Susan Harwood Training Grant Program

FY 2015 Proposal Webinar:

Application ProcessApplication Process

Agenda

Program Eligibility Application Requirements Transparency Non-viable Applications Application Review Process Submittal Deadline

Additional Resources

Eligibility Eligible Applicants

– Nonprofit organizations– State or local government supported institutions of

higher education

Not Eligible– Agencies of state or local government– 501(c)(4) organizations engaging in lobbying activities

Eligibility (cont.) Must provide proof of nonprofit status

– 501(c)(3) Letter– Statement from State certifying:

• Organization is a non-profit; and• No earnings benefit shareholders or individuals

– Certificate of Incorporation establishing non-profit status

Tribal organizations can submit equivalent documentation

Application Requirements

Application Summary Program Abstract Technical Proposal Budget Information Other Attachments Forms, Assurances, and Certifications

Application Summary

Two-page Word document using 12-point font, double-spaced, and one-inch margins

Include contact information for Project Director and Certifying Representative

Include funding amount, proposed grant category and topic, target audience, affiliations, and Congressional districts impacted

Program Abstract

One-page Word document using 12-point font, double-spaced, and one-inch margins

Should include organization’s name, grant category, target audience, proposed training topic(s), key grant activities, and geographical areas that will be impacted

Will be posted as-is on DOL Web site

Technical Proposal Up to 20-page Word document using 12-point

font, double-spaced, and one-inch margins

Redacted version will be posted, if awarded

Problem Statement

Administrative and Program Capabilities

Staff Experience

Work Plan

Problem Statement Grant Category

Target Population

Training Topic

Institutional Capacity Needs (Capacity Building only)

Training and Educational Materials

Administrative and Program Capabilities

Organization Experience Occupational Safety and Health Experience Grant Experience Distribution Network Needs Assessment Experience

(Capacity Building only)

Program Experience of the Organization Evaluation of Training Activities Experience Management and Internal Control Systems Organizational Chart

Administrative and Program Capabilities (cont.)

Staff Experience

Occupational Safety and Health Experience

Training Experience

Contract Staff

Work Plan Overview

Must describe grant activities for 12-month project period

Activities should follow federal grant quarters– What will be done?– Who will do it?– When will it be complete?

Work Plan

Work plan quarterly projections

Training materials

Recruiting plan

Training

Training evaluation

Meetings, reporting, and documentation

Quarterly Projections

Federal Quarter Time Span

Quarter 1 October 1 to December 31

Quarter 2 January 1 to March 31

Quarter 3 April 1 to June 30

Quarter 4 July 1 to September 30

Training Materials New

Obtained

Required content

Languages other than English

Acknowledgment of DOL funding

Training Materials Review and Submission

OSHA review– Includes all materials such as promotional flyers

and advertising– Allow 2-3 weeks for OSHA review of materials

Submittal and posting of final materials– Two electronic and two hard-copies– Appendix B outlines formatting requirements

Recruiting Plan Include what methods the applicant plans

to utilize to recruit workers from the target audience for the proposed training

Describe past success in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts

All materials developed for recruiting are subject to OSHA review

Training – Required Information Training contact hours Eligible trainees Training class size Training for workers and employers Train-the-Trainer Training projections Constitution Day training*

*(Higher Education Institutions only)

Calculating Contact Hours

Audience Type of Training

Length of training

(contact hours)

Projected Number Trained

Total Contact hours per training *

Temporary Worker Worker 4 500 2,000

Hard-to-Reach Worker Limited English Proficiency/Low-Literacy

Worker 2 300 600

Small Business Employer 5 30 150

Hard-to-Reach Worker Limited English Proficiency/Low-Literacy

Train-the Trainer

8 10 80

Total 840 2,830

Example of Total Number Trained and Contact Hour Projections

*Total contact hours per training = (length of training x projected number trained)

Training Evaluation Level 1 Evaluation

– Measures participant reaction to training– Includes perceptions of quality and usefulness

of training

Level 2 Evaluation– Measures skills, knowledge, attitude that trainee

retains as result of training– Can be accomplished with pre- and post-tests

Level 3 Evaluation

– Gauges impact of training on workers’ activities in the workplace

– Conducted 3-6 months after training

– Capacity Building Developmental only

Training Evaluation (cont.)

Meetings, Reporting, and Documentation

Mandatory meetings Quarterly reports Close-out reports Other documentation

Other Attachments Other attachments can include:

– Summaries of other relevant organizational experience– Information on prior government grants– Resumes of key personnel– Signed letters of commitment

Maximum of 20 pages

Forms, Assurances, & Certifications Application for Federal Assistance (SF-424)

Budget Information for Non-Construction Programs (SF-424A)

Assurances for Non-Construction Programs (SF-424B)

Combined Assurances (ED-80-0013)

Project/Performance Site Location

SF-LLL Disclosure of Lobbying Activities

Transparency Publicly Accessible Information

– http://www.dol.gov/dol/grants/– Program Abstract – All viable applicants– Technical Proposal – Awarded applicants

Freedom of Information Act (FOIA)– Title 29 CFR Part 70, Subpart B– Written request

Non-Viable Applications Not submitted electronically through Grants.gov

Date/time stamp indicates application submission after due date and time

Fails checks and validations in Grants.gov

Does not contain proof of non-profit status

Does not contain all required forms and documents

Proposes training that does not align with the OSHA selected topics (Targeted Topic only)

Application Review Process Selection Process

– Program, financial, and technical reviews– Additional factors include geographic, topic, and

target audience coverage

Panel Reviews conducted by National Office and Regional Office personnel

Final Decision by Assistant Secretary

Application Checklist

Forms, Assurances & Certifications

SF-424

SF-424A

SF-424B

Combined Assurance Form

Project/Performance Site Location Form

SF-LLL

Application Checklist (cont.)

Program Requirements

Application Summary

Application Abstract

Technical Proposal

Organizational Chart

Other Attachments

Application Checklist (cont.)

Financial Requirements

Detailed Project Budget

Indirect Cost Allocation

Evidence of Non-Profit Status

Non-Federal Resource Contribution

Submittal Deadlines

Targeted Topic and Capacity Building Grants – June 2, 2015 at 11:59 pm ET

Electronic Submittal Only through Grants.gov– Register and/or prior users check registration

Additional Resources

http://www.osha.gov/dte/sharwood/http://www.osha.gov/dte/sharwood/

Important Reminders! Carefully review the entire FOA

Address all required elements and forms

Use the application checklist in the Full Announcement to ensure everything has been submitted with the application

Don’t wait until the deadline; submit the application early to allow time for corrections if needed

Check to ensure you receive two email confirmations:1. Acknowledgement of application submission

2. Statement indicating “Received by Agency” or “Rejected with Errors”

Additional Information

Send questions re: grants via email to: HarwoodGrants@dol.gov

Send questions re: Grants.gov via email to: support@grants.gov or phone: 1-800-518-4726