October 20, 2008

SUPERVISOR ORIENTATION TRAINING

Presented by Human Resource Services

October 20, 2008

Program Objective

•  The Supervisor Orientation Training program will provide supervisors with an overview of the information and tools needed to be successful as a supervisor.

•  Upon completion of all of the HR Supervisor training modules, supervisors will be able to explain the terms of: –  The union agreements –  University policies –  State and Federal laws related to employment

•  And use this information to help: –  Identify, analyze and solve problems –  Make decisions –  Ensure compliance

October 20, 2008

Program Topics

•  Topics to be covered today will include: –  Supervisor Job Description and Performance

Expectations –  Applicable laws, agreements, and policies –  General Information –  Supervisor Training Manual and Training Program

October 20, 2008

Definition of a Supervisor

•  Any individual having authority, in the interest of the employer, to: hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline other employees, or responsibility to direct them or adjust their grievances or effectively to recommend such action if in connection with the foregoing the exercise of such authority is not of a merely routine or clerical nature, but requires the use of independent judgment.

October 20, 2008

Supervisor Duties

•  Representative of management •  Support the University mission, vision, goals

and management decisions •  Establish unit goals •  Interpret and comply with collective bargaining

agreements, EWU policies, state and federal laws

•  Provide leadership and manage unit

October 20, 2008

Supervisor Duties continued

•  Make decisions & solve problems •  Represent unit •  Manage unit hiring process •  Manage employee performance •  Coach, counsel & discipline employees •  Manage & ensure effective labor relations

October 20, 2008

Supervisor Duties continued

•  Create ethical, non-discriminatory and safe work environment

•  Manage conflict •  Accept resignations, initiate terminations, process layoff

actions •  Approve leave and overtime; complete & review time

sheets •  Establish & maintain budgets (if applicable) •  Conduct investigations including those involving

workplace incidents and safety issues

October 20, 2008

Supervisor Performance Expectations

•  Supervisors must perform the duties as outlined in the supervisor job description (full text is available at http://www.ewu.edu/x49353.xml) in addition to their regular work assignments by complying with the collective bargaining agreements, university policies and laws to create a cooperative and quality work environment

October 20, 2008

Applicable Laws, Agreements, & Policies

•  Employment Laws •  Washington State Laws •  EWU Policies •  Classified Staff Collective Bargaining Agreement

–  Bargaining Unit #1 –  Bargaining Unit #2

October 20, 2008

Employment Laws

•  Employment At-Will •  Title VII, Civil Rights Act of 1964

–  Prohibits discrimination on the basis of race, sex, national origin, religion and color;

–  Sex discrimination also means prohibitions against sex harassment and pregnancy discrimination

•  Age Discrimination in Employment act –  Prohibits discrimination against employees of the age 40

and above

October 20, 2008

Employment Laws

•  Americans with Disabilities Act –  Prohibits discrimination against those individuals with

disabilities of a physical or mental nature that substantially limits a major life activity

•  Equal Pay Act –  Employees doing the same or similar work must be

paid the same, regardless of their sex •  Executive Order 11246 and the Vocational

Rehabilitation Act –  Requires employers to improve the hiring and

promotion of employees who are minorities and women and to reach to those with disabilities to improve utilization

October 20, 2008

Employment Laws

•  Fair Labor Standards Act –  Establishes standards with respect to the wages and hours of

employees –  Employers are required to pay the federal minimum wage –  Requires that employers be paid one and one-half times their

regular wage in overtime situations •  Occupational Safety & Health Act

–  Enacted to ensure so far as possible every worker a safe and healthful working environment

•  National Labor Relations Act –  Regulates the relationship between employers and unions –  Gives employees right to organize and bargain collectively and

right to strike

October 20, 2008

Employment Laws

•  Worker’s Compensation Laws –  Virtually every employer is covered and is required to

self insure, buy insurance or contribute to a fund •  Family and Medical Leave Act

–  Employee is entitled to 12 weeks off without pay in a year for specific reasons

•  Consolidated Omnibus Budget Reconsideration Act –  Requires employers to offer continued coverage under

group health plans at group rates to certain employees and their dependents whose coverage would otherwise have terminated

October 20, 2008

Employment Laws

•  Employee Retirement Income Security Act –  Regulates disclosure and notification to employees and the

federal government, fiduciary responsibilities and restrictions in dealing with parties of interest

•  Immigration Reform and Control Act –  Prohibits employers from knowingly hiring, recruiting,

referring for employment or employing an unauthorized alien

October 20, 2008

Washington State Laws

•  Ethics in Public Service –  Topic 590 – Conditions of Employment –  RCW 42.52 –  WAC 292-110 –  WAC 172-122 –  Ethical Use of State Resources

•  Whistleblower Act –  RCW 42.40

October 20, 2008

University Policies

•  001-299 – General Information –  001 – Bylaws –  100 – Organization & Operation –  120 – Planning & Budgeting –  140 – Finance –  160 – Internal Control & Audit –  180 – Facilities –  200 – Risk Management –  220 – University Services –  240 – Information Technology –  260 – Foundation-Alumni –  280 – External & Internal Communications –  290 – Records Management

October 20, 2008

University Policies

•  300-549 - Faculty –  300 – Faculty Governance –  315 – Academic Organization –  330 – Rank –  360 – Salary, Merit, Evaluation & Promotion –  375 – Rights, Duties & Obligations of Faculty –  390 – Awards, Medals & Commendations –  405 – Leave –  435 – Research & Scholarship

October 20, 2008

University Policies

•  550-569 – Administrative Employees –  550 – Administrative Employees

October 20, 2008

University Policies

•  570-799 – Human Resources –  570 – Personnel Actions –  590 – Conditions of Employment –  600 – Human Rights –  610 – Benefits & Retirement –  630 – Holidays & Other Leave –  650 – Employee Training, Development, Assistance &

Recognition –  670 – Separation from Employment –  690 – Transfer, Promotion & Layoff –  700 – Non-Student Temporary Employees –  710 – Agreements

October 20, 2008

University Policies

•  800-999 - Students –  800 – Enrollment –  820 – Fiscal/Financial –  840 – Student Life

–  Complete text available at: http://www.ewu.edu/x52095.xml

October 20, 2008

Collective Bargaining Unit Agreements

•  Bargaining Unit #1 (non-supervisor) •  Bargaining Unit #2 (supervisory) •  Available at:

–  Human Resource Services (Showalter Hall, Room 314) –  Reference Copy with notes at Collective Bargaining

Training session –  Complete text available at:

http://www.ewu.edu/x46835.xml

October 20, 2008

General Information

•  University Organization Charts (http://www.ewu.edu/x46764.xml) –  Overall Structure

•  WAC 172-04 – Eastern Washington University Board of Trustees

•  Eastern Washington University Board of Trustees Diversity Initiative

•  WAC 172-05 – Eastern Washington University Organization and Operation

•  Eastern Washington University Mission Statement •  Eastern Washington University Strategic Planning

October 20, 2008

Supervisor Training Tools

•  Supervisor Reference Manual (http://www.ewu.edu/x49273.xml)

•  Supervisor Training Programs –  Supervisor Orientation –  Employment Process –  Leave & Timesheet Processing –  Performance Management, Discipline & Employee

Issues –  Non-Student Employment –  Collective Bargaining –  Risk Management –  Affirmative Action & Equal Opportunity

•  Human Resource Services

October 20, 2008

Questions?

Human Resource Services

October 20, 2008

EVALUATION FORM

•  Please complete evaluation form before leaving •  Thank you for attending!