Club E cellence Mark Support Folder

Aongus O’ KeeffeClub & Community Development Officer

Irish FA20 Windsor Avenue

BelfastBT9 6EG

aokeeffe@irishfa.com028 90688425

IFA Club Excellence Mark Criteria 2

Welcome to the Irish Football Association’s Club Accreditation scheme, the Football for All Club Excellence Mark.

Football for All (FFA) is essentially about creating a fun, safe and inclusive culture throughout football in Northern Ireland. We want all aspects of football to embrace this ethos and football clubs are the very foundation and core of developing the game.

The FFA Club Excellence Mark is a benchmarking system to help clubs instil a culture of best practice and strive to a quality standard that will help them to become all-embracing in the community. We hope that this will contribute to clubs being more successful and sustainable. This scheme attempts to marry our existing grassroots accreditation scheme and our club licensing criteria so that all clubs can aspire to a standardised tiered accreditation system.

The IFA is dedicated to supporting clubs and club volunteers. The development of Club Education & Development Action Plan, a Volunteer Policy, a Volunteer Manual and a Volunteer Gold Mark scheme will all compliment this work and will serve as a means by which clubs can increase the number of volunteers and ultimately their capacity to deliver key responsibilities. The FFA Club Excellence Mark is the next stage in the club development pathway and is a follow on to the IFA Club Accreditation scheme supported by McDonalds. This is largely focused on the development of clubs participating in the small-sided games programme

We hope that this resource will help to further develop your club and better serve the diversity of your community. Additional support and resources to help you achieve FFA Club Excellence Mark can be accessed through the IFA’s Club Development microsite: www.irishfa.com/clubvolunteerdevelopment - where you will find a range of templates, resources and additional information.

Jim Shaw Patrick Nelson President, IFA Chief Executive Officer, IFA

To register use the link below: http://db.sportni.net/ips/external/externalregistration.aspx

FFA Club Excellence Mark is endorsed by the following organisations:

Introduction

IFA Club Excellence Mark Criteria 3

The FFA Club Excellence Mark is a tiered system with three different levels of accreditation: 1-star (entry standard), 2-star and 3-star (top standard). These levels were designed to factor in existing accreditation work going on at the grassroots/small-sided games and semi-professional levels respectively.

x The 1-star Mark is a step up from the on-going McDonalds Accreditation programme being delivered by the IFA grassroots department. Clubs that have been through this accreditation scheme would need to adhere to a range of additional criteria to achieve their Club Mark.

x The 2-star mark is an intermediate level for clubs who have achieved the 1-star mark or who feel they are well positioned to go straight in at that level

x The 3-Star mark would factor in the A level criteria of the IFA’s licensing system and clubs that have their A licence would need to fulfil a few additional criteria to attain level 3 Club Mark. There is nothing to prevent any other interested clubs aspiring to this level also.

The FFA Club Excellence Mark will provide support to clubs in the following four areas:

1. Club Governance – how the club is run in terms of committees, structures, guiding policies and principles

2. Duty of Care & Protection – how the club looks after its members, players, coaches and volunteers and protects them from harm when representing the club

3. Games & Coaching Development – how the clubs provides opportunities for development for all potential players and coaches

4. Community Engagement & Outreach – how the club connects with the wider community

The IFA Club & Community Development Officer will oversee the scheme with support from colleagues and club volunteers willing to support other clubs through the process.

How can my club get involved? If your club is interested in the Club mark scheme you can register online:

http://db.sportni.net/ips/external/externalregistration.aspx.

You will then be contacted by an IFA representative and an introductory meeting will be arranged to discuss the scheme and the process involved before agreeing the level which would best suit your club. You will also be given your Club Excellence Mark pack.

The Process Once your club has registered the process of developing your Football Club Mark portfolio or folder can begin. This is a file of policies and procedures that guide the running of your club.

How does Football for All Club Excellence Mark work?

IFA Club Excellence Mark Criteria 4

This is an open-ended process and can take anywhere from a few weeks to a few months, depending on where your club is at and the level of volunteer support at your disposal.

Assessment of clubs will take place once the club is happy it has met all the requisite criteria. This will be in two stages:

1. The first will be your club folder or portfolio assessment 2. The second stage will be more practical and will involve a club visit during regular

club activity. It will include observing the activity as well as meetings with coaches, parents and club committee members.

We would expect clubs to be able to get through the accreditation assessment process within three to six months. While there is some flexibility, once a club registers the accreditation process should be completed within 12 months. A time-frame for portfolio submission and assessments will be agreed in the introductory meeting with your club.

Once a club achieves Club Mark status this will be valid for a three year period. A review will be conducted within 12-15 months of your club obtaining its Football Club Excellence Mark.

