SYSTEM OVERVIEW - cdn.acumatica.com · SYSTEM OVERVIEW MANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE...
Transcript of SYSTEM OVERVIEW - cdn.acumatica.com · SYSTEM OVERVIEW MANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE...
SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES
One System. Infinite Possibilities.
SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES
One System. Infinite Possibilities.
Table of ContentsIntroduction 3BenefitsoftheInfinityHRSystem 3ModulesandFeaturesApplicantTrackingSystem 4EmploymentScreeningsandSolutions 4BenefitsManagement 5OpenEnrollmentPackages 5EmployeePortal 6PerformanceManagement 7Surveys 7WellnessCampaigns 7Time&Attendance 8ExpenseTracking 8TimeOffTracking 8WorkflowManagement 9WorkflowIntegrationWithAdobe®EchoSign® 9AdvancedReporting 9AffordableCareAct(ACA)EmployerReporting 10ProfessionalServices 10
InfinitySoftwareSolutionsprovidesthemostcompleteandaffordableInternet-basedsolutionforbenefitsenrollment,benefitsadministrationandHRprocessmanagementforsmallandmid-sizecompanies,insurancebrokersandthird-partyadministrators.
InfinityHRrepresentsthemarriageoftechnologicalexpertiseand years of benefits administration experience,providing our clients with a better solution forbenefitsenrollmentandbenefitsadministrationatanextremelycompetitiveprice. InfinityHR is theflagship product of Infinity Software Solutions,Inc., demonstrating the company’s ability tocombine business know-howand technologyintothebestsoftwaretoolscurrentlyonthe market.
Benefits of the InfinityHR System• InfinityHRisasecureweb-basedHR ManagementSystemthatprovides comprehensiveHRandpayrollfunctionalityto adiverseclientbase.• Systemarchitectureconsistsofthreeportals (enterprise,administrative,employee)thatallowfor variousparent-childrelationshipsandgranularemployee permissionlevels.• Configurableemployeeandmanagerself-serviceoptionsthatare tailoredtomeettheneedsoftheenduser.• Establishedintegrationswithmultiplethird-partyvendorsandoutsidetechnologyplatforms.• RobustreportingsuitethatincludesACAcompliance,200+standardreports,acustomreportwriter,andelectronic deliveryofbenefitdatatocarriers.
Advanced ReportingAdvanced Reporting
Applicant Tracking
Applicant Tracking
BenefitsManagement
BenefitsManagement
EmployeePortal
EmployeePortal
Time &AttendanceTime &
Attendance
PerformanceManagementPerformanceManagement
SurveysSurveys
Time OffTrackingTime OffTracking
WellnessCampaignsWellness
Campaigns
WorkflowManagementWorkflow
Management
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InfinityHR’sApplicantTrackingmoduleprovidesforasimpleyetpowerfulmechanismformanagingandautomatingtheentireapplicantandtalentacquisitionprocess.
TheApplicantTrackingSystem(ATS)providesacentralizedandstreamlinedprocessforcreatingjobrequisitions,customizationofjob-specificquestions,andanout-of-the-boxrecruitingportal,whichcanbeeasilylinkedtoanorganization’sexistingwebsiteorfrommostexternaljobboards.
FindingandretainingthehighestqualitytalenthasalwaysbeenapriorityforHRdepartments.Butsincetoday’scandidatepoolislargerthanever,itcanbeoverwhelmingtosortthroughthefloodofresumesandidentifythetopperformers.
WithInfinityHR,poweredbyAurico,you’llneverhavetoworrythatimportantdetailsareembellishedormissing,orthatyou’repursuingthewrongpeople.OurpartnershipwithAuricooffersourclientsafullrangeofbackgroundscreeningservicestohelpyoumanageyourstaffingandperformanceneedsthroughoutthehiringprocess.
Applicant Tracking System
Employment Screenings & Solutions
The ATS module provides the flexibility you look for, such as:• Referralsourcetracking• Customizableemailtemplatestocommunicatewiththeapplicantthroughoutthehiringprocess•Workflowintegration• EEOReporting
Our screening programs are configured for you and can be activated and viewed directly within InfinityHR:• Backgroundcheckswithactionableinformation.• Detailedfeedbackfrompreviousemployersand supervisors.• Drugtestingwithpaperorelectronicchainsofcustody.
• Proactive,solutions-focusedservice.• Customizedweb-basedreportdelivery.• Comprehensive,country-specificinternational reports.
