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District Collectorate Office Information Integration Version 1.0

Software Requirements Specification Date: 15th oct 2007

Ambidextrous

AMBIDEXTROUS

DISTRICT COLLECTORATE OFFICE

INFORMATION INTEGRATION

Software Requirement Specification

Version 1.0

Team Guide

Prof.R.T.Sakthidaran

Team Members

S.S.Senthil

S.Kishore kanna

K.S.Ramkumar

S.V.Balaji

Ambidextrous/Tamilnadu, 2007 Page 1


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REVISION HISTORY

Date Version Description Author

15/oct/2007 1.0 Synopsis Ambidextrous

s



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Table of Contents

1. Introduction

1.1 Purpose

1.2 Scope

1.3 Definitions, Acronyms and Abbreviations

1.4 References

1.5 Technologies to be used

1.6 Overview

2. Overall Description

2.1 UseCase Model Survey

2.2 class diagram

2.3 sequence diagram

2.4 Architecture diagram

2.5 database design

2.5.1 ER Diagram

2.5.2 Schema

2.6 Assumptions and Dependencies

3. Specific Requirements

3.1 UseCase Reports



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Software Requirements Specification

1.0 Introduction

District Collectorate Office Information Integration is to maintain and group together information from

various departments of collector office, schools and hospitals.

1.1 Purpose

Conventionally the citizen has to go to collector office in person to get the certificates like

Community, Birth, Income and Ration card etc., this result in wastage of time. Here we provide

the online registration facility for getting certificate to the citizens. So that they have to visit

collector office only once at the time of certificate provision

1.2 Scope

Create different employees and assign corresponding privileges.

Maintain a centralized database to provide security to information which can be accessed

only by the admin.

Employee logs on to his account to approve/decline/reject the forms which are send by

citizens to get certificates, under verification.

Transfer employee and promotion feature. Track all the employees, citizens and their contact details.

All users are authenticated to avail the service.

Confirmation link is sent to the new user and employee when signing up.



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FAQ section is also included for users benefit.

Sequential Verification is done for issuing certificates

1.3 Definitions, Acronyms and Abbreviations

Admin Administrator (database administrator), he is the controller of all the

employees, citizens and maintaining all records of the citizens and employees. Employees Collector, Tahsildar, Deputy Tahsildar, Revenue Inspector (R.I),

Village Administrative Officer (V.A.O) and other officials who are working in govt.

office.

Citizen End users, those who only registered in this site.

HTML Hypertext Markup Language is to create static web pages.

JSP Java Server pages is used to create dynamic web content.

J2EE Java 2 Enterprise Edition is a programming platform and it is the part of the

java platform for developing and running distributed java applications.

WASCE Web sphere application server community edition is an application server

that runs and supports the J2EE and web service applications.

WSAD Web sphere studio application developer is a designer toolkit which is

designed for develop more complex projects by providing fully dynamic web service.

DB2 Database 2 is the database management system that provides a flexible and

efficient database platform to erect strong on demand business applications. .

HTTP Hypertext transfer protocol is a transaction oriented client/server protocol

between web browser and a web server.



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1.4 References

Project specification requirement (provided by IBM)

1.5 Technologies to be used

J2EE Application architecture

JAVA Application architecture

WSAD Development tool

WASCE - Web Server

DB2 Database

Rational Design tool

1.6 Overview

SRS includes two sections overall description and specific requirements

Overall description will describe major role of the system components and

interconnections.

Specific requirements will describe roles & functions of the actors.



