Sypnio  ACA  Reporting       Using  Microsoft  Dynamics  GP  to  process  payroll?  

 

Adopt  this  solution  to  comply  headache-­‐free        –  from  within  your  ERP  system  –    with  the  IRS  reporting  requirements    mandated  by  the  Affordable  Care  Act      

www.sypnio.com

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“Tax provisions included in the Affordable Care Act represent the largest set of tax law changes the IRS has had to implement in more than 20 years.” Michael E. McKenney, the Internal Revenue Service’s Acting Deputy Inspector General for Audit, in a report on the impact of the Affordable Care Act dated March 29, 2013

The official name of the federal statute heralding these requirements is The Patient Protection and Affordable Care Act (PPACA). For the purpose of focusing on the legislation specific to employer responsibility, we will refer to it here simply as the Affordable Care Act, or ACA.

If you’re using Microsoft Dynamics GP for payroll, you’re collecting the information needed to be compliant with IRS reporting under the Affordable Care Act. The employee data required by the reporting requirements of the ACA is stored in your payroll tables. The challenge in working toward ACA compliance lies in understanding multitudes of directives for handling and generating the reports sought from that data. From the redefinition of payroll terms to the precise new calculations mandated for those terms, we’re in a complicated period of transformation for our information systems and our human capital management processes. At Sypnio Software, we’ve pored over the fine points that employers must understand in order to fulfill their obligations under the new federal law. We’ve taken that knowledge and translated it into a program – Sypnio  ACA  Reporting – that tracks and generates your data for the reports the IRS now needs from employers. “Sypnio” means “smart” in Greek.

So you can understand new ACA terms, find examples of calculations mandated by these new terms, and review analyses of critical decision-making based on the new calculations, we provide a 30-page white paper distilling employer directives in the Affordable Care Act. This white paper is a complimentary download at www.sypnio.com.

It’s  time    to  transform    your  payroll    reporting  processes    for  the  new  IRS  rules  in  the  Affordable  Care  Act  

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“Real-world testing of reporting systems and plan designs through voluntary compliance in 2014 will contribute to a smoother transition to full implementation.” IRS, in Notice 2013-45

The  Internal  Revenue  Service  has  twice  delayed  the  start  of  the  review  period  to  assess  penalties  for  noncompliance  with  the  Information  Reporting  and  Employer  Shared  Responsibility  Provisions  of  the  Affordable  Care  Act.  The  penalty-­‐assessment  period  was  supposed  to  begin  January  1,  2014.  Budget  standoffs  and  the  resulting  sequestration,  combined  with  a  slowdown  in  publication  of  the  respective  reporting  guidelines,  led  the  IRS  in  July  2013  to  delay  the  beginning  of  the  penalty-­‐assessment  period  to  January  1,  2015.  For  companies  with  50  to  99  full-­‐time  employees,  a  second  delay  came  on  February  10,  2014,  when  it  was  announced  that  the  period  for  which  their  payroll  reporting  would  be  reviewed  for  noncompliance  penalties  wouldn’t  begin  until  January  1,  2016.    In  the  same  announcement,  which  was  prompted  by  the  hassle-­‐ridden  ACA  rollout,  another  break  was  given  to  companies  with  100  or  more  full-­‐time  employees.  These  companies  previously  had  to  provide  health  insurance  for  95%  of  their  full-­‐time  employees  in  2015  or  face  a  penalty.  Now,  they  need  to  show  they’re  covering  70%  of  their  eligible  employees  in  2015  to  avoid  a  penalty.    The  IRS  concluded  its  first  notice  of  transition  relief  by  encouraging  voluntary  compliance.  In  the  second  notice  of  transition  relief,  the  nudge  for  businesses  to  begin  preparing  echoed:    “To  ensure  a  gradual  phase-­‐in  and  assist  the  employers  to  whom  the  policy  does  apply  ...,”    “To  provide  a  gradual  phase-­‐in  of  the  employer  responsibility  provisions  ...”      With  our  software,  you’re  not  only  getting  compliance  today,  you’re  getting  an  integrated  system  that  will  evolve  as  federal  requirements  dictate.  Observers  of  this  landmark  legislation  know  that  further  change  is  coming.  Public  comment,  political  discourse,  and  loopholes  in  the  current  legislation  all  foretell  tweaks  in  what  will  be  required  of  employers.  Whenever  the  IRS  issues  new  guidance,  Sypnio  will  enhance  this  software  with  respective  modifications  and  features.  Now  and  in  the  future,  our  software  will  make  your  compliance  effortless.  

