Supplemental Pay Vacancy Overview A personnel requisition is used for supplemental pay vacancies when a non-staff member is placed in a coach position. Coaching positions not filled with school staff must be posted and be approved by the Area Associate for that location. A new feature is now available on the personnel requisition form to indicate the supplemental category that will be used for the supplement. The flow of this form starts with the initiator and is sent forward for appropriate approvals. When the Department of Human Resources receives the supplemental pay vacancy request, it is posted and sent forward to the Budget Holder/Supervisor for recommendation for hire. When the candidate has been selected and the personnel requisition has been sent forward, the appropriate approvals will be obtained which include the Budget Holder, Area Associate and Supervisor of Budget before the Department of Human Resources may begin the employment process for the selected candidate. In addition, a new feature is available for Supervisors to be part of the personnel requisition and reduction form approval process. This feature is only available for individuals who have been selected by Directors/Budget Holders. Helpful Hints Ensure to submit the personnel requisition as soon as possible for the appropriate season. After the Department of Human Resources receives the personnel requisition for a recommendation for hire, it will take up to ten business days to generate a contract and supplemental pay roster. The Department of Human Resources will send the original supplemental pay roster to Payroll. A copy of the supplemental pay roster will be sent to the school for their records. Please do not sign and return the supplemental roster. Contracts will be included with the supplemental pay roster, please obtain the employees signature, make a copy of the contract for the employee and the schools records. Send the signed original contract to the Department of Human Resources. Supplemental Pay Vacancy Requisition Form 1 Auto generated Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT YES NO 2 Supplemental Pay Vacancy Place comments that would be helpful for approval, staffing, etc. Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number. Tip Requisition Form Supplemental Pay Vacancy Requisition Form 3 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Supervisor Approval NO YES 4 Supplemental Pay Vacancy Requisition Form Supervisor Approval Supplemental Pay Vacancy Requisition Form 5 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Budget Holder BUDGET HOLDERS NAME Type Name YES NO 6 Supplemental Pay Vacancy Requisition Form Budget Holder Supplemental Pay Vacancy Requisition Form 7 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Associate Superintendent Approval NO YES 8 Supplemental Pay Vacancy Requisition Form Associate Superintendent Approval Supplemental Pay Vacancy Requisition Form 9 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Supervisor of Budget Review YES NO 10 Supplemental Pay Vacancy Requisition Form Supervisor of Budget Review Supplemental Pay Vacancy Requisition Form 11 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Temporary Assignment YES NO 12 Supplemental Pay Vacancy Requisition Form Temporary Assignment Supplemental Pay Vacancy Requisition Form 13 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT DHR Specialist Review NO YES 14 Supplemental Pay Vacancy Requisition Form DHR Specialist Review 15 Supplemental Pay Vacancy Requisition Form DHR Specialist Review Supplemental Pay Vacancy Requisition Form 16 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Supervisor Recommendation For Hire YES NO 17 Supplemental Pay Vacancy SUPERVISORS NAME Requisition Form Supervisor Recommendation For Hire Supplemental Pay Vacancy Requisition Form 18 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Budget Holder Recommendation YES NO 19 Supplemental Pay Vacancy Budget Holder Recommendation Requisition Form Supplemental Pay Vacancy Requisition Form 20 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep Auto Post To Web School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Associate Superintendent Approval YES NO 21 Supplemental Pay Vacancy Requisition Form Associate Superintendent Approval Supplemental Pay Vacancy Requisition Form 22 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Budget Review Auto Post To Web YES NO 23 Supplemental Pay Vacancy Requisition Form Budget Review Supplemental Pay Vacancy Requisition Form 24 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review Notification Supervisor of Budget Review Associate Superintendent Approval Budget Holder Recommendation For Hire DHR Specialist Review/Edit Temporary Assignment Associate Superintendent Approval Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES NO Job Posting Prep School? Supervisor Recommend For Hire? Supervisor Recommend For Hire DECLINE ACCEPT Auto Post To Web DHR Specialist Review YES NO 25 Supplemental Pay Vacancy Requisition Form DHR Specialist Review 26 Supplemental Pay Vacancy Requisition Form DHR Specialist Review 27 Supplemental Pay Vacancy Requisition Form DHR Specialist Review