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Job Description

Role Profile

Job TitleExternal Relations Assistant

Directorate or RegionCHQDepartment/CountryExternal Relations

Location of postsLondonPay Band4

Reports toExternal Relations OfficerDuration of job12 weeks fixed term

Purpose of Internship: Our Corporate Internship Programme provides under-graduates and graduates with a unique opportunity to gain on-the-job experience to support their learning and formal studies as well as providing real professional experience and contacts for the future. Interns will be placed in a business team of professional interest to them and will be required to deliver a specific piece of work. This piece of work will provide the Interns with good experience in delivering a meaningful project which has value to the British Council and will allow them insight into our business. Interns will also be required to participate in a whole Intern Group project, alongside some vocational training and will have the opportunity to obtain real experience in a unique organisation. Context and environment:

The External Relations team helps ensure top-level stakeholders are positively engaged with the British Councils work and that they understand our purpose and our contribution to better international cultural relations. We focus on UK Ministers and politicians; and key decision-makers and opinion formers in UK Government, Parliament, the arts and education sectors and the business community.

The External Relations team leads the British Councils programme of policy research and thought leadership. It also manages the UK aspects of the Hammamet Conference to build trust and understanding between senior leaders in the UK and North Africa.Accountabilities, responsibilities and main duties:

Team Membership

Take active part of team, involved in team meetings and team initiatives Actively contribute to cross-functional working parties Proactively contribute to team planning, monitoring and review activities Support relationships with internal and external stakeholders in ways that enhances the British Councils reputation Support the team to identify and utilise / resolve: successes, learning, problems and areas for change and improvement Proactively seek to understand the interdependencies and connections between the External Relations team, Corporate Communications team, Chair and Chief Executives office, the global arts and education teams, and key regions and countries.Main duties Undertake research and maintain records to support engagement with Parliamentarians and Parliamentary Committees

Provide support to stakeholder events taking place during the period of the internship, including compiling guest lists, developing briefings for staff attending events, and undertaking event management tasks Support the dissemination of British Council research and thought leadership via summarising key content and using online and digital channels to connect with new audiences

Support the preparations for the 2014 Hammamet Conference and associated projects, engaging with key stakeholders with an interest in North Africa and help arrange a UK study visit for a group of outstanding young North African students Database management and administration with the rest of the External Relations team

Team admin, including organising meetings, minute taking, arranging travel, information management etc.

Working with the Head of External Relations to manage the External Relations team planning and strategy day 2014Continuous Professional Development and Performance Management

Support and champion continuous learning and professional development in all areas of partnership and business development work and share best practice and learning across the wider organisation

Actively contribute to partnership and business development team being recognised as a centre of excellence

Actively contribute to own performance planning, management and review processes

Key relationships: External Relations OfficersExternal Relations Managers

Head of External Relations

Press Officers

Events Managers

Head of the Chair and Chief Executives Office

Key staff in other departments as required

Other important features or requirements of the job (e.g. travel, unsocial/evening hours, restrictions on employment etc)

Occasionally the post holder may be asked to attend an event in the evening or during unsociable hours

Please specify any passport/visa and/or nationality requirement.Must have the right to work in the UK.

Please indicate if any security or legal checks are required for this role.N/A

Person SpecificationEssential Desirable

Assessment stage

Behaviours Making it happenWorking together Being accountableCreating shared purpose Shaping the future

Connecting with othersAssessment centre Interview

Skills and KnowledgeExcellent written and oral communication skills

Political understanding and knowledge

Strategic thinking skills Team working

Influencing skillsProblem solving

Computer skills Microsoft office and email

An interest in international relations or cultural relations

Project management

Event management

An interest in international relations or cultural relations

Good understanding of online and social media

Knowledgeof or experience of web editing software

Application

Assessment centre

Interview

ExperienceWorking towards a relevant degree in an arts or social science related subject e.g. politics, economics, history, international relations etc.

Application

Assessment centre

Interview

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