Successfully Embracing Changes to CDISC Standards
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SUCCESSFULLY EMBRACING CHANGES TO CDISC STANDARDS
Dr. Elke SennewaldDirector, Biometrics Operating Standards Group
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WHAT, WHERE, WHENWhat is new?
Where do I find it?
When was/will it being posted?
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What is New?
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Where?
No longer available!
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When Posted?
Reference to date of posting missing!
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When Posted?
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And More…
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Suggestion
Standard Item Description Date
SDTM SDTMIG V3.2 Implementation Guide 2013-12-16
SDTM SDTM V1.4 Study Data Tabulation Model
2013-12-13
CDASH SAE Supplement V1
Serious Adverse Event Supplement
2013-11-22
ADaM Validation Checks V1.2
ADaM Validation Checks 2012-08-17
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Centrally Track Updates
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New: Public Comment Tracker
http://portal.cdisc.org/CT/Review%20Documents/Forms/Active%20Documents.aspx
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Centralized Review
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WHO
needs to be informed?
needs to take action?
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CDASH
Clinical
Biostatistics &Statistical
Programming
DatabaseProgramming
Clinical Data Management
ADaMBiostatistics &
StatisticalProgramming
SDTM
Biostatistics &Statistical
Programming
DatabaseProgramming
DefineBiostatistics &
StatisticalProgramming
Therap.Area
ClinicalBiostatistics &Statistical
Programming
DatabaseProgramming
Clinical Data Management
Terminology
DatabaseProgramming
Biostatistics &Statistical
Programming
Clinical Data Management
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Affected Standards
New TA
CDASH
SDTM
ADaM
Question-naires
CT
Protocol
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System or Chaos?
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Controlled Approach
Have a team structure in place
Ensure key personnel is informed
Actions to be taken are planned
Changes are implemented
Transition strategy decided
Training material is developed
All team members are informed and trained
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HOWto implement a controlled approach
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Example Team Structure
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Steering Committee
Roles and Responsibilities
Identify the Global Model Leads
Commit the necessary resources
Remove obstacles
Monitor progress of the initiative:• Ensures that project deliverables are properly
defined• Timelines for deliverables are understood and met• Project functionality is understood and delivered• Committed project benefits are realized
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Project Management Lead (PML)
Roles and Responsibilities
Coordinate interaction of the model leads
Develop an overall project plan
Conduct regular meetings with the model leads to determine current status, discuss next steps and identify risks and issues
Centrally track changes
Provide update information to Steering Committee
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Model Leads
Main contact for the specific model
Set up and lead the Model Project Team
Establish tasks and timelines
Determine resource needs
Work together with other Model Leads and standards team(s)
Forward CDISC Review Packages to experts, collect comments and send them to CDISC
Report on the progress/difficulties to the Project Management Lead and the Steering Committee
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Information of Key Personnel
Establish communication plan
Ensure names of key personnel are known within the company
Define responsibilities for regular search for news on the CDISC website
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Information Flow
X detects change
X informs Model Lead
Model Lead informs PML
PML assesses affected models
PML informs model leads
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Plan Actions to be Taken
Assess change/update• Major / minor• Relevance for ongoing business
Evaluate which models are affected
Asses if changes are required to• Processes• Standard templates• Standard macros and programs
Prioritize actions needed
Develop timelines
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Implementation of Changes
Allow for different versions to be used by different users
Version control• processes• Specs• Macros
Establish system to ensure right version is used• Include versions used in study set-up• Automatically pull in the corresponding standard
programs and macros
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Transition Strategy
Develop strategy which version should be used for• New stand-alone projects• New projects of a development program• Ongoing projects
Submission Strategy• Based on
- Standards and versions applied for individual studies- Amount of data to be pooled- Time and resource availability
• Without compromising- Quality- Traceability
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Train and Update Team
Develop training material for different types of users, as needed, e.g.• Database programmer• Statistical programmer• Statistician• Therapeutic Director, etc.
Address process changes as needed
Transition strategy
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Summary
CDISC is a rapidly evolving set of standards
Users face new issues through increasing number of annual releases of CDISC standards
Look into central tracking tool of new releases, review options, etc.
Companies need to develop strategies and controlled approaches for version implementation and control that fit their needs
Need to get buy in from management and clinical departments
Collaboration and communication between departments is key
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Embrace the Change
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Thank you!
Questions?Ideas?