t m Members Mayor Patricia Murphy Y Peter Bass (7:40)'...Present: Peter Bass (7:40)' Walter Bayer...

NEW MILFORD TOWN COUNCILREGULAR MEETING

MINUTES

FEBRUARY 14, 2011

2. PUBLIC PARTICIPATION

Robert Bradley and Real Chemistry presented the Town Council and the Mayorwith a Valentine's Day card and a rose and then sang several a capella songs forthem. The Valentine was sent from former Town Councilman and Board ofFinance member Frank Wargo and the New Milford Rotary.

Julie Learson of 124 Great Brook Road thanked the Town Council and the Mayorfor putting the Town Council meetings online. She appreciated their willingnessto listen to the public. She looks forward to viewing the budget meetings online.

She was able to attend and view online the Board of Education hearings and notedthat the Board of Education is in the process of implementing several very goodprograms including full day kindergarten. All of the programs will attract peopleand businesses to New Milford.

She applauded the Board of Education, staff and teachers for the sacrifices it hasmade this budget season and she applauds the transparency of the budget process.

NEW MILFORD TOWN COUNCIL — REGULAR MEETING — MINUTES — FEBRUARY 14, 2011 of t2

Mayor Patricia Murphy

t

Y

m

Members

Present: Peter Bass (7:40)'Walter BayerCecilia Buck - TaylorThomas Esposito t c-3

Robert GuendelsbergerMary Jane LundgrenPeter Mullen

Raymond O'BrienRoger Szendy

Others Tammy Reardon, Mayoral AidePresent: D. Randall DiBella, Town Attorney

Raymond Jankowski, Director of Finance

1. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mr. Szendy led the room in the Pledge of Allegiance and a moment of silence.

2. PUBLIC PARTICIPATION

Robert Bradley and Real Chemistry presented the Town Council and the Mayorwith a Valentine's Day card and a rose and then sang several a capella songs forthem. The Valentine was sent from former Town Councilman and Board of

Finance member Frank Wargo and the New Milford Rotary.

Julie Learson of 124 Great Brook Road thanked the Town Council and the Mayorfor putting the Town Council meetings online. She appreciated their willingness

to listen to the public. She looks forward to viewing the budget meetings online.

She was able to attend and view online the Board of Education hearings and notedthat the Board of Education is in the process of implementing several very good

programs including full day kindergarten. All of the programs will attract peopleand businesses to New Milford.

She applauded the Board of Education, staff and teachers for the sacrifices it hasmade this budget season and she applauds the transparency of the budget process.

NEW MILFORD TOWN COUNCIL — REGULAR MEETING — MINUTES — FEBRUARY 14, 2011 Page 1 of t2

She would request of the town more civility this budget season than last year. Sheasked all those involved to choose their words carefully. All those involved

suffered from divisive and petty behaviors. It is okay to respectfully disagree.She called on everyone to respect each other and their opinions.

3. APPROVAL OF PRIOR MINUTES

Regular Town Council Meeting

Mr. Szendy added the account number to the minutes in regards to the motion toapprove the transfer of Department of Public Works funds as follows: transferfrom 6089 -110 -0004; from 6089 - 310 -0001; and from 6089 - 340 -0001 into accountnumber 6089 -120 -0001.

January 24, 2011

Mr. O'Brien moved the Town Council approve theminutes of the regular Town Council meeting ofJanuary 24, 2011 as amended. The motion was

seconded by Mr. Szendy and carried with an 8 -0 -1vote. Mr. Bass, Mr. Guendelsberger, Mr.

Esposito, Mrs. Lundgren, Mr. Szendy, Ms. Buck -Taylor, Dr. Mullen and Mr. Bayer voted in favorof the motion. Mr. O'Brien abstainedfrom voting.

3. APPOINTMENTS FOR THE FOLLOWING:

Board ofFinance, AlternateRobert W. Driscoll Sr. (R) 02/14/2011 - 11/30/2011

Filling vacancy left by William G. Bennett (R)]

Mr. O'Brien moved the Town Council approve theappointment by the Mayor of Robert W. DriscollSr.(R) to the Board of Finance as an alternate forthe term February 14, 2011 through November 30,2011. The motion was seconded by Mr. Bayer andcarried unanimously.

Housatonic River Commission, AlternateMarc J. Andreotto (R) 02/14/2011 - 11/30/2013

Filling Vacant Seat)

Mr. Andreotto was present for the discussion. He felt he was well suited for thisappointment because he has a degree in environmental science, has a back groundin environmental consulting, and has done internships with the Delaware RiverBasin Commission. He also said he likes the river and has an interest in keepingit nice for everyone.

NEW MILFORD TOWN COUNCIL — REGULAR MEETING — MINUTES — FEBRUARY 14, 2011 of 12

Mr. Esposito stated he would take him fishing on opening day.

Mr. O'Brien moved the Town Council approve theappointment by the Mayor of Marc J. AndreottoR) to the Housatonic River Commission as analternate for the term February 14, 2011 throughNovember 30, 2013. The motion was seconded byMr. Bayer and carried unanimously.

Northville One Room Schoolhouse Committee (Temporary)John W. Kuck III 02/14/2011- 09/1212011

Filling Vacant Seat)

Mr. O'Brien moved the Town Council approve theappointment by the Mayor ofJohn W. Kuck III tothe Northville One Room Schoolhouse Committee

for the term February 14, 2011 through September12, 2011. The motion was seconded by Ms. Buck -Taylor and carried unanimously.

