T Understanding organizational development and quality culture Lisbon, 16 February 2014.
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Transcript of T Understanding organizational development and quality culture Lisbon, 16 February 2014.
T
Understanding organizational development and quality culture
Lisbon, 16 February 2014
Sustainability of change …
• Sustainability of change for improvement exists when a newly implemented process continues to improve over time, becomes ‘the way things are done around here,’ and certainly does not return to the ‘old’ processes that existed before the improvement project begins.
• early engagement of all staff affected by the change
• positive management of scepticism and resistance
• endorsement and support from key senior individuals
• support and involvement of consultant medical staff
• Compatibility with organisational needs, priorities and culture
• awareness that the source of initiative (e.g. top-down, target driven or locally created) is influential
3 Key factors sustainable implementation
• Empolyee involvement• Commitment of management• Focus on daily practice
T
Staff the the key determined factor in providing quality of services.
McKinsey report, 2007
Organisations can never exceed the quality of its staff – professionals.
Flexibility
Control
ExternIntern
Dynamics and rythm of Organisational development
Typology of organisational culture
* Increasing organisations' capabilities
* Increasing organisations' capabilities
Intellectual capability
Social capability
Commercial capability
Material capability
Flexibility
Control
ExternIntern
* Increasing organisations' capabilities
Flexibility
Control
ExternIntern
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Efficiency
Human focuss
Effectiveness
Innovation
Culture
… Culture is the shared beliefs, values, attitudes, institutions, and behaviour patterns that characterize the members of an organization. … the core values are the binder.… mental construct;… partly visible, partly invisible;… durable, stable and difficult to influence;… expresses the identity of the organization: corporate identity.
The culture of an organisation is made up of many variables
– modes of interaction – assumptions,– rituals– membership– structures– control mechanisms – etc
Quality culture
Quality culture is a specific aspect of organisational culture, which is defined as 'the social glue that helps to hold an organisation together'.
Robbins (2001)
Quality culture
• … is an attitude and set of values employed by a company to improve the levels of quality in its service. This may be to improve the quality of – relationships with customers, – improve communication between employees – to improve the attitude of employees.
• … is a set of group values that guide how improvements are made to everyday working practices and consequent outputs
Quality culture values• The understanding that 'we are all in this together’. This may refer to
the management team, employees, suppliers and customers. Without each of these groups working together in harmony, the company will be unable to operate to its full potential.
• Communication is vital to improve quality. Management teams should keep colleagues up-to-date with important corporate changes as this will make the company function more effectively. It will also improve morale.
• Everyone should be treated equally- this also applies to the management team. This follows the idea that all members of the company have the same goal and ideals- to do the very best they possibly can for the good of the company.
• There is no such thing as failure. Negative outcomes can only help employees learn from their mistakes and do better next time.
Culture vs. Structure
Informal organisation Formal organisation
Culture Strcuture
The structure determines who interacts with whom, what, where and when. It creates the conditions in which culture can be transferred, developed and continued.
The culture determines the possibilities for the structure and effectiveness of a givenstructure.
Principles and opinions
Values and norms
Rituals and traditions
Symbols
Heroes and stories
Symbols
Heroes and stories
Rituals and traditions
Values and norms
Principles and opinions
Employees like to work, to take responsibility, to develop and to be creative
People only work if there is a high level of control.
Professionals know what is best for those who are in need.
Leadership: controling performance, activities and manage employees.
Organisational culture
What are the 2 main challenges of your organisation ?
Organisational culturePerspectives: Power and cooperation (by Handy)
Power distributionHigh
Power distributionLow
Cooperation Low
CooperationHigh
Role CulturePower Culture
Person CultureTask Culture
Organisational culturePerspectives: orientation (by Robert Quin)
Flexibility
Control
ExternalInternal
Family
Hierarchy Market
Ad Hoc
Organisational culture 2FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Family Culture
Ad Hoc Cultu
re
Hierarchy Cultu
re Market Culture
Flexibility
Control
ExternIntern
Dynamics and rythm of Organisational development
Typology of organisational culture
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Family Culture
Ad Hoc Cultu
re
Hierarchy Cultu
re Market Culture
Core characteristic: the motivation and efforts of staff in the organisation. The goals will be enahanced thruogh increasing the committment of staff. I.e. By creating consensus in decision making and changes processes.
Core characteristc: Stability and continuity of the core business. These aim will be achieved by routines and procedures. Rules, structures and tradition determine the operations.
Core characteristic: The organisation needs to compete in an unpredictable and competitive environment. The goals will be achieved through recruiting external measures and external human resources (outside the organisation) with the focus continuous adaptation to the market and creative innovation.
Core characterisitc: Productivity and costs-benefits (financial perspective). These goals are achieved by steering behavior of staff.
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Family Culture
Ad Hoc Cultu
re
Hierarchy Cultu
re Market Culture
The manager creates clear tasks and manage these. He is strongly focussed on structure of the organisation and the various processes. The manager knows the core processes, controls, analyses and pays attention to the details.
The manager is task oriented, committed and manage reaching the objectives. De director shows vision, plans and objectives. He clarifies expectations, organises and delegates.
Manager encourages mutual trust, cooperation, team building and involvement of staff. He solves internal conflicts. Manager facilitates staff development. He knows and mange the competences of staff, is a good communicator, honest and accessible.
The manager emphasises the creation of adaptations and changes. He identifies changes in the environment, important trends and can cope with uncertainty and risks.The manager has a clear vision to identify and to meet needs in the market. They mediate between organisation and environment. Image, performance and reputation are important elements.. They know how to negotiate and to sell.
Role of the manager
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Family Culture
Ad Hoc Cultu
re
Hierarchy Cultu
re Market Culture
• Empowerment• Team development • Involvement of staff • Continuous improvement • Human Resource Development• Open Communication
• Surprising and pleasure• Creation new standards / norms• Meeting needs• Continuous Improvement• Creative solutions
• Identifying non-conformances• Measurement• Process control• Systematic problem solving • Applying 7 quality
instruments
• Measuring customer expectations• Improvement productivity• Creating partnerships • Increasing competitive capability • Involvement of customers and
suppliers in the quality strategy
Organizational Culture Assessment Instrument' (OCAI) 1
Organizational Culture Assessment Instrument' (OCAI) 2
1. Diagnosea. Analysis current cultureb. Analysis desired culture c. Interview Management team about the results
2. Designa. Identifying starting points for sustainable quality interventionsb. Implementation plan and interventions.
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
Orientation
Efficiency
Human focuss
Effectiveness
Innovation
Strategic option
Family Culture
Hierachy culture
Ad Hoc Culture
Market culture
Organisation culture Direction
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
FlexibilityFlexibility
ExternExtern
ControlControl
InternIntern
• Surprising and pleasure• Creation new standards /
norms• Meeting needs• Continuous Improvement• Creative solutions
• Empowerment of staff• Team development • Involvement of staff • Continuous improvement• Human Resource
Development• Open Communication
PANAGIA ELEOUSA
N = 15
NLN Philsboro
N = 8
NLN Cavan
N = 12
Workshop (60 minutes)
• Study the result of the culture scan !– Observations / conclusion?– Do the identified topics fit in the current culture
profile?– Does the improvement initiative(s) fit in the current
culture profile?
• Consult / discuss with pilot partners about your observations / conclusions.
Group 1. AFID – Panagia Eleousa – VRC -eQual Consulting.
Group 2. NLN – Grue Services – Josefheim- SinaseGroup 3. Astangu – Pluryn – Integras- Centerkontura-
APQ - Disworks