Why trust Sypnio to provide this software for the Payroll module of Microsoft Dynamics GP? Sypnio Software acquired this ACA-compliance and business intelligence software from InterDyn LANAC Technology, a tenured Microsoft ERP partner whose in-house development team has worked with every generation of Dynamics GP. Starting with the initial release of the Payroll module for Microsoft Dynamics GP, InterDyn LANAC Technology has supported many clients using its functionality. These clients represent some of the largest Dynamics GP Payroll users in the world today, processing data for tens of thousands of employees. Developers at InterDyn LANAC – with whom Sypnio continues to work for modifications – have acute insights into the data structure of Microsoft Dynamics GP Payroll and the inner workings of GP (Great Plains) software as a whole. In the early 1990s, almost a decade before Microsoft acquired Great Plains Software, LANAC Technology was on the advisory board of the North Dakota company that developed the pioneering accounting application which has evolved into the Enterprise Resource Planning solution known today as Microsoft Dynamics GP.

Make  sure  your  payroll  reporting  and  tracking          work  –  precisely  –  for  the  new  IRS  requirements    

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“It is unprecedented in recent history, the amount of responsibility the IRS is

being given in an area that most people don’t think of

as an IRS function.”

J. Russell George, Treasury Department’s Inspector General for Tax Administration, testifying before

the House Appropriations Committee on March 5, 2013

Details of the Information Reporting and Employer Shared Responsibility Provisions aren’t simple. “Standard measurement period” and “initial measurement period” are new concepts for employers to digest. Viewing 30 hours as the threshold for full-time status challenges our long-established definition of a full-time employee. These new requirements are realigning the structures of how we categorize our human asset capital. The penalty delays from the IRS gave employers more time to weigh their options.

Be  prepared  –    don’t  wait  to  comply  

But to weigh those options in the new realities of reporting to the IRS under the Affordable Care Act, a company needs data framed accordingly – now. Sypnio  ACA  Reporting  provides the necessary formatting and business intelligence to make these choices confidently.

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To your staff, our program for ACA reporting will have the look and feel of any other screen they’re used to working with in the Payroll module of Microsoft Dynamics GP. We created it in the same language.

With this program, data processed about your employees – such as Social Security numbers – will remain in your Microsoft Dynamics GP system. Our software doesn’t involve any export in order for the required processing to be done.

Sypnio  ACA  Reporting  works with all supported versions of Microsoft Dynamics GP – V10 through Microsoft Dynamics GP 2013.

With such intelligence as what-if analyses, this program allows companies with many variable-hour employees to optimally structure look-back timeframes. You won’t find out after the fact that you’re subject to an Employer Shared Responsibility Payment.

Sypnio  ACA  Reporting  gives you the surest running start toward compliance with the complex directives of the Affordable Care Act. With our software, any company using Microsoft Dynamics GP for payroll processing can meet ACA reporting requirements right away – and headache-free. With our program, you can:

As federal requirements for this new legislation get fine-tuned, Sypnio Software will accordingly update the functions of Sypnio  ACA  Reporting.

To order this software, contact Helen Karakoudas at Sypnio Software: helenk@sypnio.com direct: 815-656-4000 mobile: 708-420-0800

! define and calculate full-time employees and full-time employee equivalents

! calculate and determine

employee eligibility for health care benefits

! analyze your eligibility for the Small Business Health Care Tax Credit

! generate files for all the new reporting mandates required by the IRS.

 The  resource  you  now  need  

Sypnio  Software  is  an  independent  software  vendor  whose  reason  for  being  is  to  sort  through  the  complexities  of  the  Affordable  Care  Act  for  employers,  and  empower  organizations  operating  on  Microsoft  Dynamics  GP  with  tools  for  ongoing  compliance  with  ACA-­‐mandated  IRS  reporting  requirements.    Sypnio  draws  on  resources  with  tenured  know-­‐how  in  developing,  installing,  training  for,  and  supporting  customizations  for  Microsoft  Dynamics  GP  –  and  couples  that  expertise  with  an  immersion  into  the  employer  mandate  of  the  Affordable  Care  Act  –  to  provide  a  solid,  effortless  solution  to  the  confusing  federal  legislation  transforming  the  information  systems  of  U.S.  companies.    

Sypnio  Software  LLC  P.O. Box 2724 Joliet, IL 60434

(815) 656-4000

www.sypnio.com

©  Copyright,  Sypnio  Software  LLC,  2014.  All  rights  reserved.