OurApplicantTrackingSystemisnowintegratedwithZipRecruiter.Reachtherightcandidatesandmakethebesthiringdecisionswithsingle-clickpostingsto50+leadingjobnetworksand20millionjobseekersthroughZipRecruiter’semailjobalertprogram.
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TheInfinityHRBenefitsManagementmoduleprovidesadministratorstheabilitytooverseebenefitsandapplydeductionstoemployeerecordsalongwiththecapabilitytoallowemployeeinputontheseelections.
Key Benefits of the Benefit Management Module:• Connectsemployees,administrators,carriersand payrollthroughonecentralsystemthatcanbe accessedanytimeviatheWeb.• Employeescancompare,analyzeandcheck plancostspriortoenrollment.• Employeescanprintconsolidatedbenefit statementsatanytime.• Rules-basedeligibilityengine.• Reconcilepremiumbills.• Providesstate-of-the-artsecurityforyourdata.• Allowsforeasyapprovalandmanagementofemployeebenefits.• Benefitsdataisautomaticallyexportedtoyourcarriersandpayroll.
TheBronzePackageisdesignedtoallowyoutoconfigureyourownopenenrollmentwhilehavingthereassurancethatanInfinityHRrepresentativehasreviewedthesetupforaccuracy.
Benefits Management
Let InfinityHR Assist You With Open EnrollmentInfinityHR'sOpenEnrollmentpackagesareavailabletohelpdeployyourOpenEnrollmenteffectively.
TheGoldPackageisdesignedforthosethataremakingonetotwoplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativeconfigurethemajorityoftheupcomingopenenrollmentonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfiles.
TheSilverPackageisdesignedforthosethataremakinglittletonochangefortheirupcomingbenefits.ThispackageallowsyoutocompletesomeofthesetupofyourpackagewhilehaveanInfinityHRrepresentativecompletethemajorityoftheworkandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.
Bronze Package
SilverPackage
GoldPackage
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ThePlatinumPackageisdesignedforthosethathaveseveralplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativecompletetheentiresetupoftheireventonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfilesaswellasonefreeEDIcarrierfile.
PlatinumPackage
InfinityHR’sEmployeePortalmakesitconvenientforyouremployeestomanagetheirbenefitsandotherHR-relatedinformationinreal-timethroughonecentralweb-basedsystemthattheycanaccessfromanywhereatanytime.TheEmployeePortalispartofourintegratedsystemthatconnectsemployees,managers,administrators,carriersandpayroll.
• Employeescanenrollinorchangeallaspectsoftheir benefitsandotherHR-relatedinformationthemselves.• Allowsemployeestocompare,analyzeandcheckplan costspriortobenefitsenrollment.• Providesemployeeswithabenefitsummarystatement aftertheyenrollinorchangetheirbenefitsaswellas allowsemployeestoviewthevalueoftheircompensation packagewithPersonalizedTotalCompensationStatements.• Theemployeeportalallowsemployeestogothroughthe reviewprocessbyutilizingourPerformanceManagement module.Employeescanrevisittheirgoalsthroughoutthe yearthroughtheirportal.• EmployeescansubmitbenefitandHR-relatedchanges electronicallyforreviewandapprovalusingourworkflow feature.• Givesemployeesaccesstopertinentcompanyandbenefits informationviatheInformationLinksandDocuments sections.• Employeescaneasilyrequesttimeoffandcomplete timesheetsthroughourTimeandAttendancemodule.
Easily configurable to include the features and content most
relevant to your company.
Employee Portal
The Direct Deposit Change Event allows employees to make changes to theirdirect deposit record within the Employee Portal
• Allowsemployeesentertheirowndemographicinformation,includingemergencycontacts,directdeposit,federaland statetaxesandmuchmore.• Iseasilyconfigurabletoincludethefeaturesandcontentmostrelevanttoyourcompany.• Isquickandsimpleforemployeestonavigatethrough.
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ThePerformanceManagementmodulesupportsorganizationsinrecordingtheirjobdescriptions,employeetraining,andannualreviewsinoneconvenientlocation.Withwell-definedpositionsandtrainingmodules,organizationscanconductobjectivereviewswhereemployeesareevaluatedbydirectaswellasdownstreammanagers.Employeepersonalgoalsarealsopartofthemoduleandcanbeapprovedordenieddependingonthescopeoftheposition.PerformanceManagementdatacanbeusedtoevaluateemployeesformeritincreasesincompensationand/ormodifiedpositionclassifications.
