Supplier Guide for CIF Catalog Creation - Public Stage · Supplier Guide for CIF Catalog Creation....

Supplier Guide for CIF Catalog Creation

Catalog Requirements

� The following required fields have been identified for creating Catalogs for use with Cummins:

– Supplier ID – Your Ariba ANID or DUNS number

– Supplier Part Number – Number listed within your internal systems for tracking the items

– Item Description – Detailed description that distinguishes item from other items

– Cummins Price – The Cummins negotiated price for the product or

– Unit of Measure – The marketed units by which an item will be delivered when purchased. See acceptable Cummins units on the webpage

– SPSC Code – UNSPSC codes

– Lead Time –the number of business days that it takes for the part or service ordered to leave from your Supplier location and arrive at the Cummins facility requesting the service or goods.

– Territory Available – Country code ex: US

– Currency – currency for price indicated

– Language – language used ex: EN_US

10/28/2014 Cummins Confidential2

Catalog Item Detail

� Part Number There are two available fields for listing part numbers in the catalog.

� Supplier Part Number – A unique identifier for the product or service you will provide. This should also be the same number reflected in your invoice, to assist with timely matching and payment.

� Manufacturer Part Number (optional ) – A unique identifier provided by the manufacturer.

� Never use the following characters: Asterisk * or Question sign ? or bracket ) or } as these will cause validation errors with the catalog file when loading.

� Item Description

Each item description must be unique and should contain:

� Item name, be clear and concise in the description

� Item specifics such as material, size, use, model, dimensions, color, brand or shape

� If part numbers are added to the item description, add them at the end of the description.

� Do not use all capital letters, abbreviations, synonyms, symbols, or special characters within the description field.


Catalog Item Detail

� Cummins PriceThe Cummins negotiated price for the product

– Thousand separator (,) and currency sign are not allowed, e.g. ($)

– Prices may be formatted up to 3 decimal places

� Territory Available– This is a required field in order to ensure that catalog is loaded for the correct

region. For catalogs that will be used in multiple regions, you should list all the codes separated by a comma

– Below is a list of Territory Available codes:


CIF 3.0 Template (example)

The only fields that may need modification are:

Currency - Currency should match the currency indicated within the file

Itemcount - Represents the total number of line items being loaded

Timestamp - Used to reflect date & time of file preparation

SUPPLIERID_DOMAIN -Should either be NETWORK_ID or DUNNS #

Header Information

Enter the data in the correct fields:

Please ensure inputted data does not exceed field size. Field size is indicated in the comment box for each field in the header row.

Supplier ID (field 1)

Description: Ariba issued Network ID or ANID number.

Data Type: String

Maxi length: 250

Required: Yes

Supplier Part ID (field 2)

Description: Supplier’s part number

*It is necessary to assign unique codes to each item in the file.

Data Type: String

Maximum length: 25

Required: Yes

Example: 315-515

Catalog CIF Creation



Item Description (field 4)

Description of the product or service

• Product name and description detailed enough for anyone to understand what is being ordered

• Begin each description with the name of the item, type of item and item specifics.

• DO NOT use all caps, jargon, symbols or abbreviations

• Each description must be unique within your catalog

• If the use of the Cummins Part Number is needed, please add this at the end of the description

• Data Type: String

Maximum length: 2000 Required: Yes



UNSPSC Code (field 5)

Description: Universal Standard Products and Services Classification. This number is used to categories your items in our Ariba Buyer System. If you need help with this Column then the Sourcing Manager at Cummins will help you. Or go to UNSPSC.org and search for your products to obtain your codes. Keep in mind Cummins may ask that you comply with their UNSPSC codes. This will be done after your file is presented to Cummins and they have had a chance for review.

Unit Price (field 6)

Description: The Cummins specific contract price for a product. Price is limited to 3 decimal places to the right and 11 places to the left of the decimal by SAP EBP. Cannot include any symbols or commas ($, ¢, etc.)

Data Type: Double Integer

Maximum Length: N/A

Required: Yes

Example: 4.32

Unit of Measure (field 7)

Description: Designed to capture the marketed units by which an item will be delivered when purchased. This must be the ISO compliant code. Cummins uses UN/CEFACT UOM's, which can be obtained at: http://www.unece.org/cefact/rec/add_f.htm

Data Type: Integer

Maximum Length: 40 characters

Required: Yes



Lead Time (field 8)

Description: Number of days estimated for delivery. Calendar days from the supplier’s receipt of the order to the delivery of the goods or services to the Buyer. If you do not have established Lead times for your products, use 10.

Data Type: Integer


Required: Yes

Example: 10

Manufacturer Name (field 9)

Description: The name of the Original Equipment Manufacturer or your company that provides the item within a catalog.

Data Type: String

Maximum length: 80

Required: Yes

Example: Oxford, Inc.

Supplier URL (field 10)

Description: The Cummins system can display product images provided you provide a URL for it. We can not store image files within our system. Provide the static and direct URL for the item within this field.

Data Type: String

Maximum length: 240

Required: No

Example: http://www.supply.com/catalog/product18.htm

Additional Information

� After you have entered all items into the Catalog, please update theITEMCOUNT field within the Header with the correct count of your catalog items,this is the total number of catalog line items

Saving Catalog Content and Loading File� Save your file using the .xls extension and load it in the Ariba

Network

� When loading the catalog file, you must use the same standardized catalog subscription name (This does not apply to the .xls file name)

– your company name_2 letter country code

� Examples:

ABC Supplier_US

ABC Supplier_TR

ABC Supplier_UK

� Only catalogs following the above standard will be utilized

For help, contact [email protected]

Catalog Item Detail

















Header Information





Data Type: String

Maxi length: 250

Required: Yes




Data Type: String

Maximum length: 25

Required: Yes

Example: 315-515









Maximum Length: N/A

Required: Yes

Example: 4.32



Data Type: Integer


Required: Yes



Lead Time (field 8)


Data Type: Integer


Required: Yes

Example: 10



Data Type: String

Maximum length: 80

Required: Yes




Data Type: String

Maximum length: 240

Required: No



Network



� Examples:

ABC Supplier_US

ABC Supplier_TR

ABC Supplier_UK

