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Superstition Manor WEDDING AND RECEPTION HALL WITH IMMACULATE VIEWS OF THE SUPERSTITION MOUNTAINS Wedding & Event Planning Guide To be completed 30 days before event Thank you for choosing Superstition Manor for your special day! Our goal is to make your experience with our facility, staff, and coordinators as stress free and memorable as possible. We look forward to working with you! Bride Name:_________________________________ Groom Name:_______________________________ Phone Number: ____________________________ Phone Number: ____________________________ Event Type: _________________________________ Estimated Guest Count: _______________ Event Date:_____________________________ Final Guest Count:____________ Event Time:____________ Yard_____________________ Hall______________________ Rehearsal Date: __________________ Time: __________________ Rehearsal Dinner Time: ________________ Guest Count:__________ Pre-Cocktail Hour Time:__________ Coordinator:___________________________________ Ceremony Time: __________________ Coordinator#: _________________________________ Cocktail Hour Time: ______________ Coordinator Email:____________________________ Grand Entrance Time: ____________ John Burns (owner): 480-560-4390 Dinner Time:_______________________ Lisa Burns (owner): 480-720-7535 (CALL OR TEXT ANYTIME) Adults __________ Kids
Transcript of Superstition Manor - irp-cdn.multiscreensite.com · All fountain drinks are provided by...
Superstition ManorWEDDING AND RECEPTION HALL WITH IMMACULATE VIEWS OF THE SUPERSTITION MOUNTAINS
Wedding & Event Planning GuideTo be completed 30 days before event
Thank you for choosing Superstition Manor for your special day! Our goal is to make your experience with our facility, staff, and coordinators as stress free and memorable as possible. We
look forward to working with you!Bride Name:_________________________________ Groom Name:_______________________________Phone Number: ____________________________ Phone Number: ____________________________Event Type: _________________________________ Estimated Guest Count: _______________Event Date:_____________________________ Final Guest Count:____________Event Time:____________ Yard_____________________ Hall______________________
Rehearsal Date: __________________ Time: __________________ Rehearsal Dinner Time: ________________ Guest Count:__________ Pre-Cocktail Hour Time:__________ Coordinator:___________________________________Ceremony Time: __________________ Coordinator#: _________________________________Cocktail Hour Time: ______________ Coordinator Email:____________________________Grand Entrance Time: ____________ John Burns (owner): 480-560-4390Dinner Time:_______________________ Lisa Burns (owner): 480-720-7535 (CALL OR TEXT ANYTIME)
Adults__________ Kids
Appointments
• Pick Your Vendors (3-9 months before) • Bridal Shower/Engagement Party Date: ________________ Time: ___________________ We offer our brides and grooms the use of the venue at no charge for bridal shower and engagement parties. Only pay for the cost of food. Schedule in advance to reserve the date.
• Table Setting (6-9 months before Date: ________________ Time: ___________________ Once you have your colors, dresses, and tuxes picked out, contact your coordinator.
• Food Tasting (1-6 months before) Date: ________________ Time: ___________________ Confirm with your coordinator that the tasting date on your contract works for you.
• Final Appointment (30 days before) Date: ________________ Time: ___________________ You will need your final guest count and final payment ready for this appointment.
• Rehearsal (1-3 days before) Date: ________________ Time:____________________• Rehearsal Dinner [ ] Yes [ ] No Rehearsals are 1 hour time slots. Please have everyone arrive on time. This will be the same date as your rehearsal dinner (additional 2 hours required if alcohol served) if you book one with us.
Date: Time: Type of Vendor: Company: • ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________• ________________ ________________ _____________________________ ___________________________
Notes: _____________________________________________________________________________________
With Superstition Manor/Coordinator
With Vendors
Limo8 Passengers
2 hours (minimum)$100/hr plus tax & gratuity
Subject to availability. RESERVE ONLINE TODAY!
www.superstitionmanor.com/limo-shuttle
Superstition Manor Transportation Services
PLEASE CONTACT YOUR COORDINATOR OR GO ONLINE TO ADD ON ANY TRANSPORTATION
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop off
Date: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
Shuttle14 Passengers
2 hours (minimum)$75/hr plus tax & gratuity
Subject to availability. RESERVE ONLINE TODAY!
www.superstitionmanor.com/limo-shuttle [ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
[ ]Pick Up [ ] Drop offDate: _____________Time:_____________Contact:__________________#:________________Address:___________________________________City:_________________State:______Zip:________
Owned and operated by Superstition Manor Inc.