TheSurveyManagementfeaturemakesiteasytocreateapackagedonlinesurveythatcanbeeasilycompletedbyyouremployeesthroughthesystem.
Key Features of the Survey Management module:• Createcustomizableemployeesurveysthatincludeanonymous submissionandscoredassessments.• TailoroneofthemanytemplatesintheSurveyLibrary,ordesignan entirelynewsurveywithaprofessionallook andfeel.
• Trackinreal-timewhichemployeeshave completedthesurvey,andsendremindersto thosewhohaven't.
• Standardizedprofessionalsurveyreportsinclude summaryreports,graphicalreports,anddetail reports.
ThesystemcantracktheoverallwellnessforemployeesthroughtheWellnessCampaignsmodule.WellnessCampaignsprovidetheabilitytocreateandtotrackvariousWellnessmetricsattheemployeelevelinordertopromotepositivewell-beingwithinyourorganization.OnebenefitofaWellnessCampaigncanbehealthieremployeesthatcanleadtolowerpremiumcostfortheorganization.
Performance Management
Surveys Wellness Campaigns
ThePerformanceManagementmoduleincludesReviews,Training,andPositionssetup.TrainingandPositionscanbeincorporatedintoarevieworusedasstand-alonefeatures.
Key Features of the Performance Management module:• DefinecorporateobjectivesandlinktoemployeeKeyPerformanceIndicators(KPI's).• EmployeesandManagerscompleteperformancereviewsdirectlythroughtheEmployeePortal.• Definepositioncontrolfactors:positiondescriptions,trainingprofile,skillprofile,andperformancegoals.• Tracktrainingandcertificationprogramswithanautomatedrenewalprocess.• Easilyidentifytrendsinemployeebehaviorsandperformance.
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InfinityHR’sTimeandAttendancefeatureallowsyouremployeestoentertheirtimeandmanagerstoapproveitthroughtheEmployeePortal.InfinityHRthenelectronicallyroutesthedatatoyourpayrollprovider.
Managingeverydaybusinessexpensescanbeatimeconsuming,manualprocess.Secure,cloud-basedexpensereportingisthemostefficientandsmartwaytotrackexpenseswithoutreceiptsorspreadsheets.
Ourflexibleexpensetrackingandmanagementtoolallowsyoutotrackandcontrolbusinesscostswithafullviewintoexpensesandemployeereimbursementsforyourbusiness.
UsetheInfintyHRExpenseManagementfeaturetomanagereportsasastandalonemodule,orintegratewiththeTime&AttendancemoduleofourHRISapplication.
Expense TrackingTheTimeOffTrackingfeatureprovidesforasimple,yetpowerful,mechanismtodefinehowemployeesshouldearn“TimeOff”andthentracktheusageofthat“TimeOff”byemployees.Ingeneral,theTimeOfftrackingfeatureprovidesthefollowingfunctionality:
• Automaticallycalculates availableTimeOffforeach employee.Thiscanbe eitherthrough“accrual based”rulesorthrough annualawardedunits.• Allowsemployeesto requestTimeOffthroughtheEmployeePortal.Employeerequestswill beautomaticallyroutedtotheappropriatemanagerforapproval.• Allowsemployeestoviewbalancesandaccrualtransactionsthrough theirEmployeePortal.• AllowsManagerstoviewpendingrequestsandtakeappropriateaction onthoserequestsbyutilizingvarietyofbuilt-intools.• AllowsAdministratorstheabilitytoquicklyconfigureReporting/Routing Hierarchies.• ProvidesareportingdashboardtoAdministratorstotracktrendsin theirTimeOffdataandanalyzehowTimeOffisbeingutilizedby employees.
Time Off Tracking
Time & Attendance
• Flexibleentryassignmentsallowtimedatatobecapturedthrough punchesintheemployeeportal,integrationwithaphysicaltimeclock, timesheets,andakiosksetup.• Employeeidentificationmethodsinclude4-digitpin,cardswipe,and fingerprintscan.• Managerscanreviewandapprovetimeforemployeesdirectlythrough theEmployeePortal.Settingscanalsobeconfiguredtoempower managerswithvarioustimedata.• Expensereportingavailable.• Extensivepayperiodreporting.
