T-29 a Form

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SUDANA

UNIT OF INDORE SAHAKARI DUGDH SANGH MARYADIT

INDORE (M.P)

TENDER FOR

SPARE PARTS OF

. HINDUSTAN EQUIPMENT MAKE

1.SUPER SENIOR EXTRA WIDE PALLET MACHINE2. FULL CIRCLE GRINDER 10 MT PER HOUR

&

3.OTHER MACHINERY

DATED: 27.07.2013

CATTLE FEED FACTORY, MANGLIA, DISTT.INDORE (M.P)

PHONE: 0731-2806221, 2806350

FAX : 0731-2806221

E mail: [email protected]

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CATTLE FEED FACTORY, MANGLIA (INDORE)UNIT OF INDORE SAHAKARI DUGDH SANGH MARYADIT

PHONE NO. 0731-2806221, 2806350 FAX: 0731-2806221E mail : [email protected]

DOCUMENTS

TENDER FOR SUPPLY/PURCHASE OF HINDUSTAN EQUIPEMENTSMAKE

1. PALLET MACHINE SUPER SENIOR EXTRA WIDE2. FULL CIRCLE GRINDER 10 MT PER HOUR &3. OTHER MACHINERY

FOR CATTLE FEED FACTORY MANGLIA(INDORE) and

PACHAMA(SEHORE)

Schedule I : General Terms &Conditions.

Schedule II : Technical Specifications of Sparesand Required Quantity.

Schedule III : Price Schedule

Last date of purchase of Tender : 12:00PM on 27.07.2013

Last date and time of submissionof Tender

: 03:00 PM on 27.07.2013

Time and date for opening oftender

: 03:30 PM on 27.07.2013

Place of opening of Tender : Indore Sahakari Dugdh SanghCattle Feed Factory, A.B RoadManglia (Dist. Indore)

Cost of Tender Documents : Rs. 500/- (Rupees Five Hundred

Address for Communication : General ManagerCattle Feed Factory, A.B RoadManglia , Indore 453 771Mobile :

General Manager, General Manager,Cattle Feed Factory, Cattle Feed Factory,

Manglia, Indore Pachama, Sehore

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SCHEDULE-IGeneral Terms and Conditions

Indore Sahakari Dugdha Sangh Maryadit Indore invites sealed tenders frombonafide manufacturers/associations of such manufacturers and theiraccredited representative for supply/ Purchase of Spare parts forHindustan Equipment Make Super Senior extra wide (Jumbo) PalletMachine, Hammer Mill 10MT per Hour Capacity and other PlantMachinery strictly in adherence to the details specification given in theSchedule II of the tender.

Sahakari Dugdha Sangh Maryadit, Indore/Bhopal reserves the right toaccept or reject any or all tender, which in their opinions, without furtherexplanation to the tenderer.

1.0 Tender submission1.1 The tender should be send by registered post, so as to reach the officeof General Manager, Cattle Feed Plant, AB Road, Manglia, Indore not laterthan 3:00 PM on 27.07.2013.

1.2 If the tenders do not propose to send the tenders by Registered postand if they wish to hand over personally the sealed tenders addressed to theGeneral Manager, Cattle Feed Plant, AB Road, Manglia, Indore, they arepermitted to do so. But not later than 3:00PM on 27.07.2013.

1.3 The tenders must be submitted in ORIGINAL. The tender markedORIGINAL shall alone be considered for the purpose of evaluation.

1.4 Individual signing the tender/other connected documents mustspecify whether he has signed as:

a. The sole proprietor of the firm or constituted attorney of suchProprietor.

b. A partner of the firm, if it is partnership firm in which case he musthave authorities to refer to the arbitration disputes concerning thebusiness of the partnership either by virtue of the partnership deed orby power of attorney.

1.5 The tender should be put in cover. The cover would be sealed andsuperscribed with tender No., Title and Date of Opening. The cover shouldbear address of General Manager, Cattle Feed Plant, Manglia. The SahakariDugdha Sangh Maryadit, Indore/Bhopal reserves the right to ignore anytender which fails to comply with the above instructions. All outstationtenders should be sent by registered post.

