Supreme Court Library services: balancing the needs of the Philippine Judiciary in a fast changing...

8/3/2019 Supreme Court Library services: balancing the needs of the Philippine Judiciary in a fast changing environment

1/75

SUPREME COURT LIBRARY SERVICES:

Balancing the Needs Of thePhilippine Judiciary In a

Fast Changing Environment

ASLP National Congress on Moving Forward:Managing Libraries and Information Centers in Fast Changing Environment

Hotel Supreme, Baguio CityOctober 19-21, 2011

1


2/75

Special Library

A library established and funded by acommercial firm, private association, governmentagency, non-profit organization, or special

interest group to meet the information needs ofits employees, members, or staff in accordancewith the organization's mission and goals. Thescope of he collection is usually limited to the

interests of the host organization. Reitz, Joan M.ODLISOnline Dictionary for Library and Information Science

2
http://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/index.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_i.cfmhttp://lu.com/odlis/odlis_m.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_h.cfmhttp://lu.com/odlis/odlis_h.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_m.cfmhttp://lu.com/odlis/odlis_i.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/index.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_s.cfm


3/75

Law LibraryA Law Library is special library with a special

collection consisting of materials needed toconduct legal research and study. A law library

can be further classified into a court, lawschool, legal firm or a government library withlegal documents. Each type of law library

have their own unique needs which arereflected in the collection and theservices that is required of the library staff.

3
http://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_r.cfmhttp://lu.com/odlis/odlis_c.cfmhttp://lu.com/odlis/odlis_c.cfmhttp://lu.com/odlis/odlis_r.cfmhttp://lu.com/odlis/odlis_l.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_s.cfmhttp://lu.com/odlis/odlis_l.cfm


4/75

Model Law LibrariesGovernment SC, DOJ, OSG; Academe UP, Ateneo, UST,San Beda,UE, Xavier, La Salle Bacolod; Law Offices ACCRA,

CVC, Romulo Mabanta; ADB Law Library

4


5/75

.

PRIMARY CONSIDERATION FOR EFFECTIVE &

EFFICIENT LIBRARY SERVICE is USER

NEEDS

Determine their needs ADDRESS THEM AT ANY

TIME, FORM, MANNER. Try to predict what they

will need in the future or act like a FORTUNE

TELLER.

User needs depend upon the type of LAW Library

5


6/75

Supreme Court Library

USERS OR THE CLIENT THEY SERVE

a. Chief Justice, Associate Justices

b. Legal Staff of the Justices/Judges

c. Court Attorneys

d. Court Officials

e. Court Employees

f. Appellate Justices and Judges

g. Retired Chief Justices, Justices,

Judges

6


7/75

PRIMARY NEED OF THE

COURT

organization's mission and goals.

DECISION MAKING RULE MAKING

7
http://lu.com/odlis/odlis_m.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_g.cfmhttp://lu.com/odlis/odlis_m.cfm


8/75

Considering this Primary NEED of the

Supreme Court, the Library collection

can never be complete for thefollowing reasons: 1. the subject matter of cases brought

before the court can never be

predicted

2. the subject matter of cases brought

before the court covers all fields such

medicine, psychology, environment etc.LINKAGES TO INSTITUTIONS AND THE

LATEST TECHNOLOGY MAY BE A

SOLUTION

8


9/75

ASSOCIATIONS AND

INSTITUTIONS

Existing Reciprocal Linkages

Formal and Informal

1. Philippine Group of Law Librarians

Informal

2. Fellow Librarians (Law, and other

Fields)ADB, National Library, both

House of Congress, etc.3. Department of Foreign Affairs -Formal

4. U.P. College of Law

5. LAW SCHOOLSAccess 9


10/75

Services Rendered/Demanded

Reference ServiceEach Chief Justice, Associate Justiceshave their own unique research habits -

Chief JusticeBy phoneChambers - Speech or for a case

Justice Research through their Court AttorneysJustice Comes to the Library Himself

CONFIDENTIALITY RULECOMMITTEE ON CONFIDENTIAL MATTERS

10


11/75

Reference Service for Justices

a. FormA. ORIGINAL/ OFFICIAL

B. BOOK - WHOLE OR SPECIFIC CHAPTER

C. DIGITAL

b. Time Constraints

c. Mode of Delivery

11


12/75

a. FORM

1. ORIGINAL/ OFFICIAL

Legal Research - General Rule

ESTABLISHED LIBRARYPOLICY - SIGNED 2. BOOK Copyright Depository

WHOLE BOOK OR SPECIFIC CHAPTER3. DIGITAL

12


13/75

13


14/75

b. Time Constraints

Deadline is generally yesterday but NOW is

acceptable

24/7 - Blair and Robertson

Published in the newspaper

Linkages Law Libraries (Evat, etc.)

