SUSTAINABILITY AND ESG POLICY - Foresight Group · 2020-01-12 · sustainability and ESG...

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SUSTAINABILITY AND ESG POLICY EFFECTIVE DATE: 7 May 2019 CONFIDENTIALITY STATUS: May be shared with third parties

Transcript of SUSTAINABILITY AND ESG POLICY - Foresight Group · 2020-01-12 · sustainability and ESG...

Page 1: SUSTAINABILITY AND ESG POLICY - Foresight Group · 2020-01-12 · sustainability and ESG considerations and frameworks that are incorporated into our investment processes and asset

SUSTAINABILITY AND ESG POLICY

EFFECTIVE DATE: 7 May 2019 CONFIDENTIALITY STATUS: May be shared with third parties

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Table of Contents

INTRODUCTION 3

PURPOSE OF THIS SUSTAINABILITY AND ESG POLICY 3

CONTACT DETAILS 3

DEFINITIONS 3

COMMITTEE 4

GUIDANCE 4

PROCESS 5

ACTIVE MANAGEMENT AND STEWARDSHIP 6

INDIVIDUAL ACCOUNTABILITY 6

COMPETENCY 6

GOVERNANCE POLICIES 6

ANNEX A – SUSTAINABILITY AND ESG COMMITTEE: TERMS OF REFERENCE 7

ANNEX B – SUSTAINABILITY AND ESG COMMITTEE: CSR COMMITMENT 8

Document Sustainability and ESG Policy

Date reviewed by Governance and Compliance: 7 May 2019

Date approved by Executive Committee: 3 May 2019

Date of termination: -

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INTRODUCTION Sustainability lies at the heart of Foresight’s business Group-wide. We believe that acting conscientiously as a corporate entity and investing responsibly by seeking to achieve positive social and environmental outcomes are critical to the long-term success of both Foresight and the funds it manages. This policy sets out how Foresight Group interprets and defines sustainability and ESG, focusing on both the United Nations Sustainable Development Goals (“SDGs”) and the Principles for Responsible Investment (“PRI”) as frameworks, around which our corporate and investment activities are structured. This sentiment is captured in Foresight’s Purpose Statement, which is:

“To create a sustainable legacy for future generations through the relentless pursuit of innovative opportunities that deliver attractive returns for our investors.”

How Foresight Group intends to fulfil this Purpose Statement is best summarised by one of its key objectives, which is:

“To identify and develop new products, sectors and geographies, where we can make a positive and sustainable impact for our clients and for the World in which we live.”

PURPOSE OF THIS SUSTAINABILITY AND ESG POLICY As a business with a varied and diverse range of activities, principally investing in infrastructure and UK SMEs, this policy aims to highlight the Group-wide approach to sustainability and ESG as a means of encouraging and enabling best practice throughout the business. As the sustainability considerations for renewable energy infrastructure are likely to be very different to those of the numerous private equity investments, this policy should act as guidance and can be interpreted to suit each division’s investment activities as required. It also aims to highlight the minimum requirements expected of Foresight staff in the conduct of their day-to-day activities. For the purposes of this document, references to “Foresight” or “Foresight Group” shall mean Foresight Group LLP together with any entity in which Foresight Group Holdings Limited directly or indirectly owns at least a 50% controlling interest/ shareholding. This policy is applicable to all of the aforementioned entities and their respective employees.

CONTACT DETAILS • Name: Sustainability and ESG Committee

• Email address: [email protected]

• Postal address: Foresight Group LLP, The Shard, 32 London Bridge Street, London SE1 9SG

• Telephone number: 0203 667 8100

DEFINITIONS Foresight adopts the following definition of sustainable development: “Sustainable development meets the needs of the present, without compromising the ability of future generations to meet their own needs.” This is a concept that is practically applied through the making of viable and supportable decisions that will offer continued, long-term social and environmental benefits. That is to say: ‘Investing for a smarter future’. It is important to note that the consideration of Environmental, Social and Governance (“ESG”) matters is part of the tool kit to achieve sustainability, not the same as it. Sustainability goes beyond ESG, incorporating concepts of resilience, stability and long-term viability. For the purpose of this policy, all references to Sustainability will cover ESG as well.

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COMMITTEE Foresight Group’s Executive Committee established the Sustainability and ESG Committee and assigned to it the responsibility for shaping and steering the Group’s approach to sustainability. An important part of its remit is to develop and review the Group’s sustainability vision and strategy, as well as ensuring that the sustainability and ESG considerations and frameworks that are incorporated into our investment processes and asset management activities are appropriate and market-leading. Meeting once a quarter or on an ad-hoc basis as required, the Sustainability and ESG Committee includes senior leadership from the key teams at Foresight to ensure its influence and views reach across the whole business. The Committee is required to report regularly to the Executive Committee on such matters. Sustainability issues are not limited to the Sustainability and ESG Committee but are also discussed at all other committee meetings (Executive Committee, Investment Committee, Risk Committee, Health and Safety Committee, IT Committee). Sub-groups may also be formed and overseen by the Sustainability and ESG Committee to deal with specific initiatives, such as The Heart of the City programme.