1.6 The tender will be accepted upto 3:00 PM on 27.07.2013 and the samewill be opened at 3:30 PM on 27.07.2013.

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1.7 The tender should clearly state in their offers the address, telephoneand Fax No. Any change in address should immediately be notified to theGeneral Manager, Cattle Feed Plant, Manglia and correspondence thereafterwill be made at the changed address.

2.0 EARNEST MONEY DEPOSIT :2.1 All the tenders shall be required to pay Earnest Money as specified byus, in the form of crossed Demand Draft in favour of General Manager,Cattle Feed Factory, Manglia or by cash in CFF, Manglia office (M.R. copy beenclosed). Submission of earnest money by any other mode then specifiedabove shall not be acceptable and the related tender shall not be eligible forconsideration.

Details of Earnest Money Deposit are as below:

Rs. 1,00,000/- (Rs. One Lakh only.)

2.2 Any tender which is not accompanied by Earnest Money Deposit areliable to be rejected. Earnest Money deposit of unsuccessful tenderers will bereturned within 30 clear days from the date of opening of the tender aftersubmitting the money receipt in original along with request letter on theirletterhead. The earnest money deposit of the successful tender will bereleased on completion of supply/work as the case may be within thestipulated period. For short supplies and under performance this money willact as security Deposit.

2.3 No interest will be paid for the earnest money for the period duringwhich it (the earnest money) lies in deposit with the Cattle Feed Factory,Manglia, Indore,

2.4 Money receipts or Draft towards earnest money should be enclosedalong with Schedule IV (Price Schedule) of the tender documents.

3.0 PRICES :3.1 The price will be submitted strictly in the format given in tenderinvitation form.

3.2 Prices offered by the tenderers should be firm and free from allescalations. The prices offered should be valid at least for a period of 12months from the date of approval of rates, we would communicate our rateapproval within 45 days of opening of tender.

3.3 The tender should quote prices F.O.R. Cattle Feed Factory, Manglia(Indore)/Cattle Feed Factory, Pachama, (Sehore) and inclusive all. Whereverrequired C forms shall be provided to avail of concessional rate of thecentral sales Tax.

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3.4 The prices should be in figures and as well as in words and nocutting/over writing in prices of material terms should be there in tender.

3.5 Prices will be compared on all inclusive basis.

4.0 TERM & MODE Of DESPATCHES :4.1 The material will be supplied as per the schedule giver by Cattle FeedFactory, Managlia and Pachama and shall be dispatched to concernedfactory by road Transport under intimation to the purchaser. Dependingupon the type of material, the supplier shall have to carry out propergreasing wherever required/packing/crating to avoid damage during transitand storage at factory premises. Wherever needed proper anti- corrosionsolution be applied. Insurance will arranged by suppliers.

5.0 QUALITY GUARANTEE and RELATED TERMS :5.1 All the Supplied material should be guaranteed against allmanufacturing and performance related defects for a period of one year fromthe date of supply.

5.2 Supplier should take special care for finished sizes on all componentsto ensure proper fitting and interchangeability of all parts. All fitting relatedproblems shall cause an outright rejection of components.

5.3 A minimum production guarantee on dies and roller shells are needed.Our standard will be an average output of minimum 4000 MT + -5% from a

set of one Die and Four Roller Shells. Any short fall in production will berecovered from suppliers pending bills or earnest money. If the production isless than 3800 MT the prorate basis deduction will be made consideringproduction of 4000 MT. For over all evaluation yearly average of all Dies andRoller Shell will be considered. For example 15 Dies and 60 Roller Shellsshould produce a minimum of 57000 MT in one year. (Note: Both units areproducing BIS Type II formulation round the year or better.)

5.4 All rejections will be returned and replaced totally on suppliers cost andliability.

6.0 PAYMENT TERMS :6.1 Normal term of payment is full payment after receipt, inspection andacceptance of materials in our stores within a period of about 30 days afterreceipt. Such payment shall be made by accounts payee cheques. Offersagreeing to these terms would be given preference over these specifying otherterms. Cattle Feed Factory, Manglia and Pachama will release payment fortheir respective supplies. If supplier desire the payments by DD or RTGScommission or other applicable charges will be deducted from suppliersaccount.