Those not found in Linkage Libraries

specially those from abolished governmentagencies (Digitization and NAR solved theproblem)

14


15/75

SUPREME COURT LIBRARY

SERVICECLIENT ORIENTEDThe Library has evolved into amajor research facility of the

Judiciary

(Professional Library Service vs. Book Store Type)

PROMPT DELIVERY DATA NEEDED

15


16/75

LEGAL RESEARCH

Cardinal RuleStartwith the

latestlaws and decisions

EXCEPT

16


17/75

EXCEPTIONS

1.WHEN FACTS THE CASE BEING DECIDED HAS A

SPECIFC PERIOD

Tecson v. COMELEC, G.R. No. 161430, March 3, 2004 or the FPJ

citizenship case

a.Latest law if Family Code (1986)b. Civil Code on Persons (1940)

c. CASE WAS decided BASED on the Spanish CivilCode (1898)

2. Specific style a Justice writes

decisionsLaurel v. Abrogar, G.R. No. 155076, February 26, 2006

Justice Callejo decided the case based the Revised Penal Code and

traced it to the Spanish penal code where books of Viada, Codigo Penal

and Cuello Callon, Derecho Penalwere used

17


18/75

SOURCES OF LAW

a. Statutes or statutory lawb. Jurisprudence or case law

1. Presidential Electoral Tribunal2. Senate Electoral Tribunal.3. House of RepresentativesElectoral Tribunal decisions

c. For Muslim law

18


19/75

1. Statutes - LAWS1901 to present

1. a. Constitutions (Malolos, 1935, 1973, Freedom, 1987)

1.b.Legislative enactments since 1901 broken down as follows:

4,275 ACTS - Enactments from 1901-1935733 Commonwealth Acts - Enactments from 1935-19452034 Presidential Decrees - Enactments from 1972-1985884 Batas Pambansa. Enactments from 1979-198510154 Republic Acts - Enactments from 1946-1972, 1987- present (August 2011)110 Executive Order Enactment from 1985-1986 1987

TOTAL 18,150

1.c. Executive IssuancesMartial Law, other Presidential issuances are: 57 General Orders, 1,525 Letters ofInstruction, 2,489 Proclamations, 832 Memorandum Order, 1,297 MemorandumCircular, 157 Letter of Implementation, Letter of Authority, Letters of Instruction, 504Administrative Order and 1,093 Executive Orders.

1.d. TreatiesUP Phil. Treaty Series is only till 1981

1.e. Issuances of Government agencies such as the SC,

Constitutional commissions, Executive Departments, etc. -

National Administrative Register starting 1987

1.f. Ordinances - Manila some now publish in newspaperrs 19


20/75

SEARCH TOOLS - INDEXES

Availability

1. Laws/Statutes

1901-Present O

2. Court Decisions/Jurisprudence 1901-2009 /

2010-2011 0

3. Annotations/Commentaries

Treatises Manual Card Catalog

Online for other Institutions such as UP, Ateneo, DLSU

20


21/75

2. JURISPRUDENCE/ COUR T DECISIONS

1. Supreme Court1901 to present

2. Appellate Courts 2.a. Court of Appeals

Online

2.b. Court of Tax Appeals

CD Asia Taxation 1980 to present

Online2.c. Sandiganbayan

Online

21


22/75

How will you locate for

1.law was passed this year on GovernmentControlled Corporations

2. Case was filed seeking for damagesagainst a car dealer for a defective BMWpurchased Dec. 2010. Has Congresspassed Lemon Law which protects buyers

of Motor Vehicles.3. Case was filed invoking the Portability

law. What is the Portability Law ?22


23/75

DELIBERATIONHow will you find the deliberation of thelaw?

23


24/75

HOW WILL YOU FIND THE DECISION

PUBLISHED IN THE NEWSPAPER

24


25/75

Fast Changing Environment

LATEST INFORMATION

TECHNOLOGYAwaresness(Seminars, internet, social networking,

CPE, etc.)

