Craig J. Nichols, Secretary1

SUNCOM STATE MASTER CONTRACT FILING

PROCEDURES FY 2014-15

2

USAC Directive USAC requires DivTel to file for E-Rate

reimbursement for all State Master Contracts starting with FY2013-2014

Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity

The change applies to all DMS-billed E-Rate Eligible SUNCOM Master Contracts• Customer must file Form 471 for DMS services

directly billed by the vendor (e.g., Mobile Communications Services)

3

Working with the DMS TeamE-Rate Team• Advise Florida schools & libraries• Apply on behalf of entities using DMS-billed

State Master Contracts

DMS Business ConsultantsService Delivery Department Billing Department

4

Benefits to You DivTel manages all procurement and competitive

bidding for state master contracts

DivTel will be responsible for filing applications, billing and USAC invoices

Customers will not have to comply with USAC State Replacement Contract procedures

5

Benefits to You Customer maintains choice of SPI vs. BEAR invoicing modes

Customers will not have to complete and submit AT&T GRIDS

E-Rate Team will be primary contact for USAC inquiries e.g., PIA, Invoice Review (PQA) contacts

DivTel will ensure that state master contract applications are accurate and meet all USAC guidelines.  DivTel, rather than SUNCOM customers, will be responsible for errors or omissions that impact funding.

6

STATE MASTER CONTRACT FILING PROCESS

7

Mirrors Standard Annual Applicant E-rate Process

8

State Master Contract Filing Process

Step 1

• Customer decides which DMS services it will continue or order (if new) for upcoming funding year.

• If ordering TIPS, STEPS, or MCS, customer conducts mini-bid and completes Vendor Selection Matrix

Step 2

• Customer completes LOA and submits to DivTel along with Form 479, if applicable

Step 3

• DivTel creates shell online Form 471 for each customer, obtains security code

• DivTel e-mails customer a Guidance Letter containing further this info and additional instructions

9

State Master Contract Filing Process

Step 4

• Customer logs in, completes Blocks 2, 4, and 5 (or as revised by FCC), and follows Guidance Letter instructions

Step 5

• DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471

Step 6

• DivTel creates and submits Item 21 Attachment

10

State Master Contract Filing Process

Step 7

• DivTel receives Form 471 Receipt Acknowledgement Letter (RAL) and shares with customer for changes

Step 8

• DivTel receives PIA requests and contacts customer for information, documentation when necessary

Step 9

• DivTel receives Funding Commitment Decision Letter (FCDL) and shares with customer

11

State Master Contract Filing Process

Step 10

• DivTel creates shell online USAC Form 486 for each customer, shares with customer to complete Form 486

Step 11

• Customer logs in, completes Blocks 2, 3 and 4 (or as revised by FCC)

Step 12

• DivTel reviews completed Form 486, certifies, and submits

12

State Master Contract Filing Process

Step 13

• Customer determines preferred invoicing mode • SPI - DivTel invoices customers non-discounted portions & instructs service providers to file invoices to USAC for remainder OR

• BEAR - DivTel invoices customer 100%

Step 14

• DivTel submits GRIDS for AT&T services

Step 15

• DivTel collects any required documentation from customers

13

STATE MASTER CONTRACTSBIDDING & ORDERING

14

SUNCOM State Master Contracts To view eligible E-Rate contract information,

go to the DMS SUNCOM Website

For questions about services, contact your DMS Business Consultant

To order services, go to Ordering Login Page

TIP: Allow plenty of time to file your CSA

15

DMS State Master ContractsService Company SPIN Contract

NumberAllowable Contract

DateAward Date Form 470 App #

Contract End Date

Effective Dates

CENTREX BellSouth (dba AT&T)

143004824

DMS 06/07-086

1/30/2007 2/6/2007 289460000614029

6/30/2014

2/12007-

6/30/2014

CENTREX CenturyLink 143001444

DMS 08/09-057

12/17/2008 2/9/2009 500440000701829

6/30/2014

2/10/2009-

6/30/2014

CENTREX Verizon 143001435

DMS 08/09-071

2/25/2009 5/18/2009 598350000730295

6/30/2014

5/22/2009-

6/30/2014

Toll-Free Services

(1-800/888)