The Terms of Reference for this Committee can be found in Annex A.

GUIDANCE As Foresight Group is a signatory to the PRI, it is required to submit an annual assessment that grades the business’ performance across three different modules: Strategy and Governance; Infrastructure; Private Equity. Therefore, all investment decisions must factor in, and remain true to, the following six principles:

1. We will incorporate ESG issues into investment analysis and decision-making processes;

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2. We will be active owners and incorporate ESG issues into our ownership policies and practices;

3. We will seek appropriate disclosure on ESG issues by the entities in which we invest;

4. We will promote acceptance and implementation of the Principles within the investment industry;

5. We will work together to enhance our effectiveness in implementing the Principles; and

6. We will each report on our activities and progress towards implementing the Principles. Adherence to these principles will be assessed on an annual basis by PRI. The composition of the submission and the allocation of specified tasks associated with this will be orchestrated and overseen by the Institutional Investor Relations team. The UN’s Sustainable Development Goals (SDGs) also represent a key driver of Foresight’s investment and corporate activities. The SDGs are a list of 17 goals that seek to mobilise the international community to bring about an end to poverty and protect the planet. Across the spectrum of its activity, Foresight sees itself as contributing most comprehensively to the following SDG goals:

Foresight also aligns itself with a number of other external sustainability and ESG focused organisations, all of which guide Foresight’s approach, and some hold it to account by way of annual submissions and reports. These include:

• UN Global Compact;

• UK Sustainable Investment and Finance Association;

• Climate Bonds Initiative;

• Living Wage Foundation;

• Women in Finance Charter;

• Solar Trade Association; and

• GRESB.

Further to the above, Foresight’s approach to corporate responsibility is also guided by its participation in The Heart of the City programme. This defines CSR as the process through which companies choose to take responsibility for their actions and encourages positive impacts through their activities on the environment, consumers, employees, shareholders, communities and all other members of the public who may also be considered as stakeholders.

PROCESS In order to promote market-leading sustainability practices, the investment (Infrastructure and Private Equity) and Institutional Investor Relations teams, groups to which ESG is particularly relevant, are required to develop a tailored approach to tracking, measuring and reporting sustainability performance. This approach will continue to be assessed for appropriateness and updated as required. The processes for these teams may be detailed in documents produced by those teams from time to time, for the purpose of sharing with interested parties (including third parties).

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Foresight implements a Corporate Social Responsibility programme, as laid out in its ‘CSR Statement’, through a comprehensive set of practices that are integrated into Foresight’s wider business operations in order to achieve and promote sustainability activities. The Sustainability and ESG Committee is responsible for setting, reviewing and monitoring corporate objectives in order to ascertain performance against specified CSR measures. Foresight’s commitment to CSR is laid out in Annex B.

ACTIVE MANAGEMENT AND STEWARDSHIP As a fund manager, it is incumbent on Foresight to use its experience and capabilities in this space to steward its investee companies toward a better sustainability and ESG performance. This will be achieved through active management of its assets and commonly taking positions on the boards of the respective portfolio companies. Where possible, Foresight will track the sustainability and ESG performance of each investee company through cyclical monitoring and assessment and will seek to report this in a clear and transparent way to its investors.

INDIVIDUAL ACCOUNTABILITY As a means of incentivising accountability at an individual level, most Foresight employees are obliged to agree, in conjunction with their Line Manager, to one or more Sustainability / ESG / CSR related objective(s) as part of their Annual Appraisal. The setting of personal objectives for employees outlines what they need to be mindful of and endeavour to comply with while carrying out their job. Once an ESG objective is set, it acts as a metric of ESG performance at the individual employee level and will be monitored by the employee’s Line Manager. Failure to achieve the agreed objective(s) during the appraisal period will be reflected in the overall Performance Grade given to the individual concerned and will be taken into account by the Remuneration Committee.

COMPETENCY Regular training is provided to ensure common understanding of the relevant teams’ interpretation of this policy and the underlying processes, including a variety of Best Practice Sessions. Follow-up tests are conducted where it is most pertinent as a means of tracking the associated competency of each individual. Results from these tests are retained and stored in order to demonstrate a track record of competence as and when required; these scores can also feed the annual appraisal process.

GOVERNANCE POLICIES As is standard, Foresight has a number of wider policies in place covering a range of governance related issues. These include: bribery and corruption, data protection and cyber security, whistleblowing and fraud, and are monitored by the Compliance and Governance teams as appropriate.

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ANNEX A – SUSTAINABILITY AND ESG COMMITTEE: TERMS OF REFERENCE The following defines the Terms of Reference for the Sustainability and ESG Committee, which oversees Foresight’s approach to Sustainability, ESG and CSR.

