Sun City Hilton Head Pickleball Club By-Laws 1

Article I. General

Section A. Name of Organization1) Sun City Hilton Head Pickleball Club

Section B. Purpose of Organization1) To offer residents and guests of Sun City Hilton Head opportunities to participate in the game

of pickleball.

Section C. Compliance1) These by-laws will fully comply with Sun City Hilton Head Community Association's

Governing Documents and Chartered Club Rules and Procedures.2) In the event of a conflict between these by-laws and the Documents or Rules, the Documents

or Rules will prevail.

Section D. Organization1) This organization shall be operated as a non-profit association in accordance with the applicable

statutes and the Community Association's Documents.

Article ll. Membership

Section A. Membership shall be open to all Sun City Hilton Head Community Association members ingood standing without discrimination as to race, religion, color, ethnic culture or national heritage.Members are required to present Member Activity Card when joining the club and at each clubmembership renewal.

Section B. There shall be no precondition for membership nor will members be required to join anynational, state or regionally affiliated organization.

Section C. Guest Privileges1) Guest may attend three club activities as a non-member. Thereafter a resident shall be required to

become a dues paying member.

Section D. Dues1) Dues shall be paid annually for the calendar year being January 1 through December 31 and are

determined by the Board.

Article ill. Officers

Section A. The Board of Directors shall consist of a President, Vice President, Secretary, Treasurer andthree Members-at-Large. Anyone person may not hold more than one position on the Executive Board.

Section B. The Board of Directors shall be elected by a vote of the general membership. Shall servewithout compensation and shall be considered the governing body of the Club. The newly elected Boardmembers or members appointed, in case of a vacancy or recall, shall within 14 business days attest thatthey have read, understand and will abide by the Club's By-Laws and the Community Association'sChartered Club Rules and Procedures by signing the New Club Board of Directors form CC50. Thesigned form CC50 shall be forwarded to the Activities Department.

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Section C. Terms of Office and Responsibilities1) Board of Directors shall serve for two year terms.2) The President of the Board is limited to two terms.3) Other Board member's terms shall be for two years, but there is no limit to how many terms they

may serve.4) The President and Secretary shall serve terms beginning in years ending with an odd number.

The Vice President and Treasurer shall serve terms beginning in years ending with an evennumber.

5) At least three Board members, including two Officers, shall remain in office in accordance withthe aforementioned, while three to four Board members leave office in favor of the newly electedBoard members.

6) The President shall preside at all meetings and consult with other Board members and/or themembership on all matters of concern to the organization. The President will either attend orsend another Board member as Club representative to the Inter-club Council meetings. ThePresident is also responsible for the accountability of all Club "fixed" assets and property.

7) The Vice President shall preside at meetings in the absence of the President and assist whenevernecessary. The Vice President shaU assume all the responsibilities of the President in the eventthat the President becomes incapacitated for any reason.

8) The Secretary shall record minutes of all meeting and keep certain Club records as so directed bythe President.

9) The Treasurer shall keep all financial records, collect dues, keep an up-to-date membership rosterandmaintain the club's required checking account. The Treasurer will prepare all requiredfinancial forms for filing with the Inter-Club Council and the Community Association.

Section D. Nomination and Election Procedures1) A Nominating Committee consisting of no less than two members shall be appointed by the

Board at the first club meeting each year.2) The Nominating Committee shall present the proposed slate of Officers and Board Members-at-

Large at the Club's fall general membership business/election meeting.3) Nominations may be made from the floor following the report from the Nominating Committee.4) Nominated members shall be elected to the Board as Officers and Members-at-Large by club

members in good standing as follows:a) by use ofthe club's pre-printed written election ballot form with all lines properly filled

in and club member's signature.b) by absentee ballot (official Pickleball Club form onIy is acceptable) duly submitted to the

Election Committee Chairperson at least five days prior to the election meeting date andfulfilling the criteria stated in Section D. 4) a) of this document.

5) The candidates receiving the largest number of votes shall be deemed elected.6) Any Club member in good standing may nominate or be nominated by another Club member in

good standing.7) Only Club members in good standing are eligible to nominate, vote and hold office.8) Election for Officers and Board Members-at-Large for the upcoming year will be held no later

than October 3 I .