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2.0 Overall Description

2.1 Use-case model survey



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2.2 Class Diagram



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2.3 SEQUENCE DIAGRAM

NORMAL FLOW FOR APPROVAL OF BIRTH/INCOME/SC/ST CERTIFICATE

APPLICATION FORMS


: End user: Birth/Income

certicate/SC/ST forms

: Village

administrative officer

: Revenue

inspector : Tahsildar: Admin

open

fill

submit

open

primary approval secondary approval

final approval and sends to database


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DECLINATION/REJECTION CASES

CASE 1: REJECTION OF BIRTH/SC/ST FORMS BY VILLAGE ADMINISTRATIVE

OFFICER


certicate/SC/ST forms: Village

administrative officeropen

fills

submits

open submitted forms

rejects and sends back to end user



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NORMAL FLOW FOR APPROVAL OF BC/OBC CERTIFICATE APPLICATION FORMS


: End user: BC/OBC

Certificateforms

: Village


: Revenue

inspector : Deputy Tahsildar: Admin

open

fill

submit

open




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CASE 1: REJECTION OF BC/OBC CERTIFICATE FORMS BY VILLAGE

ADMINISTRATIVE OFFICER


certicate/SC/ST forms: Village


fills

submits





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CASE 2: REJECTION OF BC/OBC CERTIFICATE FORMS BY REVENUE INSPECTOR

: End user : Birth/Incomecerticate/SC/ST forms

: Village


: Revenue

inspector

open

fill

submit


primary approval

rejects and send back to end user



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CASE 3: REJECTION OF BC/OBC CERTIFICATE FORMS BY TAHSILDAR

: Birth/Income

certicate/SC/ST forms

: End user : Villageadministrative officer

: Revenue

inspector

: Tahsildar

open form

fill form

submit form

open submitted form

primary approval

secondary approval




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NORMAL FLOW FOR APPROVAL OF RATION CARD APPLICATION FORM


: End user: Ration cardApplication form

: Villageadministrative officer

: Civil suppliesRevenue inspector

: civil suppliesTahsildar

: Admin

open

fill

submit

open




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CASE 1: REJECTION OF RATION CARD APPLICATION FORM BY VILLAGE

ADMINISTRATIVE OFFICER


: End user:Ration cardapplication form

: Village


fills

submits




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CASE 2: REJECTION OF RATION CARD APPLICATION FORM BY CIVIL SUPPLIES

REVENUE INSPECTOR


: End user :Ration cardapplication form

: Village


: civil suppliesrevenue inspector

open

fill

submit


primary approval

rejects and send back to end user


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CASE 3: REJECTION OF RATION CARD APPLICATION FORM BY CIVIL SUPPLIES

TAHSILDAR


: Ration cardApplication form

: End user : Villageadministrative officer

: Civil suppliesRevenue inspector

:Civil suppliesTahsildar

open form

fill form

submit form

open submitted form

primary approval

secondary approval



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2.4 Architecture diagram



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2.5 Database Design2.5.1 Schema:



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2.5.2 E-R Diagram:

2.6 Assumptions and Dependencies

The end user should have a basic knowledge of English and computer usage

The end user should be able to scan the required documents and upload while

applying for various certificates and ration card



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3.0 Specific Requirements

3.1Use-case reports

End user:

Sign up:

In order to apply for various certificates such as birth, community, income and

ration card, and end user must sign up by filling the sign up form and get it approved by

admin.

Sign in:

After getting the username and password, end users can log on to their account and

can access the website.

Open profile:

End user can open their profile which contains the personal details which he/she

provided during sign up.

View profile:

End user can view their profile which contains the personal details which he/she

provided during signup.

Update profile:

End user can update their profile which contains the personal details which he/she

provided during sign up if any updations required.



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Request for certificate:

End user who signed in can request for various certificates such as birth,

community, income and ration card.

Open requested forms:

End user who signed in can open the requisition form and after viewing it he/she

can close the form without filling the details.

Enter details:

End user who signed in can open the requisition form and enters the mandatory

details required in that form.

Submit form:

After filling the mandatory and other details, End user submits the form.

Sign out:

After completing his/her work in the portal, he/she can sign out

Village Administrative officer(VAO):

Sign in:

First the VAO has to login to his account to start his work.Open Requested form details:

After signing in the VAO can open the details of Requested forms.

Verify the enclosures:



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After signing into his account, he does the primary verification for providing

certificates such as birth, community, income and ration card.Approve Forms:

After signing into his account, he approves the forms such as birth, community,

income and ration card.

Reject Forms:

After signing into his account, he rejects the forms such as birth, community,

income and ration card if he/She is not satisfied with the proofs provided.

Pend Forms:

In case of doubtful cases VAO shall keep the certificate request in pending status

till he receives the required documents to be verified.

Send Forms:

After his approval, he/she forwards the form to Revenue Inspector for further approval.

Sign out:


Revenue inspector (RI)

Sign in:

First the RI has to login to his account to start his work.

Open Requested form details:

After signing in, the RI can open the details of Requested forms that are approved



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by VAO.


After signing into his account, he does the secondary verification for providing

certificates such as birth, community, and income.

Approve Forms:

After signing into his account, he approves the forms such as birth, community, and

income.

Reject Forms:

After signing into his account, he rejects the forms such as birth, community,

income if he/She is not satisfied with the proofs provided.

Pend Forms:

In case of doubtful cases RI shall keep the certificate request in pending status till

hereceives the required documents to be verified.

Send Forms:

After his approval, he/she forwards the form to Tahsildar for further approval..

Check community and send:

RI checks the community and sends it to either Tahsildar or Deputy Tahsildar.

Sign out:




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Tahsildar:

Sign in:

First the Tahsildar has to login to his account to start his work.


After signing in, the Tahsildar can open the details of Requested forms that are

approved by RI.


