Successfully Outsourcing Your Accounting Back Office

Successfully Outsourcing Your Accounting Back-Office

The purpose of this document is to help you discover more about us – Joseph Eve Finance and Accounting Outsourcing / Cloud computing infrastructure, Client Assessment Process for lean and efficient back-office

financial operations - and how we can help you with our combined expertise and resources.

We welcome the opportunity to work together.

JOSEPH EVE is a regional Certified Public Accounting and Business Advisory Services firm with a primary focus on meeting the needs of emerging businesses. We have a multi-disciplined practice that cultivates an environment of strategic problem solvers and business innovators, always keeping you, our client, ahead of the curve.As accountants and advisors, we serve a diverse client base of privately and publicly held entities across the United States and the world.

Companies that partner with Joseph Eve have access to Finance & Accounting thought leadership, insights and data to enable them to achieve high performing and highly efficient back office operations that provides unparallel knowledge and resources to become a transformation entity.

Who we are:

What We Do:We design, deploy and manage outsourced human capital, finance and accounting transaction processing, financial analysis and technology infrastructure solutions that meet your companies’ combined in-house and offsite business processing requirements.

Sector Expertise:

Data Administration

Data Administration

CFO – Controllership

& Resource Administration

CFO – Controllership

& Resource Administration

Accounting & Financial

Processing

Accounting & Financial

Processing

Business Process

Development

Business Process

DevelopmentInformation TechnologyInformation Technology

Project Management

Project Management

Preferred Implementation & Outsource Practice Development Partner AICPA business solutions

Implementation of Selected Cloud

Solutions for Outsource Practice

Implementation of Selected Cloud

Solutions for Outsource Practice

Outsource Processing CFO – Controllership

ServicesTransactional Services

Outsource Processing CFO – Controllership

ServicesTransactional Services

The Outsource Practice Group at Joseph Eve is comprised of three complementary

but distinct areas of practice:

The Outsource Practice Group at Joseph Eve is comprised of three complementary

but distinct areas of practice:

F&A Advisory Client Assessment – Client

Training and Development

F&A Advisory Client Assessment – Client

Training and Development



• The services offered within Client Accounting Services groups generally fall into three categories– Financial statement preparation using the accounting data provided by the

client which often requires compilation– Transaction processing such as entering accounts payable, receiving approval

for payments, sending payments– CFO/Controllership services including reviewing financial performance and

providing input and strategies to improve business processes and performance

• Client Accounting Services such as transaction processing and CFO/Controller services are a form of Finance & Accounting Outsourcing “FAO”– “FAO” is an arrangement where clients delegate back-office business

functions or processes to their CPA firm or another third-party service provider

The F&A Outsource Consulting Group conducts assessment and diagnostic process methodology to assist our clients to effectively reduce risk of outsourcing and achieve maximum cost reduction while improving process and quality output. Assessment and diagnostic process methodology can be defined in three distinct areas of focus.

FAO Advisory Group


Effective planning must continually focus on the key drivers of People, Process and Performance, to ensure continued improvement can be imbedded throughout the delivery model.

1.Can the organization make the transition?

2.Is there sufficient process documentation and metrics?

3.Are the right people in the organization to make it happen?

4.Is there adequate executive commitment and oversight?

F&A Outsource Consulting Group

What are the risk?


F&A Outsource Consulting Group


3. Service Level Agreement, Contract

4. Implementation, Training Support & Service Management

2. Design, Risk Management, Estimating, Proposal

1. Client Assessment

Client Assessment – Understanding your operationsBefore any recommendations or technology enhancements are made. Our team of business analyst model your back-office environment to ensure our management completely understands your business and operational workflow.


Efficiently re-modeling your back-office Our business analyst create business models depicting the optimal back-office workflow for your organization. Models are created to insure efficiency, scalability and integration.


Outsource Infrastructure DesignJoseph Eve utilizes the best of breed in cloud computing solutions that are tightly integrated to provide your business with the most efficient technology infrastructure designed to run your business.


Modeling the Back-Office Workflow between your staff and our firm


Managing the Outsource Services Implementation - Project Management

Management: Reduce project risks through better transparency, fewer calls/meetings, improved fiscal accountability

Management: Reduce project risks through better transparency, fewer calls/meetings, improved fiscal accountability

Portfolio Manager: Save 1 - 5 % of your Project costs through Best Practices and documentation, focus on issues, less drilling, real-time trend analysis

Portfolio Manager: Save 1 - 5 % of your Project costs through Best Practices and documentation, focus on issues, less drilling, real-time trend analysis

Team Manager: Higher utilization rate through better resource allocation, forecast conflicts and hiring needs, increased resource accountability

Team Manager: Higher utilization rate through better resource allocation, forecast conflicts and hiring needs, increased resource accountability

Project Manager: Save 10 – 20% of time because of less administration through contributor estimates, fewer update meetings/calls, more focus

Project Manager: Save 10 – 20% of time because of less administration through contributor estimates, fewer update meetings/calls, more focus

Customer: Reduce project risks through better transparency, real-time data when you need it, 24 x 7, foresee conflicts sooner

Customer: Reduce project risks through better transparency, real-time data when you need it, 24 x 7, foresee conflicts sooner

Project Contributors: Higher productivity through focus on tasks, fewer meetings, real-time status, time accountability

Project Contributors: Higher productivity through focus on tasks, fewer meetings, real-time status, time accountability


F&A Outsourcing Technology InfrastructureBuilding out your technology infrastructure enables your business process owners and the staff at Joseph Eve to work in the same environment and executives can have real-time access to information.


Migrating you data to the cloud infrastructureOur team of technology partners work side by side with Joseph Eve business analyst to insure your data is properly transferred and tested in the cloud infrastructure.


Determining the level of support servicesWith your business in the cloud, utilizing cloud computing technology configured by Joseph Eve. Your company can work with us to determine the level of support services you need to engage so you can focus on your core business.


Customizing the Executive ViewWe don’t believe executives should rely on canned reports that don’t give the information that executives need to help them make sound business decisions. That’s why with every outsource engagement, Joseph Eve custom designs Executive Dashboards to meet the needs of the executive.


Successfully Outsourcing Your Accounting Back Office

Documents

Transcript of Successfully Outsourcing Your Accounting Back Office