IFA Club Excellence Mark Criteria 5

Below is the summary pathway to achieving FFA Club Excellence Mark:

Re-Accreditation every 3 years

Annual Self-Assessment Health Check

IFA Club Excellence Mark Criteria 6

We envisage multiple benefits for clubs that obtain their FFA Club Excellence Mark. While there are incentives in the form of equipment for clubs who achieve Club Mark status there are also a range of other ways in which Club Mark can help your club:

Increased membership – evidence of this in GAA, tennis, gymnastics and other codes (12.5% average). Demonstrating that your club is a fun, friendly and safe club for people to bring your children is a major selling point over other clubs. Evidence also shows that parents will travel greater distances in the knowledge that a club has the right ethos;

Increased income as a knock on effect of this – through annual membership fees; Will attract and engage new volunteers through increased membership – tapping into

resources – eg new members and of parents of new members etc; Funding and grants become more accessible – if you can sell your work as

community integration/reconciliation; Better media profile for your club; Credits for coach education; Greater chance of success - medium-term and long-term; Makes the club more sustainable; More opportunities for club volunteers; Better relationships with community groups, agencies and departments; Access to City Councils Support for Sport grant; and Eligibility for Sport NI and other funding schemes

Accredited clubs can also avail of one Sport NI Coach Education & Development workshop. For more go to the following link: http://www.sportni.net/PerformanceSport/clubdevelopment/clubmarkni/benefitsofclubmark

Clubmark NI has helped them to develop their procedures and practices, raise their club’s profile, improve links to schools and their local community and form pathways for young people in their clubs to have enhanced opportunity to achieve their potential.

Of the Clubmark NI accredited clubs sampled:

¾ 36% had increased their number of club volunteers; ¾ 75% increased their number of active coaches; ¾ 67% increased their number of adult participants; and ¾ 90% increased their number of junior participants. ¾ 44% of clubs reported an increased number of people with a disability in membership of

their club.

Sport NI

Benefits & Incentives for IFA Club Excellence Mark holders

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

7

IFA

Club

Exc

elle

nce

Mar

k: C

rite

ria

for A

sses

smen

t A.

Clu

b G

over

nanc

e &

Man

agem

ent

Cr

iteria

Th

e cl

ub m

ust:

Supp

ortin

g Ev

iden

ce

Supp

ort

Avai

labl

e (if

re

quire

d)

Mea

ns o

f As

sess

men

t

1 S

TAR

CRIT

ERIA

A1.1

H

old

adeq

uate

pub

lic li

abilit

y in

sura

nce

for

all a

ctiv

ities

und

erta

ken.

x

Cop

y of

cer

tific

ate.

x

Gui

danc

e on

in

sura

nce

prov

ider

s

Clu

b M

ark

Fold

er

A1.2

Be

affi

liate

d to

the

Irish

Foo

tbal

l Ass

ocia

tion

and

fulfi

l the

con

ditio

ns o

f mem

bers

hip

defin

ed in

the

stat

utes

and

regu

latio

ns o

f the

IF

A

x C

opy

of a

ffilia

tion

lette

r/affi

liatio

n nu

mbe

r. O

r x

Cor

resp

onde

nce

conf

irmin

g af

filia

tion

from

Iris

h FA

.

A1.3

H

ave

an o

pen

and

non-

disc

rimin

ator

y co

nstit

utio

n.

x C

opy

of c

onst

itutio

n, w

hich

mus

t be

sign

ed a

nd d

ated

by

at

leas

t the

clu

b C

hairp

erso

n an

d S

ecre

tary

. x

Cop

y of

com

mitt

ee m

inut

es a

dopt

ing

late

st v

ersi

on o

f co

nstit

utio

n.

x FF

A C

lub

Con

stitu

tion

Tem

plat

e 01

A1.4

H

ave

a fu

nctio

ning

clu

b co

mm

ittee

gov

erne

d by

the

cons

titut

ion

with

act

ive

mal

e an

d fe

mal

e re

pres

enta

tion

x O

ffice

rs o

f the

clu

b el

ecte

d on

an

annu

al b

asis

at a

n AG

M

x FF

A Te

mpl

ate

02

Com

mitt

ee

mee

ting

min

utes

A1.5

Jo

b de

scrip

tions

mus

t be

prov

ided

to k

ey

offic

ers

on th

e co

mm

ittee

– c

lub

secr

etar

y,

chai

rman

, fin

ance

offi

cer,

child

/pla

yer

wel

fare

offi

cer

x C

opy

of jo

b de

scrip

tions

IF

A Jo

b D

escr

iptio

n Te

mpl

ates

03

a-c

C

lub

Mar

k Fo

lder

&

Clu

b V

isit

IFA C

lub

Excellen

ce Mark

Crite

ria 8

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

A1.6 D

emonstrate a com

mitm

ent to on-going club developm

ent with an up to date club

development plan

x C

opy of club development plan

x FFA Tem

plate 04 (Club D

evpt plan)

A1.7 H

ave explored how people w

ith disabilities could be included in football, integrating those that can into m

ainstream football and

signpost others to more suitable/disability

focused clubs in that area.

At least one coach in your club has attended a Disability

Awareness C

ourse in Sport

Or

At least one coach has a Level 1 Disability Football A

ward.

x IFA Level 1 Disabled Award

x Database of Disability clubs in Northern Ireland

C

lub Mark Folder

C

lub Visit

A1.8 Include at least tw

o points relating to the inclusion of people w

ith disabilities within the

club’s development plan.

