T EST C OORDINATORS T RAINING (R EQUIRED FOR DTC S & STC S )

TEST COORDINATO

RS TRAINING

(REQUIRED FOR DTCS & STCS)

Big Picture Objectives Understand the roles and

responsibilities of district and school test coordinators

Understand how to effectively train test administrators

Understand state policies so that you can ensure secure test administration and valid test results

Learn about additional resources and tools

TEST COORDINATOR TRAINING

Training OverviewTraining will cover the following topics:Test Coordinator Roles & Responsibilities Test Administrator TrainingAccessibility SupportsTest SecuritySmarter Balanced AdministrationOAKS Online Science and Social Sciences AdministrationELPA Administration


Organized into short modules

Designed to be delivered to district and school staff

Do’s, Don’ts, and Promising Practices

Acorns for storage

Clear objectives and questions for discussion

Training Format


OAKS System ComponentsTest Information

Distribution Engine (TIDE)

•Student demographic information collected•Student test settings entered

Test Delivery System (TDS):

TA Interface

•Test sessions created•Students approved to test

_______________

Test Delivery System (TDS):

Student Interface

•Students log into tests•Students take tests

Online Reporting System (ORS)

•Test results reportedItem Tracking

System (ITS)

•Test questions created reviewed, and edited•Questions assembled into tests


Test administration and security training

Coordinate access to OAKS System and testing data

Coordinate testing logistics Coordinate student testing

options Investigate and report any test

improprieties to ODE

DTC’s RoleTEST COORDINATOR TRAINING

Ensure all TAs in your school are trained

Ensure that all students in your school participate in required assessments

Coordinate testing logistics and school-imposed test windows for your school

Coordinate student testing options for students in your school

Support DTCs in investigating test improprieties

STC’s RoleTEST COORDINATOR TRAINING

Ensure that all STCs and TAs: Receive annual training Read and understand the Test

Administration Manual Sign assurance of test security form Disseminate ODE-issued testing updates

and alerts to staff involved in state testing

Respond to questions from staff using Regional Assessment support partners when necessary

Ensuring All Staff Are Trained


Module 2: TA Training Module 3: Accessibility Supports Module 4: Test Security Module 5: Smarter Balanced (required for all

Smarter TAs) Module 6: OAKS Online Science and Social

Sciences (required for Science, Social Sciences, and Grade 12 OAKS Retest TAs)

Module 7: ELPA (required for ELPA TAs)

Test Administrator TrainingSTC TRAINING

In addition to Test Administration and Security Training, ensure that:

All Braille Interface TAs in your building receive

additional ODE-provided training specific to configuring

the Braille Interface

All Extended Assessment TAs in your building receive

additional ODE-provided Qualified Trainer or Qualified

Assessor training

All Kindergarten Assessment TAs in your building

receive separate Kindergarten Assessment Training

using ODE-provided modules.

Test Administrator Training (cont’d)

STC TRAINING

Smarter Balanced Assessments Mathematics: grades 3 – 8 and 11 CAT and Performance Task English Language Arts: grades 3 – 8 and 11 CAT and Performance Task

OAKS Online Science and Social Sciences Assessments Science: grades 5, 8, and 11 Social Sciences: grades 5, 8, and 11 (optional)

English Language Proficiency Assessment (ELPA) 1 opportunity for the following grade bands:

K – 1, 2 – 3, 4 – 5, 6 – 8, and 9 – 12 Students must have LEP flag marked in the SSID system in

order to access the ELPA

Ensuring All Students Participate in Required Assessments


Kindergarten Assessment Required for all students enrolled in

Kindergarten OAKS Extended Assessments

ELA (Reading/Writing) : 1 opportunity at Grades 3 – 8, and 11*

Mathematics: 1 opportunity at Grades 3 – 8, and 11*

Science: 1 opportunity at Grades 5, 8, and 11*

Specialized training requirements

Required Assessments (cont’d)TEST COORDINATOR TRAINING

Only available for students in Grade12

Available in: Math (3 opportunities) Reading (3 opportunities) Online Writing (1 opportunity)

