Craig J. Nichols, Secretary1

SUNCOM STATE MASTER CONTRACT FILING

PROCEDURES FY 2014/15

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USAC DirectiveDivTel must file for E-Rate reimbursement for all

State Master Contracts starting with FY2013-2014

Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity

The change applies to all DMS-billed E-Rate Eligible SUNCOM Master Contracts• Customer must file Form 471 for DMS services

directly billed by the vendor • e.g., Mobile Communications Services

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Working with the DMS TeamE-Rate Team• Advise Florida schools & libraries• Apply on behalf of entities using DMS-billed

State Master ContractsDMS Business ConsultantsService Delivery Department Billing Department

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State Master Contract Filing Process

Benefits to You: DivTel manages all procurement and competitive

bidding for state master contracts

Customer maintains choice of SPI vs. BEAR invoicing modes

DivTel will be responsible for filing applications, billing and USAC invoices

E-Rate Team will be primary contact for USAC inquiries e.g., PIA, Invoice Review (PQA)

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State Master Contract Filing Process

Benefits to You: Customers will not have to complete and

submit AT&T GRIDS Customers will not have to comply with USAC

State Replacement Contract procedures DivTel will ensure that state master

applications are accurate and meet all USAC guidelines.  DivTel, rather than SUNCOM customers, will be responsible for errors or omissions that impact funding.

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State Master Contract Filing Process

Customer decides which DMS services it will continue or order (if new) for upcoming funding year. • If ordering TIPS, STEPS, or MCS , customer conducts mini-bid and

completes Vendor Selection Matrix Customer completes LOA and submits to DivTel along

with Form 479, if applicable DivTel creates shell online Form 471 for each

customer, obtains security code, and e-mails customer a Guidance Letter containing further instructions

Customer logs in, completes Blocks 2, 4, & 5 (or as revised by FCC), and follows further instructions in Guidance Letter

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State Master Contract Filing Process

DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471

DivTel creates and submits Item 21 Attachment DivTel receives Form 471 Receipt

Acknowledgement Letter (RAL) and shares with customer for any necessary changes

DivTel receives PIA requests and contacts customer for information, documentation when necessary

DivTel receives Funding Commitment Decision Letter (FCDL) and shares with customer

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State Master Contract Filing Process

• DivTel creates shell online USAC Form 486 for each customer, shares with customer for completion of Form 486.

Customer logs in, completes Blocks 2, 3 and 4 (or as revised by FCC)

DivTel reviews completed Form 486, certifies, and submits Customer determines preferred invoicing mode

• SPI - DivTel invoices customers non-discounted portions & instructs service providers

to file invoices to USAC for remainder OR • BEAR - DivTel invoices customer 100%

DivTel submits GRIDS for AT&T services DivTel collects any required documentation from customers

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DMS State Master ContractsService Company SPIN Contract

NumberAllowable Contract

DateAward Date Form 470 App #

Contract End Date

Effective Dates

CENTREX BellSouth (dba AT&T)

143004824

DMS 06/07-086

1/30/2007 2/6/2007 289460000614029

6/30/2014

2/12007-

6/30/2014

CenturyLink 143001444

DMS 08/09-057

12/17/2008 2/9/2009 500440000701829

6/30/2014

2/10/2009-

6/30/2014

Verizon 143001435

DMS 08/09-071

2/25/2009 5/18/2009 598350000730295

6/30/2014

5/22/2009-

6/30/2014

Toll-Free Services

(1-800/888)

EarthLink/DeltaCom

143001196

DMS 08/09-078

3/9/2009 3/23/2009 839180000733215

3/19/2014

4/10/2009-

3/19/2014

Long Distance

Qwest 143001157

MA 2114 10/31/2003 3/22/2004 115340000458286

3/21/2014

3/22/2004-

3/21/2014

Long Distance

EarthLink/DeltaCom

143001196

DMS 10/11-036

7/29/2011 9/9/2011 889440000927431

9/8/2016

9/9/2011-

9/8/2016

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DMS State Master ContractsService Company SPIN Contract