Estimated hours: _______________ Estimated hours: _______________
Estimated hours: _______________
Estimated hours: _______________
Estimated hours: _______________ Estimated hours: _______________
Estimated hours: _______________
Estimated hours: _______________
Total estimated hours:_________x $100=__________
+ 15% gratuity=__________Final Total=__________
Total estimated hours:_________x $75=__________
+ 15% gratuity=__________Final Total=__________
Pick Your VendorsCake/Desserts:Name:_____________________________________________ Delivery Time:________________Contact Person:___________________________________ Notes: _________________________________________________Phone Number:________________________ ________________________________________________________Address:________________________________ ________________________________________________________City:_____________________ State: _______ Zip: _____________ _______________________________________________
Floral:Name:_____________________________________________ Delivery Time:________________Contact Person:___________________________________ Notes:__________________________________________________ Phone Number:________________________ _________________________________________________________Address:________________________________ _________________________________________________________City:_____________________ State: _______ Zip: _____________ _________________________________________________________
DJ/Music:Name:_____________________________________________ Arrival Time:_________Contact Person:___________________________________ Grand Entrance Song:__________________________________Phone Number:________________________ Notes:__________________________________________________Address:________________________________ _________________________________________________________City:_____________________ State: _______ Zip: ________ _________________________________________________________
Hotels:Name:_____________________________________________ # of guests:__________ # of rooms:___________Contact Person:___________________________________ Notes:__________________________________________________Phone Number:________________________ _________________________________________________________Address:________________________________ _________________________________________________________City:_____________________ State: _______ Zip: _____________ _________________________________________________________
(480) 641-80006650 E. Superstition Springs Blvd.
Mesa, AZ 85206www.CountryInns.com/mesaAZ
480-579-21616850 E. Williams Field Rd.
Mesa, AZ 85212fourpoints.com/phoenixmesaairport
480-292-88911837 West Guadalupe Road #101,
Mesa, AZ 85202www.SugarlipsCakery.com
Lasting Impressions Brenda Hon480-223-8021
Taylor480-652-0888
Wicked Good Goodies Amy Helbig
Marni480-244-9569
www.wildirisweddings.com
480-242-8660youtube.com/[email protected]
Paula ProvoHarpist
480-985-9166
480-218-74376731 E. Brown Rd. #104
Mesa, AZ 85205www.piefectionAZ.com
480-610-0100941 W. Grove Avenue Mesa Arizona 85210
OfficiantsName:_____________________________________________ Attending rehearsal? [ ] Yes [ ] NoContact Person:___________________________________ Rehearsal Date:__________Time:___________Phone Number:________________________ Arrival Time For Ceremony:__________Address:________________________________ Notes:_________________________________________________City:_____________________ State: _______ Zip: __________ ________________________________________________________
Hair/Makeup:Name:_____________________________________________ Name:_____________________________________________Contact Person:___________________________________ Contact Person:___________________________________Phone Number:________________________ Phone Number:________________________Address:________________________________ Address:________________________________City:_____________________ State: _______ Zip: ________ City:_____________________ State: _______ Zip: ________Arrival Time: ____________ Arrival Time:_____________Notes:_________________________________________________________________________________________________________________
Photography:Name:_____________________________________________ Engagment Photos: Date_____________ Time____________Contact Person:___________________________________ First Look Photos: Time_____________Phone Number:________________________ Notes:__________________________________________________Address:________________________________ _________________________________________________________City:_____________________ State: _______ Zip: _____________ _________________________________________________________
480-433-0716
www.BabyDollWeddings.com
480-442-3654www.REPWeddings.com
480-627-9167CopelandPhotographyAZ.com
Kayla [email protected]
www.kaylafisherphotography.com
Weddings to RememberJoe & Hellen Cooperrider
Life’s Journey MinistriesPastor Lisa Chachula
Rev. Rick BellNon Denominational
480-600-0566www.rev-rick.com
Event Insurance
Additional VendorService: _____________________________________________Vendor Name:_______________________________________ Contact Person:_____________________________________ Phone Number:________________________ Address:________________________________ City:_____________________ State: _______ Zip: __________
Company Name:_____________________________ Contact Person:______________________________Policy #______________________________________ Phone Number:________________________ Address:________________________________ City:_____________ State: _______ Zip: __________
Additional VendorService: _____________________________________________Vendor Name:_______________________________________ Contact Person:_____________________________________ Phone Number:________________________ Address:________________________________ City:_____________________ State: _______ Zip: __________
The Event Helper(855) 493-8368
IF ALCOHOL IS SERVED,YOU MUST SUPPLY
YOUR OWN LIABILITY INSURANCE FOR THE DAY
OF THE EVENT
Sketch how you’d like your head tables set up
Table Set Up6-9 months before your wedding we will set up an appointment to meet with you to design your dream wedding from scratch. Before we start planning your colors and themes it’s important that you have already chosen your
dresses and tuxes! Please bring any items you’d like to add to your table setting at your rehearsal.