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7.0 DELAY PENALTY CLAUSE :7.1 All the materials will attract a delay penalty of 1% of value per week,which gets delayed by more than 7 days as per given schedule. For morethan 4 weeks, order will be cancelled. In event of cancellation Material will bepurchased from other suppliers and differential cost will be recovered fromamount of pending bills or Earnest money.

8.0 OTHERS :8.1 The acceptance of the tender and award of the purchase order will bethe sole right of the CEO, Sahakari Dugdha Sangh, Bhopal/Indore orGeneral Manager, Cattle Feed Factory, Manglia/Pachama, who does not bindhimself to accept a tender in whole or in part or reject any or all the tendersreceived without assigning any reason and no explanation can be demandedof the cause of rejection of the tender by any tenderer. If the tenderer fails

make supply within the stipulated time mentioned in purchase order thenthey may be black-listed and EMD/SD also be forfeited.

8.2 No responsibility shall be attached for premature opening of tender,not properly address and identified. The tenders received against theadvertisement upto the specified time limit shall be considered. But thelowest rate shall not be the only criteria for awarding the tender.

8.3 Negligence on the part of tenderer in filling the tender offers no right towithdraw the tender after it has been opened.

8.4 The tenderers should send their offers along with specification,necessary drawing etc., which will from the basis of their quotation andintegral part thereof.

8.5 Corrections, if any, in the tender should be noted over and should besigned at the places of each correction made.

8.6 The CEO, Sahakari Dugdha Sangh, Bhopal/Indore or General Manager,Cattle Feed Factory, Manglia/Pachama, reserves the right to place order forsole requirement with any tenderer or split the orders among one or more

tenderers .

8.7 Each tender should be accompanied with Income Tax clearancecertificate, sales tex number and sales tax clearance certificate without that,the tender may not be entertained.

8.8 The submission of a tender by a tenderer implies that he has read thenotice and conditions of the tender and the terms and conditions of contracthas made himself aware of scope and specification of the suppliers to bemade and the destination where the supply have to be made and satisfiedhimself regarding the quality and specifications of the articles.

The tenderers should submit tender in the prescribed format only.

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No person or firm is permitted to submit more then one tender underdifferent names.

The conditional tenders are liable to be rejected.

Each page of the tender and its enclosure should be signed at the bottom by

the tenderer.

The contractor shall not sublet the contract or assign to any other party orparties, the whole or any portion of the contract.

9.0 LIQIDATED DAMAGES9.1 Once firm delivery dates are established they shall be strictly adheredto and this forms the essence of the contract. In case they are not followed,Cattle Feed Factory, Pachama / Manglia reserves the right either to cancel

the order and made alternative purchases at the risk and expenses of thedefaulting supplier or to charge liquidated damages from him at the rate of2% of the value of goods not so delivered for each months delay or partthereof.

10.0 MANUFACTURERS10.1 Only manufacturers will be entertained, copy of licence is to beattached with tender with tender for each items filled in. wholesalers dealingwith the item will have to attach copy of authorization certificates of themanufacturer.

11.0 INSPECTION11.1 All the stores are subject to inspection at our works before acceptance.If goods are rejected due to defective or wrong supply the report of ourinspector in this respect shall be FINAL and no correspondences on thesubject would be entertained. The rejected goods should be removed fromour premises within 15 days after receipt of our inspection report failingwhich the same shall be returned to you at your risk and expenses ordisposed off in auction and the proceeds, if any, less our expenses creditedto your account.

12.0 WHARFAGE/DEMURRAGE12.1 Wharfage/Demurrage etc. on account of incorrect or delayed dispatchof material of document shall be the responsibility of supplier and shall berecovered from his bill.

13.0 TERMINATION OF CONTRACT13.1 Any act of commission or commission of a unit brings the IndoreSahakari Dugdha Sangh Maryadit, shall be competent to debar/black listthe unit from further business with the Indore Sahakari Dugdh SanghMaryadit.