Provide a copy of your clubs development plan highlighting

the points relating to the inclusion of people with disabilities.

x Sport NI Club Resource Pack Tem

plates 3 & 7

A1.9 Provide evidence that they have considered their responsibility under the D

isability D

iscrimination Act to provide ‘reasonable’

physical access for people with disabilities.

x C

lub facility access audit and action plan where appropriate x Sport NI Club

Resource Pack Tem

plate 3 x DSNI Access

Check Tem

plate

A1.10 H

ave adopted and be compliant w

ith an Equal O

pportunities/Sports Equity Policy.

x C

opy of signed and dated equity statement/policy.

x D

etails of how this policy has been im

plemented.

x FFA Equality policy Tem

plate 05

A1.11

Have a specific m

embership fee and pricing

policy specific for children and young people offering reduced rates from

adult mem

bers.

x C

opy of club’s pricing details e.g. pricing policy/m

embership form

s/ mem

bership packages or categories.

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

9

Cr

iteria

Th

e cl

ub m

ust:

Supp

ortin

g Ev

iden

ce

Supp

ort

Avai

labl

e (if

re

quire

d)

Mea

ns o

f As

sess

men

t

A1.1

2 C

omm

unic

ate

with

par

ents

/gua

rdia

ns o

n an

ap

prop

riate

bas

is.

x Ex

ampl

es o

f com

mun

icat

ion

e.g.

lette

rs, n

ewsl

ette

rs,

web

site

, new

mem

bers

pac

k et

c –

date

d.

x Sp

ort N

I Clu

b R

esou

rce

Pack

Te

mpl

ate

5 pg

43:

A1.1

3 Ad

here

s to

the

FIFA

Cod

e of

Con

duct

and

th

e U

EFA

10 p

oint

pla

n x

Elem

ents

of t

hese

inco

rpor

ated

into

clu

b co

nstit

utio

n, c

odes

of

con

duct

or c

lub

polic

ies

x FI

FA C

ode

of

Con

duct

&

UEF

A 10

po

int p

lan

A1

.14

Hav

e ad

opte

d an

d im

plem

ente

d a

volu

ntee

ring

polic

y w

hich

incl

udes

how

the

club

recr

uits

, sup

ports

, tra

ins

and

reco

gnis

es

volu

ntee

rs.

x C

opy

of th

e cl

ub v

olun

teer

ing

polic

y.

x D

etai

ls o

f how

the

club

hav

e im

plem

ente

d th

is p

olic

y.

x

x CP

SU/N

SPC

C w

ebsi

te

x Vo

lunt

eer

Now

web

site

x

‘Vol

unte

er

Cha

mpi

ons’

x

FFA

Tem

plat

e 06

: Vo

lunt

eerin

g Po

licy

A1.1

5 En

sure

that

all

new

sta

ff an

d vo

lunt

eers

un

derg

o an

indu

ctio

n pr

oces

s th

at in

clud

es

the

club

s st

ruct

ure

and

proc

edur

es.

x D

ocum

enta

tion

whi

ch d

emon

stra

tes

the

club

s in

duct

ion

proc

ess

for n

ew c

oach

es a

nd v

olun

teer

s.

x Sp

ort N

I Clu

b R

esou

rce

Pack

Te

mpl

ate

8 –

pg 7

0 x

Volu

ntee

r N

ow w

ebsi

te

x ‘V

olun

teer

C

ham

pion

s’

work

shop

A1.1

6 H

ave

proc

edur

es in

pla

ce to

ens

ure

any

brea

ches

of p

olic

ies

rela

ting

to b

ehav

iour

of

its m

embe

rs a

re a

dequ

atel

y ad

dres

sed

(this

x C

opy

of p

roce

dure

s x

FFA

Tem

plat

e 07

: An

ti-D

iscr

imin

atio

n

IFA C

lub

Excellen

ce Mark

Crite

ria 10

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

includes racist/sectarian/homophobic/violent

or other such abusive and unacceptable behaviour)

Policy & Procedures

A1.17 H

ave regular contact with the relevant Local

Authority sports development personnel

(e.g. mem

bership of the local sports advisory council).

x N

ames and contact details of Local Authority Sports

Developm

ent Contact.

x C

opies of correspondence. x

Club directories and other docum

entation produced by these organisations giving details of the club.

x Sport NI Club Resource Pack Tem

plate 21 – pg 138

FINAN

CE RELATED

A1.18 H

ave an operational bank account requiring any tw

o of the three signatories (C

hair/Treasurer/Secretary)

x Bank statem

ents, letter to bank x FFA

Template 08:

Club Education Pack – Finance Section

A1.19 Ensure a quarterly finance report is subm

itted to the club board/comm

ittee x

Copies of R

eport, Com

mittee M

eeting Minutes

A1.20 Present a set of annual accounts at the AG

M

x M

inutes, copy of accounts

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

11

B. D

uty

of C

are

& P

rote

ctio

n

Crite

ria

The

club

mus

t: Su

ppor

ting

Evid

ence

Su

ppor

t Av

aila

ble

(if

requ

ired)