1. Top Cloth Color
2. Bottom Cloth Color
2. Overlay or Runner
3. Charger
4. Napkin Color
5. Napkin Fold
6. Napkin Ring
7. Sash Color
8. Sash Tie
9. Chair Covers
10. Centerpieces
Mirror:Vase: Lantern: Votives:Notes:
Guest Tables Sweetheart Bridal Party
Worksheet to be filled out when you meet with your coodinator
Cake TableSize_______________Top Cloth Color______________Bottom Cloth Color __________Overlay/Runner______________
Remembrance TableSize_______________Top Cloth Color______________Bottom Cloth Color __________Overlay/Runner______________
Candy/Dessert Bar Size_______________Top Cloth Color______________Bottom Cloth Color __________Overlay/Runner______________
Notes:__________________________________________________________________________________________________________________
Notes:__________________________________________________________________________________________________________________
Notes:__________________________________________________________________________________________________________________
Riser [ ]Yes [ ]No
Reception Hall Set UpPhotobooth [ ] Yes [ ] No
Photo Album [ ] Yes [ ] No
Seating Chart [ ] Yes [ ] No Supplied By [ ] SM [ ]B&G
Table Numbers [ ] Yes [ ] No Supplied By [ ] SM [ ] B&G
Design____________________
Cake/Knife set [ ] Yes [ ] No
Specialty Champagne Glasses [ ] Yes [ ] No
Video/Slideshow [ ] Yes [ ] No
Up lighting [ ] Yes [ ] No
Gelato Cart (GC) [ ] Yes [ ] No
Notes
Sweetheart table seats 2: # 6ft bridal party tables seat 3-4: #
60 inch guest tables seat 6-8: # 8ft bridal party tables seat 4-5: #
Reserved tables: # Wheelchairs: #
High Chairs: #
Ceremony Information
Grandparents Usher[ ]B[ ]G[ ]B[ ]G[ ]B[ ]G[ ]B[ ]G
Parents Usher[ ]B[ ]G[ ]B[ ]G[ ]B[ ]G[ ]B[ ]G
Groom Officiant
Bridesmaids Groomsmen
Maid of Honor Best Man
Flower Girl Ring Bearer
Bride Father
Ceremony Line Up(Only for individulas that will walk down
the isle during the ceremony) Aisle Runner [ ] Yes [ ] No (You must supply)
Rose Petals [ ] Yes [ ] No (You must supply)
Aisle Posts Tulle: [ ] White [ ]Ivory Sash Color Decoration Supplied By [ ] SM [ ] B&G
Gazebo Set Up Curtains [ ] Yes [ ] No Color [ ] Black [ ] Ivory
7’ Cross [ ]Yes [ ]No
Pillar Boxes [ ]Yes [ ]No
Sand Ceremony [ ] Yes [ ] NoCloth Color Sash Color
Unity Candle [ ] Yes [ ] NoCloth Color Sash ColorReserve Front Seating: [ ] Right Side, # of chairs ____________ [ ] Left Side, # of chairs ____________OtherNotes
Ceremony MusicParents/Grandparents Enter:Title: Artist:
Instrumental Only [ ]
Bridal Party Enter:Title: Artist:
Instrumental Only [ ]
Bride &Father Enter:Title: Artist:
Instrumental Only [ ]
Bride & Groom Exit:Title: Artist:
Instrumental Only [ ]
Ceremony Live music [ ] Yes [ ] No
Supplied by
Time playing
Notes:
GuysGirls
Ceremony: [ ]Gazebo [ ]Patio [ ]Indoor [ ] Bridal Garden
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Cocktail HourCocktail Hour LocationAlcohol Served [ ]Yes [ ]NoServing time [ ] Pre-ceremony 1 hour
Alcohol to be served [ ]Beer [ ]Wine [ ]Spirits[ ] Lemonade [ ] Water [ ] Iced Tea[ ] Margarita Machine $100[ ] Coffee Bar (contents supplied by you)[ ] Hot Chocolate Bar (contents supplied by you)[ ] Gelato Bar (outside vendor)[ ] Candy Bar (candy supplied by you)
Cocktail Hour Live Music [ ] Yes [ ] No Supplied by Time playing
Beer (kegs) Pony Keg 1/2 Keg 1 1 1.5 1.5 2 2 2 Beer (cases/30pk) 2 3 4 5 6 7 8 9 10 Total Spirits (1.75L) 3 4 6 7 8 9 10 11 12
Jack Daniels (1.75L)
Captain Morgan (1.75L)
Crown Royal (1.75L)
Vodka (1.75L)
Tequila (1.75L)
Margarita Mix 2 4 6 8 10 12 14 16 18
White Wine (1.5L) 5 6 7 8 10 12 14 16 18
Red Wine (1.5L) 3 4 5 6 8 10 12 14 16 Champagne(1.5L) 6 8 10 12 14 16 18 20 22 Sparkling Cider(1.5L) 2 3 4 5 6 7 8 9 10
50 75 100 125 150 175 200 225 250Recommended Alcohol Purchase
You are responsible for supplying your own lemons, limes, salt, juices and any other items.All fountain drinks are provided by Superstition Manor
We are a no-shot facility. Any alcohol brought into the suites must be limited. Bride & groom must be aware of the bridal party’s consumption of alcohol until a bartender is present during cocktail hour to ensure they can fulfill their roles in the wedding.
