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Second level

Third level

MULTI COMPANY

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OBJECTIVE

Objectives of the course are to

• Introduce Multi Company concept

• Parameters tables needs to set up.

• Steps to create Multi Company

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INTRODUCTION

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OVERVIEW

• T24 supports the operation of multiple companies within one system.

• These can operate independently or can share CUSTOMER files and/or certain controlling (“static”) financial information files.

• Transactions can take place involving accounts in different companies

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APPLICATION DESIGN

• COMPANY.GROUP codes are used to identify the various operating companies.

• COMPANY.GROUP code is part of the 'T24 Company' key

• For each of the T24 COMPANY records for the same operating company, the COMPANY.GROUP must be the same.

• The format of the Company Code is: CC GGG LLLL

– CC Country Code

– GGG Company Group Code

– LLLL Local Code

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SETTING UP PARAMETERS

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SETTING UP PARAMATERS

• Before creating a Company some of the important files needs to setup.

• Parameter Files are

– CATEGORY

– ACCOUNT.CLASS

– TRANSACTION

– INTERCO.PARAMETER

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CATEGORY

• Category record should be created before the company creation.

• Id of the record is 11600. The following is the screen shot of the record.

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ACCOUNT.CLASS

• After creating the category record then create the record in the name of INTERCO in the application ACCOUNT.CLASS

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TRANSACTION

• Create the separate transaction records for the multi company credit and debit in the TRANSACTION table

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TRANSACTION

• Create the separate transaction records for the multi company credit and debit in the TRANSACTION table

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INTERCO.PARAMETER

• INTERCO.PARAMETER file contains the details of whether a multi-company accounting environment is being used and the identifying details of the customer account number for each company.

• Only one record (SYSTEM) on this file.

• If the record is missing then T24 assumes that a single company accounting environment exists.

• If you require inter-company accounting then you must input and authorise this record ‘SYSTEM’ before creating the second company.

• Before this record is authorised for an inter-company accounting environment the record INTERCO must be present on the ACCOUNT.CLASS file.

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INTERCO.PARAMETER

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STEPS TO CREATE MULTI COMPANY

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SETTING UP A MULTI-COMPANY ENVIRONMENT

• This Manual covers the steps to be taken in setting up a multi-company environment from the start.

• Same steps can be followed when converting a single company to a multi-company environment.

• Description has been divided into two main sections

– Actions to be taken outside T24

– Actions to be taken within T24.

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ACTIONS TO BE TAKEN OUTSIDE T24

• The following must be decided before setting up multi-company environment

• Which digits of the account number are to be used to identify the company to which the account belongs.

• Category code for Inter Company accounts.

• Transaction codes for the Inter Company Transactions.

• Company group number and sequence number in the Company key are to be used.

• Sub-division code for identifying each company is to be allocated.

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ACTIONS TO BE TAKEN WITHIN T24

• Add the application code MC to the Field Applications for the existing COMPANY

• Run the application CREATE.MASTER.COMP.BATCH.

– This will reverse out all the Batch records and create new batch records for the existing company with the company mnemonic at the front.

• Note:

– For the batch process the DATE.CHANGE record will not be changed to have the mnemonic at the front. This is because this Process must be run only once and will cater for all companies in the system at the time.

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INFORMATION REQUIRED

• The following information about the new company must be obtained before creating the company record.

– Company Number and Mnemonic.

– local currency.

– financial year-end.

– sub-division number.

– Level of the files to be shared or not shared.

– Applications to be run under the company.

– Applications requiring the Auto Id function.

– Name and address of the company.

– From other company records the account number check-digit type and format

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STEPS

• Input and authorize the record INTERCO on the ACCOUNT.CLASS file. This record contains the category code for the Inter Company Accounts.

• Ensure you are the only person on the system.

• Input and authorize the record SYSTEM on the INTERCO.PARAMETER file.

• Create a record in the REVALUATION.PARAMETER file with parameters set up for the following: ‘AL’ – Asset and Liability revaluation, ‘FX’ – Forex, ‘FX.SP’ – Forex spot revaluation, and ‘FX.RB’ – Forex rebate revaluation.

• Sign off from the system before proceeding further.

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STEPS

• Ensure you are the only user on the system.

• Check BATCH.NEW.COMPANY to see if the records IBLC.TODAY and SYSTEM.END.OF.DAY4 are present. These are now obsolete and should be reversed.

• Create a new record in application ‘COMPANY.CREATE’ with record id as ‘company code’ .

• Specify the details like Financial company ,Mnemonic, Sub division code etc…

• Then ‘Verify’ the above record using Function ‘V’

• This runs the creation of a Company record using a special run through the Company application with zero authorisers.

• This will – Create all the required files.

– Set up the Batch records on the Unauthorised file.

– Copy to the Unauthorised file in IHLD condition

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ACTIONS AFTER CREATING COMPANY

• The following steps are to be performed before letting other users back onto the system

– Modify USER records so that access to the new company is allowed.

– Input and Authorise the DATES record for the new company. On this record the RUN.DATE and NEXT.WORKING.DAY must be the same as on the first company created.

– Create an ABBREVIATION for changing to New Company.

– Update the INTERCO.PARAMETER SYSTEM record.

– Logoff and Login

– Authorise all the records with Record Status INAU

– Input and Authorise all the records with Record Status IHLD

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ACTIONS AFTER CREATING COMPANY

• Now new company is ready.

• Now Logoff and Login Again.

• Login into the New Company by specifying Sign on name and Password.

• Run AUTO.ID.START for appropriate applications.

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SUMMARY

You should now understand

• Concept of Multi Company

• How to Set up parameter tables

• How to Create a new company in T24

• Actions required after creating a company.

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