Mea

ns o

f As

sess

men

t

ONE

STA

R CR

ITER

IA

CHIL

D &

YOUT

H P

ROTE

CTIO

N

B1.1

H

ave

adop

ted

a su

itabl

e Sa

fegu

ardi

ng

Polic

y an

d be

com

plia

nt w

ith th

e as

soci

ated

pr

oced

ures

, in

acco

rdan

ce w

ith Ir

ish

FA

requ

irem

ents

.

x C

opy

of th

e cl

ub’s

pol

icy,

sig

ned

and

date

d by

Cha

irper

son

and

othe

r re

leva

nt c

omm

ittee

mem

bers

. x

Det

ails

and

evi

denc

e of

how

the

polic

y is

bei

ng c

omm

unic

ated

with

in

the

club

. x

Cop

y of

com

mitt

ee m

inut

es a

dopt

ing

the

polic

y.

x O

ther

evi

denc

e of

impl

emen

tatio

n, i.

e. o

ther

doc

umen

ts w

hich

refe

r to

the

polic

y.

x IF

A Sa

fegu

ardi

ng

polic

y

x C

PSU

we

bsite

x

Spor

t NI C

lub

Res

ourc

e Pa

ck

Tem

plat

es 1

1 &

12 –

pgs

87

-116

B1.2

Be

com

mitt

ed to

ens

urin

g th

at a

ll cl

ub

coac

hes

and

volu

ntee

rs w

orki

ng w

ith

child

ren

and

youn

g pe

ople

hav

e at

tend

ed o

r w

ill at

tend

Saf

egua

rdin

g C

hild

ren

& Yo

ung

Peop

le in

Foo

tbal

l - A

war

enes

s Tr

aini

ng

with

in s

ix m

onth

s of

taki

ng u

p th

eir r

ole.

x C

opy

of re

crui

tmen

t, in

duct

ion

of tr

aini

ng p

roce

dure

s w

hich

doc

umen

t ho

w a

ll co

achi

ng a

nd v

olun

teer

s w

orki

ng w

ith c

hild

ren

and

youn

g pe

ople

und

erta

ke S

afeg

uard

ing

train

ing

with

in s

ix m

onth

of b

egin

ning

th

eir r

ole.

x

Cop

y of

cer

tific

ate

of a

ttend

ance

for S

afeg

uard

ing

Chi

ldre

n &

Youn

g Pe

ople

in F

ootb

all.

Safe

guar

ding

C

hild

ren

& Yo

ung

Peop

le

in F

ootb

all

child

pr

otec

tion

awar

enes

s tra

inin

g wo

rksh

op

B1.3

Ap

poin

t a d

esig

nate

d pe

rson

as

safe

guar

ding

/chi

ld w

elfa

re o

ffice

r and

en

sure

that

they

and

at l

east

one

oth

er c

lub

mem

bers

atte

nd S

port

NI’s

‘Des

igna

ted

Safe

guar

ding

Chi

ldre

n’s

Offi

cer’

train

ing

at

leas

t onc

e ev

ery

thre

e ye

ars.

x N

ame

appo

inte

d de

sign

ated

per

son,

dem

onst

rate

and

sub

mit

copi

es

of c

ertif

icat

es o

f atte

ndan

ce fo

r ‘D

esig

nate

d Sa

fegu

ardi

ng C

hild

ren’

s O

ffice

r’ tra

inin

g w

orks

hop

(x2)

.

x SN

I D

esig

nate

d Sa

fegu

ardi

ng

Chi

ldre

n’s

Offi

cer

Trai

ning

wo

rksh

op

IFA C

lub

Excellen

ce Mark

Crite

ria 12

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

B1.4 Ensure that club m

embers and

parents/guardians are aware of w

ho the designated person for safeguarding is and their role.

x D

etails of how this is com

municated to m

embers and

parents/guardians. x

Copies of correspondence or other com

munication m

aterials which

demonstrate this.

B1.5 Ensure that all coaches and volunteers in contact w

ith children and young people are subject to safe recruiting procedures that include checks via A

ccess NI (or an

equivalent system).

x C

opy of recruitment, induction of training procedures w

hich document

how all coaching and volunteers w

orking with children and young

people are subject to Enhanced D

isclosures via Access N

I. x

Docum

entation from Irish FA w

hich demonstrates that the club are

compliant w

ith this criteria.

x FFA Tem

plate S07: Vetting Letter

x Access N

I website

CPSU

website

B1.6 H

ave adopted a Code of Expectations for

parents/guardians.

x C

opy of codes of expectations. x

Details of how

this is comm

unicated to parents/guardians. x

Copy of com

mittee m

inutes adopting this Code of Expectations.

FFA Template

10

B1.7 H

ave adopted a Code of C

onduct for children & young people.

x C

opy of codes of conduct/rules. x

Details of how

this is comm

unicated to children & young people and parents/ guardians.

x C

opy of comm

ittee minutes adopting this C

ode of Conduct.

FFA Template

11

B1.8 H

old an attendance register at all coaching and com

petition sessions. x

Copy of the register taking at all coach and com

petition sessions (this m

ay be a blank version). FFA Tem

plate 12

GENER

AL

B1.9 H

ave adopted a Code of C

onduct for coaches and volunteers.

x C

opy of codes of conduct. x

Details of how

this is comm

unicated to coaches and volunteers. x

Copy of com

mittee m

inutes adopting this Code of C

onduct.