Re- Appointments for the following

Ethics Commission

Norman D. Koch (D) 12/01/2009 - 11/30/2012

Mr. O'Brien moved the Town Council approve there- appointment by the Mayor ofNorman D. KochD) to the Ethics Commission for the termDecember 1, 2009 through November 30, 2012.The motion was seconded by Ms. Buck - Taylor andcarried unanimously.

Lake Lillinonah AuthoritySharon L. Ward (D) 12/01/2010 - 11/30/2014

Mr. O'Brien moved the Town Council approve there- appointment by the Mayor of Sharon L. WardD) to the Lake Lillinonah Authority for the termDecember 1, 2010 through November 30, 2014.The motion was seconded by Mr. Bayer andcarried unanimously.


Appointment Term Correction for the following

Housatonic Resources Recovery AuthorityPatricia A Murphy, Mayor (R) 07/01/2010 - 06/30/2013

Suzanne Patricia Von Holt, Alternate (D) 07/01/2010 - 06/30/2013

Mr. O'Brien moved the Town Council approve theappointment term correction of Patricia A.

Murphy, Mayor (R) and Suzanne Patricia VonHolt (D), alternate to the Housatonic ResourcesRecovery Authority for the term July 1, 2010through June 30, 2013. The motion was secondedby Ms. Buck - Taylor and carried unanimously.

Appointment of Special Attorneys

Special Labor Counsel to Negotiate the UPSEU /COPS ContractRoseann G. Padula and John P. Shea Jr. of Sullivan, Schoen, Campane &Connon LLC

Mayor Murphy noted that Attorney Padula did the AFSCME contract

negotiations. She is a senior partner in the firm and would be billed at $265.00per hour. Negotiations would be billed at $245.00 per hour.

Attorney DiBella noted that Attorney Padula has 19 years experience with thisparticular firm. Attorney Shea has done a lot of Police Department negotiationsand is a pension specialist

Mayor Murphy stated this year the town is trying to put the police pension in withthe regular contract so they are not negotiated separately on off years. They usedto be in one contract years back.

Mr. O'Brien moved the Town Council approve theappointment of special attorneys Roseann G.

Padula and John P. Shea Jr. ofSullivan, Schoen,Campane & Connon, LLC as Special LaborCounsel to negotiate the UPSEU /COPS contract.The motion was seconded by Mr. Szen4y andcarried unanimously.

5. DIRECTOR OF FINANCE

Update by the Director of Finance

Director of Finance Ray Jankowski stated he would be giving the same report ashe gave to the Board of Finance the week before.


He noted that tax collections are still exceeding last year. The interest incomewill come in under previous expectations, most likely around $200,000. The

yield is still very low. The M65 program from the State (a formula grant) startedout 6 -7 years ago as 100 cents on the dollar reimbursement on new manufacturingmachinery that is purchased by industry in our town. The grants have beenadjusted since then by the State (going both up and down) and are now beingprorated. The State only doles out what is in the pot and the amount given out isdependent upon what the other 169 municipalities are doing. He budgeted $1.2million dollars but received $628,728.00. Towns are not making out on this newprorated system. State Representative Clark Chapin has put in a bill that wouldallow the towns to tax for what it will lose with this program.

The audit is still not available and Mr. Jankowski noted the auditors came backlast week and both parties resolved many issues that have been holding up theaudit. He did not feel that these items should have been holding up the audit. Hefelt that at this late date, his focus should not be on the audit, but rather theupcoming budget. Many of the issues should have been dealt with three or fourmonths ago.

He also noted there is nothing on record by the auditors about the Town notcooperating. He noted that various agencies that have not received the Town'saudit yet are contacting him stating that under the regulations, State grants can becut off because they don't have the audit. He called each of them back and toldthem that the Town is on its second extension and the audit would be sent as soonas possible.

The audit preliminarily results shows there may be a paper loss for June 30, 2010mainly due to the ambulance barn which was being borrowed for and had all itsrequired authorizations. Those authorizations, once it passed through TownCouncil, Board of Finance, and the public, showed the Mayor and the Director ofFinance had the complete authority to finance the ambulance barn as they saw fit.

He noted that as of yearend June 30, 2010 the town had to renew a bond in July2011 budget year. The town also had other needs that would be thrown in withthe borrowing. If he had gone out before June 30, 2010 and permanently financedthe ambulance barn, the town would have two issues in 18 months that wouldhave cost the town an additional $50,000 - $75,000. Therefore, the town did notpermanently finance the ambulance barn until July 2010. Although the townborrowed all the money for the project expenses, it does not count as revenue forJune 30, 2010. The expenses count as expenses. In 2011, the expenses were inthe prior year and the revenue comes in so it balances out. The timing was off byone month. It saved the town up to $75,000 and kept the interest rate low.

He did not try to hide the bond from anyone. There is a lot of misinformationgoing around. He stated the public comments are far offpoint.


Mayor Murphy stated that Mr. Jankowski has been receiving emails and copies oftrash blog talk. These emails were also forwarded to the newspapers and theyhave been calling his office about all this misinformation. This is why Mr.

Jankowski is so agitated and what his is trying to clear up this evening.

Mr. Guendelsberger asked about the auditors and if they would need to bereplaced. Mr. Jankowski stated they are late again this year and the issues thatthey have are not different from years past when other auditors were working withthe town.

Mr. O'Brien noted that the auditor firm is very experienced in municipal audits,yet for the second year in a row, they have missed their deadlines.