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14.0 DRAWING & SPECIFICATIONS14.1 Rate should be quoted for the specification given in the schedule IIwhere no specification/incomplete specification are given in it detailedspecification of the articles and its components should be mentioned bytenderer giving reference to ISI and registration with D.G.S.D. & National

dairy Development Board, if any along with printed literature etc., ifavailable.

14.2 If the tendering unit has any doubt as to the meaning of any of theconditions or the specification he shall before submitting the tender set forththe particular thereof, and submit them to Cattle Feed Factory, Manglia, inwriting in order that such doubt may be removed.

15.0 CONSEQUENCES OF BREACH OF AGREEMENT15.1 If the authorized person of the unit or a partner in thecontract/tendering firm commit breach of any of the conditions of agreementit shall be lawful for the CEO, Indore Sahakari Dugdha Sangh Maryadit, tocancel the contract and purchases or authorize to purchase stores at therisk and costs of the unit.

16.0 DISPUTE ARBITRATION & FINAL AUTHORITY16.1 It should be clearly understood that in the event of tenderer failing toaccept and execute the supply order, decision of the CEO, Indore SahakariDugdha Sangh Maryadit, in this respect will be final and binding on thetenderer.

16.2 At the time of submitting the tender, tenderer shall supply detailedinformation about their activities in the enclosed form.

16.3 For matters of dispute, relating to the interpretation of the aboveclause, the decision of the CEO, Sahakari Dugdha Sangh, Indore in case ofCFF, Manglia and CEO, Sahakari Dugdha Sangh, Bhopal in case of CFF,Pachama, shall be final and binding on all concerned. For all dispute thevenue shall be at Bhopal or Indore .

16.4 Each supplier will have to supply Test/Quality/Guarantee Certificateon companys letterhead for each of their supplies. These certificates shouldcover all defects against workmanship/manufacturing/performancestandards/fittings

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SCHEDULE II

Requirement list of spare parts for Hindustan Equipmentsmake Super Senior extra wide (Jumbo) Pallet Machine.

S.N Particulars Manglia Pachama Total

01 Pallet Mill die 8mm hole SuperSenior extra wideSize: 630 mm OD 520mm ID222 mm Phase, 17 Rows of Holeswith straight caller & m-20x12holes both sides on 565 PCD

15 Nos. 15 Nos. 30 Nos.

02 Roller Shells V grooved forabove Size 250mm OD 180mmID(Suitable for Bearing no.32220, 182 mm wide

60 Nos. 60 Nos. 120 Nos.

03 Roller Assembly Complete withshell & Bearing etc. BearingSKF/FAG/ZKL

2 Nos. 2 Nos. 4 Nos.

04 Die Holder Assembly Completewith T Shaft, Bearings 32324 &32224, Bearing covers, Oil Sealsetc. Bearing SKF/FAG/ZKL

1 No 1 No. 2 Nos.

05 Die Holder only (Alloy Steel

Forging)

1 No 1 No 2 Nos

06 T Shaft with centralizedgreasing system

1 No 1 No 2 Nos.

07 Spare for Roller Assembly

i) Eccentric Shaft (Alloy Steel) 4 Nos. 4 Nos. 8 Nos.

ii) Middle Spacer 51 mm wide 4 Nos. 4 Nos. 8 Nos.

iii) Bearing Cover Plate 24 Nos. 24 Nos. 48 Nos.

iv) Bearing Pressing Plate 24 Nos. 24 Nos. 48 Nos.

v) Circlip 180 mm Inner 60 Nos. 60 Nos. 120 Nos.

vi) Lock nut for Eccentric Shaft

m-20

20 Nos. 20 Nos. 40 Nos.

vii) Lock Nut Washer for aboveMB-20

20 Nos. 20 Nos. 40 Nos.

viii) Clamping Device (SettingRing of male female rings)

20 Nos. 20 Nos. 40 Nos.

ix) Centre Bolt for roller AlenType (Unbreako/ TVS/LPS)

12 Nos. 12 Nos. 24 Nos.

x) Nut for Centre Bolt Attachedwith 1 male ring & Pin

12 nos. 12 Nos. 24 Nos.