FFA Template

13

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

13

Cr

iteria

Th

e cl

ub m

ust:

Supp

ortin

g Ev

iden

ce

Supp

ort

Avai

labl

e (if

re

quire

d)

Mea

ns o

f As

sess

men

t

B1.1

0 C

oach

es /

volu

ntee

rs e

nsur

e th

at th

e pl

ayin

g su

rface

, goa

ls a

nd e

quip

men

t are

che

cked

fo

r saf

ety

prio

r to

all t

rain

ing

sess

ions

and

ga

mes

.

x C

opy

of ri

sk a

sses

smen

ts fo

r all

club

ven

ues.

x

Det

ails

on

how

clu

b fa

cilit

ies

and

equi

pmen

t are

che

cked

for s

afet

y.

x In

clud

e an

asp

ect o

f thi

s in

job/

role

des

crip

tions

for

coac

hes/

volu

ntee

rs

x FF

A Te

mpl

ate

12

x SN

I ‘C

oach

ing

Spor

t Saf

ely’

wo

rksh

op

B1.1

1 Pr

ovid

e ac

cess

to q

ualif

ied

Firs

t Aid

in

clud

ing

a 1st

aid

kit

at a

ll co

achi

ng a

nd

com

petit

ion

sess

ions

.

x D

etai

l how

clu

b ca

n pr

ovid

e qu

alifi

ed F

irst A

id a

t all

coac

hing

and

co

mpe

titio

n se

ssio

ns in

clud

ing

nam

ing

club

Firs

t Aid

er/s

if re

leva

nt.

x C

opy

of F

irst A

id q

ualif

icat

ion

certi

ficat

e/s.

x St

Joh

ns

Ambu

lanc

e x

Britis

h R

ed

Cro

ss

x O

ther

re

puta

ble

Firs

t Aid

tra

inin

g pr

ovid

ers

B1.1

2 H

ave

adop

ted

clea

r pro

cedu

res

and

have

an

acce

ptab

le p

ro-fo

rma

for m

anag

ing

and

reco

rdin

g ac

cide

nts

and

inci

dent

s.

x C

opy

of c

lubs

pro

cedu

res

and

pro-

form

a fo

r man

agin

g an

d re

cord

ing

acci

dent

s an

d in

cide

nts.

FF

A Te

mpl

ate

15:

Acci

dent

/Inci

dent

Rep

ortin

g Fo

rm

B1.1

3 H

ave

appr

opria

te in

sura

nce

cove

r for

all

coac

hing

eve

nts

and

sess

ions

x

Valid

pub

lic li

abilit

y in

sura

nce

polic

y co

verin

g al

l clu

b ac

tivity

B1

.14

Hol

d co

ntac

t det

ails

of

pare

nts/

guar

dian

s/sp

ouse

s/pa

rtner

s /e

mer

genc

y co

ntac

ts.

x D

etai

l how

the

club

hol

ds th

e co

ntac

t det

ails

of

pare

nts/

guar

dian

s/sp

ouse

s/pa

rtner

s an

d em

erge

ncy

cont

acts

. x

Cop

y of

par

ents

/gua

rdia

ns/s

pous

es/p

artn

ers

and

emer

genc

y co

ntac

ts fo

rm o

r mem

bers

hip

form

whi

ch re

cord

s co

ntac

ts.

x FF

A Te

mpl

ate

16:

Emer

genc

y C

onta

ct

B1.1

5 H

old

info

rmat

ion

on a

ny m

edic

al c

ondi

tions

of

chi

ldre

n an

d yo

ung

peop

le, a

nd

com

mun

icat

e th

e de

tails

on

a ne

ed to

kno

w

x D

etai

l how

the

club

hol

ds th

e co

ntac

t det

ails

on

any

med

ical

co

nditi

ons

of c

hild

ren

& yo

ung

peop

le o

n a

need

to k

now

bas

is.

x C

opy

of m

edic

al in

form

atio

n fo

rm o

r mem

bers

hip

form

whi

ch re

cord

s

x FF

A Te

mpl

ate

17:

Med

ical

Info

Te

mpl

ate

IFA C

lub

Excellen

ce Mark

Crite

ria 14

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

basis. m

edical information.

B1.16 H

ave parental/guardian’s written consent for

their young person to participate in the

activity.

x C

opy of consent form or m

embership form

which requests w

ritten consent.

x FFA Tem

plate S05: Parental Consent Form

C. Q

uality Coaching &

Gam

es Developm

ent

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

ONE STAR CRITERIA

C1.1

Employ and/or deploy age appropriate

qualified coaches at the club. Expected Level 1 (m

inimum

) for coaching 6-11yr olds; Level 2 (‘C

’ Certificate) for 12-16yr

olds Æ U

EFA B Licence for adults/the senior gam

e. H

ave at least 2 Level 1 coaches

x D

etails of junior coach/es qualification/s. x

Copy of coach/es qualification/s certificates.

x IFA Level 1 Coaching Award

x UEFA B Licence Coaching Award (IFA)

C

lub Mark Folder

C1.2

Have role descriptions for coaches and

volunteers outlining roles and responsibilities.

x C

opy of role descriptions for various club roles, signed and dated by each coach or volunteer.

x FFA JD & codes of conduct Tem

plates

C

lub Mark Folder

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

15

Cr

iteria

Th

e cl

ub m

ust:

Supp

ortin

g Ev

iden

ce

Supp

ort

Avai

labl

e (if

re

quire

d)

Mea

ns o

f As

sess

men

t

C1.