Mr. Bass thanked Mr. Jankowski for his honesty asked questions about revenuereport that was given to the Council. Mr. Jankowski stated some of the numbersat this time are not accurate as they do not include January.

Mr. Jankowski stated the revenues would be presented the next evening at thebudget presentation.

Mr. Bayer stated he has never been disappointed in Mr. Jankowski as the town'sDirector of Finance. He has worked for the town for a long time and has neversensed a lack of confidence in him. He thanked him for his hard work.

10. AD HOC INFORMATIONAL TECHNOLOGY WORKING GROUP

A. Discussion and possible action on the establishment of an Ad HocInformational Technology Working Group and defining its purpose andmission by adoption of the following resolution:

Resolved, an Ad Hoc Informational Technology Working Group is herebyestablished. The purpose and mission of the working group is to review theTown's existing information technology so as to determine its current costand operational efficiency and to recommend what, if any, practical, costeffective improvements are available and should be considered. Members

shall be appointed by the Mayor with the approval of the Town Council. Theworking group shall report to the Town Council in June and October, 2011and deliver a final report in February, 2012. The working group shall expireone year from the date of appointment. The working group shall becomprised of seven members, two of whom shall be members of the TownCouncil."

Mr. Bass moved the Town Council approve thefollowing:

Resolved, an Ad Hoc Informational Technology


Working Group is hereby established. The purposeand mission of the working group is to review theTown's existing information technology so as todetermine its current cost and operational

efficiency and to recommend what, if any,

practical, cost effective improvements are availableand should be considered. Members shall be

appointed by the Mayor with the approval of theTown Council. The working group shall report tothe Town Council in June and October, 2011 and

deliver a final report in February, 2012. The

working group shall expire one yearfrom the dateof appointment. The working group shall becomprised of seven members, two of whom shallbe members ofthe Town Council."

Mr. Esposito stated the idea came to him about one year ago following anEconomic Development Commission meeting. He stated that Mr. Scorza had

been a leading professional in the transformation of IT. He felt the team put

together from IBM and people from this town are also some of the leading peoplein IT transformation. They will do a full exam of all the available technologies tohelp figure out what the town is working with and move the town forward. Heand Dr. Mullen will report back to the Town Council.

Mr. Torn Blackburn stated he is a New Milford resident of 20 years and has twochildren in the school system. He has been in the IT industry for 23 years and hasboth an undergraduate degree and Masters Degree in computer science. The workhe does dovetails into this concept.

Mr. Richard Ceconi stated he has lived in New Milford for 22 years and also hastwo children in the school system. He has worked IT Technology for 28 yearsand business transformation for the past 11 years. He did technical programmingbefore that working with saving budgets up to $50 million dollars in IT spending.He has also done work in budget and process evaluations dealing with ITtechnology. He felt it was a good time to contribute to the town and utilize hisexpertise.

Mr. Mike Falder stated he has been a New Milford resident for 7 years and hasworked in IT for 15 years in various branches of computer consulting in theUnited States and the UK. He has three children in the school system and iscurrently working at Boehringer Ingelheim.

Mr. John Perrino stated he has lived in New Milford for 25 years and has twochildren, one still in the New Milford school system. He has been doing IT workfor 28 years and has worked for three different companies. He has been at IBMfor the past 24 years and has done consulting work. He has been an IT architect


for the past 15 years and felt it would be a good fit to work with the town as heworks a lot with clients directly.

Mr. Esposito encouraged all people who have an expertise to volunteer for withthe town.

Mr. Bayer state it is a good thing to come together for the good of the town.

Mr. Bass thanked Dr. Mullen, Mr. Esposito as well as all of the others forstepping up and volunteering.

The motion was seconded by Mr. O'Brien and

carried unanimously.

B. Appointment of the following

Thomas V. Esposito (R)Peter P. Mullen (D)Thomas F. Blackburn (U)Richard Sean Ceconi (U)Michael P. Falder (U)John P. Perrino (R)Paul M. Scorza (R)

02/14/2011— 02/13/2012

02/14/2011— 02/13/2012

02/14/2011 — 02/13/2012

02/14/2011— 02/13/2012

02/14/2011 — 02/13/2012

02/14/2011— 02/13/2012

02/14/2011— 02/13/2012

Mr. Bass moved the Town Council approve theappointments by the Mayor of Thomas EspositoR), Peter P. Mullen (D), Thomas F. BlackburnU), Richard Sean Ceconi (U), Michael P. FalderU), John P. Perrino (R), and Paul M. Seorza (R)to the Ad Hoc Informational Technology WorkingGroup for the term February 14, 2011 throughFebruary 13, 2012. The motion was seconded byMr. O'Brien and carried unanimously.

6. TAX ASSESSOR/TAX COLLECTOR

Discussion and possible action on February refunds.

Mr. Bass moved the Town Council approve theFebruary tax refunds in the amount of $1,678.08as recommended by the Tax Assessor and TaxCollector. The motion was seconded by Mrs.

Lundgren and carried unanimously.


7. TAX ASSESSOR

Preliminary update regarding the 2010 revaluation.

Tax Assessor Kathy Conway was present for the discussion. She stated the grandlist has gone down 6% and is a reflection of the market right now. She referred toa spreadsheet that was given to the members in their packets. Residential is down8% and commercial is down 2 %. Residential sales have gone down 7% inaverage sale price. When asked about appeals, she stated they have not been toobad.