1. The purpose of the Sustainability and ESG Committee is to:

a. Guide and develop Foresight’s approach to Sustainability and ESG investing (also known as Responsible Investment) and CSR (also known as responsible business);

b. Lead the implementation of Foresight’s responsible business strategy; c. Identify and communicate our reasons for developing a responsible business strategy; d. Identify our areas of focus and plan activities based on this; e. Manage funds and budgets pertaining to the initiatives undertaken as a result of decisions

made by the Committee; and f. Monitor and record performance in key activities for impact evaluation and reporting.

2. As annotated in the structural chart on page 4 of the policy, membership by a representative from

each area of the business is mandatory as reflective representation, from employees working at the ‘grass roots’ level up to senior management, is key to the success of the initiative. Initial members of the Sustainability and ESG Committee have been selected in the first instance, and for future iterations a staff survey may identify enthusiasts and further potential members.

3. The position of Chair will be rotated to ensure Committee members are given an opportunity to

develop leadership and organisational skills.

4. If new members are required, a general communication will be sent to all staff to determine if any permanent employee is interested in joining the Committee. It is intended that the Committee will consist of between six and ten individuals.

5. The quorum for meetings of the Sustainability and ESG Committee shall be three people, at least one

of whom shall be the Chair of the Committee or an alternate appointed by the Chair.

6. Meetings will take place once a quarter or on an ad hoc basis as required.

7. An agenda and any relevant papers will be circulated in advance by the Committee Chair and minutes will be taken of each meeting, with an emphasis on action points with individual responsibilities to be implemented within an appropriate timeframe. The standing agenda follows the following sequence:

i. Attendees

ii. Update on agreed actions from previous meeting iii. Heart of the city update

a. Events and attendance iv. Sustainability and ESG initiatives

a. Infrastructure b. PE c. CSR Priorities

• Community

• Environment

• Workplace

• Marketplace v. Update on existing initiatives

Names to task for following meeting

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ANNEX B – SUSTAINABILITY AND ESG COMMITTEE: CSR COMMITMENT Corporate Social Responsibility (CSR) describes how Foresight seeks to co-ordinate and manage its corporate practices to maximise positive social and economic contribution and minimise the environmental impacts of its business operations. Engagement with key clients, employees, community, environmental stakeholders, regulators, business partners and suppliers is central to Foresight’s approach to CSR. Foresight divides its commitment to CSR into four segments:

1. Marketplace – How we work with our customers and counterparties 2. Workplace – Where we work, how we recruit and how we work with our staff 3. Environment – How we reduce our environmental impact 4. Community – How we engage with the community

Scope This statement of commitment applies to all divisions of Foresight Group and all staff are expected to adhere to the following:

1. Marketplace a. Foresight will operate in accordance with the values and standards of behaviour set out in its

conduct arrangements comply with all applicable laws and regulatory requirements and provide a mechanism and process whereby illegal and/or unethical behaviour can be reported and addressed.

b. Foresight will provide products and services to meet the needs of its clients, while having consideration for the impact on the natural environment and communities where we operate.

c. Foresight will provide high standards of service to clients and have complaints procedures for clients to ensure their concerns are efficiently addressed on those occasions where there may be a problem.

d. Foresight will take a partnership approach to supply chain relations, ensuring that payments are made promptly, supplier complaints are reviewed, and that we use fair and transparent procurement methods.

e. Foresight will use its position in the marketplace to raise awareness of sustainability, ESG and CSR with clients and the market and help facilitate change to minimise impact on the natural environment and communities where we operate.

2. Workplace

a. Foresight will provide a workplace in which diversity is valued and there are equal opportunities.

b. Foresight will provide a mechanism/s by which employees can raise their views and be engaged in change and issues that affect the company.

c. Foresight will provide a safe and secure workplace which is conducive to the health and welfare of employees.

d. Foresight will support employees with learning and development opportunities to help them reach their potential and maximise their contribution to Foresight’s strategy.

e. Foresight will recognise and may reward individuals on the basis of their own performance and that of the company, as appropriate. Foresight will appraise performance on both the results that were achieved and how they were achieved.

3. Environment

a. Foresight will seek to minimise its energy, water and paper usage, through design, infrastructure and behaviour.

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b. Foresight will seek to optimise the recycling of waste by providing appropriate facilities. c. Foresight will seek to reduce unnecessary travel and encourage the use of alternative means

of communication where practicable. d. Foresight will incorporate environmental considerations into procurement decisions and

raise awareness/influence our supply chain to facilitate a reduction in their environment impact.

4. Community

a. Foresight will provide benefit to the community though the creation of jobs and generation of accompanying wealth, and through the investment of our money and time in the community.

b. Foresight will support employee volunteering opportunities and corporate fundraising campaigns.

c. Foresight will encourage and support employees in their own community activities and fundraising efforts.

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Foresight Group LLP The Shard 32 London Bridge Street London SE1 9SG

www.foresightgroup.eu