System Basics and Structure

Browser CompatibilityRecommended Browsers:– Internet Explorer– Safari– Chrome

You can also use– Firefox (Drag and Drop may not work)– Opera

Web Based System

Logging In

If you do not have your username and Password Please contact OSA

GotSoccer Accounts

Clubs are organizations in GotSoccer.

New Universal Account and Login

one account to manage

all your accounts

link login to your

facebook account

System Structure Menu

User Accounts

Organization User Accounts

Customizeuser access

in numerous ways

Club Tab

Overview

Sort / ReportBoys, U13 to U14, Competitive, Not

Rostered

NOTE: Not Rostered – refers to team assignment in club tab only. It DOES NOT mean the player is officially rostered or registered the state

Where to find your State Invoices

Emailing

•Sort•Select•email

State Registration Process

Initial Registration Checklist

At the start of the new season, the State will be resetting all players, teams, coaches, and managers to a Not Registered competitive level. Date: TBD

All coaches/managers will be removed from team assignments.

Manage Player Assignments Option 1: Unassign all players to reassign (Rec.) Option 2: Manually manage assignments by team (Comp.)

Create new Teams Accounts as necessary Create and Assign New Players Create new Coaches and Manager accounts Manage club officials for OSA Risk Management Update Team Competitive Levels Add Approved Coaches and Managers to Teams Submit teams to OSA Registration events for rosters and cards

Teams are required for all levels Update Registrar tab settings for seasonal year, each user Generate Official Rosters in Registrar tab

Manage Player Assignments

Un-assigning Players in Bulk

Manage Player Assignments

Managing Teams Individually

Creating New Teams

Team Ages It is critical that you understand teams

stay in our system from year to year and we increment the “U” year on August 1 each year.

In this example, we selected a 99/00 which is a U15 in the 2014-2015 seasonal year.

On August 1, 2015 it will become a U16, of course it is still a 99/00. If you want a “U16” team for the fall and are making the team prior to 8/1, make it a U15 as the system will age up automatically on 8/1 to U16.

Add Teams

If you need to add a team:1. Click on the Team link and 2. Click Add team

Add Teams

We stronglysuggest youuse the birthyear (98/99)

in the name.

If you do theage willalways becorrect.

Team accounts are controlled by club.

Default settings will automatically restrict age changes and player changes.

All can be controlled in bulk from the team list.

• Use our online Registration system

• Upload information from a spreadsheet

• Manually enter player information

How to Create or Add Players

The Club Extended program is optional. This is the one module we charge a fee. It allows:

• Parents to register players with your club online

• Electronic payments; credit card and echecks

• Digital signatures on liability waivers…• Emailing to players and parents

Club Extended

SpreadsheetsIf you use paper registration or another online service you can upload players , create and amend team player lists with a spreadsheet.The spreadsheet will require:• First name• Last name• Gender• Date of birth

SpreadsheetsIf you want the system to place players on teams you will also need:• Team name• Team gender (girls can play on boys teams)• Team age

Sample Row

Don’t worry, it’s just a file type (comma, separated values)

Just click on “Save as” in Excel and select CSV

What’s a CSV File?

Go to the player tab and click on Upload players, then click the Browse or Choose file button and find the file on your computer and upload the file

Club Area

• Easy upload ability using Excel and CSV files:1. You simply upload your CVS file

2. Then match your fields to those in our database

Use our simple drop down menu to choose the correct fields

Club Area

In the Player area:1. Click on Create Player2. Enter the player information press Save3. You can even assign a team

Manual Entry or the Hard Way!

Manual Entry or the Hard Way!

Assigning Teams

There are several ways to assign players to teams, we showed using a spreadsheet, here we show assigning players directly. We:

1. Selected a gender and age group2. Selected not rostered players3. Selected the players4. Assigned them to a team

Team Building

Coach and manager accounts can be added via:– Upload– Individually – Online Registration

Coaches & Mangers

Creating a Coach/Manager Account

Fill out Basic Info

An Email is Automatically Sent

• The message can be customized• It contains the username and password• And the link to the login page

Coaches/Managers Sort and email

Email

• Send log in information• Paste from Word• Change the sender• Send links…

The Coach AccountAs the coach see’s it:1. Update Contact Information2. Complete the Background check

The Coach Account

Submitting a Background Check

Setting Team Levels

Placing Coaches on Teams

1. Go to the Team area2. Click on a Team Name

Placing Coaches/Managers on Teams

1. Select a coach from the dropdown2. Only Approved coaches will appear

The Registration Process

“Registration” = Telling your state these players will be playing this seasonal year and what competitive level they will play

This is not the process of carding and rostering players.

Submit Teams for Rosters/Cards

Registrar tab SettingsEach user will need to make sure they do the following steps:

• Make sure the seasonal year is up to date• Check that the correct card stock is selected• Options will be listed as account if logged into a sub-user account

Registrar tabTo create an official roster you will need to generate the roster first

Registrar tabOnce the roster is generated you will be able to print the roster and ID cards

New FeaturesEveryone• Archive Features• Club Team Schedule• Concussion Management• Quick Edit• Flags• State Message Board

Advanced• Player Evaluation• Background check in online registration**• Payment Processing• Custom Form Pages

Support Center904-746-4446

Philip@GotSoccer.com