3 En

sure

that

all

coac

hes

oper

atin

g on

beh

alf

of th

e cl

ub a

re c

over

ed u

nder

the

club

’s

inde

mni

ty in

sura

nce.

x C

opy

of p

rofe

ssio

nal i

ndem

nity

insu

ranc

e al

l act

iviti

es u

nder

take

n.

x In

cas

es w

ere

coac

hing

insu

ranc

e is

incl

uded

as

part

of m

embe

rshi

p of

an

orga

nisa

tion

or c

over

ed b

y cl

ub th

is s

houl

d be

doc

umen

ted

and

the

rele

vant

cor

resp

onde

nce/

certi

ficat

es in

clud

ed to

evi

denc

e th

is.

x R

eput

able

co

achi

ng

insu

ranc

e pr

ovid

er

C

lub

Mar

k Fo

lder

C1.

4 Pr

ovid

e ch

ildre

n an

d yo

ung

peop

le w

ith

wee

kly

age-

spec

ific

sess

ions

for t

echn

ical

de

velo

pmen

t inc

reas

ing

in fr

eque

ncy

and

cont

ent t

o en

sure

pla

yer p

rogr

essi

on.

Sess

ions

sho

uld

be p

rogr

essi

ve a

nd

incl

usiv

e.

x D

ocum

enta

tion

deta

iling

the

club

s co

achi

ng p

rogr

amm

e fo

r chi

ldre

n an

d yo

ung

peop

le.

x

IFA

guid

ance

fo

r coa

chin

g pr

ogra

mm

es

for c

hild

ren

and

youn

g pe

ople

(if

avai

labl

e)

x SN

I ‘C

oach

ing

Chi

ldre

n &

Youn

g Pe

ople

’ wo

rksh

op

C

lub

Mar

k Fo

lder

C1.

5 En

sure

that

coa

ch: p

artic

ipan

t ra

tios

refle

ct

IFA

Gui

delin

es:

6-11

yr o

lds:

One

leve

l 1 c

oach

+ A

ssis

tant

: 16

kid

s 12

-16y

r old

s: O

ne le

vel 1

coa

ch: 2

0 ki

ds

16+:

1 :

20/2

4

x D

ocum

enta

tion

deta

iling

the

club

s co

ach

: par

ticip

ant r

atio

’s w

ithin

the

juni

or c

lub/

sect

ion.

x

IFA

guid

ance

C1.

6 Pr

ovid

e su

itabl

e in

tra a

nd/o

r int

er c

lub

com

petit

ion,

in a

ccor

danc

e w

ith th

e gu

idel

ines

.

x Ev

iden

ce o

f par

ticip

atio

n in

sm

all s

ided

gam

es, l

eagu

es c

ompe

titio

ns

at th

e ap

prop

riate

leve

l

x IF

A G

uida

nce

C1.

7 M

aint

ain

atte

ndan

ce s

heet

s fo

r coa

chin

g an

d co

mpe

titiv

e ev

ents

at y

outh

leve

l. x

Atte

ndan

ce s

heet

s x

FFA

Tem

plat

e 12

:Atte

ndac

e R

egis

ter

IFA C

lub

Excellen

ce Mark

Crite

ria 16

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

C1.8

Provide ‘reasonable’ physical access to people w

ith disabilities x

Provide examples of w

hat efforts have been made/has been achieved

x Disability Discrim

ination Act

C

1.9 Adhere to IFA Sm

all Sided Gam

es Strategy for age appropriate training and gam

es x

Participation in small sided gam

es programm

es – accomm

odating for pitch size, goal posts etc

x IFA Small

Sided Gam

es Strategy

D. C

omm

unity Outreach &

Engagement

Criteria

The club must:

Supporting Evidence Support

Available (if required)

Means of

Assessment

ONE STAR CRITERIA

D 4.1.1

Com

mit to having contact w

ith at least one local school that encourages pupils to participate in club activities and com

municate effectively w

ith this school about the club’s activities w

ithin one year of becom

ing accredited.

x Sum

mary notes/action points from

meeting(s) w

ith schools x Links to IFA

Primary

school coaches

C

lub Mark Folder

D 4.1.2

Coaches/volunteers from

the club have had the opportunity to undertake the IFA’s Football for All Introductory Aw

ard

x Evidence of attendance at one of these course

Course

organised & tailored for your club

D4.1.3

Develop an anti-racism

and anti-sectarian policy that includes sanctions for any offenders

x C

lub policy in place x FFA

Template 07

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

17

Cr

iteria

Th

e cl

ub m

ust:

Supp

ortin

g Ev

iden

ce

Supp

ort

Avai

labl

e (if

re

quire

d)

Mea

ns o

f As

sess

men

t

D

4.1.