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Manyemployersrelyonefficientprocessflowaspartof theirHRtoolkit.TheWorkflowManagementmoduleprovidesasimplebutpowerfulmechanismfortracking tasksastheyprogressfromoneemployeetoanother.Workflowsprovideimprovedefficiency,standardizationofworkingmethods,andstreamliningresponsibilities.
Benefits of using Workflow Management:•Workflowcanbetriggeredautomaticallywhenanevent occursinthesystem.•Workflowcanincludeasmanystepsandasmany resourcesasneededtofullymanageanentireprocess.• Emailscanbetriggeredonasetscheduletoremindyour resourcestheyhaveasteptocompleteintheprocess.• Youmayattachdocumentstotheworkflows.
IntegrationwithAdobeEchoSigncanfurthersimplifyyourprocessbyincorporating
editableW-4andI-9formssoyouareeasilyabletocaptureanemployeesignature.
Benefits of Using Adobe EchoSign in Your Onboarding Process:
Workflow Integration with Adobe® EchoSign®
Workflow Management
• EchoSignsupportsmultiplefileformatsincludingWord documents,PDFs,Excel,PowerPoint,andgraphics(jpg, tiff,png).• EchoSigndigitalsignaturesarelegallycompliant.• EchoSignenrollmentwillallowALLofyourstafftosign legallybindingdocuments. • Alldocumentssignedbytheworkflowresourceswill bestoredintheirHRISemployeeprofile.• FillabledocumentscanbeusedintheEchoSign moduletocollectinformationalongwithasignature.• Distributenewhirecontracts,policy acknowledgments,andhandbookswithinHRIS workflows.
Advanced ReportingInfinityHRoffersalibraryofreportsthatmakesaccessingandanalyzinginformationfromwithinthesystemsimpleandconvenientforyou.
Standard Reports• Hundredsofreportsavailableacrossall modules• Standardpre-builtreports• One-clickaccess• ExportabletoPDForMSExcelformat
Advanced Reports• Electronicallycreateanddelivertocarriers benefitfilesinHIPAA834format• Establishedrelationshipswith300+carriers• Customreportwritingwizard• Recurringschedulefunctionalitytoautomate reportingfunctions• Viewafullhistoryofallexports
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TohelpmeetthegrowingneedforassistanceinACAcompliance,InfinityHRhascreatedacomprehensiveACAReportingPackagethatcontainstheinformationyouneedtocomplywithACAregulations.OurreportingpackageincludesthefollowingservicesandfeaturesthatcanhelpyoumeettheACArequirements.
Affordable Care Act (ACA) Employer Reporting
Professional ServicesWhetheryouarelookingforadditionalhelpforyournextOpenEnrollmentorcreatingnewworkflowstoinitiatenewefficiencies,younowhaveaccesstothedeepexpertiseofourProductConsultants.Ourextensiveexperienceandknow-howenablesustobringindustrybestpracticestoyourorganization anddrivemeasurablebusinessresults.
YoucanleveragethecapabilitiesofoursubjectmatterexpertsatanystageofyourInfinityHRlifecycle.Ourportfolioisdesignedtoallowyoutoengageus for a specific project need or as an end-to-end offering for completeoversight.
Professional services we offer:• SystemConfigurationandDesign• DataConversionandIntegrationServices• End-UserTraining• Support
• RequirementsUndertheAffordableCareAct:2014-2015• LargeEmployerStatusManagement(ALE)• PlanAffordabilityTestingtoDetermineAffordable, MinimumValueHealthCoverage• CoverageAnalysistoAvoidPayorPlayPenaltyUnderthe AffordableCareAct• CompleteFull-TimeEmployeeStatusBreakdownUsingthe Look-Back&MonthlyMeasurementMethods• VariableHours&SeasonalEmployeeSupport• BreaksinService–RuleofParity• ChangeinStatus
1094-C&1095-CForms:PrinttoMail&E-FilingBasedonIRSGuidelinesandSchemas
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ContactInfinitySoftwareSolutionstodaytoscheduleanon-sitedemoofthisexcitingtechnology,ortodiscussInfinitySoftwareSolution’sflexibleandaffordablepricingstructure.
You'llbesurprisedbyhowquicklyandaffordablyInfinityHRcanredefineyourcompany’sperceptionofwhatHRsoftwarecando.
One System. Infinite Possibilities.
Infinity Software Solutions9362 E Raintree DriveScottsdale, AZ 85260
Website: www.infinity-ss.comPhone: 1-866-TRY-HRMS (1-866-879-4767)
Email: [email protected]