May be used to meet Essential Skills graduation requirement

Important: does not impact school or district accountability


Grade 12 OAKS Retest Opportunity

Smarter Balanced Grades 3 – 8 3/10 – 6/12 High School 3/10 – 6/12

OAKS Online Science and Social Sciences 1/6 – 6/12

ELPA 1/6 – 4/15 Extended Assessment 2/19 – 4/23 Kindergarten Assessment 8/11 – 10/23 Grade 12 Retest 1/6 – 6/12 PSAT/NMSQT 10/15 or 10/18 NAEP 1/26 – 3/6

http://www.ode.state.or.us/search/page/?id=499


Test Schedule

Smarter Balanced Test Window Criteria: Grades 3-8

Testing shall not begin until at least sixty-six percent (66%) of a school’s annual instructional days have been completed; and

Testing may continue up to and including the last day of the statewide Smarter Balanced test window

Lasts for at least four calendar weeks

Grade 11 Testing shall not begin until at least eighty percent (80%) of

a school’s annual instructional days have been completed; and,

Testing may continue up to and including the last day of the statewide Smarter Balanced test window


(Note: Sixty-six percent of a school year occurs after the 120th instructional day in a 180-day year, leaving a twelve-week window for grade 3-8 testing; eighty percent of a school year occurs after the 144th instructional day in a 180-day year, leaving a seven-week window for grade 11 testing.)

School-Imposed Test WindowsTEST COORDINATOR TRAINING

OAKS Online Science and Social Sciences Test Window Criteria:

Ends no later than the end date for the statewide test window identified in the Test Schedule


School-imposed test windows are not permitted for the ELPA or Extended Assessments

School-Imposed Test WindowsTEST COORDINATOR TRAINING

Test OpportunitiesSmarter Balanced:

1 test opportunity for all students (grades 3 – 8 and grade 11)

OAKS Online Science and Social Sciences: 2 test opportunities for students in grades 3 – 8 3 test opportunities for students in High School

Grade 12 OAKS Retest in Math and Reading 3 test opportunities for eligible students in grade 12

Grade 12 OAKS Retest in Writing 1 test opportunity for eligible students in grade 12

ELPA: 1 test opportunity for all students


Targeting UpSmarter Balanced

Students in grades 3 – 7 may target up to a higher grade assessment

Students in grades 8, 9, and 10 may not target up to the grade 11 assessment

OAKS Online Science and Social Sciences Students in grades 3 – 7 may not target up to

a higher grade assessment Students in grades 8, 9, and 10 may target up

to the grade 11 assessmentStudents may not target up for the ELPA, Kindergarten Assessment, Extended Assessments, or Grade 12 OAKS Retest


Updating Student Test Settings

Student access and test settings are managed through the Test Information Distribution Engine (TIDE)

Student accounts are created and updated daily based on updates to the SSID record

Student information and test settings recorded in TIDE govern which tests students can access and the accessibility options they may receive on each available test

Important: Check for existing SSID record for transfer students before creating a new SSID!


Student Information

Student Information and Student Settings are combined in a single tab.

Search for a group of students (e.g., by grade or school) or for an individual student (e.g., by first name, last name, or SSID)

Advanced Search (new this year). Search by additional fields stored in TIDE (student settings, etc.)

Once the search is complete a student table is generated


View/Edit Students

All users can view student settings. Users can only update test settings if their

role in TIDE permits.


Student Settings ASL videos Color Choice Closed Captioning Language

Glossaries/word lists Stacked Spanish translations

Masking Permissive Mode Print Size Streamlined mode Suppress Score Text-to-Speech Item Types Exclusion* Print on Request* ELPA Domain Exemptions* Modification Codes Accommodations and Accommodation Codes*May only be set by the DTC (DTSA/DSA role in TIDE)


Upload Student Settings

Can Batch Upload:

Accommodations

American Sign Language

Closed Captioning

Color Choice

Language

Masking

Non-Embedded Accommodations

Non-Embedded Designated Supports

Permissive Mode

Print Size

Streamlined Interface

Suppress Score

Text-to-Speech

Translation (Word Lists)

Cannot Batch Upload: Item Type Exclusion Print on Request ELPA Domain Exemptions


Ensure that all school test coordinators and test administrators receive training.