EarthLink/DeltaCom

143001196

DMS 08/09-078

3/9/2009 3/23/2009 839180000733215

3/19/2014

4/10/2009-

3/19/2014

Long Distance

Qwest 143001157

MA 2114 10/31/2003 3/22/2004 115340000458286

3/21/2014

3/22/2004-

3/21/2014

Long Distance

EarthLink/DeltaCom

143001196

DMS 10/11-036

7/29/2011 9/9/2011 889440000927431

9/8/2016

9/9/2011-

9/8/2016

16

DMS State Master ContractsService Company SPIN Contract

NumberAllowable Contract

DateAward Date Form 470 App # Contract

End DateEffective

Dates

Voice Conferencin

g

British Telecom

143009071

DMS 1112-019

4/6/2012 5/3/12 125800001032241

6/30/2015 5/3/2012-6/30/201

5

STEPS -Telephony Equipment & Services

Avaya 143005214

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

STEPS -Telephony Equipment & Services

Cisco 143005014

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

STEPS -Telephony Equipment & Services

Siemens 143004816

730-000-09-1 4/9/2008 9/3/2008 616350000664271

3/2/2014 9/3/2008-3/2/2014

Internet Access (FIRN)

AT&T 143004824

DMS 08/09-061

11/19/2008

1/12/2009

150090000693652

6/30/2015 1/12/2009-

6/30/2015

MFN AT&T 143004824

14-973-800-R

10/4/2005 4/20/2006

802470000543801

9/17/2016 9/18/2006-

9/17/2016

17

DMS State Master ContractsService Company SPIN Contract

NumberAllowable Contract

DateAward Date

Form 470 App #

Contract End Date

Effective Dates

TIPS(Wiring, Internal)

For info : call Derald Turner @ 850-414-

6771 orDerald.Turner@dms.

myflorida.com

DMS 1213-001 (A-N)

11/26/2012

Multiple Award Dates

405490001053966

6/30/2016

7/01/2013 –

6/30/2016

Remote Broadband Services

AT&T 143004824 DMS 08/09-027 9/18/2008 7/13/20

099769100006771

75 7/2/2015 7/13/2009-7/2/2015

Mobile Communications Services

(MCS)AT&T 1430252

40DMS 1011-

008A 9/30/2010 1/11/2012

589820000849672

1/10/2017

1/13/2012-

1/12/2017

Mobile Communications Services

(MCS)Sprint 1430067

42DMS 1011-

008B 9/30/2010 1/13/2012

589820000849672 1/12/201

71/13/2012

-1/12/2017

Mobile Communications Services

(MCS)Verizon 1430006

77DMS 1011-

008C 9/30/2010 1/20/2012

589820000849672 1/19/201

71/20/2012

-1/19/2017

18

DivTel Business Development Consultants

19

Competitive Bidding: ‘Mini Bids’ What is a mini bid? It is a process used by applicants to evaluate

all eligible state master contracts and demonstrate why the selected service provider it chooses is the most cost-effective solution.

When is a mini bid required? A mini bid is required for contracts where a state files a Form 470 and signs state master contracts with more than one provider.

Applies to the following SUNCOM contracts:• Mobile Communications Services (MCS)

# DMS 1011-008(A or B, depending on vendor)• Telephone Equipment & Services (STEPS) # 730-000-09-1• Wiring, Internal (TIPS) # DMS 1213-001(A-N, depending on vendor)

20

Sample Bid Evaluation Matrix

USAC training materials archive on competitive bidding, including mini-bids• Training Module: Issues in Competitive Bidding (2008)• Training Module: Cost Effectiveness Review (2008)• Bid Evaluation Sample (2007)• State Master Contracts & State Replacement Contracts (2008)

21

Communications Service Agreement and Billing (CSAB)

SystemNew CSAB Data Collection & Ordering

System• Evolution of FY2013-14’s Application process• Data Collection • Selecting Services

WebEx Training series• 11/08 – System Administrator Set-up • 11/15 – General E-rate Topics Training

22

STATE MASTER CONTRACTRESPONSIBILITIES

23

DivTel Will Need From You: Letter of Agency – Sign, date, notarize, and return to E-Rate

Team

If ordering P2, you will need a Technology Plan• If you already have a certified Tech Plan:

– Provide your DOE letter of Tech Plan Certification

• If you don’t have a certified Tech Plan: – Notify E-rate Team of Plan status– You must provide your DOE Letter of Tech Plan Certification before

Form 486 (Receipt of Service Confirmation) can be filed

Inform E-Rate Team if you are conducting your own procurement (filing own Form 470) and considering a DMS State Master Contract as a bid response

24

DivTel Will Need From You: Services, quantities, and other information included

on Block 5

Copy of Form 479 (Children’s Internet Protection Act Compliance Certification) if ordering Internet Access services

Contact information for person(s) responsible for E-Rate

Any supporting documentation requested by E-Rate Team

ResponsibilitiesDivTel • Will ensure State Master Contract applications are

accurate and meet all USAC guidelines• Will be responsible for any reduction in funding that

results from DivTel errors or omissionsSUNCOM Customers• Will be responsible for any reduction in funding that

result from their error or omissions • Agree to meet required document retention rules

and to provide documentation, as required by DivTel and USAC