08 Front scraper assembly 2 Nos. 2 Nos. 4 Nos.

09 Stud for front scraper assembly 24 Nos. 24 Nos. 42 Nos.

10 Roller locking Assembly with TwoDisc and master plate


11 Share Pin Block 2 Nos. 2 Nos. 4 Nos.

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12 Share Pin 19 mm Dia 500 Nos 500 Nos 1000 Nos.

13 Paddles for conditioner of 330mm die of SS-304 with Stud andNut

100 Nos. 100 Nos. 200 Nos.

14 Die Ring rear for Straight collardie (Alloy Steel EN-9)


15 Die Ring front for Straight collardie (Alloy Steel EN-9)


16 Die cover with 4 Hooks size 520OD x 340 mm ID x 130 mm widemade of SS 304 x 3 mm thickplate SS-304


17 Main Bearing cover Plate frontwith Oil Seal 180-150-13 forBearing 32324


18 Main Bearing cover Plate Rear

with Oil Seal 170-150-13 forBearing 32224


19 Main Bearing Pressing Ring front 2 Nos. 2 Nos. 4 Nos.

20 Main Bearing Pressing Ring rear 2 Nos. 2 Nos. 4 Nos.

21 Pallet Die Guard Assembly withPallet cutter made of 6 mm thickSS 304 Plate

1 No. 1 No 2 Nos.

22 Three Stage Conditioner 1 No 1 No 2 Nos.

23 Twin Rottar Conditioner 1 No 1 No 2 Nos

24 Feeder Complete with screwabout 02 Meter long 400 mmDia

1 No 1 No 2 Nos

25 Pallet Mill Main Pully SPCSection 9 Grove x 1220 mm Diaclose grain CI Dynamicallybalanced +- 2 Grms.

1 No 1 No 2 Nos

26 Pallet Mill Counter Pully SPCSection 9 Grove x 230 mm Diaclose grain CI Dynamicallybalanced +- 2 Grms.

1 no 1 No 2 Nos

27 Die Bolt 20x50 mm High Tensile

(Unbreako/ TVS/LPS

100 Nos. 100 Nos. 200 Nos.

28 Die Bolt 20x140 mm HighTensile (Unbreako/ TVS/LPS

100 Nos. 100 Nos. 200 Nos.

29 Die Bolt Washer (Spacer) 100 Nos. 100 Nos. 200 Nos.

30 Bush for T Shaft (RollerHolding Bush)

2 Nos. 2 Nos 4 Nos

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Requirement list of spares parts for Hindustan Equipments

make Grinder 10 MT per Hour Capacity.

S.N Particulars Manglia Pachama Total

01 Hammer Mill Beater size 140 x60 x 6 mm thick 360 Nos 360 Nos 720 Nos

02 Hammer Mill Sieve 5 mm Holeperforation size about 880 x 720x 3 mm thick

10 Nos 10 Nos 20 Nos

03 Hammer Mill Beater Holding Rod18 mm Dia

36 Nos 36 Nos 72 Nos.

04 Hammer Mill Beater SpacingBush

200 Nos 200 Nos 400 Nos

05Dynamically balanced HammerMill Rotter complete with Shaft ,

Plates , Beater holding Rods,Beaters, Spacing Bushes etc.

01 No 01 No 2 Nos

Requirement list of other Plant Machinery

1

Elevator Top Drum about 600mm Dia x 300 mm widthcomplete with shaft about 800mm length x 50mm Dia suitablefor Bearing 1211 K

4 Nos 4 Nos 8 Nos

2 Air Lock complete 300 x 300 mm

Dia Rotter above Counter flowcooler SS-304 construction

1 No 1 No 2 Nos.

3 Air Lock 300 x 300 mm DiaRotter below pallet cyclone.MSconstruction

1 No 1 No 2 Nos

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SCHEDULE III

Price Bid for spare parts for Hindustan Equipments makeSuper Senior extra wide (Jumbo) Pallet Machine.