SUPERSTITION MANOR IS A DRUG FREE PROPERTY!
Decorations:
Centerpieces:
Notes:
Spirit SpiritSpiritChampagneSpecialty DrinksSpecialty Drinks
-or-
Alcohol to be served: Beer BeerBeerWineWineWine
Orange JuiceCranberry JuicePineapple JuiceTomato JuiceLemons/Limes/OrangesSaltMargarita MixGrenadine
Served at cocktail hour [ ] Yes [ ] No
MenuReception
Tasting Date:__________________________
Appetizer: _____________________________ Appetizer: _____________________________
Salad: __________________________________
Entree: _________________________________ Entree: _________________________________
Side: ____________________________________Side: ____________________________________
Vegetable: _____________________________
Dessert: ________________________________Dessert: ________________________________Dessert: ________________________________
Other: __________________________________
Children: #___________Vegetarian: ____________________________ #: __________Allergies:_______________________________ #: _______________________________
Items you are bringing:(Appetizers, baked goods, or other non-temperature sensitive foods)_____________________________________________________________________________________________________________________________________________Notes: ______________________________________________________________________________________
Rehearsal DinnerEngagement Party
Bridal Party
Date: ___________________________________
Appetizer: _____________________________ Appetizer: _____________________________
Salad: __________________________________
Entree: _________________________________ Entree: _________________________________
Side: ____________________________________Side: ____________________________________
Vegetable: _____________________________
Dessert: ________________________________Dessert: ________________________________Dessert: ________________________________
Other: __________________________________
Children: #___________Vegetarian: ____________________________ #: __________Allergies:_______________________________ #: _______________________________
Items you are bringing:(Appetizers, baked goods, or other non-temperature sensitive foods)_____________________________________________________________________________________________________________________________________________Notes: ______________________________________________________________________________________
Superstition Manor Transportation Services
Bride & Bridesmaids arrive at SM
Groom & Groomsmen arrive at SM
Bride & Bridesmaid lunch
Groom & Groomsmen lunch
Bride & Bridesmaid photos
Groom & Groomsmen photos
Guest Arrival
Guest are seating for ceremony
Ceremony
Cocktail Hour
Alcohol Served
Bridal Party & Family Photos
Seat Guests
Bridal Party Entrance
First Dance
Dances (Father/Daughter)
Dances (Mother/Son)
Dances
Dances
Dances
Bless Dinner
Dinner
Champagne
Speeches (Maid of Honor)
Speeches (Best Man)
Speeches (Father of Bride)
Speeches (Father of Groom)
Speeches
Video
Bouquet Toss
Removal of Garter
Cake Cutting--Save cake top [ ]Yes [ ]No
Dessert Bar/ Gelato
Exit [ ] Sparklers [ ] Bubbles
Day of Event Timeline
Notes:
From: To: Notes:
Notes______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Final ChecklistFinal count: 30 days before
Liability Insurance: 30 days before. If alcohol is served, you must provide your own liability insurance for your event.
Music: 1 week before
Video/Slideshow: 1 week before. (Must be able to play in a basic DVD player. MP4 FILES DO NOT WORK)
Items to bring at rehearsal: Dresses (If suites are available)
Tuxes (If suites are available)
Personal Essentials
Alcohol
Mixers (Juices, fruit, tonic water, grenadine, etc..)
Bar accessories (see refreshment/alcohol guide)
Candy (We have jars and scoops)
Scrapbook paper for photobooth
Guest book
Seating chart
Cake & Knife set
Champagne glasses (If personalized)
Wedding favors
Sparklers (Long ones are the best)
Sand ceremony/unity candle
All items brought in must be removed the night of the event!We may have another event the next morning.
ITEMS YOU ARE BRINGING AND INSTRUCTIONS:
Day of Event: Marriage License
Rings
Vows
All suites have steamers, irons, sodas, water, and more.
Please seal & mark all boxes brought in with bride & groom’s name.