1. Open AccessFree websites

2. Commercial Websites

25


26/75

www.gov.ph

26


27/75

27


28/75

1. Open Access

1. Lawphil.net - Arellano Law Foundation

2. Chanrobles.comChan Robles Law Offices

3. Executive - Official Gazette gov.ph

4. LegislatureSenatesenate.gov.ph

House - congress.gov.ph

5. Judiciary - judiciary.gov.ph

6. Law Juan (Constitution & Rules of Court)

7. Larc (Law Archives) -larc.fluxfun.com

28


29/75

29


30/75

2. CommercialSubscription basis

1. CD Asia - CD and Online

Online is for Laws and SC

decisions only

2. E- SCRA - started 2011

3. Law JuanLaws via the net

4. ForeignWestlaw

Lexis/Nexis

30


31/75

Supreme Court Library and Archives

A. the Standard Library andArchives/Memorabilia

B. the Virtual Library andArchives

31


32/75

A. the Standard Library and

Archives

Total collection as of December 30, 2010 is

97,005 volumes.

Library network- Main Library and 29 mini-

libraries in the 4 buildings in Manila, 1 in

Baguio City and 1 in Tagaytay City at the

Philippine Judicial Academy

65 Court Libraries nationwide collection not

included in the total collection

32


33/75

Collection A. All Philippine law books except reviewers

B. Law Related

Medicine - surgery, DNA

C. Supreme Court needs -TQM, Training, etc.

D. Fugitive MaterialsCDs, rare books

33


34/75

Standard Book (hard copy) Hard copy is still necessary: A. E-Books as far as Philippine legalbooks or periodicals NIL B. Majority of our Courts clientle aremore accustomed to the hard copy. C. RARE books such as Viada and Cuello Callon are

still used

34


35/75

SEARCH FOR BOOKS

1. Card Catalog

A. Manual

B. Digital or OPAC

2. INTERNET OPAC of Other Libraries

such as UP, Ateneo, De La Salle University

35


36/75

Supreme Court - Decisions

PENDING - Confidential

DECISIONPublic Information Office SC website

Reporters OfficeLIBRARY - BOOK FORM OR PRINTED

Philippine Reports (limited), SCRA, SCAD,Official Gazette, Law Journals

(selected)

36


37/75

B. Virtual or Digital Library and

Archives

DIGITALSC WEBSITE

E-LibraryArellano Law Foundation

www.lawphil.neyChan Robles Virtual Libwww.chanrobles.com

CD Asia (CD-Rom) www.cdasiaonline.com

e-library plus 4 (CD)http://central.com.ph/escra - E-SCRAwww. larc.fluxfun.comLaw Archives

37
http://www.lawphil.ney/http://www.lawphil.ney/http://www.chanrobles.com/http://www.chanrobles.com/http://www.cdasiaonline.com/http://www.cdasiaonline.com/http://central.com.ph/escrahttp://central.com.ph/escrahttp://central.com.ph/escrahttp://www.cdasiaonline.com/http://www.chanrobles.com/http://www.lawphil.ney/


38/75

SC Virtual Library

b.1) E-Library or Electronic Library of

Philippine legal materials

b.2.) WESTLAW, LEXIS and other virtual

libraries for foreign materials

SC E-Library has links to the United States,

Australia, Canada, Singapore, Malaysia and India

Supreme Courts

ChanRobles U.S.

38


39/75

Electronic LibraryFULL Text

For ALL Philippine legal information:

Supreme Court decisions from 1901 to present

Statutes, executive enactments from 1901 to

presentLegislative historyhttp://www.senate.gov.ph

http://www.congress.gov.ph

(limited to more or less the last 3

Congresses)Executive enactments (recent) http://www.gov.ph -

(Limited to the latest)

39
http://www.senate.gov.ph/http://www.congress.gov.ph/http://www.gov.ph/http://www.gov.ph/http://www.congress.gov.ph/http://www.senate.gov.ph/


40/75

40


41/75

41


42/75

Link to Foreign Supreme Court ...

42


43/75

43


44/75

WESTLAW and other virtuallibraries FULL TEXT virtual library for foreign legal materials.

covers:

statutes, jurisprudence, world journals and

other materials from the United States, some

European and Asian countries.