S.N Particulars Rate Rs. Per Unit( FORPachama/ Manglia and all

inclusive

Pachama Manglia

01 Pallet Mill die 8mm hole SuperSenior extra wideSize: 630 mm OD 520mm ID222 mm Phase, 17 Rows of Holeswith straight caller & m-20x12holes both sides on 565 PCD

02 Roller Shells V grooved forabove Size 250mm OD 180mmID(Suitable for Bearing no.32220, 182 mm wide

03 Roller Assembly Complete withshell & Bearing etc. BearingSKF/FAG/ZKL

04 Die Holder Assembly Completewith T Shaft, Bearings 32324 &

32224, Bearing covers, Oil Sealsetc. Bearing SKF/FAG/ZKL

05 Die Holder only (Alloy SteelForging)

06 T Shaft with centralizedgreasing system

07 Spare for Roller Assembly

i) Eccentric Shaft (Alloy Steel)

ii) Middle Spacer 51 mm wide

iii) Bearing Cover Plate

iv) Bearing Pressing Platev) Circlip 180 mm Inner

vi) Lock nut for Eccentric Shaftm-20

vii) Lock Nut Washer for aboveMB-20

viii) Clamping Device (SettingRing of male female rings)

ix) Centre Bolt for roller AlenType (Unbreako/ TVS/LPS)

x) Nut for Centre Bolt Attached

with 1 male ring & Pin08 Front scraper assembly

09 Stud for front scraper assembly

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10 Roller locking Assembly with TwoDisc and master plate

11 Share Pin Block

12 Share Pin 19 mm Dia

13 Paddles for conditioner of 330mm die of SS-304 with Stud and

Nut14 Die Ring rear for Straight collar

die (Alloy Steel EN-9)

15 Die Ring front for Straight collardie (Alloy Steel EN-9)

16 Die cover with 4 Hooks size 520OD x 340 mm ID x 130 mm widemade of SS 304 x 3 mm thickplate SS-304

17 Main Bearing cover Plate front

with Oil Seal 180-150-13 forBearing 32324

18 Main Bearing cover Plate Rearwith Oil Seal 170-150-13 forBearing 32224

19 Main Bearing Pressing Ring front

20 Main Bearing Pressing Ring rear

21 Pallet Die Guard Assembly withPallet cutter made of 6 mm thickSS 304 Plate

22 Three Stage Conditioner

23 Twin Rottar Conditioner

24 Feeder Complete with screwabout 02 Meter long 400 mmDia

25 Pallet Mill Main Pully SPCSection 9 Grove x 1220 mm Diaclose grain CI Dynamicallybalanced +- 2 Grms.

26 Pallet Mill Counter Pully SPCSection 9 Grove x 230 mm Dia

close grain CI Dynamicallybalanced +- 2 Grms.

27 Die Bolt 20x50 mm High Tensile(Unbreako/ TVS/LPS

28 Die Bolt 20x140 mm HighTensile (Unbreako/ TVS/LPS

29 Die Bolt Washer (Spacer)

30 Bush for T Shaft (RollerHolding Bush)

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Price Bid for spares parts for Hindustan Equipments makeGrinder 10 MT per Hour Capacity.


inclusive

Manglia Pachama

01 Hammer Mill Beater size 140 x60 x 6 mm thick

02 Hammer Mill Sieve 5 mm Holeperforation size about 880 x 720x 3 mm thick

03 Hammer Mill Beater Holding Rod18 mm Dia

04 Hammer Mill Beater SpacingBush

05Dynamically balanced HammerMill Rotter complete with Shaft ,Plates , Beater holding Rods,Beaters, Spacing Bushes etc.

Price Bid for other Plant Machinery


inclusive

Pachama Manglia

1

Elevator Top Drum about 600mm Dia x 300 mm widthcomplete with shaft about 800mm length x 50mm Dia suitablefor Bearing 1211 K

2 Air Lock complete 300 x 300 mmDia Rotter above Counter flowcooler SS-304 construction

3 Air Lock 300 x 300 mm DiaRotter below pallet cyclone.MSconstruction

Name & Address of the Tenderer Signature of(Along with Contact No.) Tenderer

T-29 a Form

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Transcript of T-29 a Form