Section E. Board Meeting Quorum Procedures1) Meetings will be held at the President's discretion.2) Any Board member may request a meeting if deemed necessary.3) A quorum shall consist of a minimum of three Board members present.

Section F. Board Meeting Voting Procedures1) Voting shall be by voice. If the vote is not clear the Committee Chairperson may ask for a show

of hands. Upon request a vote may be conducted by secret ballot.

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Section G. Board Vacancies1) Interim appointments shall be made by the President or by the Vice President in the absence of

the President, to fill un-expired terms of office if the office becomes vacant.

Section H. Recall of Officers and Members-at-Large1) An Officer or Member-at-Large may be removed from office by two-thirds (2/3) vote of the

membership present at a calJed for special meeting. This vote shall be by secret ballot.2) Written notice shall be given to the Board member being recalled with a minimum of two weeks

prior notice to the special meeting called for said purpose.

Section 1.All Board members upon retiring from office shall prepare a written report and deliver all Clubrecords, historical information and other property belonging to the Club to their successor.

Article IV. Membership Meetings

Section A. Members are required to present Member Activity Cards. Guests are required to present GuestActivity Cards and are limited to three visits.

Section B. Types and Frequencies of Meetings1) A general membership meeting shall be held on or about mid-year.2) Special meetings may be called by the Board and require two weeks prior written notice by email,

Sun' City Hilton Head website posting and the Club bulletin board posting. Notice by telephoneis an option but is not required.

3) A business/election meeting for Officers and Members-at-Large shall be held in the fall of eachyear no later than October 31. Members shall be notified at least two weeks prior to the meeting.

Section C. Procedures not covered by these by-Jaws shall be governed by Robert's Rules of Order.

Section D. Quorum1) A quorum at a regular or special meeting shall consist of a minimum 10% of the club's members

in good standing.

Section E. Voting Procedures1) Unless otherwise stated in these by-laws, or in Robert's Rules of Order, a majority vote by voice

or by show of hands if the voice vote is unclear or by written ballot upon request shall beconsidered the will of the Club.

Article V. Financial

Section A. Financial Records1) Financial records of the Club shall be maintained for a period of seven years.2) The financial records shall remain with the current Treasurer.

Section B. Expenditures1) Expenditures exceeding $500.00 require approval of the Board and signatures by the President

and one other Board member.2) Expenditures up to $200.00 may be approved by the Treasurer.3) Expenditures exceeding $200.00 must be approved by the President.4) All Club expenditures, or reimbursements for individual expenditures for the Club, must be paid

by check from the Club's checking account.5) All Club expenditures require filing of the Clubs expense report form along with the paid receipt

to be given to the Club Treasurer for the Club's records.

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Section C. Audit1) The Clubs financial records must be certified on an annual basis by an individual or organization

other than those elected to the Board or their immediate family.2) Results of the certification shall be presented to the general membership and duly recorded in the

applicable minutes of the meeting at which presented.

Section D. Responsibility for Cash, Financial Records and Inventory Control1) Responsibility of the Board.2) Financial Records shall include:a) A record of all monies collected, deposited and dispersed from the Club's checking account.b) An annual Club membership roster.c) An annual inventory of all fixed assets.d) An annual financial report based on a calendar year shall be submitted to the Club's general

membership and to the Community Association.

Article VI. Committees

Section A. Standing committees shall be created as the Board deems necessary to promote the objectivesof the Club.

Section B. Committee Chairperson may be appointed by the Board.

Article Vll. Amendments

Section A. Notice Requirements and Procedures1) Club members shall be notified of a meeting to amend the Club By-Laws in the same manner as

is specified for a special meeting of the membership.

Section B. To amend the By-Laws of this Club requires a majority or two thirds (2/3) vote of themembership present at a meeting called for such a purpose, a quorum being present and the required twoweeks notice being given. A complete revised copy of the Club By-Laws will be presented to the Clubmembers and the Community Association for approval.

Article VIII. Dissolution

Section A. Prior to Club dissolution and after all debts are satisfied, all property and assets shall be turnedover to the Community Association.

for the SCHH Pickleball Club for the Community Association

Printed Name: Printed Name:

Joseph J. Huber, Jr., President

Signature: Signature: