Sunnyvale School District Governance Calendar Bold items are legal timelines

Updated 01/13/14 1

Job Area January February March April May June July August September October November December

Governance Team

Effectiveness Board &

Superintendent

• Annual study session to: 1. Review governance team norms & protocols 2. Develop governance calendar • Supt’s mid-year progress report on goals to the board

• CSBA The Brown Act • CSBA Board President’s Workshop • CSBA New Board Member Institute

• Board self-evaluation • Superintendent’s evaluation

• Finalize goals and success indicators for coming year • Potential Board candidate workshop

Orientation for board candidates

CSBA Masters in Governance

Stakeholders’ Lyceum

• Orientation for new board members Reorganization & planning

• CSBA Annual Education Conference • New board members sworn in

Report progress on goals to the community

Every 2–3 years review district vision using an inclusive process

Advertise for potential Board members

Goal Cycle

Board Development

Superintendent retreat to draft goals

Review/ Approval of Leadership Goals

Board Development • Discuss priorities and

preliminary goals for following year

• Report progress on goals to the community

Student Learning and Achievement

•CELDT results •Consolidated application Part II • Single School Plans

• Summer school plan • SARC: School Accountability Report Cards

Instructional materials adoption process and recommendations

•Consolidated application Part I • Attend 8th grade promotions •Technology Plan update

• Public hearing: Adoption of resolution declaring sufficient K-8 textbooks and instructional materials

•Student Achievement reports: AYP, API •Star Results

•District allocations for state and federal funds •Approve coordinated program budgets •LEA Plan update

Curriculum implementation Professional development implementation

Sunnyvale School District Governance Calendar Bold items are legal timelines

Updated 01/13/14 2

Job Area January February March April May June July August September October November December

Finance

• Governor proposes state budget

• District receives updated estimate on current year property roll tax revenue

• Board approves 2nd Interim report due to COE Deadline: March 15th

• First budget draft presented to the Board & public

• Governor revises State Budget based on new revenue information. •District receives updated estimate on current year property roll tax revenue. • Second Budget draft presented to the Board and public

• Current FY final budget revision presented to the Board and public. • Board holds public hearing, adopts budget, files with County Superintendent adoption • Categorical Flexibility Resolution

• Board adopts appropriations limit resolution (Gann) • Board approves prior year Unaudited Actuals

• District receives Financial Audit report • Board approves 1st interim report due to COE by Dec. 15 • District files audit of previous year by Dec. 15

Policy Develop and adopt new policies as necessary or required -Review policies on a regular basis and revise as necessary

Human Resources

• • Every several years review hiring & evaluation policies

• Lay-off notifications to staff by March 15

Employee of the Year selection

• Review staffing and personnel issues for current school year

Review enrollment projections (BP- open enrollment)

Personnel Assignment Order. Review and Approval Monthly Employee relations update

Approval of new and ongoing contracts with private agencies, nonpublic school agencies, independent contractors

Sunnyvale School District Governance Calendar Bold items are legal timelines

Updated 01/13/14 3

Job Area January February March April May June July August September October November December

Special Education & Student Services

SELPA • Annual budget approval • Annual service delivery plan descriptors approval • SELPA policy plan review and approval

SELPA CAC membership approval

Community Relations

• Involvement and/or attendance at school and community events. • Development and dissemination of key messages about important district topics & issues, including progress on district goals

• Attend Open House Nights at schools • District Leadership Council attendance by Board members

Attend middle school promotions

Attend Opening Day Assembly

• Attend Back to School Nights at schools

• Involvement and/or attendance at school and community events •Development and dissemination of key messages about important district topics & issues, including test results •Ensure there is a plan in place for communicating with and engaging the

community (internal and external) in the schools • Involvement and/or attendance at school and community events • Development and dissemination of key messages about important district topics & issues, including the district budget

Advocacy

Legislative Breakfast

Legislative Action

Legislative trip to Sacramento