Supplier Engagement & Tender Compliance. Procurement Officers: Paul Norman Julie Jones.

Supplier Engagement & Tender Compliance

Procurement Officers:Paul NormanJulie Jones

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Session 1 E-Tendering

Purpose – To provide an overview of Intend (Walsall Councils e-tendering portal)

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1. Application Process (1)1.) Application process

• Intend (tendering portal) – register at https://in-tendhost.co.uk/walsallcouncil


https://in-tendhost.co.uk/walsallcouncil

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Intend Application Process(1)

1.) Application process


• Technical Support Intend – 01922 658471

• Normal Procurement ‘OPEN’ (SINGLE STAGE) process with Expression of Interest, Invitation to Tender (ITT) online with online questionnaires.

• Service Providers policies/financial accounts (only winning bidder required to provide these) and supporting documentation to be uploaded (Microsoft Office 2003 or later)

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Intend Procurement Process (1)

Select tenders and view current tender opportunities that are available.

Alternatively search using the search function


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When selecting the tender you wish to take part in select the ‘Express Interest’ button.

This is will enable you to access the documentation relating to the procurement exercise.


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Select the tab required. Clarifications and correspondence are posted here

Countdown

Note the ‘closing date’ you can submit your return until this date, as this is the deadline.


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Documents are detailed in this screen for your viewing and those that are to be returned.

Questionnaires are shown that should be completed.

Once completed check all documents uploaded and select ‘Submit Return’


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Online questionnaires enable Walsall Council to eliminate data input error and to collate data easier.

Once completed select ‘Save Answers and Close’


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Uploading documents.

These will be specified as Placeholders and listed as a checklist in the return on the screen. ‘Attach Documents’ allows you to upload from your computer.


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My Tender Return shows what you are submitting to the Council

Submit Return

Confirmation of receipt of return.


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1. Application Process (2)

1.3) Clarification process (Questions)• These are asked via Intend through the ‘Correspondence’ section• Issued to the market to clarify the process• Displayed against the project, email notifications (review!!)

1.4) Key Dates and deadlines• Will be issued with the Project on Intend and Council website (link)• Request Documentation deadline• ITT Submission deadline


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End of Session 1(Questions & Answers)


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Session 2 Tender compliance

Purpose – To highlight what a good tender response looks like


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2.1) How to complete a good application

• Read the instructions and accompanying documents and then read them again.

• Understand the specification• Identify Organisational key strengths• Treat like a job application


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2.2) Structuring your answer (cross referencing and Bullet points)

• understand the question, be mindful there may be sub-questions within the question

• you may want to use bullet points to separate and develop answers• use headings and paragraphs to separate different points in your

answer• you may need to insert information related to question even if

provided for another question as one individual doesn’t read the whole submission

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2.3) Level and Validity of detail we require

• Look for word count limits this is good indication of level of detail required

• refer to the weighting in the award criteria and use to reflect content of your response

• only give information relevant to the question – no other information will be evaluated or scored so don’t send it

Only submit requested attachments as no others will be scored.

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Section 05 Tender Quality Questionnaire

Question No

Question Weighting Word limit

1Please describe how you will deliver the service in line with the service specification. 40% 500

2Please provide a implementation plan showing how you will deliver the service from day one. 20% 300

3Please outline how your organisation will contribute to Walsall Councils Social Value 10% 250

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2.4) Maybe Required to come for Interview and Present Your Tender

• preparation – if applies you will be informed what is required• only information relevant to the question should form part of your

presentation • refer to the weighting in the award criteria and use to reflect

content


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To Support you the Council has Adopted

The Public Services (Social Value) Act (2012).

There is an expectation that Walsall Council contracts will include social value measures as part of their contractual performance monitoring schedules. Providers of services will be required to report on the added value that they have brought to Walsall by:

This means we wish to:

Use local suppliers Create local employment and apprenticeship opportunities for individuals who have been long term

unemployed, care leavers Create opportunities for local voluntary sector organisations and/or social enterprises Offer work placements to local students Support local health and well being community initiatives Build local community capacity/social networks.


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End of Session 2(Questions & Answers)


Supplier Engagement & Tender Compliance. Procurement Officers: Paul Norman Julie Jones.

Documents

Transcript of Supplier Engagement & Tender Compliance. Procurement Officers: Paul Norman Julie Jones.