Mr. O'Brien stated the single family residential share of the grand list increasedslightly. He was told it has gone up because there are more residential propertiesthan commercial. Mrs. Conway stated some residential properties have increased,some decreased, and some stayed the same. Mr. O'Brien asked if there are moresingle family residential properties on the grand list than in 2009. Mrs. Conwaystated there could be slightly more, but there was not a lot of new construction forlast year. She will get specifics for him.

8. PENSION COMMITTEE

Preliminary update on the Pension Committee.

Mr. Tom Pilla was present for the discussion. He thanked the Town Council forthe opportunity to serve. He noted that Mr. O'Brien and Mr. Jankowski were avery large help.

The New Milford pension plan is 46 years old. There are many people on theplan. It is funded very well. It dropped slightly in 2008 -2009 but came backagain.

The town has hired an independent actuarial firm. The gentleman hired has beenvery open and truthful. The town supports its employees through a definedbenefit plan. John Hancock is the fiduciary custodian of this plan in charge of thefixed asset side of the plan. This organization is moving away from the legalaspect of these types ofplans.

At this time there are 686 employees in the plan. Approximately 186 arecollecting benefits, 430 are on active pay status, and 70 are on terminated andvested status but not eligible to collect because of age. Approximately 81 of thepeople in the plan have upwards of 20 years experience.

One of the questions the committee had was that if you lived and work or justworked in New Milford but you moved out of State, where the checks andbalances were to find out if someone was deceased and if a family member wasstill receiving benefit checks.


The committee has interviewed several different companies while looking for acustodian for the plan and they looked at fiduciary investment advisors. They

were looking for a firm that the town could work with not just one that had a largeasset portfolio.

The actuarial evaluation is very important. It said that the town plan is fundedproperly. A town does not want to starve the equity and bond side of the plan. Atthis time the plan is 84% funded which is a good percentage and is consideredvery healthy. The town's yearly contributions help this plan stay healthy.Staying current on the normal costs (current payroll) is also a very large help.The payroll that is in the plan now is about $17.4 million dollars. Mr. Pilla statedhe supports a consistent, modest rate of return with a low risk. The town

currently (as of July 2010) pays out $1.5 million dollars in pension benefits.

Mr. Pilla then gave a little background on the pension plan's history. The

current plan must have a minimum of $3 million dollars base to guarantee 55people pension benefits as per an earlier agreement in 1998. The John Hancockplan guarantees a 5% rate of return. The pension plan value grew $4 milliondollars (10.63 %) between July 2009 and July 2010. The actuarial value of thepension plan is $39 million dollars. The market value is $34 million dollars. Itcosts $132,000 to administer the plan. Contributions from 2006 -2010 were in

excess of what was necessary, but Mr. Pilla stated that is a good thing because theactuarial has said that the New Milford plan is healthy and is in good shape.

Mr. Szendy asked a question about difference between defined benefits versusdefined contributions. Mr. Pilla stated it has been discussed with the actuarial.

Newcomers to the plan could be on a defined contribution status. Existing planmembers are on a defined benefit basis. There needs to be more research on this

issue. He gave some examples.

Mr. Bass thanked Mr. Pilla for serving on the committee and asked severalquestions about the pension plan. When asked about the upward pressure by the430 employees on active pay status, Mr. Pilla explained that depending on theinvestment side of the ledger the upward pressure could be felt in a few years. Ifthe town takes more from the equity and bond side and feed the fixed asset side,the percentage of funding will start to decline. The town's plan currently has astrong equity side. As time goes on, some consideration has to be given to thetown as it has been very generous.

Mr. Bass then asked if the actuarial of this year and next year, does Mr. Pilla seean increase. Mr. Pilla stated this year is close because there is such a good base.Some of the unfunded liability can be amortized over 10 to 15 years. It is called

the smoothing effect.

Dr. Mullen asked how the town determines the amount of money put annuallyinto the plan. Mr. Pilla stated the actuarial evaluates how much to fund based on


currently employees to fund the fixed assets side and the equity and bond side. Ifthe funding level drops, one side of the plan will starve.

Dr. Mullen then stated there were a few years the town went over the amount thatwas determined to be funded. Mr. Pilla stated that between 2006 and 2010 thetown funded anywhere between 102 to 113% of the recommended amount. Thetown put more in that what the actuarial suggested, which is a good thing.

Dr. Mullen asked why that is a good thing. Mr. Pilla stated that the more the towncan put into the plan, the less pressure the plan will have.

Mr. Jankowski stated the extra money put into the plan comes from constable feesthat it charges. The town contributes what they are supposed to according to theactuarial.

Mr. Pilla stated that going over a little bit is much better than the plan beingunderfunded. It would be bad to underfund the plan each year and New Milfordis very good at funding its plan. Being 84% funded is very good, but being 100%funded would be ideal.

When asked by Mr. Bayer, Mr. Pilla stated the Pension Committee is comfortableat this time with John Hancock.

Mr. Esposito thanked Mr. Pilla for his work on the committee and asked if theimpending rate increases from the Federal Reserve would benefit the town on itsrate of return on both the equity and the debt side. Mr. Pilla stated the town isguaranteed 5% on its fixed asset side, but he felt the cheaper the money, the betterthe economy and the better the market; however, if the Federal rate is too high, itcan choke down business. Mr. Esposito agreed.

9. PUBLIC WORKS

Discussion and possible action to authorize Mayor Murphy to increase thecontribution from Brookfield and Sherman to account for the increasedlabor requirements for the mandated E -Waste Recycling. (As discussed atthe Recycling Subcommittee).

Department of Public Works Director Michael Zarba was present for thediscussion. He stated that the other two communities have not been notified todate, but if the increase is approved by the Town Council they would be.