Incorporate ODE-provided modules when training STCs and TAs at the local level.

Go beyond the ODE-provided training modules when conducting local training.

Use Promising Testing Practices found online as an additional training resource.

Do’s…TEST COORDINATOR TRAINING

Coordinate determination of appropriate assessment options for students Test format (includes Braille,

English-Spanish, Extended, and targeting up)

Accessibility Options

Set school-imposed test schedules for Smarter Balanced, OAKS Online Science and Social Sciences, and Kindergarten Assessments

Do’s (cont’d)…TEST COORDINATOR TRAINING

Do not set school test schedules for Extended Assessments or the ELPA

Do not extend the school test window once it is in progress or test students outside of that window

…and Don’tsTEST COORDINATOR TRAINING

DTC and STCs coordinate to lead training sessions using ODE-provided training modules that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.

DTC and STCs coordinate with Title III and SpEd Coordinators to identify all staff who need training (including Smarter Balanced, OAKS Online Science and Social Sciences, ELPA, Writing, Braille, Kindergarten, and Extended tests)

DTC and STCs track which staff have received training and signed an Assurance Form (including substitutes) and only gives access to the OAKS System for those staff


Promising Practices for Training

DTC and STCs develop a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.

DTC and STCs coordinate to provide mini refresher trainings before the start of each testing window.


Promising Practices for Training (cont’d)

DTC and STCs keep track of student test settings to ensure that students receive the appropriate assessment.

DTC and STCs restrict students in TIDE from accessing specific tests to manage access and pace of testing opportunities.

DTC and STCs track which tests are close to expiration and ensure those students complete testing before the expiration period ends.

Promising Practices for Managing Student Testing


POLICY CONTACTSDerek Brown, Director of Assessment & Accountability

oEssential Skills [email protected], (503)947-5841

Holly Carter, Assessment Policy AnalystoTest Security and Administration [email protected], (503)947-5739

Jon Wiens, Manager of ReportingoAccountability and [email protected], (503)947-5764

Beth LaDuca, NAEP State Coordinatoro [email protected], (503)947-5836

Brad Lenhardt, Extended Assessment Specialisto Accessibility & AccommodationsoAlternate [email protected], (503)947-5755

Kathleen Vanderwall, Manager of Test DesignoTest [email protected], (503)947-5721Test [email protected]

Regional ESD Helpdesks:http://www.ode.state.or.us/go/assessmenthelp

ODE will provide information through DTC listserv and Regional ESD helpdesks

Regional ESDs are the best source for assessment support

For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD

Regional ESD contact information onlinehttp://www.ode.state.or.us/go/assessmenthelp

Regional Support Structure


ODE staff contact information: http://www.ode.state.or.us/search/staff/

Assessment and Accountability webpage: http://www.ode.state.or.us/search/page/?id=1309

Regional ESD Helpdesk contacts: http://www.ode.state.or.us/go/assessmenthelp

Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam

Accommodations Manual and Webpage: http://www.ode.state.or.us/search/page/?=487

Extended Assessment Updates: http://www.ode.state.or.us/search/results/?id=178

Extended Assessment Manual: http://www.ode.state.or.us/search/page/?id=2691

Promising Practices: http://www.ode.state.or.us/search/page/?=2444

Training Modules: http://www.ode.state.or.us/search/page/?id=2744

Test Security Forms: http://www.ode.state.or.us/go/testsecurity


Online Resources

DTC and STC duties cover both training and logistical aspects of testing, including test windows

DTCs and STCs are the gate keepers: Track which teachers get training Don’t forget substitutes and new hires! Track which test formats students

access

Training resources are available: Training modules Promising Practices Best Practices Guide Regional ESDs


In a Nutshell

How can you ensure that Test Administrators are administering tests consistent with state and district policies?

How can you ensure that students participate in all required assessments?

How can you manage your local test schedule to ensure that students test at the appropriate time?

Acorns for StorageTEST COORDINATOR TRAINING

T EST C OORDINATORS T RAINING (R EQUIRED FOR DTC S & STC S )

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