4 Pl

an/h

ost a

n an

nual

ope

n da

y an

d in

vite

key

st

akeh

olde

rs a

nd n

on-tr

aditi

onal

gro

ups

to

atte

nd

x Fl

yers

/pos

ters

x

Invi

tatio

n le

tters

D4.

1.5

Cre

ate

activ

e lin

ks w

ith lo

cal c

omm

unity

de

velo

pmen

t gro

ups

x Ev

iden

ce o

f eng

agem

ent w

ith lo

cal g

roup

s

IFA C

lub

Excellen

ce Mark

Crite

ria 18

A. Club G

overnance & M

anagement

TW

O STA

R C

RITE

RIA

A2.1 H

ave an active online comm

unication forum

for mem

bers and the public x

Active and up to date website/facebook or other social

media page

A2.2 H

ave a procurement system

and procedures in place

x C

opy of procedures x

Key staff familiarity w

ith procedures

x FFA Tem

plate F01: Procurem

ent Policy Tem

plate

A2.3 M

aintain a database of coaches and volunteers

x U

p to date database FFA Tem

plate 09: Coach & Volunteer Database

A2.4 Provide opportunities for youth involvem

ent on the executive com

mittee

x Flyer/notice advertising tem

porary youth secondment onto

Board x

Minutes of m

eeting with nam

e of secondment

B. D

uty of Care &

Protection

TW

O STAR CRITERIA

B2.1 C

lub has a qualified first aider present at all club training sessions and gam

es x

Training Certificates for all trained club volunteers

x Attendance R

ecords

x FFA Tem

plate 12: Attendance Record Tem

plate

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

19

B2.2

An

ti-bu

llyin

g po

licy/

stat

emen

t x

Clu

b Po

licy

x FF

A Te

mpl

ate

S02

C. Q

ualit

y C

oach

ing

& G

ames

Dev

elop

men

t

T

WO

STA

R CR

ITER

IA

C2.

1 A

Coa

chin

g &

Play

er D

evel

opm

ent P

athw

ay

is in

pla

ce th

roug

h w

hich

coa

ches

/pla

yers

ca

n av

ail o

f opp

ortu

nitie

s to

dev

elop

sk

ills/k

now

ledg

e ba

se

x C

PD p

lan

C2.

2 H

ave

at le

ast t

wo

Leve

l 2 c

oach

es

x C

oach

ing

Cer

tific

ates

C2.

3 C

omm

ittee

, Tea

m m

anag

emen

t and

pla

yer

repr

esen

tativ

es a

ttend

a re

fere

e aw

aren

ess

cour

se

Atte

ndan

ce a

t IFA

or r

ecog

nise

d re

fere

e aw

aren

ess

cour

se

Info

on

IFA

endo

rsed

co

urse

s

D. C

omm

unity

Out

reac

h &

Eng

agem

ent

T

WO

STA

R CR

ITER

IA

D4.

2.1

Parti

cipa

te in

ann

ual F

ootb

all A

gain

st

Rac

ism

in E

urop

e (F

ARE)

wee

k x

Imag

es/re

cord

s or

oth

er s

uppo

rting

mat

eria

ls o

f act

iviti

es o

rgan

ised

IF

A G

uida

nce

D

4.2.

2 Ac

tivel

y pa

rtici

pate

in th

e na

tiona

l Res

pect

C

ampa

ign

x R

espe

ct re

late

d m

easu

res

unde

rtake

n at

the

club

IF

A gu

idan

ce

and

info

IFA C

lub

Excellen

ce Mark

Crite

ria 20

D4.2.3

Send two young coaches/volunteers/players

through Peace Player’s International

Diversity through Sport O

CN

course

x N

o of people signed up to course IFA G

uidance

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

21

A.

Clu

b G

over

nanc

e &

Man

agem

ent

THR

EE S

TAR

CRIT

ERIA

A3.1

H

ave

a ge

nera

l man

ager

with

a c

lear

job

desc

riptio

n th

at w

as a

ppoi

nted

by

the

Boar

d/C

omm

ittee

and

who

is re

spon

sibl

e fo

r ru

nnin

g th

e cl

ub.

x J

ob d

escr

iptio

n, R

epor

ts to

com

mitt

ee

A3.2

H

ave

a fin

ance

offi

cer w

ho is

eith

er a

n ex

tern

al p

artn

er m

anda

ted

by th

e cl

ub o

r so

meb

ody

inte

rnal

app

oint

ed b

y th

e co

mm

ittee

that

sat

isfie

s on

e of

the

follo

win

g:

a) h

old

a re

cogn

ised

acc

ount

ing

qual

ifica

tion

as d

efin

ed b

y th

e C

CAB

(C

onsu

ltativ

e C

omm

ittee

of A

ccou

ntan

cy

Bodi

es),

i.e. I

CAE

W, I

CAS

, IC

AI, A

CC

A,

CIM

A or

CIP

FA;

b) h

old

mem

bers

hip

of th

e IA

TI o

r AAT

(In

stitu

te o

f Acc

ount

ing

Tech

nici

an

Irela

nd o

r Ass

ocia

tion

of A

ccou

ntin

g Te

chni

cian

s) a

nd b

e ab

le to

dem

onst

rate

pr

actic

al e

xper

ienc

e in

fina

ncia

l mat

ters

of

at l

east

3 y

ears

; c)

be

part

qual

ified

via

a re

cogn

ised

ac

coun

ting

qual

ifica

tion

as d

efin

ed b

y th

e

CC

AB (C

onsu

ltativ

e C

omm

ittee

of

Acco

unta

ncy

Bodi

es),

i.e.