Mayor Murphy stated the letter is written and ready to be mailed upon TownCouncil approval.

Mr. O'Brien moved the Town Council authorize

the Mayor to increase the contribution from the


towns of Brookfield and Sherman to account forthe increased labor requirements for the mandatedE -Waste Recycling in the amount of $2,000 pertown. The motion was seconded by Mr. Bass andcarried unanimously.

11. MAYOR'SCOMMENTS

Mayor Murphy asked that during this budget session that everyone agrees to becivil as it would be to the benefit of the entire town.

Mr. Bayer stated he has a prior engagement and would not be available for thepresentation of the budget. He apologized to the Mayor in advance for his notbeing present.

Mayor Murphy then noted that a Pennysaver is in the Town Council mailboxes.The town is in the process of server upgrades and obtaining an externalmicrophone for better sound quality when videotaping the meetings.

Mr. Bayer moved to adjourn at

9:00 p.m. The motion was seconded by Ms. Buck -Taylor and carried unanimously.

Respectfully submitted,

dilynn FerlowRecording Secretaryjlf


v

SULLIVAN,

WILLIAM R. CONNON

MICHAEL P. MCKEON

RosEANN G. PADuLA

VICTOR SCHOEN

ZACHARY D. SCHURIN

JOHN P. SHEA, JR.SusAN L. SCOTT

MARK J. SOMMARUGA

CATHERINE M. THOMPSON

LAW OFFICES FIL pSCHOEN, CAMPANE 8 CONNON, LLC

24 STONY HILL ROAD, SUITE 106

BETHEL, CONNECTICUT 0 6 8 01 -11 6 6

203) 778 -3600

FACSIMILE - BETHEL

203) 778 -BB77

WEBSITE: SSCC- LAW.COM HARTFORD OFFICE

646 PROSPECT AVENUE

HARTFORD, CT 06105 -4286TELEPHONE (860) 233 -2141

FACSIMILE (860) 233 -0516

January 20, 2011PLEASE REPLY TO BETHEL

OF COUNSEL

BY FACSIMILE 860 - 355 -9460 AND U.S. MAIL

Attorney D. Randall DiBellaCramer & Anderson, LLP51 Main Street

New Milford, CT 06776

Re: Fee Schedule

Dear Randy:

Pursuant to your request, this letter provides information about our firm's current fee schedulefor the Town ofNew Milford.

By letter to Mayor Murphy dated June 3, 2010, we notified the Town of the following rates thatare in effect for the Town's 2010 -11 fiscal year:

However, for negotiations work, we have been charging according to the following fee schedule:

General Legal WorkSenior Partners 265Partners 245Senior Associate 230Associates 220

Paralegals 110

However, for negotiations work, we have been charging according to the following fee schedule:

Mediation and interest arbitration work is charged at the general legal work rates.

Negotiations*Senior Partners 245Partners 235Senior Associate 220Associates 210

Paralegals 110

Mediation and interest arbitration work is charged at the general legal work rates.

SULLIVAN, SCHOEN, CAMPANE 8 CONNON, LLC

Attorney D. Randall DiBellaJanuary 20, 2011Page 2

The firm also charges for out -of- pocket disbursements such as filing fees, travel, transcripts,extensive photocopying and computerized legal research. We do not charge for secretarial time,ordinary telephone charges or other normal administrative support. We will send the Town itemizedbills monthly and, as with all clients, expect payments to be kept current. If now or at any time you havea question or would like more information about our billing practices or the services covered by theTown's monthly bill, please do not hesitate to contact us.

Thank you for recommending that the Town continue its appointment of the firm of Sullivan,Schoen, Campane & Connon LLC as Special Counsel. We look forward to receiving your writtenconfirmation concerning the terms of our representation of the Town.

Sincerely yours,

Roseann G. Padula

RGP /db

1707

d- =n

Office of the Tax Collector

February 2011

TOWN OF NEW MILFORDTown Hall

10 Main Street

New Milford, Connecticut 06776Telephone (860) 355 -6085 • Fax (860) 355 -6032

TO: Honorable Patricia A. Murphy, MayorHonorable Raymond J. Jankowski, Director of FinanceHonorable Members of Town Council

FROM: Kathleen Conway, AssessorC.M. Reynolds, Tax Collector

RE: February 2011 refunds

Balance in refund account: $ 27,475.16Account #6028 - 001 - 0001 -0000

February refunds $ 1,678.08

Balance after February 2011 refunds $ 27,797.08

Respectfully Submitted:

Kathleen Conway, Assessor and C.M. Reynolds, Tax Collector

LAST NAME FIRST NAME LIST # AMOUNT TYPE GLY NOTES

ALLRED LORI ANNE 10420 393.08 RE 2005BUZYNSKI DAVID 221222 26.38 MV 2009 ILETTDCFS TRUST 40507 40444 570.76 MV 2008/2009 BILL OF SALEJANAITIS JAMES OR TERESA 100110,11,12 48.58 MV 2009 BAA MILEAGE /PLATE RECEIPTJENSEN _ JUDY 100202 21.16 MV 2009JOHNSON RICHARD 100342 28.83 MV 2009 BAA EVIDENCEKRAMER THOMAS 110820 15.58 MV 2008 BILL OF SALEJOHNSON GEORGE 130146 19.54 MV 2009 PLATE RECEIPTPIERWOLA MICHAEL 160956 160958 64.68 MV 2009 BAA MILEAGE & CONDITIONSEGER RONALD 190, 587,860,861 277.37 MV 2009 BAA CONDITION & EVIDENCWAN JAIME 230149 9.80 MV 2009 PLATE RECEIPTDEM BAR 654 202.32 RE 07 08 09 VET EXEMP

1,678.08

To: Town Council Members February 14, 2011

From: Kathleen ConwayAssessor

Re: 2010 Revaluation

The 2010 Revaluation is complete, and as expected, values went down. The markethas not rebounded for most properties as some had hoped, and there was a decreaseof 6 %.