HEIN ONLINE (US and Canada) Linkages

Alternate: Lexis/Nexis

Jstor, Proquest

44


45/75

45


46/75

Supreme Court Electronic Library

virtual library for ALL Philippine legal information

a. Decisions of the Supreme Court from 1901 to present

b. Statutes, executive enactments and jurisprudence tobe covered are from 1901 to present.

b. Rules and regulations of government agencies (NAR),Journals

c. Justices of the Supreme Court from CJ Arellano topresent

d. E-Books of the Court

46


47/75

B. Organization of Library Materials(E-LibrarysREFERENCE category)

B.1. Cataloging

Books acquired by the Library are catalogued using

the Los Angeles Classification scheme and the Libraryof Congress.

In house ON-LINE Catalog (OPAC)

47


48/75

48


49/75

Locate the book of Bernas

49


50/75

50


51/75

51

2 1 Offi i G


52/75

b.2.1 Index to the Official Gazette-Sample

Covers Official Gazette 2006 to present

52


53/75

53


54/75

54

b 2 2 Index to Legal


55/75

b.2.2. Index to Legal

Periodicals-Sample covers Philippine legal periodicalsFound in the Library from 2001- present

55


56/75

56


57/75

57

b 2 3 Titl I d t D i i f th


58/75

b.2.3. Title Index to Decisions of the

Supreme Court

58


59/75

59


60/75

b.2.4. Index to the Newspaper Collection

60


61/75

The Digital Library was designed wherein

Online Card Catalogue, and all the Indexes

can be search in ONE search. This one search

will allow searches for the full-textDATABASES of Statutes, Jurisprudence, etc.

previously discussed in the Digital Library.

61


62/75

SEARCH ALL THE DATABASES

62


63/75

SC Library andArchives/MemorabiliaStandard book (hard copy) collection for:

1. RARE Collection such as:

Spanish Collection

Old and Original laws (before the war) and volumes of the

Jurisprudencia Filipina or the

Philippine Reports

Japanese General War Trial (only copy in the entire Phils.

2. Memorabilia Collection of the SC3. Copies of Court decisions scanned

63

One Access for Archi al Information s ch


64/75

One Access for Archival Information such

similar to World Bank Archives

64


65/75

PENDING PROJECTS

1. Renovation of the Library StartsNov. 15, 2011

2. Computerized Applications for

the Librarya. Circulation

b. Security System

65


66/75

Proposed Renovation

Major Constraint is SPACE WHERE to house

the libraryProposed solution is to use

mezzanines such as those by the US Supreme

Court, Florida, Upper Law Society of Canada,etc.

66


67/75

UNITED STATES SUPREME COURT LIBRARY

67

UPPER LAW SOCIETY TORONTO


68/75

UPPER LAW SOCIETY- TORONTO,

CANADA

68

PROPOSED FACILITESC t i ll f th C t l l t ff Th


69/75

Computers specially for the Courts legal staff. The

Library has already Wi-Fi for internet access

69

VIDEO LIBRARY to capture important activities of the

C RECORD HISTORY lik O l A


70/75

Court to RECORD HISTORY like Oral Arguments,

retirement ceremonies, etc. Materials needed when in session Senate, Australia Parliament Library

70

COMPACT SHELVES


71/75

COMPACT SHELVES -Manualand electronic

71

2. Computerized Applications for the


72/75

Library

1. Circulation of books

2. Security Alarm system.

72

CIRCULATION SYSTEM which may even


73/75

CIRCULATION SYSTEM which may even

be connected to a Security System

73


74/75

Security System

74


75/75

CONCLUSIONAN ADVISE

TO BE ABLE TO MOVE FORWARD AND

EFFECTIVELY MANGE LIBRARIES AND

INFORMATION CENTERS

1. ALWAYS PUT YOUR USERS/CLIENT AS A PRIORITY.

CHOOSE WHICH OF THE NEW INOVATIONS WILL BESTSUIT THEIR NEEDS.

2. IT APPLICATIONS - NOT ALL CAN ADOPTED FOR

ALL LIBRARIES e.g. Law, full text while others adopt

bibliographic type

3. With the Fast Changing Environment, always be

aware of the latestCPE/Seminars, exhibits

Supreme Court Library services: balancing the needs of the Philippine Judiciary in a fast changing...

Documents

Transcript of Supreme Court Library services: balancing the needs of the Philippine Judiciary in a fast changing...