After signing into his account, he does the final verification for providing

certificates such as birth, community (only for Scheduled caste/Scheduled tribe) and income.

Approve Forms:

After signing into his account, he approves the forms such as birth, community

(only for Scheduled caste/Scheduled tribe), and income.

Reject Forms:

After signing into his account, he rejects the forms such as birth, community (only

for Scheduled caste/Scheduled tribe), and income if he/She is not satisfied with the proofs

provided.

Pend Forms:

In case of doubtful cases Tahsildar shall keep the certificate request in pending

status till he receives the required documents to be verified.



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Send completely approved forms:

After giving the final approval to birth, community (only for Scheduled

caste/Scheduled tribe) and income, he sends the approved record to be stored in database

maintained by the Admin.

Sign out:


Deputy Tahsildar:

Sign in:

First the Tahsildar has to login to his account to start his work.


After signing in, the Tahsildar can open the details of Requested forms that are

approved by RI.


After signing into his account, he does the final verification for providing

community (only for backward class, most backward class and forward class) certificate.

Approve Forms:

After signing into his account, he approves the forms for community (only for

backward class, most backward class and forward class) certificate



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Reject Forms:

After signing into his account, he rejects the forms for community (only for

backward class, most backward class and forward class) certificate

Pend Forms:

In case of doubtful cases Tahsildar shall keep the certificate request in pending

status till he receives the required documents to be verified..


After giving the final approval to the forms for community (only for backward class, most

backward class and forward class) certificate, he sends the approved record to be stored in

database maintained by the Admin.

Sign out:


Civil Supplies RI:

Sign in:

First the RI has to login to his account to start his work.


After signing in, the RI can open the details of Requested forms that are approved

by VAO.


After signing into his account, he does the secondary verification for providing

ration card.



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Approve Forms:

After signing into his account, he approves the forms such as birth, community, and

income.

Reject Forms:

After signing into his account, he rejects the forms for ration card if he/She is not

satisfied with the proofs provided.

Pend Forms:

In case of doubtful cases RI shall keep the certificate request in pending status till

he receives the required documents to be verified.

Send Forms:

After his approval, he/she forwards the form to Tahsildar for further approval.

Sign out:


Civil supplies Tahsildar:

Sign in:

First the Civil supplies Tahsildar has to login to his account to start his work.


After signing in, the Civil supplies Tahsildar can open the details of Requested

forms that are approved by Civil supplies RI.



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After signing into his account, he does the final verification for providing ration

card.

Approve Forms:

After signing into his account, he approves the form for ration card.

Reject Forms:

After signing into his account, he rejects the form for ration card if he/She is not

satisfied with the proofs provided.

Pend Forms:

In case of doubtful cases Civil supplies Tahsildar shall keep the certificate request

in pending status till he receives the required documents to be verified..


After giving the final approval to ration card, he sends the approved record to be

stored in database maintained by the Admin.

Sign out:


Hospital user:



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Sign up:

In order to enter the child birth details the hospital user has to sign up

Sign in:

After getting the username and password, hospital users can log on to their account

and can access the website

Provides child birth details:

The hospital user has to provide the specific child birth details such as date and

time of birth and name of the childs parents and so on.

Open profile:

Hospital user can open their profile which contains the personal details which

he/she provided during sign up.

View profile:

Hospital user can view their profile which contains the personal details which

he/she provided during signup.

Update profile:

Hospital user can update their profile which contains the personal details which

he/she provided during sign up if any updations required.

Sign out:


School user:



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Sign up:

In order to enter the student details, the school user has to sign up

Sign in:

After getting the username and password, hospital users can log on to their account

and can access the website

Provides student details:

The school user has to provide the specific child birth details such as community,

date of birth of the student and so on.

Open profile:

Hospital user can open their profile which contains the personal details which

he/she provided during sign up.

View profile:

Hospital user can view their profile which contains the personal details which

he/she provided during signup.

Update profile:

Hospital user can update their profile which contains the personal details which

he/she provided during sign up if any updations required.

Sign out:


Admin:



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Verify details:

Admin authenticates all the end users and officers by checking their username and

password.

Provides login account:

After getting the sign up details from the end user, Admin provides the username

and password to the end user that should be kept for future login and also admin checks

for uniqueness.

Maintains system server:

Admin maintains the centralized system server which controls the client computers.

Maintains database:

Admin maintains the entire database and he is the only authorized person to

add/remove/edit employee records and end user records provided he has to get the order

from the highest designation officer.

Add records:

Admin adds the records that are completely approved by all the concerned officers

after getting intimation from the highest designation officer who approved that certificate

finally.

Sign out:After completing his/her work in the portal, he/she can sign out

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