The average Residential property had an 8% decrease in value. There were someareas of town that had an increase in value which is a reflection of higher sales forthose particular areas. Also, some residential properties increased in value solelybecause of incorrect data. For example, improvements and new construction that wewere not aware of, along with land values that were previously incorrect.

Commercial and Industrial property had a 2% decrease. I anticipate next yearsgrand list for Commercial Property to increase substantially, as there are severalprojects that will hopefully be completed in the next year.

For your review, I have attached a spreadsheet describing the breakdown byResidential, Commercial and Industrial.

Respectfully submitted

Kathleen Conway CCMAAssessor

2010 PRELIMINARY TOTALS

PRELIMINARY

GROSS REAL EST

GROSS MOTOR VEHICLE

GROPPROPERTY - -

TOTAL GROSS

10 TOTALS 09 TOTA

2,568,162,58 F 2 ,756,566,390 - 0.08

195,713,435 j 188 0.03

175,952 020 { - -- - 178,779,045 - 0.02

3 124 269 "Mn 0 06

EXEMPTIONS AND ABATEMENTS:

REVETERANS

MV VETERAN

SOCIAL SECURITY

BLIN i

FARM PP

STATE ELDERLY -

TOWN ELDERLY

VOLUNTEER FF /EMT

AIR POLLUTION EXEMPTION

NEW MANUFACTURING EQUIPMENT

OLD MANUFACTURING EWQUIPMENT

COMMERCIAL TRUCKS

RE ABATE

PP ABATEMENTS **

TOTAL EXEMP AND ABATEM

TOTAL NET AFTER EXEMPTIONS + ABATEMENT 2 , 825,960,905 3,00 997,63RE ABATEMENTS

L 5,WASTE MGMT 1,232,070 3 001997635109 GL _

IOANNA 5 2825960905 10 GL

MED- INSTILL12 935,100 176036730 ( DEC) j --

0.05863986 DECREASE IN OVERALL GRAND LIST

PP ABATEMENTS- _ - -- - - -

2/10/2011

1

2,939,828,035

4,444,00 4,350,000

335,100 339,95095,000 90,000 --

72,000 84,000

786,865 586,860

7,804,220 7,804,22

21,258,685 21,258,

4,946,350 4,946,3143,915

28,634,40 44 825,505f 29,915,315 22,406,645

532,125 543,280

12, 931,100 12,878,180

1,968,015 2,158,480113,867,13 122,272,155

TOTAL NET AFTER EXEMPTIONS + ABATEMENT 2 , 825,960,905 3,00 997,63RE ABATEMENTS

L 5,WASTE MGMT 1,232,070 3 00 1997635109 GL _

IOANNA 5 2825960905 10 GL

MED- INSTILL12 935,100 176036730 ( DEC) j --

0.05863986 DECREASE IN OVERALL GRAND LIST

PP ABATEMENTS- _ - -- - - -

2/10/2011

1

OLD TO NEW VALUES

PRELIMINARYi nil ii n

CLASS USE CODE DESCRIPTION OLD NEW I RATIOALL RESIDENTAL 2,317,502,860.00! 2,137,811,930:00 0.08

8086 101 Res Single F 1 ,816, 652,170.00 1 ,709, 859,920.00 0.0

1805 105 Re Co 202,007,110.00 191,871,750.00 -0.

AVG OLD AVG NEW

197, 395.00 183, 805.00

22000 .00 213, 075.00

111,950.00 106,300.00

C ALL COMMERCIAL 307,963,510.00 301,853,260.00 - 0.02 431,943.00 423,824.00

390 Comm Vaca Land 8,601,040. 00 7,017, - 0.18

1- - - - - - -- - - --24 1-- 12 - 125 - - -- Apt. Bld - - -- 15,392, 640.00 - 0.0 68,903.75

641, 360_.0_0I

I ALL INDUSTRIAL 131,100,420.00 128,497,390.00 - 2 334,365.00 333,410.00'

m

1

1

2010 GRAND LIST

PRELIMINARY TOTALS

2/10/2011

10/1/09 GL I, 10 /10 / GL

10/1/2009 RE GROSS 27543012 10/1/20101 RE GROSS 2568162580EXEMPTIONS 4515000: 460000

rE NET 274RE NET 256

10/1 /2009 MV GROSS 188924355 10/1 /2GROSS

EXEMPTIO 8922 MV NET 1880

EX_ E195

876225 jMV NET 1948372

10 1 2 PP GROSS 178424130 10/1/2010iPPG 175952020

EXEMPTIONS 6997649 PP NET 108447640 EXEMPTIONS 61448550 PP NET 114503470

10/1 /2009 TOTAL GL NET 3046266025 10/1 /2010 TOTAL GL N ET 12872901260

2009 -2010 GRAND LISCOMPARISION ( PRELIMINARY) -

10/l 3046

10/1/ 2872901260

1733647651

0.05691058' DECREASE

2

A 7fI b.'V

INTEROFFICE MEMORANDUM

aTown ofNew Milford

PUBLIC WORKS DEPARTMENT

Office of the DirectorMichael F. Zarba, P.E.