Number

Allowable

Contract Date

Award Date

Form 470 App #

Contract End Date

Effective Dates

Voice Conferencin

g

British Telecom

143009071

DMS 1112-019

4/6/2012 5/3/12 125800001032241

6/30/2015 5/3/2012-6/30/201

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STEPS -Telephony Equipment & Services

Avaya 143005214

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

Cisco 143005014

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

Siemens 143004816

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

Internet Access (FIRN)

AT&T 143004824

DMS 08/09-061

11/19/2008

1/12/2009

150090000693652

6/30/2015 1/12/2009-

6/30/2015

MFN AT&T 143004824

14-973-800-R

10/4/2005 4/20/2006

802470000543801

9/17/2016 9/18/2006-

9/17/2016

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DMS State Master ContractsService Company SPIN Contract Number

Allowable Contract

DateAward Date Form 470 App # Contract

End DateEffective

Dates

TIPS(Wiring, Internal)

For info : call Derald Turner @ 850-414-6771

orDerald.Turner@dms.myflo

rida.com

DMS 1213-001 (A-N)

11/26/2012

Multiple Award Dates

405490001053966

6/30/2016

7/01/2013 –

6/30/2016

Remote Broadband Services

AT&T 143004824 DMS 08/09-027 9/18/200

87/13/20

099769100006771

75 7/2/2015 7/13/2009-7/2/2015

Mobile Communications Services

AT&T 143025240 DMS 1011-008A 9/30/201

01/11/20

125898200008496

721/10/201

71/13/2012

-1/12/2017

Mobile Communications Services Sprint 14300674

2 DMS 1011-008B 9/30/2010

1/13/2012

589820000849672 1/12/201

71/13/2012

-1/12/2017

Mobile Communications Services Verizon 14300067

7 DMS 1011-008C 9/30/2010

1/20/2012

589820000849672 1/19/201

71/20/2012

-1/19/2017

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SUNCOM State Master Contracts

To view eligible E-Rate contract information go to DMS SUNCOM Website

For questions about services contact your DMS Business Consultant

To order services go to Ordering Login Page

TIP: Allow plenty of time to file your CSA

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DivTel Business Development Consultants

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Competitive Bidding: ‘Mini Bids’ An evaluation process used by applicants when a state

files an Form 470 and signs state master contracts with more than one service provider as a result

Applicant cannot simply choose one of these service providers, but must evaluate all eligible state master contracts and demonstrate why the service provider it chooses is the most cost-effective solution. Applies to SUNCOM contracts:• Mobile Communications Services (MCS) # DMS 1011-008(A, B or

depending on vendor)• Telephone Equipment & Services (STEPS) # 730-000-09-1• Wiring, Internal (TIPS)

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Sample Bid Evaluation Matrix

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State Master Contract Filing Process

DivTel Will Need From You: Letter of Agency – Sign, date, notarize and return to E-Rate Team If ordering P2, you will need a Technology Plan

If you have a certified Tech Plan: provide DivTel your DOE letter of Tech Plan Certification

If you don’t have a certified Tech Plan: notify DivTel of Plan status, and must provide DivTel your DOE Letter of Tech Plan Certification before Form 486 can be filed

Inform E-Rate Team if you are conducting your own procurement (filing own Form 470) and considering a DMS State Master Contract as a bid response

Copy of Form 479 if ordering Internet Access services Contact information for person(s) responsible for E-Rate Any supporting documentation requested by E-Rate Team

ResponsibilitiesDivTel • Will ensure State Master Contract applications are

accurate and meet all USAC guidelines• Will be responsible for any reduction in funding that

results from DivTel errors or omissionsSUNCOM Customers• Will be responsible for any reduction in funding that

result from their error or omissions • Agree to meet required document retention rules

and to provide documentation, as required by DivTel and USAC

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Communications Service Agreement Billing (CSAB)

SystemCSAB Data Collection & Ordering System• Data Collection • Selecting Services• Evolution of FY2013-14’s Application process• WebEx Training series to be announced shortly