coles & Airport Director visit to VancouverAirportHelen,To confirm, Ihave booked two meetings on Friday September 27th for Mayor Coles and Mr. Anderson.1100-1200h - Meet with YVR Operations Director and staff1300-1500h - Tour of baggage systems (time can be extended if required)I am on vacation until September are, If you wiSh to otscuss nmner during mat time, please contact Matt Burns Ofour office at 604-276-7764.Thanks & regards,Jeff WestSupervisor Facility SystemsVancouver International Airport Authoritytel. 604-276-6365fax 604-232-6196

--Original Message---From: Helen King [mailto:HKing@cityofboise.org)Sent: Wednesday, July 24,20028:08 AMTo: Jeff WestSubject: Boise Mayor Coles & Airport Director visit to VancouverAirport

I received notice yesterday that Mayor Coles cannot make the trip to Vancouver in August as planneddue to some unexpected pressing city business. However, he has asked that Itry to reschedule forSeptember 27th if that can be arranged. Would you please check with the people on your end and lei meknow if this date will work.We're sorry for the inconvenience and appreciate your efforts on our behalf.Helen King, Admin SecretaryBoise Airport3201 Airport WayBoise, 10 83705PH: 208-383-3110FAX: 208343-9667e-mail: hking@cityofboise.org

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Helen King - RE: Boise Mayor Coles & Airport Director visit to VancouverAirportFrom: "Jeff West" To: "Helen King" Date: 7124/2002 11:43 AMSubject: RE: Boise Mayor Coles & Airport Director visit to VancouverAirport

Hi Helen,I will check everyone's schedules and let you know. Just so I'm clear, Mr. Anderson wil l alsoattend on Sep 27th instead of in August?Thanks,Jeff WestSupervisor Facility SystemsVancouver International Airport Authority

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- - -- -Origina I Message- - -- -from: H e le n K in g [mailto:HKing@Cityofboise.org]S ent: W ednes day, Ju ly 24, 2 00 2 8:0 8 A MTo: J eff W e s tSubject: Boise Mayor Coles & Airport Director visit to VancouverAirport I received not ice yesterday that Mayor Coles cannol make the trip to Vancouver in August as p lanned due 10some unexpected pressingcit y business. However. he has asked that I t ry to reschedule for September 27th if tha t can ! : I e arranged. Would you please check with thepeople on your end and .Iel me know if this date wil l work.We're sorry for the inconvenience and appreciate your ef forts on our behalf.Helen King, Admin SecretaryBoise Airport3201 Airpor t WayBoise, ID 83705PH: 208-383-3110FAX : 2 0 8 -3 4 3 -9 6 67e-mail: hking@c!tyofboisl! Qrg

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