To: Patricia Murphy, Mayor —

From: Michael F. Zarba, P.E., Public Works Director

Date: February 11, 2011

Re: Recycling Center Annual Fees for Brookfield and Sherman

CC: File

The New Milford Recycling Center has undergone some extensive capital improvements over the past twoyears to comply with the current requirements of the DEP, and there are still further issues of security andfencing that need to be addressed. In addition, with the implementation of the electronics recycling law (E-waste) becoming effective as of February 4, 2011 this will be another administrative burden and operatingcost that must be considered for the center. Although the Town of New Milford does not pay specificallyfor the disposal of the residential e -waste collected, there are operational costs incurred as a result ofcollecting the e- waste. Based upon the past five months of collection the labor time associated withmanaging the CED's is estimated to run between $10,000 and $12,000 annually, in addition to a couple ofthousand dollars in lost revenue.

Therefore, in order to continue operations and provide the services required of the center and so that NewMilford Residents do not unfairly burden the expenses of these operational cost increases I recommend anannual fee increase of $2,000 /town for use of the center. Should you require any additional information orhave any questions about this information please let me know.

10

Establishment of an Ad Hoc Informational Technology Working Group

The purpose and mission of the working group is to review the Town's existing informationtechnology so as to determine its current cost and operational efficiency and to recommend what, ifany, practical, cost effective improvements are available and should be considered. Members shallbe appointed by the Mayor with the approval of the Town Council. The working group shall reportto the Town Council in June and October, 2011 and deliver a final report in February, 2012. Theworking group shall expire one year from the date of appointment. The working group shall becomprised of seven members, two of whom shall be members of the Town Council.

Working Group Members; 2 Town Council Members

1. Peter Mullen

2. Thomas Esposito

Working Group Members; Technology Professionals

3. Paul Scorza — R

Paul Scorza is an IBM Vice President reporting to the CIO. He is the Transformation Executivefor all the applications supporting Finance, Global Financing, Procurement, Supply Chain andTechnical Support (over 2000 applications worldwide). Paul has worked for IBM in IT for 30years holding various programming, technical leadership, application development/support, Re-engineering consulting, management, Industry Solutions Executive and Corporate Executivepositions. His current responsibilities are to help transform the IBM business in support ofapplications running the business. Paul has a BS in Computer Science from Univ. of Mass,Amherst, an MBA/MS Comp Science from Marist College, and Exec. Management Trainingfrom the Thunderbird School of Global Mgmt. He has lived in New Milford for 19 years andhas four children (2 currently in New Milford High School and 2 in college). Paul has also beenactively involved with the Math dept at the high school bringing himself and IBM Engineers infor the past 10 years teaching engineering and uses of math in the working world. Lastly, he is amember of the New Milford Economic Development Commission and an alternate on theZoning Commission.

4. Thomas Blackburn — U

Tom is a Finance IT Transformation Leader with IBM. He has worked in IT for over 23 yearsand has held various positions including application development and support, architect,technical leader, business analyst, and project manager, including management and seniormanagement positions. His current responsibilities include validating business requirements,translating business requirements into technical specifications, business case development,subcontractor management, and project management for a diverse set of applications in theFinance application domain. Tom has a BA degree in Computer Science from Iona Collegeand a MS in Computer Science from Rensselaer Polytechnic Institute additionally he is an IBMcertified Executive Project Manager and PMI Project Management Professional. He has livedin New Milford for approximately 20 years and has two children in the New Milford PublicSchool system.

Continued -

5. Richard Ceconi - U

Richard is a Certified Project Manager in IBM's Chief Information Officer's Organization,responsible for Business Analytics and reporting of Sales Commissions. Over 28 years ofInformation Technology experience with the last 25 years at IBM. He has held several personnelmanagement positions directing staffs of over 50 employees. Vast experience of financialsystems including all components of life cycle management. Developed IT strategies for severalbusiness units within IBM including creating the business case. He has managed IT budgets ofover $50M within IBM. In his IT career, he has held a number of various positions ranging fromdevelopment programmer, production support, Business requirements analyst, Deploymentmanager, Budget coordinator and Application owner. Earned a BS degree in BusinessAdministration from Fordham University. A resident of New Milford for 22 years.

6. John Perrino — IBM — R

John is an IBM and Open Group Certified UT Architect, and his current job responsibilitiesinclude design and architecture across multiple worldwide IBM applications. John has workedfor IBM for 24 years. He's also worked for Philips Medical Systems and AT &T BellLaboratories. John has a B.S. degree in Computer Science and an MBA in ManagementInformation Systems. He has volunteered extensively in the New Milford school systemincluding Nat'l Engineering Week), and has obtained grants for equipment for bothSchaghticoke Middle School and New Milford High School. He has directly donated 4 laptopsto the schools. John has lived in New Milford, CT with his wife Ellen for the past 25 years.They have two children, the oldest a sophomore at Gettysburg College, and youngest a senior atNew Milford High School.

7. Mike Falder — Boehringer — U

Mike has worked in IT for 15.5 years in various roles ranging from programming, system designto consulting. As a consultant he worked for PwC Consulting in the UK, working on projectssuch as online news products, eCommerce websites and an internet bank. His roles at PwCtypically included meeting with the client team and defining a technical solution that met theirneeds. He has worked in a consulting role at Diageo in Stamford/Norwalk, and then moved towork as a Global Support Manager supporting client systems at Accenture. Mike is currentlyworking at Boehringer Ingelheim in Danbury, where he provides technical consultancy andsystem design to internal IS teams. Mike has lived in New Milford for 7.5 years with his wifeBeth and their two children.