ICAE

W, I

CAS

, IC

AI, A

CC

A, C

IMA

or C

IPFA

, and

be

able

to

dem

onst

rate

pra

ctic

al e

xper

ienc

e in

fin

anci

al m

atte

rs o

f at l

east

3 y

ears

.

x C

V an

d R

ole

Des

crip

tion

of c

urre

nt fi

nanc

e of

ficer

IFA C

lub

Excellen

ce Mark

Crite

ria 22

A3.3 H

ave appointed a Security Officer being

responsible for safety, security and stew

arding matters. The Security O

fficer m

ust confirm availability for m

atches and hold the appropriate certification for the position from

Sport NI (or equivalent).

x Job description, R

eports to comm

ittee, volunteer hours record

A3.4 H

ave appointed a media or PR

Officer

responsible for public and media

engagement

x Job description, R

eports to comm

ittee

A3.5 H

ave appointed a grounds man that has

completed the Football G

roundsmanship

Course Level O

ne (Annual Preparation M

aintenance) or equivalent.

x Job D

escription, Volunteer hours record

A3.6 H

ave engaged qualified stewards to ensure

safety and security at home m

atches x

Evidence gathered through Licensing Dept of IFA

A3.7 H

ave appointed a supporter liaison officer (SLO

) to act as the key contact point for supporters. The SLO

informs supporters about relevant

decisions made by the com

petent executive body (e.g. Board / M

anagement C

omm

ittee) w

hilst in the other direction comm

unicating the needs of the fans to the said executive body.

x R

ecord of SLO m

eetings with m

anagement

x R

ecord of SLO collaboration w

ith Safety officer

FINANCE RELATED

A3.9 N

o Payables overdue to em

ployees, m

embers and tax authorities

x

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

23

A3.1

0 H

ave

an a

nnua

l pro

ject

ed c

ashf

low

st

atem

ent

x C

opy

of c

ashf

low

sta

tem

ent

Spor

t NI C

lub

Lead

ers

Res

ourc

es

A3.1

1 H

ave

an a

nnua

l set

of a

udite

d fin

anci

al

stat

emen

ts

x C

opy

of a

udit

repo

rt

IFA C

lub

Excellen

ce Mark

Crite

ria 24

B. D

uty of Care &

Protection

THREE STAR CRITERIA

B3.1 D

isplay a Child W

elfare Mission Statem

ent w

ithin the club as appropriate x

Mission statem

ent prominently displayed or included in m

aterials for parents of children at the club

x FFA Tem

plate S01: Child W

elfare M

ission Statem

ent

B3.2 Adopt a drug and alcohol policy

x

Policy document

C. Q

uality Coaching &

Gam

es Developm

ent

THREE STAR CRITERIA

C3.1

Have at least one A licence coach

x C

oaching Certificates

C3.2

Have a m

inimum

of three development

teams betw

een U-12 and U

-21

C3.3

Have at least one team

participating in the IFA Sm

all-sided Gam

es programm

e

C3.4

Have an IFA approved Youth D

evelopment

Programm

e

IFA

Clu

b E

xce

llen

ce M

ark

Cri

teri

a

25

D. C

omm

unity

Out

reac

h &

Eng

agem

ent

THR

EE S

TAR

CRIT

ERIA

D.4

.3.1

Ap

poin

t a d

edic

ated

Com

mun

ity R

elat

ions

Li

aiso

n O

ffice

r (C

RLO

) who

can

act

as

a lin

k be

twee

n th

e cl

ub a

nd c

omm

unity

as

wel

l as

betw

een

the

club

and

gov

erni

ng b

ody

x M

inut

es o

f Com

mitt

ee M

tg n

omin

atin

g C

RLO

x

Com

plet

ed C

RLO

For

m

IFA

Clu

b O

ffice

r Ap

poin

tmen

t Te

mpl

ate

D4.

3.2

Hav

e a

dedi

cate

d Su

ppor

ter L

iais

on O

ffice

r (S

LO) t

hat a

cts

as a

go

betw

een

for

supp

orte

rs a

nd th

e cl

ub –

app

oint

men

t mus

t be

acc

epte

d by

bot

h pa

rties

x Pe

riodi

c at

tend

ance

of S

LO a

t clu

b ex

ecut

ive

mee

tings

(at l

east

tw

o pe

r yea

r)

Ass

essm

en

t m

eth

od

will

be

a c

lub

’s p

ort

folio

/fo

lder

of

po

licy

do

cum

en

ts a

nd

sta

tem

en

ts.

Ass

essm

en

t m

eth

od

will

be

a m

eet

ing

wit

h c

lub

off

ice

rs.