Town of New Milford

Budget Time Table2011/2012

1.

2.

3.

4.

5.

6.

7.

Departmental requests to Finance

Complete Departmental expenditure budget to Mayoralong with 5 Year Capital Plan

Mayor to review budget requests with departmentstimes and dates scheduled by Mayor's office)

Board of Education budgets due to Finance Director

Mayor presents budget to Town Council and Board of Finance

Joint hearings and Town Council Deliberationstimes and dates scheduled by Mayor's office)

Town Council presents budget and 5 Year Capital Planto Board of Finance

Date (No Later Than)

1 /10 /11

1/24/11

1/25 —2/11/11

2/14/11

2/15/11

2/16 — 3/11/11

3/15/11

8. Board of Finance to hold (1) or more Public Hearings 4/19/11

note: budget must be published (5) days prior) ( no later than)Budget deliberations scheduled by Board of Finance

9. Board of Finance to approve budget within 15 days offinal Public Hearing

10. Budget submission to Town Meeting and referendum and dates set — (no sooner thanseven days or later than 14 days after the annual town budget meeting)note: budget to be published at least (5) days prior to Town Meeting)

11. Board of Finance to set mil rate within (5) days after approval at Budget Referendum

12. If Budget Referendum fails to approve budget, the Mayor shall refer the budget back tothe Town Council for modifications, which shall propose a new budget no earlier thanseven days or later than three weeks from the last budget referendum.

10

Establishment of an Ad Hoc Informational Technology Working Group

The purpose and mission of the working group is to review the Town's existing informationtechnology so as to determine its current cost and operational efficiency and to recommend what, ifany, practical, cost effective improvements are available and should be considered. Members shallbe appointed by the Mayor with the approval of the Town Council. The working group shall reportto the Town Council in June and October, 2011 and deliver a final report in February, 2012. Theworking group shall expire one year from the date of appointment. The working group shall becomprised of seven members, two of whom shall be members of the Town Council.

Working Group Members; 2 Town Council Members

1.

2.

Working Group Members; Technology Professionals

Paul Scorza — R

Paul Scorza is an IBM Vice President reporting to the CIO. He is the Transformation Executivefor all the applications supporting Finance, Global Financing, Procurement, Supply Chain andTechnical Support (over 2000 applications worldwide). Paul has worked for IBM in IT for 30years holding various programming, technical leadership, application development/support, Re-engineering consulting, management, Industry Solutions Executive and Corporate Executivepositions. His current responsibilities are to help transform the IBM business in support ofapplications running the business. Paul has a BS in Computer Science from Univ. of Mass,Amherst, an MBA/MS Comp Science from Marist College, and Exec. Management Trainingfrom the Thunderbird School of Global Mgmt. He has lived in New Milford for 19 years andhas four children (2 currently in New Milford High School and 2 in college). Paul has also beenactively involved with the Math dept at the high school bringing himself and IBM Engineers infor the past 10 years teaching engineering and uses of math in the working world. Lastly, he is amember of the New Milford Economic Development Council and the Town Zoning Board.

4. Richard Ceconi - U

Richard is a Certified Project Manager in IBM's Chief Information Officer's Organization,responsible for Business Analytics and reporting of Sales Commissions. Over 28 years ofInformation Technology experience with the last 25 years at IBM. He has held several personnelmanagement positions directing staffs of over 50 employees. Vast experience of financialsystems including all components of life cycle management. Developed IT strategies for severalbusiness units within IBM including creating the business case. He has managed IT budgets ofover $50M within IBM. In his IT career, he has held a number of various positions ranging fromdevelopment programmer, production support, Business requirements analyst, Deploymentmanager, Budget coordinator and Application owner. Earned a BS degree in BusinessAdministration from Fordham University. A resident of New Milford for 22 years.

continued -

5. John Perrino — IBM — R

John is an IBM and Open Group Certified I/T Architect, and his current job responsibilitiesinclude design and architecture across multiple worldwide IBM applications. John has workedfor IBM for 24 years. He's also worked for Philips Medical Systems and AT &T BellLaboratories. John has a B.S. degree in Computer Science and an MBA in ManagementInformation Systems. He has volunteered extensively in the New Milford school systemincluding Nat'l Engineering Week), and has obtained grants for equipment for bothSchaghticoke Middle School and New Milford High School. He has directly donated 4 laptopsto the schools. John has lived in New Milford, CT with his wife Ellen for the past 25 years.They have two children, the oldest a sophomore at Gettysburg College, and youngest a senior atNew Milford High School.

6. Mike Falder — Boehringer — UMike has worked in IT for 15.5 years in various roles ranging from programming, system designto consulting. As a consultant he worked for PwC Consulting in the UK, working on projectssuch as online news products, eCommerce websites and an internet bank. His roles at PwCtypically included meeting with the client team and defining a technical solution that met theirneeds. He has worked in a consulting role at Diageo in Stamford/Norwalk, and then moved towork as a Global Support Manager supporting client systems at Accenture. Mike is currentlyworking at Boehringer Ingelheim in Danbury, where he provides technical consultancy andsystem design to internal IS teams. Mike has lived in New Milford for 7.5 years with his wifeBeth and their two children.

t m Members Mayor Patricia Murphy Y Peter Bass (7:40)'...Present: Peter Bass (7:40)' Walter Bayer...

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